exhibiting and judging postal stationery

Exhibiting and JudgingExhibiting and JudgingPostal StationeryPostal Stationery

The Postal Stationery CommissionThe Postal Stationery Commission

Version 2 2013 By: Lars Engelbrecht

FIP - The Postal Stationery Commission

AgendaAgenda

• The Definition of Postal Stationery– The Material in Postal Stationery Exhibits

• Postal Stationery Exhibits – Defining the Exhibit Purpose and Scope

• Judging Postal Stationery Exhibits– The Judging Criteria

• How to get more information about Postal Stationery?

AgendaAgenda

• How to get more information about Postal Stationery?

The Definition of Postal StationeryThe Definition of Postal Stationery

“Postal Stationery comprises postal matter which either bears an officially authorized pre-printed stamp, device, or inscription indicating that a specific face value of

postage or related service has been prepaid”

Defined by FIP Postal Stationery Commission in the regulations for judging postal stationery exhibits

Is It Postal Stationery?Is It Postal Stationery?

• We see a number of exhibits – also internationally – that is entered, but not qualified to be judged in the postal stationery class, because it primarily is about non-postal stationery.

• If an exhibit is judged in the postal stationery class once, it is difficult to reject it at a later exhibition

• Therefore: Please consider if an exhibit really is a postal stationery exhibit

Is This Postal Stationery?Is This Postal Stationery?

Entire? Yes

Official stamp preprinted?

Specific prepaid value?

Is it postal stationery?

Comments:

Entire? Yes

Comments: Registered envelope with prepaid registered rate. The letter rate should be added.

Entire? Yes

Comments:

Entire? Yes

Comments:

Entire? Yes

Comments: This kind of stationery is not prepaid. The sender prints the ”stamps” themselves, and pays for the delivery after they are handed in to the post office

Entire? Yes

Yes/No

It is accepted

Comments: Is accepted even if the prepaid value is not specific

Entire? Yes

Not a stamp but an

inscription

Only ”postage

paid”

Strictly not, but accepted

Comments: Is accepted in the postal stationery class even though the ”stamp” is missing, but the rate has been prepaid.

Entire? Yes & No - it can not be sent on it’s

No – or yes, if you see it as one big

Comments: Reply Coupons are accepted in the postal stationery class

Entire? Yes

Comments: Formular cards are accepted in the postal stationery class if sold with the stamp applied. Or as a forerunner if similar items were later issued with preprinted stamp

Entire? Yes

Comments: Not a fore-runner. Bulgaria never issued international AR postal stationery

Entire? Yes

Comments: Privately printed

Entire? Yes – it is a postal

matter, but not for

sending

Yes, but not a postage

Yes, it is accepted

Comments:

Postal Stationery can be divided byPostal Stationery can be divided by

The Physical FormThe Physical Form

The AvailabilityThe Availability

The FunctionThe Function

This is important when defining the scope of the postal stationery exhibit

Postal StationeryPostal StationeryThe Physical FormThe Physical Form

• Letter Sheets & Aerogrammes

• Envelopes & Registration Envelopes

• Postal Cards & Reply Cards

• Letter Cards• Wrappers• Printed Forms

Postal StationeryPostal StationeryThe AvailabilityThe Availability

• Post Office Issues (sold by the national post office for general distribution)

• Military Issues (for members of the armed forces)

• Official Service (for use of government)• Local Post (sold by private companies for local

use only) • Stamped to Order (ordered by private individuals

or organizations)

Postal StationeryPostal StationeryThe FunctionThe Function

• Postal (surface): Local, inland or foreign

• Airmail: Inland or foreign • Registered: Inland or

foreign • Telegraph: Inland or

foreign • Parcel Cards• Money Orders• Etc.

