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February 4, 2013 UNOFFICIAL Page 1 of 4
The regular meeting of the Clare City Commission was called to order at 6:00 p.m. in the
Commission Chambers by Mayor Pat Humphrey who led the Pledge of Allegiance. Present
were: Commissioners Pat Humphrey, Tom Koch, Jean McConnell, and Karla Swanson. Also
present were Acting City Manager, Steven Kingsbury; and Diane Lyon, City Clerk.
2. CONSENT AGENDA:
Moved by Commissioner McConnell second by Commissioner Koch to approve the
items listed with an asterisk (*) (Agenda, Minutes, Board & Committee Appointments,
Communications, and Bills) that are considered to be routine by the City Commission.
Ayes: All. Nays: None. Absent: Bob Bonham. Motion Carried.
3. *APPROVAL OF MINUTES;
Consent Agenda Approved.
4. *APPROVAL OF AGENDA:
Consent Agenda Approved.
5. PUBLIC COMMENT: None.
6. UNFINISHED BUSINESS: None.
7. NEW BUSINESS:
A. MEETING EXCUSAL OF COMMISSIONER ROBERT BONHAM
Commissioner Bob Bonham will be unable to attend the regular City Commission
meetings scheduled for February 4th and 18th, 2013 due to medical treatment that he
will be undergoing. Chapter 6, Section 6.6 of the City of Clare Charter specifies
"...that if a commissioner shall miss five consecutive regular meetings of the
commission or twenty-five percent or more of such meetings in any fiscal year of the
city, unless such absence shall be excused by the commission and the reason therefor
entered in the proceedings, his office shall become vacant."
Due to the medical treatment that Commissioner Bonham is undergoing it is uncertain
if he will be absent from any future meetings. Commissioner Bonham therefore
requests the City Commission excuse him from the two regularly scheduled February
2013 City Commission meetings.
Motion by Commissioner McConnell second by Swanson to officially excuse
Commissioner Bob Bonham from the regular City Commission meetings to be held on
February 4th and 18th by adoption of resolution 2013-011. Roll call vote: Yeas:
Commissioners Pat Humphrey, Tom Koch, Jean McConnell, and Karla Swanson.
Nays: None. Absent: Bob Bonham. Motion Carried.
B. AIRPORT PROPERTY LEASE – AIRPLANE HANGAR AGREEMENT
North Ten LLC recently purchased the airport hangars located on Lots 307 and 309 at
the Clare Municipal Airport that were previously owned by Richard Bolle. North Ten
LLC intends to continue maintaining privately owned hangars on this property; their
airplanes will be parked in the hangars when not in use and they desire to renew the
property leases. The previous lease agreements contain language providing for the
renewal.
After discussing the current lease rates and the State’s plan to eliminate personal
property taxes, the commission asked the item be set aside until the next meeting so
that Airport Manager Dick Acker can provide a report regarding rates charged at
surrounding and similarly sized airports to determine whether a rate adjustment should
be applied.
Motion by Commissioner McConnell second by Swanson to approve renewal of the
lease agreements by adoption of Resolution 2013-012. Roll call vote: Yeas: None.
Nays: Commissioners Pat Humphrey, Tom Koch, Jean McConnell, and Karla
Swanson. Absent: Bob Bonham. Motion Defeated.
February 4, 2013 UNOFFICIAL Page 2 of 4
C. ELECTRONIC POLL BOOK GRANT APPLICATION AGREEMENT
The State of Michigan Bureau of Elections (BOE) has announced an opportunity for
Michigan municipalities to apply for free laptops and peripherals to use in future
elections under the Electronic Poll Book Program (EPB). The deadline for the grant
application for the 2013 election year is February 13, 2013. Funding for the program
is provided by the federal government through Help America Vote Act (HAVA). The
EPB’s are said to provide more accurate reporting of election results; enable precincts
to view and track voter information in the Qualified Voter File (QVF); and allow
election workers to verify voters and issue ballots in one step, thus expediting the
voting process for electors within the voting precincts. The EPB would replace the
paper & pen poll book method currently used in city elections to track voter history.
At this time, the State is encouraging all municipalities to move toward the use of
electronic poll books by offering to cover 50% of the extended service and warranty
contract costs on voting systems (the city has four) if the EPB is implemented in the
2013 election year. It is expected that the State will eventually mandate the use of
EPB in all precincts as more and more business is conducted electronically, however,
grant funds may not be available to us in the future and therefore it is recommended
that we submit the grant application agreement at this time.
Motion by Commissioner McConnell second by Swanson to approve application of
the grant agreement and authorize the City Clerk to execute any and all documents
related to implementation of the EPB program by adoption of Resolution 2013-014.
Roll call vote: Yeas: None. Nays: Commissioners Pat Humphrey, Tom Koch, Jean
McConnell, and Karla Swanson. Absent: Bob Bonham. Motion Defeated.
D. *BOARD & COMMITTEE APPOINTMENT – BROWNFIELD
REDEVELOPMENT AUTHORITY (MS. SHARI BUCCILLI)
Approved Resolution 2013-013 by Consent Agenda.
8. TREASURER’S REPORT
The Treasurer’s report was received.
9. *DEPARTMENT REPORTS
Approved by Consent Agenda
10. CITY MANAGER’S REPORT
Teamsters Collective Bargaining: The initial meeting to develop a new collective
bargaining agreement with the City's employees represented by the Teamsters was held
on Tuesday, January 22, 2013. The meeting was very productive with two additional
meetings scheduled for February 20th and 26th with the anticipation that an agreement
can be reached prior to the expiration of the current agreement.
Harmony Hill Meet and Greet: On Thursday, January 24, 2013 a cross-section of
representatives from throughout the county met with the new owners of Harmony Hill
located south of the Village of Farwell. Mayor Humphrey and Commissioner Swanson
were joined by Ken, Diane, Jim Chapman from the City of Clare; County Commissioner
Jim Gelios and County Administrator Tracy Byard from Clare County; Village Vice
President Vicky Gunden and Village Clerk/Treasurer Janet Conlay from the Village of
Farwell; along with several others.
City Water Well Number 8: The cleaning of Well Number 8 has been completed and is
back in service as of Monday, January 28, 2013.
Zoning Compliance/Occupancy Permit: A Zoning Compliance/Occupancy Permit was
issued in January to Superior Title and Settlement Agency, LLC who opened a new
business Downtown Clare in the former F.A.C.E. Building which is now owned by North
Ten, LLC.
Clare Downtown Development Board Meeting: The February 2013 meeting of the Clare
DDA has been rescheduled from Friday, February 1st to Friday, February 8th due to
unavoidable scheduling conflicts.
February 4, 2013 UNOFFICIAL Page 3 of 4
Water Main Breaks: We have experienced four water main breaks in the past month, the
most recent occurring today in the vicinity of Sunset and Glendale.
Special Planning Commission Meeting: The Planning Commission conducted a special
meeting on Tuesday, January 29th
to consider a site plan application from Mr. Marvin
Heintz, the new owner of the car wash located at 1547 N. McEwan Street. The purpose
of the site plan application was for the enlargement and improvement of the existing
building and business to include the installation of two new automatic car washes.
