efficiency at work

How to be efficient at work

and

save time for yourself?

Prioritization

Stakeholder management

Outsourcing

Behavioural change

1st : Always prioritize the requests from

Your boss

Having more visibility, he / she knows what is important better than you do. Plus she/he will be the one to promote you.

2nd Prioritize the requests of your

boss’s boss

He / she knows even more!

Know the company P&L and prioritize the business issues that are critical

Do not spend time on issues that will make minimal impact on the business. Guide the request to the correct source and completely let go.

Also prioritize your personal targets Do not forget to prioritize what you want to achieve & showcase.

Delegate & empower your team as much as possible

The cost of any project also includes the time you spend on it. The higher your salary, the bigger your cost impact on each project. Always try to minimize this cost by delegating and empowering more than you think you can. Its for the good of the business.

Push your team to their limits

Give them harder tasks; enough to energize but not to make them feel uncomfortable

Empower and encourage your team to take initiatives and act on their own You will feel uneasy at times but trust yourself to solve any problem that might arise

Always encourage your team members to act as if they are already in their next roles. Team members should constantly push each other towards their next roles

Never escalate if can avoid it! Efficient people don’t create grunt work for others. Take initiative when you can

Eliminate ALL non value added & repetitive work by automating it

Seek technological support for all non value added work. Otherwise outsource.

For each team member, ask for a dedicated agency person Try to match experience levels for each duo and expect them to learn & grow together. For increased efficiency act as if they are members of your own team. Keep them both accountable.

Know your stakeholders well

Know their way of working, their working style, character, sensitivities and act accordingly. Not all of them are perfectionists and not all of them care for the symetries

Only accept perfect briefs. Never accept an average brief. Seriously !

Question the picture of success for each request beforehand

Always allign on the expected output quality when receiving the brief. There will be times when perfection is demanded but more than general, stakeholders will be ok with a single sentence delivery.

80 20 THE

RULE

Its perfectly fine to not be perfect all the time

If something is working at 80%, move on to new things. Dont dwell on the 20%, it will correct itself on the way

Never prepare & accept a powerpoint presentation longer than 40 pages

1 2 3 4 5 6 7 8 9 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39 40

TED has changed what we knew about presentations. If people repeatedly give 20 mins presentations and still manage to be very inspirational, we should too.

Don’t answer a question with another question

Again efficient people are known to finalize issues.

Don’t reply an email if you are not adding meaningful value

Last year TED curator Chris started a movement to decrease inbox sizes and proposed that people start using NNTR (No need to reply) when they dont need an answer. We could all learn to make better use of this and not reply to any email unless it is certainly necessary.

Images belong to

• Tim Speicher

• Olivia Bell

• Benedict Campbell

• Amy-heartbreak

• burningbush

• Mr-Liam

• DawnieH83

• DdpressedSoul

• Bmur

• Therush729

• Z532

• Imbadatphotography

• Deingel-Dog-Stock

Disclaimer: All images are copyright to their respective owners.