The Use of Cut-Outs in ExhibitsThe Use of Cut-Outs in Exhibits

• Usually postal stationery exhibits consist of whole items. If entires of a specific type only exists as a cut-out or is very rare in whole form, then cut-outs can be part of the exhibit

• In some countries cut-outs could be used as adhesive stamps. Cut-outs used in this way on entires can also be part of a postal stationery exhibit

Essays, Proofs and SpecimensEssays, Proofs and Specimens

Archival material: Essays, proofs and specimens can be included in postal stationery exhibits

Also relevant postal documents can be shown

SpecimensSpecimens

Do not get too impressed by exhibits with lots of specimens (especially from the British Colonies). Sometimes items with ”Specimen” overprints exist in larger numbers than the same mint or used items, particularly after 1915.

Used and/or Unused?Used and/or Unused?

Is it ok to mix used and unused material in an exhibit?

AgendaAgenda

• How to get additional information about Postal Stationery?

Defining the Exhibit PurposeDefining the Exhibit Purpose

The exhibit purpose identifies the reason for showing this exhibit:

"The purpose of this exhibit is to show the varieties and usages of Fakeland wrappers"

A postal stationery exhibit should have a clear purpose often defining it by: Country, Period and/or Issue together with Physical Form, Availability, Function etc.

Defining the Exhibit ScopeDefining the Exhibit Scope

The exhibit scope sets the boundaries for the exhibit:

"The exhibit shows the Fakeland wrappers from the first issue in 1888 until the last issue in 1907 before the great European

independence war. Stamped to Order wrappers are not included in the exhibit"

Purpose and ScopePurpose and Scope"Traditional" vs. "Postal History" Postal Stationery Exhibits

• Primarily postal stationery exhibits should be focused on the stationery itself (traditional treatment)

• Secondly usages and additional franking should be described (postal history treatment)

• We see postal stationery exhibits only focusing on the use: "The use of Canadian postal cards" without any description of the postal stationery itself. This will have a negative impact on the evaluation of the treatment of the exhibit

AgendaAgenda

The Judging CriteriaThe Judging Criteria

• Treatment (20) and philatelic importance (10) 30 points

• Philatelic and related knowledge, personal study and research 35 points

• Condition (10) and rarity (20) 30 points

• Presentation: 5 points

Treatment (20 points)Treatment (20 points)• Title page has clear purpose, scope and plan• The content reflects the title, purpose, scope and plan• A logical flow in the exhibit• The headlines of each page support the

understanding of the treatment• No duplicated material• Good balance between the different parts of the

exhibit• Natural start and ending point of the exhibit• Treatment of primarily the postal stationery - secondly

the use, rates and additional franking

TreatmentTreatmentThe Introduction Page

• A clear headline: The title (and perhaps a subtitle)

• The purpose and scope of the exhibit

• The structure of the exhibit

• A plan of the exhibit• Literature used

TreatmentTreatmentDescription of the Items in the Exhibit

As mentioned earlier a postal stationery exhibit should be treated with the focus primarily on the postal stationery itself and secondly with the postal history aspects

Example:

Good item description:• "5 centimos postal card, dark

green, variety 6. Local rate 5c with additional franking 25c for registration"

Bad item description: • "25 March 1877. Sent from

Nice to Venice. Postmark on reverse"

Philatelic Importance (10 points)Philatelic Importance (10 points)

• How difficult is the selected area?

• What is the significance of the selected area compared to the national philately of the country?

• What is the significance of the selected area compared to world philately?

• What is the significance of the shown material compared to the selected area?

Knowledge, Personal Study and Knowledge, Personal Study and Research (35 points)Research (35 points)

• Correct description of the postal stationery type• Use of literature within the area• Earliest recorded use & numbers printed• Watermarks, perforations, paper etc described• Description of printings and varieties• Research (lack of research in areas previously

well-described is ok)• The choice of items reflects knowledge• Correct descriptions of rates and usage • The ”not-obvious” is described

Condition (10 points)Condition (10 points)

• The postal stationery is in the best possible condition

• Ordinary material without defects• ”Difficult” items in the best possible condition• Clear postmarks

Evaluate the condition of the items as if they were stamps:

• No tears, No missing corners, No bends, No stains, No missing perforations

Rarity (20 points)Rarity (20 points)

• Are the best items (postal stationery types) within the area in this exhibit?