Addendums:
The City Commission approved the purchase of a thermal imaging camera for the amount
of $8,550 by adoption of Resolution 2012-126. We failed to include the cost of freight
($105.00) in the original request and so we have included this cost on the bills list for the
commission’s approval.
Tom Fransisco has been hired as the new full-time officer and will begin his duties on
February 13, 2013. Additionally, Police Chief Brian Gregory is in the process of
interviewing for three new part-time officers.
The newly implemented security greeter program at the Clare middle school is going
very well according to Police Chief Brian Gregory.
Ray Stover, President of Mid Michigan Health and Police Chief Brian Gregory had a
successful meeting discussion on security and response in the event of a major
emergency at the hospital.
Sergeant Saad located and is working on a possible grant opportunity to install electronic
equipment into police vehicles.
10. *COMMUNICATIONS
Approved by Consent Agenda.
Newly Elected Officials Orientation Invitation: We received an invitation from the
Middle Michigan Development Corporation to attend their Newly Elected Officials
Orientation on Thursday, March 7, 2013 from 10:00 to 11:00 a.m.
Senator Judy Emmons E-Newsletter: The commission was provided a copy of the
January 24, 2013 edition of Senator Emmons e-newsletter.
Clare Superintendent of Schools News Update: The January 18, 2013 edition of
Superintendent Doni Pommell's CPS Blitz newsletter was provided for the commission’s
review.
Michigan Bureau of Elections Legislative Update: We received a communication from
the Bureau of Elections that provides updates on three election related bills signed into
law in December 2012.
Comerica Economic Weekly: The latest editions of these reports were provided to the
commission.
11. EXTENDED PUBLIC COMMENT: None.
12. COMMISSION DISCUSSION TOPICS: None.
13. *APPROVAL OF BILLS
Approved by Consent Agenda.
14. ADJOURNMENT
Motion by McConnell second by Koch to adjourn the meeting. Ayes: All Nays: None.
Absent: Bob Bonham. Motion Carried. Meeting adjourned at 6:58 p.m.
February 4, 2013 UNOFFICIAL Page 4 of 4
____________________________ _______________________________
Pat Humphrey, Mayor Diane Lyon, City Clerk
AGENDA REPORT
TO: Mayor & City Commission FROM: Ken Hibl, City Manager DATE: February 14, 2013 RE: Retirement Recognition – Officer Greg Rynearson For the Agenda of February 18, 2013 ________________________________________________________________________ Background. Officer Greg Rynearson is scheduled to retire on February 28, 2013 after protecting and serving the citizens of Clare County, Michigan for the past 25 years – the last thirteen years of that distinguished and honorable career as a police officer of the City of Clare Police Department. The City Commission is asked to formally recognize Greg’s faithful, dedicated, loyal, and courageous service. Issues & Questions Specified. Should the City Commission formally recognize the loyal and courageous service of Officer Greg Rynearson upon the occasion of his retirement? Alternatives.
1. Formally recognize this selfless service. 2. Do not formally recognize this selfless service. 3. Defer/delay decision of this matter to a subsequently scheduled City Commission
meeting. Financial Impact. The cost to the City is approximately $150.00 (the cost of a memento, a framed resolution, and a certificate). Recommendation. I recommend that the City Commission formally recognize the faithful, loyal, and courageous public service of Officer Greg Rynearson by adoption of Resolution 2013-015 (copy att’d). Attachments.
1. Certificate. 2. Resolution 2013-015.
RESOLUTION 2013-015 A RESOLUTION OF THE CLARE CITY COMMISSION RECOGNIZING OFFICER GREG RYNEARSON UPON HIS RETIREMENT AND FOR TWENTY-FIVE YEARS OF FAITHFUL PUBLIC SERVICE.
WHEREAS, Officer Greg Rynearson is scheduled to retire on February 28, 2013 after providing twenty-five years of dedicated, faithful, loyal, and courageous public service as a law enforcement officer of Clare County, Michigan, serving as a police officer for the City of Clare Police Department; and
WHEREAS, the City Commission deems that it is appropriate and fitting to formally
recognize said loyal and courageous public service of Officer Rynearson.
NOW THEREFORE BE IT RESOLVED THAT, on behalf of the residents of the City of Clare and the citizens of the entire Greater Clare Area Community, the Mayor of the City of Clare and the Clare City Commission hereby formally recognizes the faithful, dedicated, loyal, and courageous public service of Officer Greg Rynearson while serving as a law enforcement officer of Clare County Michigan during the period June 4, 1988 to February 28, 2013, the last thirteen years of said service as a police officer with the City of Clare Police Department.
BE IT FURTHER RESOLVED THAT the City Commission recognizes and honors Officer
Rynearson for his courage and professionalism in protecting and serving the residents of Clare County and the City of Clare, for his organizational loyalty, for his enduring and tireless commitment, for his extraordinary dependability and reliability, for his calm and assuring demeanor in stressful and potentially dangerous situations, for his unfailing resolve, and for the many lives he has saved and positively influenced throughout his career as a law enforcement official.
BE IT FURTHER RESOLVED THAT the Mayor and City Commission offers Officer Rynearson its sincere wishes for good health, long life, and for a particularly enjoyable, well-deserved retirement. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner __________ supported by Commissioner ____________. The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT: Resolution approved for adoption on this 18th day of February, 2013. _______________________________ Diane Lyon, City Clerk
AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: February 14, 2013 RE: Request for Industrial Facilities Exemption – JD Metalworks, Inc. For the Agenda of February 18, 2013 Background. JD Metalworks, Incorporated has filed an application (copy att’d) with the City of Clare for issuance of a twelve (12) year Industrial Facilities Exemption Certificate for abatement of real and personal property taxes for the cost of a building addition and new manufacturing equipment cumulatively valued at $259,704.35 ($143,746.42 in personal property; $115,957.93 in real property).
The City Commission is asked to formally consider the tax abatement request of JD Metalworks. In doing so, the Commission is required to hold a public hearing to receive public comment related to the requests. Upon conclusion of the public hearing, the Commission should deliberate the merits of the application and, if deemed appropriate by the Commission, act on the application by adoption of the separate Resolutions: one for the Exemption Certificates (one for real and one for personal property tax) and one for the related, requisite Agreement (copy att’d) between the City of Clare and JD Metalworks, Inc. Supporting documentation (application, receipts, etc.) for the application is attached. The requisite notice (copy of notice att’d) for the public hearing has been accomplished, and taxing units have been notified (copies of notice letters att’d) of the request. To date four of the taxing jurisdictions have responded stating they support issuance/have no objection to the requested exemption. We’ve received no stated public objections. Issues & Questions Specified. Should the City Commission conduct a public hearing and consider the request for an Industrial Facilities Exemption Certificate from JD Metalworks, Incorporated? Alternatives.
1. Hold the public hearing; approve the request for the Exemption Certificates; and approve the related Agreement.
2. Approve the application for a period of less than 12 years and/or less than 50%. 3. Disapprove the application. 4. Set the matter aside for consideration, deliberation, and decision at a subsequently
scheduled Commission meeting. Financial Impact. Approval of the application will increase the personal property tax values of the City and potentially facilitate continued and future economic and industrial development for the City and the local community.
