election procedure presentation 1 - state election...

STATE ELECTION COMMISSION,

KERALA

General Election 2015

NOTIFICATIONNOTIFICATIONNOTIFICATIONNOTIFICATION1. To be published by the RO for all

Constituencies separately in Form No. 1

2. Date of notification to be published in RO’s

office and LSGI office Notice Board

3. In Malayalam and language directed by SEC

4. Places to file Nomination must be specified

NOMINATION

a. To be submitted in Form No.2

b. Personal details in Form 2A

c. Timing 11.00 AM to 3.00 PM

d. No other place and no other time

e. Candidate/Proposer can file directly

f. Qualification of the Candidate

(i) should have completed 21 years on the date of filing Nomination

(ii) Must be a voter of the LSGI

DISQUALIFICATION

1. Employee of the Central/State 1. Employee of the Central/State Government/Local Body

2. Officers dismissed from the Central/State Government/Local Body

3. Conviction

4. Disqualified by the Commission

5. Adjudged unsound mind

6. Insolvent.

7. Interested in subsisting contract with Government and any Local Body

8. Employed as paid Legal Practitioner of Government or on behalf that particular LSGI

9. A defaulter of any kind to Government or any Local Body

10.Debarred from practising as an Advocate

11.Deaf –Mute

12.If black listed (in Government Contract)

g. Qualification of the Proposer – Must be a

voter of that constituency (Ward)

h. Minimum number of Proposer – 1

i. Maximum number of Nominations – 3

j. Number of Constituencies where a person

can contest simultaneously – 1

k. Other formalities – Taking oath, filing

details of wealth, Deposit amount etc

l. Numbering the received Nominations.

m.Preliminary examination – Rectification of

minor errors

n. Date and time of filing to be noted

o. Daily publication of list of nominated

candidates and personal details

submitted by candidates in Form No. 2A

SCRUTINY

1. All nomination papers to be scrutinized

a. On the date and time specified

b. At the specified place

c. By the RO

d. Participants : Candidate, Proposer, Candidate’s Agent,

another authorized persons and officials

e. All Nominations filed by or on behalf of a person to be

secrutinised together

f. Allow all candidates to verify all Nomination papers

on request

g. Conduct summary enquiry in case of disputes and

take decision

h. Time up to the following day of the next day can be

given to adduce evidence

i. Decisions and reason for it to be recorded

J. Main reasons for rejection

1. Not qualified

2. Nomination not presented by the Candidate or

Proposer

3. Nomination not filed in the specified place and

time

4. Proposer not an elector of the Constituency /

Ward

5. Deposit not made

6. Filed Nomination in more than one

constituency / Ward of the same level

7. Has not taken the oath

8. Age not specified in Nomination paper

k. Adjournment of Scrutiny

Normally No adjournment. Can be

adjourned in case of calamities, riot etc.

– but with permission of SEC.

l. Publication of List of validly,

nominated Candidates

(i) In Form No.4

(ii)RO’s office, LSGI Office

(iii)Copy to be sent to SEC

WITHDRAWAL OF CANDIDATURE

(a)Only by Candidate/Proposer or Agent

(authorisation to be given by candidate)

(b)In Form No. 5

(c)Before 3.00 PM of the last date specified

for the purpose

(d)Receipt to be given

(e)Withdrawal effects all sets of Nominations

of that candidate

(f) No revocation or cancellation

(g)Copy to be published in RO’s office, LSGI

office

UN CONTESTED ELECTION

Declare the Candidate to have been

elected give certificate on the last

date of withdrawal.

ALLOTMENT OF SYMBOLS

Symbols shall be allotted as per the LocalAuthorities Election Symbols (Reservation ofAllotment) Order 2015.

(a)Approved symbols to be allotted

(b)Reserved symbols for political parties

(c)Free symbols for independent candidates

(d)Priority to be given in case of demand by more than one for a symbol - lot

PUBLICATION OF LIST OF CONTESTING

CANDIDATES

(a) In Form No. 6

(b) Immediately after 3.00 PM on withdrawal

day

(c) To be published at conspicuous space at

the RO’s office/LSGI office

(d)List to be given to Candidates/Agents

(e) Copy to be sent to SEC by special

messenger/Fax

(f) In case of uncontested election, list to be

prepared but not to be published

(g) Issue identity cards to Candidates

APPOINTMENT OF AGENTS

(a) Candidate appoints his agent in Form 8 and 2

copies given to RO

(b)RO returns one copy duly authenticated by him

(c) Revocation in Form No. 9

(d)A disqualified person shall not be an agent

PRINTING OF BALLOT LABELS/PAPERS

(a) Immediately after the time fixed for withdrawal

(b) Names in the order they appear in Form No.6

(c) In Malayalam and in languages directed by SEC

(d) To be got approved by the DEO

(e) Ballot labels & Tendered ballots should be

serially numbered

(f) Colour:

GP/ Municipality - White

BP - Pink

DP - Blue

(g) Number of Ballot labels to be

printed on the basis of

(i) Number of EVMs to be used (including

reserve).

(ii) Tendered ballot papers.

(iii)25% of total number of items 1 and 2.

(h) Printed Ballot papers to be verified

(i) Ensure name and symbol is clearly shown.

(ii) Incorrect and damaged to be removed.

(iii)No duplication in numbering.

(iv)Numberless ballots not to be used.

(i) Ballot papers to be arranged Constituency wise.

(j) Proper accounts to be maintained.

(k) Balance to be kept by the RO till polling.

(l) After Election to be kept in Treasury till the

disposal as per rules.

(m) Ensure that dummy Ballot Papers

Printed by Candidates are

(i) Not in the same size.

(ii) Not in White, Pink, Blue colours.

