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I. Program Overview and History
II. Eligibility
III. Introduction to Web Portals
IV. Discounts
V. Categories of Service & Budgets
VI. Process
VII.Reimbursement
TOPICS OF DISCUSSION
VOCABULARY• FCC: Federal Communications Commission.
Independent agency that oversees E-rate.Rule Makers.
• USAC: Universal Service Administrative Company.Not-For-Profit Company that administers E-rate.Processes Applications.
• USF: Universal Service Fund.Pool of funds that finance FCC Telecommunication Service Programs.Fueled by service provider/consumer fees & tariffs.
USAC reports to the FCC
Craig Davis is the VP of the Schools and
Libraries Program
Telecommunications Act of 1996
❖ On February 8, 1996 the Telecommunications Act is signed by Bill Clinton
❖ Title II, Section 254 of the Act directs the FCC to provide schools and libraries with discounted telecommunications services
❖ The FCC designates USAC to manage distribution of E-rate funds
❖ The program begins on January 1998
WHERE IT ALL BEGAN
THE PROGRAM $$$
Currently, there is $3.99 billion of support in the entire program
$1 Billion is set aside for internal connections (Cat 2)
The money comes from the Universal Service Fund, which is funded by a tax applied to
telecommunication service providers & consumers
VOCABULARY
• School: Entity as defined by “No Child Left Behind Act” of 2001
Elementary Schools, Secondary Schools
• Library: Entity as defined by “Library Services and Technology Act”.
Public, Elementary/Secondary School, Academic, Research
• Consortia: Group of Entities that apply together
• NIF: Non-Instructional FacilitiesIE. Administrative Buildings
It is possible to have a
consortia of consortiums
We use the Master School Identification Database to
identify schools
WHO IS ELIGIBLE? Elementary and Secondary Schools ✓ nonprofit institutional day or residential school✓ public elementary charter school✓ provides elementary/secondary education✓ Does not include Education beyond grade 12
✓Determined under state law.
Libraries✓ Completely Separate budget from schools✓ Public or a Private Library deemed eligible by the state✓ Must be eligible for assistance from a State Library
Administrative Agency
WHO IS ELIGIBLE? Non-Traditional Elementary and Secondary✓ Head Starts✓ Adult Education✓ Juvenile Justice✓ ECT.
Educational Service Agencies✓ ESU✓ BOCES✓ ECT
School Residential Facilities✓ Tribal Land Schools✓ Schools serving Children with Medical needs✓ ECT.
VOCABULARY
• EPC: E-rate Productivity CenterUSAC’s online portal where applications, requests, and applicant information is submitted.
• Invoicing Portal: Separate onlineUSAC portal used to request reimbursement.
Requests for reimbursement are submitted
to a legacy system
Vocabulary
• NSLP: National School Lunch ProgramProvides free or reduced lunches to students. Used to determine economic need.
• CEP: Community Eligibility ProvisionAlternate method of determining economic need using NSLP data and a national multiplier.
• EPC Profile: This is where your discount percentage is calculated. Individual schools and facilities are listed under “My Entities”
We maintain the valid file: a pre-validated list of
NSLP Data
School districts share NSLP ratings
NSLP:• Actual Eligible Student Counts• Federally Approved Alternative
Mechanism
CEP:• % of Directly Certified Students
multiplied by 1.6• CEP Numbers can be used for 4 years• The CEP Multiplier changes on
occasion
NSLP eligibility is determined by family income
If your CEP numbers rise or fall during the 4 year cycle, you
can use the higher numbers.
How Discounts Work
District NSLP:• Library discount is determined by
the percentage of students eligible for NSLP in the designated district.
• The designated district is determined by the location of the main library outlet.
In the past, libraries used an
average of all districts where
they have outlets.
How Discounts Work
Vocabulary
Category One: Services that support broadband services connectivity
Category Two: Services that transmit connectivity within an entity
Category 2 services have a
maximum discount of
85%
After FY 2018-19, voice
services will be completely phased out
Category One
• Fiber (Lit and Dark)
• OC-1, OC-3, OC-12, OC-n
• Wireless Service (e.g. microwave)
• Satellite Services
• DS-1, DS-2, DS-3
• Ethernet
• T-1, T-3, Fractional T-1
• Self-Provisioned Network
• Frame Relay
• SMDS
• Cable Modem
• DSL
• ATM
• Telephone Dialup
• Broadband over Power Lines
• ISDN
• MPLS
CategoryTwo:
Internal Connections
• Access points
• Cabling
• Caching
• Firewalls
• Switches
• Routers
• Racks
• UPS
• Wireless LAN Controllers
• Support Software
• Improvements, upgrades and
software necessary to support
eligible broadband internal
connections components
• Functionalities listed here that can
be virtualized in the cloud, and
equipment that combines eligible
functionalities are also eligible.