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Recommendation. I recommend that the City Commission, by appropriate motion, conduct the requisite public hearing. Subsequent to the hearing, I recommend that the City Commission approve the application for the Exemption Certificates by adoption of Resolution 2013-016 (copy att’d) and approve the related Agreement with JD Metalworks by adoption of Resolution 2013-017 (copy att’d). Attachments.
1. Application w/supporting documents. 2. Agreement. 3. Public Notice. 4. Notice to Taxing Jurisdictions. 5. Response Letters from Taxing Jurisdictions. 6. Resolution 2013-016. 7. Resolution 2013-017.
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AGREEMENT
THIS AGREEMENT entered into upon the 19h day of February 2013 by
and between the City of Clare, a municipal corporation, and JD Metalworks,
Incorporated, a Michigan Corporation, shall govern the granting of Industrial
Facilities Exemption Certificates for machinery and equipment purchases and for
new building construction, by the City of Clare to JD Metalworks.
WHEREAS, pursuant to P.A. 198 of 1974, MCL 207.551, et seq., after a duly
noticed public hearing held on the 19th day of March, 2001, the Clare City
Commission approved by resolution the establishment of an Industrial Development
District, within which JD Metalworks is housed and conducts its primary business;
and
WHEREAS, JD Metalworks has filed an application for an Industrial
Facilities Exemption Certificate with respect to machinery and equipment
purchases and for construction of a new building addition for installation and
construction, respectively, within said Industrial Development District and within ;
and
WHEREAS, before acting on said application, the Clare City Commission
held a public hearing on February 18th
, 2013, at 6:00 p.m. at the City Hall of Clare,
202 West Fifth Street, Clare, Michigan, at which hearing the applicant, the assessor,
a representative of the affected taxing units, and the affected real property owners
were given written notice and were afforded an opportunity to be heard on said
application; and
WHEREAS, installation of said equipment and machinery and construction
of said building addition had not begun earlier than six months before January 15,
2013, the date of acceptance of the application for the Industrial Facilities
Exemption Certificates; and
WHEREAS, no payment of any kind in excess of the fee allowed, as amended
by Public Act 323 of 1996, has been made or promised in exchange for favorable
consideration of said exemption certificate application.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL EXCHANGE OF
VALUABLE PROMISES CONSTITUTING A BARGAIN SUPPORTED BY
ADEQUATE CONSIDERATION, IT IS AGREED THAT:
1. The cumulative minimum investment in machinery and equipment and
purchases and in construction costs by JD Metalworks shall be $259,704.35.
2. In any event in which JD Metalworks moves from the site subject to the
Industrial Facilities Exemption Certificate that occurs within twelve years of
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the granting of said Certificate, JD Metalworks shall refund to the City of
Clare the full amount of any tax abatements received thereunder.
3. In any event in which JD Metalworks moves from the site subject of the
Industrial Facilities Exemption Certificate to another site within the City of
Clare that has been previously established or designated as an approved
Industrial Development District or Industrial Rehabilitation District, the
City shall favorably consider a request from JD Metalworks to transfer said
Certificates; however, JD Metalworks shall be required to formally request
said transfer, and the requisite process to facilitate said transfer, to include
public notice and hearings and concurrence of affected taxing units, shall be
complied with.
4. The City of Clare shall grant to JD Metalworks Industrial Facilities
Exemption Certificates as approved by the City Commission in duly
authorized session on the 18th day of February 2013 by adoption of its
Resolution 2013-016.
This Agreement shall be binding not only upon JD Metalworks and its affiliates, but
also its successors and assigns; and the parties hereto agree for themselves,
successors, and assigns to execute and deliver whatever instruments as may be
necessary to carry out the purpose and intent of the Agreement.
This Agreement may be executed in several counterparts, each of which so executed
shall be deemed to be an original, and such counterparts shall together constitute
and be one and the same instrument.
The singular includes the plural and the masculine the feminine wherever used
herein, unless the context indicates otherwise.
No change or modification of this agreement shall be valid unless the same be in
writing and signed by duly authorized representatives of all of the parties hereto.
No provision of the contract may be waived except in a signed writing, duly
authorized by the parties hereto.
This Agreement shall be governed by the laws of the State of Michigan.
If any provision or portion of this document shall be deemed invalid, the remaining
agreement shall remain intact and enforceable as though the invalid portion had
been omitted by the drafters.
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IN WITNESS HEREOF, the parties have hereunto signed their names on the
day date set forth below.
Dated: February 19, 2013 CITY OF CLARE
BY _______________________
Pat Humphrey, Mayor
BY _______________________
Diane Lyon, City Clerk
JD METALWORKS, INC.
BY _______________________
Duane Gottschalk, Vice President
RESOLUTION 2013-016 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING AN INDUSTRIAL FACILITIES EXEMPTION APPLICATION OF JD METALWORKS, INCORPORATED.
WHEREAS, JD Metalworks, Inc. has submitted an application for an Industrial Facilities Exemption Certificates to the City of Clare for abatement of personal property taxes for equipment purchases and real property taxes for the cost of construction of a new addition to the facility; and
WHEREAS, JD Metalworks, Inc. is located within an established Industrial Development District within the City of Clare; and
WHEREAS, the City has verified that construction of the facility and installation of new machinery and equipment had not begun earlier than six (6) months before January 15, 2013, the date of acceptance of the application for the Industrial Facilities Exemption Certificate; and
WHEREAS, the new equipment acquired has been installed within the new building
on property and is situated within the City of Clare’s Industrial Development Rehabilitation District and Industrial Development District, the boundaries of said districts being one and the same; and
WHEREAS, the City notified, by certified mailings, all affected taxing units in
respect to said application of JD Metalworks, Inc.; and
WHEREAS, the City properly noticed a public hearing to receive comment from all affected taxing units, property owners, and the public regarding said application of JD Metalworks, Inc.; and
WHEREAS, said public hearing was conducted by the Clare City Commission on the 18th day of February 2013; and
WHEREAS, subsequent to said public hearing and due consideration of all pertinent matters related to said application of JD Metalworks, Inc., the City Commission determined, in public session at a regularly scheduled City Commission meeting, that completion of the facility is calculated to and will, at the time of issuance of the certificate, have the reasonable likelihood to retain, create or prevent loss of employment and approval of said application is in the best interests of the City of Clare; and
WHEREAS, the City Commission is aware that aggregate SEV of personal property
exempt from ad valorem taxes within the City of Clare, after granting this certificate, will exceed 5% of an amount equal to the sum of the SEV of the unit, plus the SEV of personal and real property thus exempted.
NOW THEREFORE BE IT RESOLVED THAT, the Clare City Commission declares that it finds and determines that the granting of the Industrial Facilities Exemption Certificates, considered together with the aggregate amount of certificates previously granted and currently in force under Act No. 198 of the Public Acts of 1974 and Act No. 255 of the Public Acts of 1978 shall not have the effect of substantially impeding the operation of the City of Clare or impair the financial soundness of a taxing unit that levies ad valorem property taxes in the City of Clare.
BE IT FURTHER RESOLVED THAT, said approval is bound by the terms of the executed Agreement between the City of Clare and JD Metalworks, Incorporated, said Agreement outlining the conditions to be upheld during said abatement period.
