essential 4 anomalies essential 4 - anomalies v2.0, august 31, 2012

Essential 4

Anomalies

Essential 4 - Anomalies v2.0, August 31, 2012

Essential 4 - Anomalies v2.0, August 31, 2012

Who’s Supposed to Be Here

Individuals assigned toCALPADS maintenance

Supervisor of staffassigned to CALPADS

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Essential 4 - Anomalies v2.0, August 31, 2012

Training Sequence

Essential 1:Overview & Requirements

Essential 2:Interface & Administration

Essential 3:Data Submission

Fall 1

Fall 2 Spring

Essential 4: Anomalies

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Essential 4 - Anomalies v2.0, August 31, 2012

Rules

Mute yourself

HOLDSilence

cellphones

Name & LEA 1conversation

at a time

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Essential 4 - Anomalies v2.0, August 31, 2012

Agenda

2 hours

SSID Anomalies

CCEERDMID

Anomaly Reports

Anomaly Roles

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SSID Anomalies

Essential 4 - Anomalies v2.0, August 31, 2012

CCEERDMID

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What Is An SSID Anomaly?

An SSID Anomaly is a problem with an SSID’s enrollment or a student being assigned more than one SSID

Essential 4 - Anomalies v2.0, August 31, 2012

These anomalies are detected once a day, during the nightly process

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Anomaly Responsibilities

Resolve regularly

Download MID replacement

SSIDs

Keep below 2% maximum

(Fall 1)

Essential 4 - Anomalies v2.0, August 31, 20128

How To Resolve Anomalies

Essential 4 - Anomalies v2.0, August 31, 2012

Online Maintenance

SSID Anomaly Reports

Batch Upload

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Essential 4 - Anomalies v2.0, August 31, 2012

Anomaly Roles

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Anomaly Roles

Essential 4 - Anomalies v2.0, August 31, 2012

Gives access to view and resolve anomalies

Anomalies

Used to determine contact information shown to users resolving anomalies

Anomaly Contact

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Concurrent Enrollment

Essential 4 - Anomalies v2.0, August 31, 2012

CCEERDMID

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CCE Definition

An SSID has a primary enrollment at more than one LEA at

the same time

Essential 4 - Anomalies v2.0, August 31, 2012

ABCSchool

XYZSchool

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CCE Example

Essential 4 - Anomalies v2.0, August 31, 2012

Sun Mon Tue Wed Thu Fri Sat

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

Enrollment at School 1 (1st – 13th)

Enrollment at School 2 (12th – 25th)

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Enrollment Status Combinations

Essential 4 - Anomalies v2.0, August 31, 201220

* A student can have secondary and/or short term enrollments in addition to the primary one

Primary

Short-Term* (less than 30

days)

Secondary*

Do notcause CCEs

Primary Primary

Short-Term (more than

30 days)Primary

LEA 1 LEA 2

LEA 1 LEA 2

Cause CCEs

CCE Ownership

Essential 4 - Anomalies v2.0, August 31, 2012

* LEA with most recent enrollment is relieved of CCE after 14 days

8/16/2011 10/3/2012

All LEAs with overlapping enrollments during

8/16/2011 - 10/3/2012

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Exit Reason Discrepancy

Essential 4 - Anomalies v2.0, August 31, 2012

CCEERDMID

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ERD Definition

An inconsistency exists between a student’s exit reason and subsequent

enrollment status in a school

Essential 4 - Anomalies v2.0, August 31, 2012

? ?? ??

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ERD Warning Type Definitions

Essential 4 - Anomalies v2.0, August 31, 2012

Expected to enroll

CPotential Dropout

The student is expected to enroll at another school but does not.

Not expected to enroll

ACompleterRe-enrolled

The student is a completer (e.g., graduate) based on their exit code, but the student has a subsequent enrollment.

BDropout

Re-enrolled

The student’s is a dropout based on their exit code, but the student has a subsequent enrollment.

