electronic submission: update and lessons learned july ora third tuesday july 15, 2008

Electronic Submission:Update and Lessons Learned

July ORA Third Tuesday

July 15, 2008

Update

• PureEdge – Still used for most packages; will not work with Vista operating system or Macs (except PC-compatible Macs)

• Adobe – Used for some packages; be sure to use correct version (check grants.gov web site for latest info)

Agency Plans - NIH• Plans to post bulk of Adobe forms in December • Planned submission dates and mechanisms:

– February 12, 2009 - Research Career Development (all Ks except K12) April 8, 2009 - Individual National Research Service Awards (F) September 25, 2009 - Institutional National Research Service Awards and Other Training Grants (T, D), D43, D71/U2R and K12

• http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-073.html

Agency Plans - Army

• Posted an estimated transition to Adobe of June 30, 2008, but . . . .

• Pre-applications/LOIs via Army web site; full applications via grants.gov

• e-receipt FAQs: https://cdmrp.org/FAQ/#grants_q4

Agency Plans - NSF• So far, few opportunities require

submission via grants.gov; although they may be posted on grants.gov.

• Most NSF applications are submitted via NSF FastLane; paper copies of color graphics may be sent later.

• Contact ORA for FastLane registration.• https://www.fastlane.nsf.gov/GGHelp/

webhelp/grants/grants_gov.htm

Agency Plans - HRSA

• Apply through grants.gov

• Complete application in HRSA EHB system

• http://www.hrsa.gov/grants/electronicsubmission.htm

Lessons Learned• Instructions – Agency and Opportunity

Variations• Using Old Packages – not recommended• Time Line – Why the Early Bird gets at least

a shot at the worm and the Late Submission may not get in at all; best plans may be delayed due to personnel absences or unexpected illness or technical problems.

Lessons Learned• Proofreading• Consistency throughout application (e.g.,

budget/justification, role on project)• Correct spelling of “principal investigator”• Ignoring areas that are not applicable• Supporting documents (including

collaboration letters; subaward letters)

Lessons Learned

• Prior approval of cost-share/match (department, college, F&O)

• PI Assurance Form for NIH – required

• Route sheet signed by all departments/colleges

• Calendar months vs. % effort on SF424 applications

Lessons Learned

• Army 48-hour advance deadline; ORA 5-working day deadline

• Grants.gov guarantee to get application to agency w/i 48 hours

• Warnings vs. Errors in NIH

• Other agencies – no feedback on errors

Lessons Learned

• ORA will provide training to departments/groups, individuals upon request.

• Let ORA know when you are submitting a proposal, when it is due, any special guidelines.

Lessons Learned• Expect long hold times on help desks at NIH and grants.gov on submission deadlines.

ORA Contacts• Office of Research Administration

– 910 Madison, Suite 823– Memphis, TN 38163– 901 448-5587/ fax 901 448-7600– egrants@utmem.edu

– Ginny – x1668 vgeer@utmem.edu– Connie – x 4188 cbozant@utmem.edu– Debbie – x4823 dsmith@utmem.edu– Rosa – x5587 – rmwilson@utmem.edu