excel – part two is 240 asela thomason

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Excel – Part Two

IS 240Asela Thomason

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CompetenciesCompetencies

Entering formulas using Point mode. Copy formulas. Enter functions. Use the Paste function feature. Use absolute references. Add cell comments. Adjust column widths. Use Undo.

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CompetenciesCompetencies

Zoom the worksheet. Format numbers. Apply styles. Insert and delete rows and columns. Move and clear cell contents. Change fonts and font styles. Add predefined headers and footers. Change page orientation.

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Entering Formulas Using Point ModeEntering Formulas Using Point Mode

A way of generating formulas using the cell pointer

Start formula with = sign Using mouse, click on first cell in

formula, note that the cell address Enter numeric operator Click on second cell, that cell

address shows in formula Press Enter

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formula begins with = sign

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point to B5 with cell selector

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key in numeric operator

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point to B6 with cell selector

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formula now displays results

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Copying FormulasCopying Formulas

Formulas, like other cell contents, may be copied from one location to another

The cell addresses in the source formula, unless specially set up, change as they are copied to the destination cell(s)

The cells change because they are relative cell references

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SS of copying formulasSS of copying formulas

formula copied

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formula pasted

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FunctionsFunctions

Built-in formulas that perform certain types of calculations automatically

Rules of structure, or syntax: Function name (argument1, argument2 …)

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FunctionsFunctions

Arguments - data the function uses to perform the calculation

Most often, arguments are numbers or cell references to numbers

Argument enclosed in parentheses, multiple arguments separated by commas

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FunctionsFunctions

In cells containing both function and formula, begin the function with an = sign

Excel has 233 functions, divided into 9 categories

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Sample of FunctionsSample of Functions

AVERAGE

Returns the average of its arguments

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Sample of FunctionsSample of Functions

AVERAGE

UPPER

Returns the average of its arguments

Converts text to uppercase

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Sample of FunctionsSample of Functions

AVERAGE

UPPER IF

Returns the average of its arguments

Converts text to uppercase

Returns one value if a condition you specify evaluates to True and another value if it evaluates to False

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Sample of FunctionsSample of Functions

PMT Calculates payment for a loan based on constant payments and interest rate

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Sample of FunctionsSample of Functions

PMT

TODAY

Calculates payment for a loan based on constant payments and interest rate

Returns serial number that represents today’s date

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Sample of FunctionsSample of Functions

PMT

TODAY

SUM

Calculates payment for a loan based on constant payments and interest rate

Returns serial number that represents today’s date

Adds all the numbers in a range of cells

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Relative Cell ReferencesRelative Cell References

Cells or range references that Excel interprets in relation to the position of the cell that contains the formula

If formula is located in C7, then the cell address C5 is two above the formula

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Relative Cell ReferencesRelative Cell References

When the formula is copied one cell to the right, to D7, the former cell address C5, is now D5, still two above the formula

This ability to retain the same relationship among formulas being copied allows users to usually copy formulas without special preparation

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Paste Function feature

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Absolute Cell ReferencesAbsolute Cell References

Cells or range references in a formula whose location does not change when the formula is copied

Created when the relative adjustment of cell references is overridden

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Absolute Cell ReferencesAbsolute Cell References

Accomplished by entering a $ sign before the column letter and row number of the cell reference

Mixed references are cells where only the column letter or row number are made absolute

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Examples of Reference TypesExamples of Reference Types

Cell Contentsof C10

Copied to CellE13

Type ofReference

$B$28 $B$28 Absolute

B$28 D$28 Mixed

$B28 $B31 Mixed

B28 D31 Relative

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Copying formulas with relative references

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Office AssistantCopying formulas

with relative references

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Office AssistantCopying formulas

with relative references

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Office AssistantCopying formulas

with absolute references

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Office AssistantCopying formulas

with absolute references

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Office AssistantCopying formulas

with absolute references

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Adding Cell CommentsAdding Cell Comments

Can annotate cells with comments

Appear whenever mouse pointer passes over that cell

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Cell comments

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Column WidthsColumn Widths

Cell’s column controls how much information can be displayed in a cell

Text entries will “spill over” to the next cell, if empty, otherwise the label is truncated

Numbers too wide for the column will be displayed as **********

Column widths may be from 1 to 255

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Adjusting Column WidthsAdjusting Column Widths

Click on Format, Column, Width

Click and drag on the column heading border

Format, Column, Autofit or double clicking on heading border will make automatic column width adjustments

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Using UndoUsing Undo

For undoing errors Important safeguard against

time consuming errors

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Zooming the WorksheetZooming the Worksheet

Screen is defaulted at 100%, the amount that will print on one page, in Portrait orientation

Can adjust screen viewing to See more, by zooming out, orSee less, by zooming in

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Formatting NumbersFormatting Numbers

Number formats affect how numbers look onscreen and when printed

No effect on Excel’s storage or values in calculations

Select with Format, Cells, Number

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Number formatting

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Number formatting

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Applying StylesApplying Styles

Styles are combinations of formats that have been selected and named

Can be quickly applied to a selection

Normal is the default style

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Format, styles

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Inserting RowsInserting Rows

Move to appropriate row Click on Insert, Rows For multi row insertion,

highlight a range of rows before invoking menu command

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Moving Cell ContentsMoving Cell Contents

Can use the Cut and Paste method or

Move cursor arrow to border of cell pointer, click and drag to the destination location

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Centering Across a SelectionCentering Across a Selection

Cell alignment, center only applies to entries within an individual cell

Centering across a selection allows users to center selection as they would with a word processor

Click on Format, Cells, Alignment, Horizontal, Center Across Selection

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Centering across a selection

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Centering across a selection

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Changing Fonts and Font StylesChanging Fonts and Font Styles

Fonts - typefaces, size and style Typeface - appearance and

character shape Size - generally measured in

points (pts.), pts. are 1/72 of an inch

Arial 10 pt. is the Excel worksheet default

Change by Format, Cells, Font

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Format Cells

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Table of Different Font StylesTable of Different Font Styles

Typeface Arial

Size and style 24 pt. Bold

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Table of Different Font StylesTable of Different Font Styles

Typeface Arial

Arial

Size and style 24 pt. Bold

32 pt. Italic

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Table of Different Font StylesTable of Different Font Styles

Typeface Arial

Arial Times New Roman

Size and style 24 pt. Bold

32 pt. Italic 24 pt. Bold

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Table of Different Font StylesTable of Different Font Styles

Typeface Arial

Arial Times New Roman

Times New Roman

Size and style 24 pt. Bold

32 pt. Italic 24 pt. Bold

32 pt. Bold

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Adding Predefined Headers and Adding Predefined Headers and FootersFooters

Header - one or several lines appearing at the top of each page, just below top margin

Footer - one or several lines appearing at the bottom of each page, just above the bottom margin

Both may be formatted as other text, and placement on the page may be controlled

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Changing Page OrientationChanging Page Orientation

Default printing orientation is Portrait

If data to large for this format Can change to Landscape

orientation

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Office AssistantSpecifying Landscape Orientation

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Landscape Orientation