email tips

@ronmader

planeta.wikispaces.com/email • 04.2015

It would be presumptuous to call for the end of email, but it would be wise to use email more wisely.

Email is an excellent information delivery system. The question for email senders is 'are you using email

because it is the most effective for you or the receiver of your message?' Too often the answer is that we send email because it's easier for us

rather than those who receive our message.

How is one to avoid loathsome spam, email blasts and Mass cc announcements? There are plenty of

alternatives for those using the social web and it's up to those initiating a conversation to keep an eye on

channels for communication and to engage a conversation about how to improve the conversation.

What if we were to think not of ourselves but those who receive our messages? It's time to ask friends and colleagues

what they would like. Email is one of many tools in the communication toolbox. It can and should be leveraged with

tweets, blog posts, YouTube videos, wikis and the vast array of options we have via the social web and face-to-face communication. Start with empathy and this email tip:

send messages others would like to receive.

Email

can be an excellent

information delivery system

Photo: @ronmader

Are you using email because it is most effective for you or the receiver of your message?

Photo: Douglas Sprott

State clearly if you are requesting a response.

Photo: Bobby Pawns

Learn the difference

between CC (Carbon Copy) and BCC (Blind Carbon Copy) Photo: auteur

Use email instead of the social web for specific individual requests

Photo: texaseagle8

Use email instead of social web for specific

private conversations

Photo crow6

Photo: Matthias Ripp

Checking Your Email

Just 3 Times A Week

Will Make You Less Stressed

Dont’s

Photo: frencie1978

When possible, do not send email.

Use the Social Web … or visit.

Photo: Valter Nepomuceno

Do not add anyone to a

mailing list without their consent.

Photo: Night-thing

Do not forward chain letters or petitions.

Photo: Marinacast

Do not type in capital letters.

THIS IS CONSIDERED

SHOUTING

Photo: Vatobob

Do not send unsolicited

attachments.

Photo: Stephane Raymond

Photo: deltron3032

b u z z f e e d . c o m

Alternatives to Forwarding Messages are

Blogging Facebooking Google+ing Tweeting

Social Web

Photo: Radivari

To really fly, tweet on

To share links, create an account on

Delicious

To share photos, upload pics on

or Instagram or Facebook or Google+

Get into the Groove

To share others’ photos,

curate images via

To share videos,

use YouTube or Ustream or Vimeo

Remember Your Password

Be attentive

Be generous

Be creative

Be curious

Be empathetic

Levels of Engagement

2 0 1 5 @ r o n m a d e r

Read

Thank

Be kind

Write

2 0 1 5 @ r o n m a d e r

Levels of Engagement

•  Have you created an email address? •  Have you created more than one email address? •  Do you know the passwords to access your emails? •  Have you updated the signature line in your email? •  Have you changed the subject line in an email reply? •  Have you forwarded an email? •  Have you learned the difference between CC and BCC? •  Instead attachments, have you posted info online?

Email: Core Skills

Image @ openclipart.org

slideshare.net/planeta/email-tips-presentation

Please Share!

@ronmader

planeta.com