(iii)Name and Symbol of other candidate are

not printed.

POSTAL BALLOTS

(a) Postal Ballot should be sent by the concerned ROs (except DP) Block RO being the ARO of DP shall sent the PB in respect of DP also.

(b) Application for Postal Ballot (Form 15) should be made available to all Polling Officials.

(c) Grama Panchayat ward – Block Panchayat Division – District Panchayat Division chart to be prepared well in advance.

(d) Preparation and despatch of Postal Ballot to be arranged block wise.

(e) Register and accounts to be maintained.

(f) Sl. No. of Elector to be noted in counterfoil.

(g) Mark “PB” and cross the related box in the electoral roll from left bottom corner to right top corner.

(h) Counter foils to be kept by RO in sealed cover with dated signature.

(i) Details to be noted on the cover.

(j) If returned undelivered, it can be given direct or by post as per the request of the officer concerned.

(k) Register to be maintained for Postal Ballot received after voting.

(l) Details to be entered daily and countersigned by RO or authorised person

(m) Accept those received till the start of counting of votes.

(n) Cover received late shall not be opened.

CONDUCT OF POLL

(a) Ensure that all polling stations are in good condition.

(b)RO should ensure that polling officials have been appointed by the DEO.

(c) Identify sensitive booths, vulnerable booths etc and bring to the notice of the DEO and take special care.

(d)RO to impart training to polling officials.

(e) Ensure that sufficient polling materials and

transportation facilities for polling officials

have been arranged.

(f) Supervision on distribution of polling materials.

(g) Monitor the poll process and intervene

wherever necessary.

(h)After poll, the polled materials to be kept in the

strong room.

(i) Maintain Log Book in Form A23.

COUNTING OF VOTES

1. To be arranged Block Wise.

2. Table wise – Round wise chart to be

prepared well in advance.

3. All polling stations of a GP ward to be

counted in a table in consecutive rounds.

4. Appointment of Counting Agents

(i) In Form No. 12

(ii) Issue pass in Form No. N25

(iii)Indicate name of Candidate in the Pass.

(iv)Write Table No. & Round No.

(v) Agent to sign on the Pass.

(vi)Mobile phones not allowed except RO,

ARO, observer.

5. Appointment of Counting Staff

(a)One supervisor and 2 Assistants

(b)Sufficient supporting staff to RO

(c)Appointment by RO

(d)Impart training to counting staff

6. Counting Hall arrangements

(a) Lay out of counting Hall.

(b) Separate dais for Block RO and GP ROs.

(c) Communication facilities to be arranged.

(d) Computer facilities – e-TREND.

(e) Media Room – a Senior officer to be posted.

(f) Public Addressing System – Block Wise.

(g) Security arrangements.

7. Persons allowed in Counting Hall

(a) Counting Supervisors/Assistants.

(b)Persons authorised by SEC.

(c) Public servants on duty - does not include

police officials.

(d)Candidate /Agents.

(e) Counting Agents – one agent at one table for

each candidate.

8. Counting Process

(i) Start at the time fixed for it.

(ii)Postal Ballot to be counted first at the

dais of the ROs concerned.

A. Counting of Postal Ballot

(a)Covers in Form 19 received after the start

of counting shall not be opened.

(b) All covers in Form 19 received late to

be kept together after noting the date

and time of receipt.

(c) Grounds for Rejection of Postal Ballot

(i) Declaration not duly signed and attested by a Gazetted Officer.

(ii)Declaration not found.

(iii)Serial No. of Ballot is different.

(iv)No vote recorded.

(v) Multiple voting.

(vi)Spurious ballot paper.

(vii) So damaged or mutilated that its identity

as a genuine ballot paper cannot be

established.

(viii) Not returned in the prescribed cover.

(ix) Bears any mark or writing by which voter

can be identified.

B. Counting of Votes in EVM

(i) Scrutiny and inspection of CUs as per the

chart.

(ii) Cancelled ballot label & cover containing

24A

(iii)Filling details in Part II of Form 24A as in

cancelled ballot label.

(iv)Opening of carrying cases – checking of

seals and identity of CUs.

(v) Companion of Sl. No. Green Paper Seal.

(vi)Remove strip seal and open the cover of

Result section.

(vii) Do not open the inner cover.

(viii) Switch on CU and note down the

results.

(ix)To be noted in Part II of 24A by CS

and e-TREND form by a CA in all

the 3 tiers.

(x) Switch off the CU as soon as counting is

over.

(xi)Hand over the forms for tabulation.

(xii)Check the entries in e-TREND form

with 24A Part II

(xiii) Tabulation in Form 25 Result Sheet.

(xiv)Declaration of the Result in Form 25A.

(xv)Issue Election certificate in Form 26.

(xvi)File return of election in Form 27.

(xvii)Copies of Declaration in Form 25A to be

sent to (1) SEC, (2) LSG Department in

Government, (3) DEO and (4) LSGI

concerned.

(xviii)2 Copies each of Form 25, 25A, 26 and

27 to be sent to SEC by special

messenger.

(xix)File RO’s report in Form No. N27

through DEO.

PACKING AND SEALING

1. The following packets should be kept in safe

custody

(i) Un used Postal Ballot papers and

counterfoils, unused ballot labels.

(ii) Counterfoils of used Postal Ballot papers

(iii)Used Tendered Ballot papers & list in Form

21B

(iv)Postal Ballot received late

(v) Marked copy of electoral roll.

(vi)Voter register in Form 21A

(vii)Declaration of electors and all other

papers relating to election.

2. Secret Seal to be affixed only on the

packets and not on the metal box

3. The RO shall keep papers relating to

nomination & Form 2A in his custody and

hand over to his successor.

4. The keys and Treasury receipt to be kept

by the DEO.

Thank You