• Essays and proofs, approved and rejected• Used at intended rate and with additional

franking (express, registered etc)• How difficult are the items to find?• How easy will it be to duplicate the exhibit? • Is there philatelically produced material in the

exhibit?

RarityRarity

Used message and reply cards with the reply half still attached are generally scarce, either used internally or abroad.

Presentation (5 points)Presentation (5 points)

• Good balance in the frames and in the individual pages

• Good use of the page• Sufficient write up• Not too much text or ’white

space’• Illustrations do not dominate

the philatelic items• Overall impression: Neat and

clean layout• Variation in mounting is

preferred

Variation in MountingVariation in Mounting

It is easy to make variations in the layout

Mounting Large Items

Mounting large items can be a challenge.

Registration envelopes, wrappers and other forms can be found in many oversize formats.

(Size K envelope)

AgendaAgenda

Regulations

• Both exhibitors and jurors should read the regulations and guidelines

• In 2013 the postal stationery guidelines were updated.

Revision of GuidelinesRevision of Guidelines

• The main changes are: – More detailed description of which items can be

exhibited in the postal stationery class– Description of one-frame postal stationery exhibit

requirements– Description of what should be in a title page– A more detailed description of how postal

stationery exhibits are evaluated regarding treatment, importance, knowledge, condition, rarity and presentation

LiteratureLiterature

General Catalogues: – Higgins & Gage. Worldwide Catalog of Postal

Stationery. Up to around 1980– Michel. Western and Eastern Europe catalogs

Specialized literature exists for many countries.

See list of literature at:

www.postalstationery.org

Postal Stationery Societies Postal Stationery Societies Around the WorldAround the World

• The Postal Stationery Society (UK)• United Postal Stationery Society (US)• Berliner Ganzsachen Sammler Verein• l’Association des Collectionneus d’Entires

Postaux • Postal Stationery Society of Australia • Schweizerischer Ganzsachen Sammler Verein

See the complete list at:

WebsitesWebsitesPostal Stationery Societies

Australia:www.postalstationeryaustralia.com

Spain: www.enterospostales.es

US: www.upss.org

UK: www.postalstationery.org.uk

See more links to postal stationery websites at:

The Postal Stationery CommissionThe Postal Stationery Commission

The Purpose of the Commission:• To develop and promote interest in Postal Stationery• To establish rules and procedures in Postal Stationery

exhibiting

Members of the Commission:• One representative from each FIP member (today 57

delegates)• The Commission Bureau consists of a Chairman, a

Secretary and 5 members

The annual commission newsletter can be found at:

The Bureau 2012-2016

Chairman: Lars Engelbrecht, DenmarkSecretary: Ian McMahon, AustraliaFEPA member: Mike Smith, UKFIAP member: Ajeet Singhee, IndiaFIAF member: César Jones, UruguayMember: Ross Towle, USAMember: Malcolm Hammersley, Hong Kong

Focus for the Commission

• We support the attraction of more collectors and exhibitors into the world of postal stationery

• We support the improvement of postal stationery exhibits

• We support the training of jurors in order to ensure precise and fair judging of exhibits

Commission plan 2012-2016

Project 1: Communication

Project 2: Is this postal stationery?

Project 3: Article Series: Attracting

collectors and exhibitors

Project 4: Cooperation with the specialized PS societies

Project 5: Seminars & Presentations

Project 6: Exhibiting leaflet

Questions?Questions?

This presentation: This presentation: www.postalstationery.dk/brasiliana.pdfwww.postalstationery.dk/brasiliana.pdf

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