BE IT FURTHER RESOLVED THAT, the City Commission of the City of Clare
hereby approves the application of JD Metalworks, Inc. for an Industrial Facilities Exemption Certificates for abatement of personal and real property valued at $259,704.35, said Certificates, when issued, to remain in force and effect for a period of twelve years in accordance with the terms of the agreement. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner __________and supported by Commissioner _____________. The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT: Resolution approved for adoption on this 18th day of February 2013. _______________________________ Diane Lyon, City Clerk
RESOLUTION 2013-018 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING AN AGREEMENT BETWEEN JD METALWORKS, INC. AND THE CITY OF CLARE.
WHEREAS, JD Metalworks, Inc. has submitted an application for an Industrial Facilities Exemption Certificates for abatement of real and personal property taxes; and
WHEREAS, the City Commission approved said application; and
WHEREAS, the approval of said application is contingent upon an Agreement being approved between the City of Clare and JD Metalworks, Inc. outlining the terms of the tax abatements associated with approval of said Certificates.
NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Clare hereby approves the Agreement between the City of Clare and JD Metalworks, Inc. stipulating the terms and conditions of the abatement of real and personal property tax for a period of twelve years and for a total amount of $259,704.35. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner ________ and supported by Commissioner __________. The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT: Resolution approved for adoption on this 18h day of February, 2013. _______________________________ Diane Lyon, City Clerk
AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: February 14, 2013 RE: Request for Second Amendment to Site Lease – New Cingular Wireless PCS, LLC For the Agenda of February 18, 2013 Background. The City has enjoyed a lease arrangement with New Cingular Wireless PCS (AT&T) since 1998 wherein the City provides leased space on the City’s water tower for installation of a cellular antenna array and a small parcel of property at the base of the tower for aground station; in return, AT&T pays the City a monthly lease fee. The original lease was amended in 2005 to allow installation of an upgraded antenna array and a larger ground station in return for an increase in monthly lease fees. The company has asked for a second amendment (copy att’d) to allow installation of an upgraded/updated antenna system. We have asked Dixon Engineering, our consulting structural engineer in all matters related to our water tower, to review the proposed site plan to ensure the installation of the of the new antenna system does not adversely affect the structural integrity of our water tower or cause interference to the other existing antenna arrays presently installed on the tower. Dixon Engineering has completed its review and advised us there are no issues or concerns with the proposed system. Our City Attorney and our staff have reviewed the lease agreement and verified that there is no change to the existing footprint of AT&T’s ground station. We recommend approval of the proposed lease amendment.
Issues & Questions Specified. Should the City Commission approve the proposed amendment to our existing site lease agreement with AT&T? Alternatives.
1. Approve the requested site lease amendment. 2. Approve the requested site lease amendment with modifications or amendment. 3. Disapprove the request for amendment. 4. Set the matter aside for consideration, deliberation, and decision at a subsequently
scheduled Commission meeting. Financial Impact. The City currently receives $1,490 per month for this lease; AT&T is proposing this lease amount to be increased to $1,600 per month at the time of commencement of the construction/installation of the new antenna system. The base lease document includes an annual COLA escalator clause which allows lease payments to increase each based on the annual COLA index. Since inception of this lease in 1998, lease payments have increased approximately $400 per month based on the index, thus we anticipate that the lease payments will continue to increase annually.
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Recommendation. I recommend that the City Commission approve the requested amendment to the site lease agreement adoption of Resolution 2013-018 (copy att’d). Attachments.
1. Proposed Lease Amendment. 2. Resolution 2013-018.
RESOLUTION 2013-018 A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING A SECOND AMENDMENT TO THE SITE LEASE AGREEMENT BETWEEN NEW CINGULAR WIRELESS PCS, LLC AND THE CITY OF CLARE.
WHEREAS, the City has received a request for a second amendment to the site least agreement between the City of Clare and New Cingular Wireless PCS, LLC; and
WHEREAS, said lease amendment permits New Cingular Wireless PCS to install new, additional antenna array on the City’s water tower to expand and improve its capabilities and service while increasing the amount of the monthly lease payments paid to the City by said service provider; and
WHEREAS, said proposed modified and new antenna array has been submitted to Dixon
Engineering, the City’s structural engineer for the City’s water tower, for review to ensure the structural integrity of said tower is not adversely effected by said proposed antenna modifications and to ensure that the non-interference clause of the City’s lease agreement with all wireless carriers having antenna array on the City’s tower remains intact; and
WHEREAS, Dixon Engineering has reviewed said proposal and provided the City
confirmation that no adverse effects should be realized as a result of the installation of the new antenna array; and
WHEREAS, the City staff has reviewed said proposal and recommends approval of the
requested second amendment.
NOW THEREFORE BE IT RESOLVED THAT the City Commission of the City of Clare hereby approves a second amendment to the site lease agreement between New Cingular Wireless PCS, LLC and the City of Clare, the terms and conditions of said lease amendment as outlined therein.
ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner ___________ and supported by Commissioner _________. The Resolution declared adopted by the following roll call vote:
YEAS: NAYS: ABSENT: Resolution approved for adoption on this 18th day of February 2013.
___________________________ Diane Lyon, Clare City Clerk
AGENDA REPORT TO: Mayor & City Commissioners FROM: Ken Hibl, City Manager DATE: February 14, 2013 RE: Discussion Topic: Airport Hangar Leases For the Agenda of February 18, 2013 Background. The City Commission unanimously disapproved a proposed airport hangar lease agreement at the February 4th City Commission meeting. Regrettably Dick Acker, our Airport Manager, and I were unable to attend that meeting; consequently, we believe the commission may have made this decision in absence of all the relevant facts related to our hangar lease agreements at the airport. So I have scheduled this matter as an agenda topic to allow further discussion and to ask the Commission to share with Dick and me its guidance in respect to this aspect of managing our airport, as the denial of this lease agreement is a major change in direction for us. I suggest the following topics be addressed or considered in providing us this guidance:
- The current lease agreements. We (Dick and I) previously discussed this matter at length and detail with former seated city commissions – the last time being approximately 12-13 years ago. The current lease agreements are based on our guidance from the City Commission at that time. We believe the current Commission is aware that all the hangars (excluding of course the rental hangars we recently constructed) at the airport are privately owned and built on City-owned land. The respective hangar owners have made considerable personal investment in the construction and/or purchase of these hangars (price range of approx. $30K - $80K). They have generally made the decision to make this investment with an understanding that they would have a reasonable assurance they will be able to enjoy the benefits of their investment for at least as long as it takes to recoup this investment through generally accepted depreciation models. In return for this investment, they make a limited annual lease payment to the City for the land upon which the hangar exists. The hangar owners also pay taxes for the value of their hangars on leased land. They do not pay personal property tax on the hangars – thus we will continue to receive tax revenues from the respective hangar owners despite the ‘sunset’ of personal property tax in Michigan.
- The uniqueness of the Clare Airport. There is only one other airport (Mt. Pleasant) in our region that allows the construction of personal hangars on airport property under generally the identical terms we use (same lease rates/same tax structure – only difference is that they charge a $.10 per square foot use fee). All other airports in our region either own the hangars and lease space to the tenants or they allow construction of personal hangars with an understanding at the time of construction (or purchase of existing privately-owned hangar) that at the end of a designated term (generally 20-30 years), the hangar becomes the property of the airport, and the owner becomes a renter in the hangar that he previously owned. But the major difference is that the owner is aware
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of this arrangement prior to constructing or purchasing the hangar, whereas that is not the case at the Clare Airport.
