enhancements in cooperative catalogue ester kadri steinbach estonian academy of music and theatre...

Enhancements in cooperative catalogue ESTER

Kadri Steinbach

Estonian Academy of Music and Theatre Library

Nordic IUG October 2008, Tartu

Main points: getting most of the field 856• eBooks on-demand (EOD) in

National Library

• Video archive of Tartu University Library is accessible through ESTER

• Naxos Music Library integrated into ESTER in Estonian Academy of Music and Theatre Library

eBooks on-demand (EOD) through ESTER

EOD: eBooks on-demand

• Cooperation between European libraries to make old and rare books accessible for end-user digitally

• 13 libraries from 8 countries, from Estonia, the partner is Estonian National Library

• offers possibility to order digital copies of the books from the years 1500-1900 (authorship rights!)

• http://www.books2ebooks.eu

EOD: more basic info

• It is possible to order only full copies of the book, no single sheets

• User gets digital file in PDF format, the file is searchable, user can download it within 60 days after payment

• There are now ca 89 000 links in the ESTER catalogue

• Links are on the field 856

EOD: ordering

• You can order as a registered customer or choose not to register

• In case of incomplete data, the price of the order can’t be calculated automatically

EOD: statistics

• Within 16 months there have been 176 orders

• 20 refusals due to the autorship rights

• About 26 000 pages of digitised material

Tartu University Library video archive accessible through ESTER

TUL: video archive in ESTER• In 2004 decision to start digitise the

movie archive

• Old material was on VHS tapes, new material (since 2004) on DVD and also in multi-media server

• There are 264 videos now accessible online

TUL video archive: how it works?• Videos are stored in Tartu University

digital repository http://dspace.utlib.ee and in Tartu University video server

• Link to the file is on the field 856

• For the user, the video starts to run right after you open the full record

• You can also watch the video in a full screen

Naxos Music Library database accessible through ESTER

Process description

• Testing sample records in our catalogue

• Buying MARC21 records from Naxos

• Uploading batch into our system

• Customizing records with Global Update function

• Ready for using

Time and human resource

• First test samples received in September 2006

• The whole batch in December 2006

• Press release at January 31st 2007

The whole process took 5 months, but

maybe 3 weeks of real-time work

• 3 persons: 2 from our library, 1 from ELNET consortium

MARC21 records received• =LDR 01610nmm 2200373 a 4500• =006 m\\\\\\\\h\\\\\\\\• =007 cr\nnannnu\uuu• =008 060911s2006\\\\hk\\\\\\\\\u\\\\\\\\eng\d• =028 \\$aSMCD5211$bNaxos Digital Services Ltd• =035 \\$a.b1532378x$bint $c-• =040 \\$aHkLN• =245 00$aMOZART :$bExsultate, jubilate / HAYDN: Symphony No. 104$h[electronic resource]• =246 30$aExsultate, jubilate / HAYDN: Symphony No. 104$h[electronic resource]• =260 \\$aHong Kong :$bNaxos Digital Services Ltd.,$c[2006]• =440 \0$aCBC.• =500 \\$aStreaming audio.• =506 \\$aAccess restricted to Ligip{232}a{232}asetav ainult EMTA arvutiv{228}orgus users.• =511 0\$aWORKS OF: Mozart, Wolfgang Amadeus / Schubert, Franz.• =511 0\$aPERFORMERS: Labadie, Bernard (conductor) ; CBC Radio Orchestra ; Gauvin, Karina

(soprano)• =538 \\$aMinimum system requirements: MS Windows 98SE, 2000, XP with MS IE 6.0 / Mozilla

1.7.1 / FireFox 1PR / Netscape 7.1 / Opera 7.53 and Media Player 9.0 / 10.0.• =538 \\$aMode of Access: World Wide Web browser.• =650 \0$aMusic$xComputer network resources.• =700 1\$aMozart, Wolfgang Amadeus,$d1756-1791.• =700 1\$aSchubert, Franz,$d1797-1828.• =700 1\$aLabadie, Bernard.• =700 1\$aGauvin, Karina.• =710 2\$aCBC Symphony Orchestra.• =710 2\$aNaxos Digital Services.• =773 0\$tNaxos Music Library.• =856 40$zConnect to Naxos Music

Library$uhttp://ema.edu.ee=http://ema.naxosmusiclibrary.com/streamcat.asp?s=40970%2femanml02&item_code=SMCD5211

Putting the records into our system• ELNET consortium’s technical

specialist Anneli Sepp added the MARC records into our system

Customizing

• From Naxos, we had field 856 customized: =856 40$zConnect to Naxos Music

Library$uhttp://ema.edu.ee=http://ema.naxosmusiclibrary.com/streamcat.asp?s=40970%2femanml02&item_code=SMCD5211

We decided to customize the records as much as possible to make them look like ordinary records in the catalogue.

Fields we translated

• 245 |h[electronic resource] / Helisalvestis• 511: Composers / Helilooja(d)• 538: Minimum system requirements..• 856: |zConnect to Naxos Music Library• All the instruments from the field 5XX• All the functions of person’s we use in our

catalogue (e.g. performer, composer..)• We decided to identify the records as

sound recordings, not as electronic resources

ALSO: unifying

• Very different ways to present composer’s names, we tried to unify it

• With the help of Global Update function we unified 210 performer’s and composer’s name

Example of unifying process (with Global Update)

Variants of one name

• Listing duplicates:

• Deleting NML records and adding links to the “real” records

Minimizing the number of duplicates

Results: From that kind of record...• =245 00$aMOZART :$bExsultate, jubilate / HAYDN:

Symphony No. 104$h[electronic resource]• =246 30$aExsultate, jubilate / HAYDN: Symphony No.

104$h[electronic resource]• =260 \\$aHong Kong :$bNaxos Digital Services Ltd.,

$c[2006]• =440 \0$aCBC.• =500 \\$aStreaming audio.• =506 \\$aAccess restricted to Ligip{232}a{232}asetav

ainult EMTA arvutiv{228}orgus users.• =511 0\$aWORKS OF: Mozart, Wolfgang Amadeus /

Schubert, Franz.• =511 0\$aPERFORMERS: Labadie, Bernard (conductor) ;

CBC Radio Orchestra ; Gauvin, Karina (soprano)• =538 \\$aMinimum system requirements: MS

...into this:

Why all this?Positive and negative sidesPositive:• 12830 recordings are

searchable via OPAC• Users can access

more recordings than we have on the shelves easily and quickly

• The recordings are often found by the users, who don’t know how to search

Negative:• They can’t be

searched with general rules (except authors)

• Sometimes the number of licences is increased and the account blocked

Usage statistics of NML in EAMTL

28

57

31

72

35

68

5

15

0

10

20

30

40

50

60

70

80

April April May May June June July July 2006 2007 2006 2007 2006 2007 2006 2007

Thank you!

kadri@ema.edu.ee