CategoryTwo
Managed Internal Broadband Services
(MIBS)
e.g. Managed Wi-Fi
Basic Maintenance of Internal Connections
(BMIC)
Services provided by a third party for the
operation, management, and/or
monitoring
of eligible broadband internal connections
components.
Basic maintenance of internal connections
ensures the necessary and continued
operation of eligible internal connection
components at eligible locations.
School C2 Budgets
▪ $153.47 per student over 5 years
▪ Pre-discount funding floor of $9,412.80 per school over 5
years
▪ C2 funds are pre-discount. (an 80% school essential
receives $120 per student)
▪ No budget for Non-instructional facilities (NIFs) –
including school NIFs with classrooms and
administrative buildings.
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Definition of campus:
A "campus" is defined as the geographically contiguous grounds where the instructional buildings of a single eligible school or the non-administrative buildings of a single eligible library are
located.
22
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Definition of annex:
If a school has more than one location separated by a public right-of-way, but all of those locations together are considered one school by the state, those additional locations are annexes of that school.
23
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Scenario:
Different schools on the same campus. Cat 1 or Cat 2?
24
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Scenario:
Different schools on the same campus. Cat 1 or Cat 2?
Category One
25
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Scenario:
Single school with three NIFs across a right away? Cat 1 or Cat 2?
26
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Scenario:
Single school with three NIFs across a right away? Cat 1 or Cat 2?
Category Two
27
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Scenario:
Different schools on the same campus but with a right away separating one of the schools? Cat 1 or Cat 2?
28
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Scenario:
Different schools on the same campus but with a right away separating one of the schools? Cat 1 or Cat 2?
Category One
29
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Scenario:
Same school but NIF is located three miles off campus? Cat 1 or Cat 2?
30
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Scenario:
Same school but NIF is located three miles off campus? Cat 1 or Cat 2?
Category One
31
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Scenario:
Single school with three separate NIFs? Cat 1 or Cat 2?
32
TYPE OF CONNECTION
Is this connection eligible for Category One (WAN) or Category Two (LAN) funding?
Scenario:
Single school with three separate NIFs? Cat 1 or Cat 2?
Category Two
33
Library C2 Budgets
▪ $2.35 per square foot.
▪ $5.12 per square foot for large urban populations of 250,000+.
▪ Pre-discount funding floor of $9,412.80 per
school over 5 years
▪ Book Mobile C2 budget is also determined by square footage, and is typically eligible for the $9,200 minimum.
Vocabulary
• FCC Form 470: Competitive Bidding FormFormal request for vendor response
• FCC Form 471: Application FormFormal funding request for services outlined in 470
• FCDL: Funding Commitment Decision LetterNotification sent to applicant detailing amount approved
The 470 process
includes an RFP if applicable
FCDLs are delivered on EPC and via
postage
Prepare Documents
Access Needs
File 470
28 Day Bid Period
Choose Vendor
File 471
Respond to compliance questions
FCDL
Service Delivery
Reimburse-ment
Organize
ReviewInvoice
ApplyBid
Jul
Aug
Sep
Oct
Nov
DecJan
Feb
Mar
Apr
May
Jun
FCC Form 470
(Competitive bidding)PIA Review
FCC Form 471
(Application)
July 2017 – June 2018
Invoicing
The E-rate Year
Vocabulary
• FCC Form 472 (BEAR): Billed Entity Applicant Reimbursement Invoicing method. • Filed by applicant after services are paid in
full
• FCC Form 474 (SPI): Service Provider Invoice • filed by service provider after applicant is
billed for non-discounted portion of service
• FCC Form 498: Process for submitting bank information for deposit of reimbursement funds.
472 & 474 are submitted on
the legacy system
472’s are typically filed
annually, but can technically be
filed after paying the invoice
Then you request!
Cash Reimbursement
BEAR in mind,
you have 120 days after last day of
service to invoice…
otherwise you suffer the
GRIZZLYconsequence.
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