- Why we use our current lease structure. Very simple: we inherited it and haven’t been able to figure out a way that makes sense or is affordable to extricate ourselves from it. If we had the ability to start over today, Dick and I would never recommend to the City Commission that we use this arrangement – rather, all hangars would be City-owned, and we would lease hangar space to any tenant who desires to base their airplane at Clare. The only equitable means to do that now with the system we’ve inherited is to purchase all the private hangars from the respective owners. But the reality is we could never justify the expense of doing so – nor do we have the money to do so.
- Our current hangar owners. Our current hangar owners are primary contributors to the success and superb reputation we’ve been able to establish for our airport in the past decade. They are the nucleus of our pilot’s association, which provides significant services at our airport that would not otherwise be available (courtesy car, airport events such as fly-ins, pancake breakfasts, chili cook-offs, band concerts, donations to our terminal and grounds, etc.). They comprise the majority membership on our Airport Advisory Board. They are significant contributors to our success in fuel sales; they are one of our best marketing and public relations tools. They’ve made a conscious decision to be at Clare and make the investment in their hangars due to the current airport environment and the City’s airport management philosophy, which for the last decade + has been participatory – we’ve always given them an opportunity to voice their concerns/opinions or have at least have advised them before we’ve made a shift in management direction or philosophy. The decision to deny the lease agreement without any advance notice or discussion is contrary to the way we’ve been doing business at our airport.
- Airport Advisory Board. The Commission appoints the membership of the Airport Advisory Board and has always relied on its guidance, counsel, and/or recommendations in the past; they were not consulted or asked for recommendations in this instance – nor was the airport manager.
Issues & Questions Specified. No specific issues or questions – Dick and I only ask that we be allowed to discuss this matter with the Commission and provided an opportunity to answer any questions the Commission may have that prompted the decision to deny the requested lease agreement. Alternatives. Any alternatives are left totally to the discretion of the City Commission. Commission meeting. Financial Impact. Even if our current lease fees were significantly increased, it would not make an equivalent significant impact to the revenues of the airport. Recommendation. Any recommendations Dick or I make will be based on guidance or direction provided to us by the City Commission. Attachments. None.
To: Mayor Pat Humphrey and the Clare City Commission From: Steven J. Kingsbury, MBA, MiCPT Treasurer, Finance Director and Director of Information Technology Date: February 14, 2013 Reference: Treasurer’s Report for February 18, 2013 Account Reconciliation Report: All accounts of the City of Clare are in balance as of January 31, 2013. Cash and Investment Report: Enclosed you will find a summary report of all cash and investment accounts of the City reported by bank of deposit as of January 31, 2013. Cash Summary By Fund Report: Enclosed you will find a summary report by operating fund of all cash and investment balances of the City as of January 31, 2013. Revenue and Expenditure Report: Enclosed you will find a Summary Revenue and Expenditure Report (Unaudited) of the City of Clare prepared as of January 31, 2013. Balance Sheet: Enclosed you will find a Comparative Balance Sheet (Unaudited) of the City of Clare prepared as of January 31, 2013. Fiscal Year 2013/14 Budget Development Schedule: Enclosed for the Commission's use and reference you will find the Fiscal Year 2013/14 Budget Development Schedule.
Treasurer's Report Page 1 of 50
Interest Balance Total Total BalanceFinancial Institution/Account Description Rates 1/1/13 Increases Decreases 1/31/13
City of Clare Accounts
Chemical Bank/Consolidated Account 0.100% 291,937.84$ 638,524.48$ 578,856.71$ 351,605.61Chemical Bank/Rural Development Bond & Interest AcctChemical Bank/Rural Development RRI AcctFirstbank/Money Market Account 0.250% 73,408.80 14.58 - 73,423.38Isabella Bank/Certificate of Deposit 0.400% 100,000.00 - 100,000.00 0.00Chemical Bank/Current Property Tax Account 0.100% 501,708.33 292,682.88 596,546.14 197,845.07Chemical Bank/2011 WWTP Improvement Acct N/A 316.33 - - 316.33Petty Cash and Cash on Hand N/A 350.00 - - 350.00ACH Receipt Acct N/A 1,000.00 - - 1,000.00Chemical Bank/Repurchase Agreements 0.300% 1,800,000.00 80,000.00 80,000.00 1,800,000.00Firstbank/Hatton Township Landfill Trust Fund 0.900% 179,712.95 - - 179,712.95
Total - City of Clare Accounts 2,948,434.25$ 1,011,221.94$ 1,355,402.85$ 2,604,253.34$
City of Clare Component Unit Accounts
Chemical Bank DDA Account 0.100% 58,796.66$ 2,333.74$ 9,849.98$ 51,280.42$ Chemical Bank LDFA Account 0.100% 0.00 - - 0.00
Total - City of Clare Component Unit Accounts 58,796.66$ 2,333.74$ 9,849.98$ 51,280.42$
From 1/01/2013 to 1/31/2013 CASH AND INVESTMENT SUMMARY (UNAUDITED) BY BANK
CITY OF CLARE
Treasurer's Report Page 2 of 50
Investment TransactionalBALANCE TOTAL TOTAL BALANCE Balances Account Balances
FUND DESCRIPTION 1/1/2013 DEBITS CREDITS 1/31/2013 1/31/2013 1/31/2013
