english correspondence kinds of letters

KINDS OF

LETTERS

LETTERS A letter is a written or typed message from one person to another.

Historically, letters were the only reliable means of communications between two persons at different locations.

TYPES OF LETTERS

1. FORMAL LETTERS 2. INFORMAL LETTERS

3. ELECTRONIC MAIL

Formal Letters (official letters) : A formal letter is a letter written to a business, a college, or any professional that are not considered friends or family.

Informal Letters (personal letters) : An informal letter is a letter written to a friend or family.

Electronic Mail (email): Messages distributed by electronic means from one computer user to one or more recipients via a network.

TYPES OF FORMAL AND INFORMAL LETTERS

Cover LettersRésuméFollow-up-LettersAccepting Job OffersReferences

ApologiesComplaintsInvitationsOffering CondolencesAppreciation and Thank you

1. FORMAL LETTERS 2. INFORMAL LETTERS

STYLES OF LETTER WRITING

1. BLOCK STYLE 2. SEMI BLOCK STYLE

3. MODIFIED BLOCK STYLE

1. Block Style: A full block style is when all the components of the letter are aligned at the left margin. Side, top and bottom margins should be 1 to 1 1/4 inches. Paragraphs are separated by a double line space. Font size should be 12 in times new roman.

2. Semi Block Style: All text is aligned to the left margin, except the date, attention line, and complimentary close. Paragraphs are separated by double or triple spacing or a tab. It similar to block style but has a more informal appearance.

3. Modified Block style: All text  aligned to the left margin, except for the author's address, date, and complimentary closing. All paragraphs we write in a modified block style  are not indented. The author's address, date, and closing begin at the right.

PARTS OF A LETTER1. Letterhead2. The date of the letter3. The Inside Address4. The Greeting / Salutation5. Title6. Introduction7. The Body Paragraphs8. The Complimentary Close9. Signature and Writer’s identification

UK LETTERS AND US LETTERSAmerican Style British Style

Heading Aligned to the left Placed in the top right corner (sometimes centred)

Date Using month-day-year format (February 24, 2017), aligned to the left two line below the heading.February 24, 2017

Using date-month-year format (24 February 2017),placed directly (or blank 1 line) below the heading.

Salutation After the salutation there is colon (:)Dear Mr./Ms./Mrs. Karundeng:

After the salutation there is coma (,)Dear Mr./Ms./Mrs. Karundeng,

Complimentary close Sincerely,Sincerely yours,Yours truly,

Sincerely,Yours sincerely,Yours faithfully,

American style British style

DIFFERENCE BETWEEN LETTER AND APPLICATION

LETTER• A letter you write because you

are replying to someone or letting someone know what is happening. • In formal letter you have to

mention the subject • Writing a letter you can explain

your purpose in more than one or two paragraphs.

APPLICATION

• An application is written to apply for something.• Application is not having a

subject.• While writing an application

you summarize your purpose.

APPLICATION