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ERD Examples

Essential 4 - Anomalies v2.0, August 31, 2012

Warning Type A or B

Exited with dropoutor completer code

(e.g., E140, E230/100)

Enrolled

ABC School XYZ School

Warning Type C

Exited with code where studentis expected to continue school

(e.g., T160)ABC School

No subsequentenrollment

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ERD Ownership

Essential 4 - Anomalies v2.0, August 31, 2012

All LEAs involved

Dropouts, completers, or transfers between 8/16/2011

and 8/15/2012-----

No show dropouts between 5/15/2011 and 8/15/2011

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Essential 4 - Anomalies v2.0, August 31, 201236

Exits That Can Cause ERDs

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Warning Exit Reason Description Completion Code

A

E125 PriorComplSpecEd n/aE130 Died n/aE230 CompleterExit 100, 106, 108, 250, 360T280 TransCollege n/a

B

E140 NoKnownEnrollTruantE300 ExpellNoKnownEnrollE400 OtherOrUnknownE420 NoShowSameSchlT270 TransDropAdultT380 TransInstNoHSDipT460 TransHomeSchl

C

T160 TransCASchlRegularT165 TransCAEnrollDiscipT167 TransScholDistReferralE490 Summer or Intersession Exit*N470 NoShowOther

Essential 4 - Anomalies v2.0, August 31, 201237

Exits That Do Not Cause ERDs

Exit Reason

Description Completion Code

E230 CompleterExit 104, 120, 320, 330, 480

E410 MedicalRsns n/a

E450 PreK-6Exit n/a

*N470 NoShowOther n/a

T180 TransPrivate n/a

T200 TransUS n/a

T240 TransOutUS n/a

T260 TransInAdult n/a

T310 TransHealthFacil n/a

T370 TransInstHSDipl n/a

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Multiple Identifier

Essential 4 - Anomalies v2.0, August 31, 2012

CCEERDMID

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MID Definition

Two or more SSIDs have very similar or identical demographics, indicating that a

student may have multiple SSIDs

Essential 4 - Anomalies v2.0, August 31, 201248

MID Example

Student 1 Student 2

SSID 4265874932 359875167

Name* Ann Smith Annie Smith

Alias Name*

Gender F F

Birth Date 7/6/2000 7/6/2000

Primary Language 00 00

Birth State** US-CA US-CA

Birth Country** US US

Essential 4 - Anomalies v2.0, August 31, 2012

* Soundex is used to match similar names and match can be made against either alias or regular name

** Only used for MID matching if provided for both students involved in MID match

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MID Ownership

Essential 4 - Anomalies v2.0, August 31, 2012

LEA with most recent enrollment of all SSIDs involved

Enrollments within 14 months prior to

Census Day

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Anomaly Reports

Essential 4 - Anomalies v2.0, August 31, 201262

Common Problems

Essential 4 - Anomalies v2.0, August 31, 2012

Overlapping enrollment not allowed when

combining MID anomalies

Focus ID’s current enrollment record is

closed

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Reminders

Essential 4 - Anomalies v2.0, August 31, 2012

Anomalies are detected nightly throughout the year

Unresolved lost transfers

(ERD type C) count as

dropouts

Replacement SSIDs

should be downloaded

regularly

MIDs found outsideMID anomaly report can

be resolved using “Resolve MID Not On

Report” button

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Essential 4 - Anomalies v2.0, August 31, 2012

Resources

Detailed descriptions of anomalies and how to resolve them

CALPADS SSID and Enrollment Procedures, Chapter 4

MID resolution errors

CALPADS Error List, MID Errors tab

All available at:http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

List of exit, completer, and other codes

CALPADS Code Sets, School Completion Status & Student Exit Category code set names

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Support

Essential 4 - Anomalies v2.0, August 31, 2012

Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210

E-mail: Calpads-support@cde.ca.gov

Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp

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Essential 4 - Anomalies v2.0, August 31, 2012

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