101 General Fund 876,820.80 267,384.78 408,747.66 735,457.92 550,000.00$ 185,457.92$ 150 Cemetery Perpetual Care 232,038.09 31.94 0.00 232,070.03 225,000.00 7,070.03 202 Major Streets 102,189.33 22,167.33 29,153.43 95,203.23 85,000.00 10,203.23 203 Local Streets 863.89 16,185.90 12,695.01 4,354.78 - 4,354.78 206 Fire Fund 31,539.41 62,878.09 31,577.02 62,840.48 40,000.00 22,840.48 208 Parks and Recreation 4,042.55 12,545.98 12,794.85 3,793.68 - 3,793.68 210 Downtown Development Authority (DDA) 58,796.66 2,333.74 9,849.98 51,280.42 - 51,280.42 211 Sidewalk Replacement Fund 7,996.31 0.88 529.50 7,467.69 5,000.00 2,467.69 214 Local Finance Development Authority (LDFA) 0.00 0.00 0.00 0.00 - - 243 Brownfield Redevelopment Authority Fund 9,621.88 0.69 0.00 9,622.57 - 9,622.57 265 Drug Law Enforcement Fund 199.22 802.75 0.00 1,001.97 - 1,001.97 303 Public Safety Building Debt Service 0.00 0.00 0.00 0.00 - - 590 Sewer System Fund 571,243.78 145,186.29 76,017.09 640,412.98 515,000.00 125,412.98 591 Water System Fund 446,335.76 76,766.02 67,539.98 455,561.80 380,000.00 75,561.80 636 Data Processing Fund 1,893.99 5,000.12 5,164.51 1,729.60 - 1,729.60 641 Mobile Equipment Fund 4,243.68 21,506.50 22,556.60 3,193.58 - 3,193.58 701 General Agency Fund 0.00 0.00 0.00 0.00 - - 703 Property Tax Fund 501,708.33 292,682.88 596,546.14 197,845.07 - 197,845.07 704 Imprest Payroll Fund (22,015.72) 88,081.79 92,081.06 (26,014.99) - (26,014.99) 765 Hattan Township Landfill Trust Fund 179,712.95 0.00 0.00 179,712.95 179,712.95 -
TOTAL - ALL FUNDS 3,007,230.91$ 1,013,555.68$ 1,365,252.83$ 2,655,533.76$ 1,979,712.95$ 675,820.81$
CASH SUMMARY BY FUND FOR THE CITY OF CLARE From 1/01/2013 To 1/31/2013
ALL FUNDS (UNAUDITED) CASH and INVESTMENT ACCOUNTS
Treasurer's Report Page 3 of 50
Summary
Revenue and Expenditure Report
Prepared as of
January 31, 2013
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REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 1/19Page:
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PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 101 - GENERAL FUNDRevenues
75.25 590,763.01 46,174.96 1,795,984.96 2,386,747.97 2,444,946.57 000.000-GENERAL6.41 73,000.00 0.00 5,000.00 78,000.00 10,000.00 931.000-TRANSFERS IN AND OTHER SOURCES
73.07 663,763.01 46,174.96 1,800,984.96 2,464,747.97 2,454,946.57 TOTAL Revenues
Expenditures60.96 20,318.05 950.76 31,731.95 52,050.00 35,204.42 101.000-CITY COMMISSION53.24 57,543.40 8,464.48 65,526.78 123,070.18 125,181.61 172.000-CITY MANAGEMENT/ADMINISTRATION54.86 58,534.16 12,167.45 71,132.32 129,666.48 122,739.77 191.000-FISCAL SERVICES51.71 63,923.80 9,892.84 68,457.16 132,380.96 130,100.70 215.000-CLERK9.81 1,362.97 0.00 148.23 1,511.20 768.71 247.000-BOARD OF REVIEW
61.25 14,220.29 2,569.77 22,479.71 36,700.00 55,243.54 257.000-ASSESSOR78.80 985.11 0.00 3,661.58 4,646.69 3,734.12 262.000-ELECTIONS43.78 29,966.58 1,926.95 23,336.76 53,303.34 50,906.73 265.000-BUILDING AND GROUNDS34.56 29,446.17 2,499.00 15,553.83 45,000.00 38,209.83 266.000-ATTORNEY78.96 15,035.83 2,025.61 56,432.25 71,468.08 78,510.43 276.000-CEMETERY56.64 390,136.34 76,511.49 509,524.50 899,660.84 835,743.30 301.000-POLICE69.87 10,172.18 2,695.00 23,589.05 33,761.23 58,958.28 371.000-BUILDING INSPECTION DEPARTMENT58.87 21,900.96 3,078.32 31,353.26 53,254.22 51,513.99 441.000-DEPARTMENT OF PUBLIC WORKS10.89 2,227.77 0.00 272.23 2,500.00 588.54 445.000-DRAINS - PUBLIC BENEFIT48.25 49,139.63 6,671.65 45,817.21 94,956.84 88,163.51 448.000-STREET LIGHTING36.53 42,836.31 283.41 24,649.99 67,486.30 57,138.22 526.000-LANDFILL CLOSURE48.58 112,796.50 17,550.62 106,558.02 219,354.52 208,097.70 528.000-REFUSE COLLECTION/DISPOSAL34.62 157,705.29 4,396.42 83,501.94 241,207.23 221,020.09 537.000-AIRPORT83.78 3,454.60 0.00 17,845.40 21,300.00 13,241.06 721.000-PLANNING32.65 2,424.62 95.58 1,175.38 3,600.00 12,920.57 955.000-NON DEPARTMENTAL49.03 222,583.77 61,942.35 214,092.18 436,675.95 442,724.35 999.000-TRANSFERS (OUT) AND OTHER USES
52.02 1,306,714.33 213,721.70 1,416,839.73 2,723,554.06 2,630,709.47 TOTAL Expenditures
(148.43)(642,951.32)(167,546.74)384,145.23 (258,806.09)(175,762.90)NET OF REVENUES & EXPENDITURES
52.02 1,306,714.33 213,721.70 1,416,839.73 2,723,554.06 2,630,709.47 TOTAL EXPENDITURES73.07 663,763.01 46,174.96 1,800,984.96 2,464,747.97 2,454,946.57 TOTAL REVENUES
Fund 101:
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REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 2/19Page:
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PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 150 - CEMETERY PERPETUAL CARERevenues
45.75 4,828.12 31.94 4,071.88 8,900.00 10,748.47 000.000-GENERAL
45.75 4,828.12 31.94 4,071.88 8,900.00 10,748.47 TOTAL Revenues
Expenditures100.00 (300.00)0.00 300.00 0.00 1,200.00 276.000-CEMETERY50.00 5,000.00 0.00 5,000.00 10,000.00 10,000.00 999.000-TRANSFERS (OUT) AND OTHER USES
53.00 4,700.00 0.00 5,300.00 10,000.00 11,200.00 TOTAL Expenditures
111.65 128.12 31.94 (1,228.12)(1,100.00)(451.53)NET OF REVENUES & EXPENDITURES
53.00 4,700.00 0.00 5,300.00 10,000.00 11,200.00 TOTAL EXPENDITURES45.75 4,828.12 31.94 4,071.88 8,900.00 10,748.47 TOTAL REVENUES
Fund 150:
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REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 3/19Page:
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PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 202 - MAJOR STREETSRevenues
35.74 129,882.63 12,167.33 72,243.60 202,126.23 236,188.59 000.000-GENERAL
35.74 129,882.63 12,167.33 72,243.60 202,126.23 236,188.59 TOTAL Revenues
Expenditures66.23 20,694.60 3,550.73 40,587.28 61,281.88 84,948.78 446.001-STATE TRUNKLINE MAINTENANCE49.97 39,041.22 4,786.05 38,988.36 78,029.58 59,891.47 449.002-PRESERVATION STREETS44.00 11,872.32 0.00 9,327.68 21,200.00 24,047.55 449.003-WINTER MAINTENANCE54.58 6,851.71 816.65 8,233.96 15,085.67 13,274.31 449.004-ADMIN, ENGINEERING & RECORD KEEPING38.46 40,000.00 10,000.00 25,000.00 65,000.00 15,000.00 999.000-TRANSFERS (OUT) AND OTHER USES
50.76 118,459.85 19,153.43 122,137.28 240,597.13 197,162.11 TOTAL Expenditures
