exploring microsoft office 2003 1 c51br1 business reporting by david kilgour

Exploring Microsoft Office 2003 1

C51BR1 Business Reporting

By David Kilgour

http://www.avyg86.dsl.pipex.com

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C51BR1 Business Reporting

What are the aims of the course?To provide an introduction to

management and business report writingTo use Word, Excel and PowerPoint to

produce reportsPresent data in an appropriate formPresent graphical information

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C51BR1 Business Reporting

This course and the courses C51BS2 and C51BI3 form a module set that consider preparing and presenting information using databases and the web.

During your studies for this course you should improve you presentation skills by becoming more familiar with Word, Excel and PowerPoint and presentation styles.

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C51BR1 Business Reporting

There are 4 assignmentsAssignment 1 is a communication essayAssignment 2 is based on my tutorials

and covers Word and ExcelAssignment 3 is an accounting

spreadsheetAssignment 4 is an economics essay

and PowerPoint

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C51BR1 Business Reporting

You should come to one lecture and two tutorials per week.

Sign the class list each week

Try using advanced features of Word and Excel

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C51BR1 Business Reporting

Think about the reports you are doing for other classes. How could you do these better?

You should check with lecturers to see how they would like their assignments presented

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C51BR1 Business Reporting

Always save your work every 15 minutes

Never save files directly to floppy disk. Always to the network first

Do not put file links on the desktop or within my documents

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C51BR1 Business Reporting

Course materials can be downloaded from my web page at http://www.avyg86.dsl.pipex.com/

There are no recommended books as such but Word and Excel bibles by IDG would help if you wish a fuller explanation of how to use features of the programs.

Use the discussion pages on my webpage to ask questions or to give answers.

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C51BR1 Business Reporting

Presenting information could be regarded as more important than any other area of business and you should try to understand how the Microsoft programs can help you.

After this course you should be classed a competent user.

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Exploring Excel

Graphs and Charts:Delivering a Message

By David Kilgour

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Charts and Things

I love to draw, but I am not very good

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Objectives (1 of 2)

Know advantages and disadvantages of different chart types

Distinguish between an embedded chart and one in a separate chart sheet

Use the ChartWizard Use Drawing toolbar to enhance chart with

lines, 3D shapes and objects

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Objectives (2 of 2)

Differentiate between data series specified in rows versus ones in columns

Understand how charts can be accurate statistically yet misleading conceptually

Create a compound document consisting of word processing, worksheet and a chart

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Overview

Business graphics one of most exciting Windows applications

Determine message of chartCreate charts using Chart WizardPlot multiple data sets on a single chartDynamically link a chart to a memo

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Chart Types

Always remember to keep it simple and clear

Pie and Exploded pie charts are effective for displaying proportional relationships

Column chart are used for displaying numbers

Bar charts show numbers horizontally

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Pie and Exploded Pie Charts

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Column Charts

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Creating Charts

Use the Chart Wizard a four step processStep one choose a chart typeStep two review data seriesStep three final touchesStep four where to store

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Chart Wizard

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Finishing the Chart

Embedding in a worksheet or separate chart sheet

Enhance with Drawing toolbar

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Using the Drawing toolbar

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Multiple Data Series

First what message do you want chart data to display

Rows versus columns If data series are in rows the Chart Wizard

will use first row for X axis and use first column for legend text

If data series are in columns the Chart Wizard will use first column for X axis and use first row for legend text

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Using Multiple Data Series

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Object Linking and Embedding

Office 2003 makes it easy to create a compound document

Embedded object is stored in the compound document

Linked object is stored in its own file and used with a compound document

OLE pronounced “Oh-lay”

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Compound Documents

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Using the Right Chart

Excel has 14 standard chart types on the Chart Wizard

Line used to display time-related information

Combination uses two or more chartsUse Accurate LabelsDon’t add Dissimilar Quantities

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A Combination Chart

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Summary (1 of 2)

Charts are an easy to understand way to show data

Easiest way to create charts is with the Chart Wizard

Charts can be embedded or stored in a separate file

Multiple data series may be stored in rows & columns

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Summary (2 of 2)

OLE enables creation of compound documents

Embedding means storing an object within the compound document

Linking means storing the object in its own file, and the compound document uses this file

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