129.69 11,422.78 (6,986.10)(49,893.68)(38,470.90)39,026.48 NET OF REVENUES & EXPENDITURES
50.76 118,459.85 19,153.43 122,137.28 240,597.13 197,162.11 TOTAL EXPENDITURES35.74 129,882.63 12,167.33 72,243.60 202,126.23 236,188.59 TOTAL REVENUES
Fund 202:
Treasurer's Report Page 7 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 4/19Page:
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PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 203 - LOCAL STS FUNDRevenues
66.26 48,320.77 6,185.90 94,903.61 143,224.38 143,340.63 000.000-GENERAL21.74 90,000.00 10,000.00 25,000.00 115,000.00 110,000.00 931.000-TRANSFERS IN AND OTHER SOURCES
46.43 138,320.77 16,185.90 119,903.61 258,224.38 253,340.63 TOTAL Revenues
Expenditures77.20 12,584.53 0.00 42,615.47 55,200.00 77,942.43 449.001-CONSTRUCTION STREETS (INCL. ENG.& ROW)43.82 98,768.83 11,926.05 77,034.54 175,803.37 156,291.32 449.002-PRESERVATION STREETS18.17 7,364.64 0.00 1,635.36 9,000.00 8,429.84 449.003-WINTER MAINTENANCE50.84 5,499.12 768.96 5,686.55 11,185.67 10,062.07 449.004-ADMIN, ENGINEERING & RECORD KEEPING100.00 (36.84)0.00 36.84 0.00 174.73 955.000-NON DEPARTMENTAL
50.56 124,180.28 12,695.01 127,008.76 251,189.04 252,900.39 TOTAL Expenditures
(100.99)14,140.49 3,490.89 (7,105.15)7,035.34 440.24 NET OF REVENUES & EXPENDITURES
50.56 124,180.28 12,695.01 127,008.76 251,189.04 252,900.39 TOTAL EXPENDITURES46.43 138,320.77 16,185.90 119,903.61 258,224.38 253,340.63 TOTAL REVENUES
Fund 203:
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REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 5/19Page:
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PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 206 - FIRE FUNDRevenues
58.72 81,599.43 125.60 116,060.57 197,660.00 197,397.20 000.000-GENERAL100.00 0.00 51,942.35 101,942.35 101,942.35 103,732.35 931.000-TRANSFERS IN AND OTHER SOURCES
72.76 81,599.43 52,067.95 218,002.92 299,602.35 301,129.55 TOTAL Revenues
Expenditures43.17 158,232.89 17,307.83 120,202.10 278,434.99 232,246.54 336.000-FIRE DEPARTMENT58.99 19,680.65 4,044.45 28,311.15 47,991.80 48,533.40 906.000-DEBT SERVICE40.86 11,722.51 0.00 8,099.89 19,822.40 19,328.00 999.000-TRANSFERS (OUT) AND OTHER USES
45.23 189,636.05 21,352.28 156,613.14 346,249.19 300,107.94 TOTAL Expenditures
(131.61)(108,036.62)30,715.67 61,389.78 (46,646.84)1,021.61 NET OF REVENUES & EXPENDITURES
45.23 189,636.05 21,352.28 156,613.14 346,249.19 300,107.94 TOTAL EXPENDITURES72.76 81,599.43 52,067.95 218,002.92 299,602.35 301,129.55 TOTAL REVENUES
Fund 206:
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REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 6/19Page:
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PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 208 - PARKS AND RECREATIONRevenues
93.13 19,369.55 2,345.98 262,387.10 281,756.65 859,608.68 000.000-GENERAL39.22 155,000.00 10,000.00 100,000.00 255,000.00 215,000.00 931.000-TRANSFERS IN AND OTHER SOURCES
67.51 174,369.55 12,345.98 362,387.10 536,756.65 1,074,608.68 TOTAL Revenues
Expenditures72.48 123,172.05 6,697.85 324,460.80 447,632.85 1,025,439.68 751.001-PARKS50.19 45,294.96 4,993.02 45,634.05 90,929.01 79,690.33 751.002-RECREATION58.33 5,519.86 1,103.98 7,727.86 13,247.72 6,623.88 906.000-DEBT SERVICE100.00 (36.84)0.00 36.84 0.00 174.94 955.000-NON DEPARTMENTAL
68.48 173,950.03 12,794.85 377,859.55 551,809.58 1,111,928.83 TOTAL Expenditures
102.79 419.52 (448.87)(15,472.45)(15,052.93)(37,320.15)NET OF REVENUES & EXPENDITURES
68.48 173,950.03 12,794.85 377,859.55 551,809.58 1,111,928.83 TOTAL EXPENDITURES67.51 174,369.55 12,345.98 362,387.10 536,756.65 1,074,608.68 TOTAL REVENUES
Fund 208:
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REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 7/19Page:
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PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 210 - DDA(DOWNTOWN DVLPMT AUTHORITY)Revenues
102.78 (3,013.25)2,333.74 111,546.98 108,533.73 119,427.37 000.000-GENERAL
102.78 (3,013.25)2,333.74 111,546.98 108,533.73 119,427.37 TOTAL Revenues
Expenditures71.25 13,856.33 5,074.84 34,343.67 48,200.00 37,956.30 747.001-DDA - OPERATIONS56.15 31,189.50 4,775.14 39,933.08 71,122.58 73,042.21 747.002-DDA - MAINSTREET79.45 7,475.00 0.00 28,895.00 36,370.00 37,210.00 906.000-DEBT SERVICE
66.27 52,520.83 9,849.98 103,171.75 155,692.58 148,208.51 TOTAL Expenditures
(17.76)(55,534.08)(7,516.24)8,375.23 (47,158.85)(28,781.14)NET OF REVENUES & EXPENDITURES
66.27 52,520.83 9,849.98 103,171.75 155,692.58 148,208.51 TOTAL EXPENDITURES102.78 (3,013.25)2,333.74 111,546.98 108,533.73 119,427.37 TOTAL REVENUES
Fund 210:
Treasurer's Report Page 11 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 8/19Page:
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PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 211 - SIDEWALK REPLACEMENT FUNDRevenues
100.00 (1,021.35)0.88 1,021.35 0.00 474.89 000.000-GENERAL
100.00 (1,021.35)0.88 1,021.35 0.00 474.89 TOTAL Revenues
Expenditures52.91 8,107.97 529.50 9,108.39 17,216.36 9,255.22 444.000-SIDEWALKS0.00 0.00 0.00 0.00 0.00 40.69 955.000-NON DEPARTMENTAL
52.91 8,107.97 529.50 9,108.39 17,216.36 9,295.91 TOTAL Expenditures
46.97 (9,129.32)(528.62)(8,087.04)(17,216.36)(8,821.02)NET OF REVENUES & EXPENDITURES
52.91 8,107.97 529.50 9,108.39 17,216.36 9,295.91 TOTAL EXPENDITURES100.00 (1,021.35)0.88 1,021.35 0.00 474.89 TOTAL REVENUES
Fund 211:
Treasurer's Report Page 12 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 9/19Page:
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PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 214 - LOCAL DEVELOPMENT FINANCE AUTHRevenues
76.63 7.36 0.00 24.14 31.50 170.51 000.000-GENERAL
76.63 7.36 0.00 24.14 31.50 170.51 TOTAL Revenues
Expenditures99.96 7.53 0.00 17,197.98 17,205.51 0.00 000.000-GENERAL100.00 0.00 0.00 66,832.50 66,832.50 65,180.00 223.000-DEBT SERVICE
99.99 7.53 0.00 84,030.48 84,038.01 65,180.00 TOTAL Expenditures
100.00 (0.17)0.00 (84,006.34)(84,006.51)(65,009.49)NET OF REVENUES & EXPENDITURES
99.99 7.53 0.00 84,030.48 84,038.01 65,180.00 TOTAL EXPENDITURES76.63 7.36 0.00 24.14 31.50 170.51 TOTAL REVENUES
Fund 214:
Treasurer's Report Page 13 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 10/19Page:
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PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 243 - BROWNFIELD REDEVELOPMENT AUTHORITY FUNDRevenues
91.37 643.48 0.69 6,815.13 7,458.61 7,767.81 000.000-GENERAL
91.37 643.48 0.69 6,815.13 7,458.61 7,767.81 TOTAL Revenues
Expenditures0.00 6,700.00 0.00 0.00 6,700.00 5,400.00 690.000-BROWNFIELD DEVELOPMENT
0.00 6,700.00 0.00 0.00 6,700.00 5,400.00 TOTAL Expenditures
898.37 (6,056.52)0.69 6,815.13 758.61 2,367.81 NET OF REVENUES & EXPENDITURES
0.00 6,700.00 0.00 0.00 6,700.00 5,400.00 TOTAL EXPENDITURES91.37 643.48 0.69 6,815.13 7,458.61 7,767.81 TOTAL REVENUES
Fund 243:
Treasurer's Report Page 14 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 11/19Page:
02/13/2013 02:48 PMUser: MICHELLEDB: Clare
PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 265 - DRUG LAW ENFORCEMENT FUNDRevenues
40.14 1,197.14 802.75 802.86 2,000.00 199.11 000.000-GENERAL
40.14 1,197.14 802.75 802.86 2,000.00 199.11 TOTAL Revenues
Expenditures0.00 2,000.00 0.00 0.00 2,000.00 0.00 301.000-POLICE
0.00 2,000.00 0.00 0.00 2,000.00 0.00 TOTAL Expenditures
100.00 (802.86)802.75 802.86 0.00 199.11 NET OF REVENUES & EXPENDITURES
0.00 2,000.00 0.00 0.00 2,000.00 0.00 TOTAL EXPENDITURES40.14 1,197.14 802.75 802.86 2,000.00 199.11 TOTAL REVENUES
Fund 265:
Treasurer's Report Page 15 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 12/19Page:
02/13/2013 02:48 PMUser: MICHELLEDB: Clare
PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 303 - PUBLIC SAFETY BLDG DEBT SERVICRevenues
40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 931.000-TRANSFERS IN AND OTHER SOURCES
40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 TOTAL Revenues
Expenditures40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 223.000-DEBT SERVICE
40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 TOTAL Expenditures
0.00 0.00 0.00 0.00 0.00 0.00 NET OF REVENUES & EXPENDITURES
40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 TOTAL EXPENDITURES40.86 29,306.28 0.00 20,249.72 49,556.00 48,320.00 TOTAL REVENUES
Fund 303:
Treasurer's Report Page 16 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 13/19Page:
02/13/2013 02:48 PMUser: MICHELLEDB: Clare
PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 590 - SEWER SYSTEM FUNDRevenues
34.79 1,164,722.73 67,810.34 621,271.26 1,785,993.99 853,576.88 000.000-GENERAL
34.79 1,164,722.73 67,810.34 621,271.26 1,785,993.99 853,576.88 TOTAL Revenues
Expenditures21.26 1,443,860.43 (7,512.27)389,814.07 1,833,674.50 697,418.56 536.001-SEWER TREATMENT AND PUMPING50.69 98,267.34 11,185.68 101,021.89 199,289.23 149,065.25 536.002-SEWER COLLECTION34.45 73,751.09 0.00 38,767.91 112,519.00 60,985.73 906.000-DEBT SERVICE
24.68 1,615,878.86 3,673.41 529,603.87 2,145,482.73 907,469.54 TOTAL Expenditures
(25.50)(451,156.13)64,136.93 91,667.39 (359,488.74)(53,892.66)NET OF REVENUES & EXPENDITURES
24.68 1,615,878.86 3,673.41 529,603.87 2,145,482.73 907,469.54 TOTAL EXPENDITURES34.79 1,164,722.73 67,810.34 621,271.26 1,785,993.99 853,576.88 TOTAL REVENUES
Fund 590:
Treasurer's Report Page 17 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 14/19Page:
02/13/2013 02:48 PMUser: MICHELLEDB: Clare
PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 591 - WATER SYSTEM FUNDRevenues
50.92 319,254.90 41,841.44 331,274.89 650,529.79 637,878.49 000.000-GENERAL
50.92 319,254.90 41,841.44 331,274.89 650,529.79 637,878.49 TOTAL Revenues
Expenditures41.31 191,042.71 16,356.51 134,461.99 325,504.70 294,483.94 536.003-TREATMENT, PUMPING AND STORAGE52.40 101,055.17 13,721.16 111,240.25 212,295.42 171,937.46 536.004-WATER DISTRIBUTION47.08 57,574.77 7,256.96 51,219.83 108,794.60 88,379.02 536.005-PRINCIPAL RESPONSIBLE PARTY #159.46 5,977.03 0.00 8,765.47 14,742.50 15,639.16 906.000-DEBT SERVICE
46.22 355,649.68 37,334.63 305,687.54 661,337.22 570,439.58 TOTAL Expenditures
(236.76)(36,394.78)4,506.81 25,587.35 (10,807.43)67,438.91 NET OF REVENUES & EXPENDITURES
46.22 355,649.68 37,334.63 305,687.54 661,337.22 570,439.58 TOTAL EXPENDITURES50.92 319,254.90 41,841.44 331,274.89 650,529.79 637,878.49 TOTAL REVENUES
Fund 591:
Treasurer's Report Page 18 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 15/19Page:
02/13/2013 02:48 PMUser: MICHELLEDB: Clare
PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 636 - DATA PROCESSINGRevenues
43.63 58,358.30 5,000.12 45,161.70 103,520.00 83,099.16 000.000-GENERAL
43.63 58,358.30 5,000.12 45,161.70 103,520.00 83,099.16 TOTAL Revenues
Expenditures45.07 56,665.50 5,164.51 46,495.31 103,160.81 100,529.24 228.000-DATA PROCESSING, INFORMATION TECHNOLOGY
45.07 56,665.50 5,164.51 46,495.31 103,160.81 100,529.24 TOTAL Expenditures
(371.28)1,692.80 (164.39)(1,333.61)359.19 (17,430.08)NET OF REVENUES & EXPENDITURES
45.07 56,665.50 5,164.51 46,495.31 103,160.81 100,529.24 TOTAL EXPENDITURES43.63 58,358.30 5,000.12 45,161.70 103,520.00 83,099.16 TOTAL REVENUES
Fund 636:
Treasurer's Report Page 19 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 16/19Page:
02/13/2013 02:48 PMUser: MICHELLEDB: Clare
PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 641 - MOBILE EQUIPMENTRevenues
70.58 141,978.53 21,409.36 340,691.47 482,670.00 399,250.98 000.000-GENERAL
70.58 141,978.53 21,409.36 340,691.47 482,670.00 399,250.98 TOTAL Revenues
Expenditures99.52 2.90 0.00 598.45 601.35 1,285.15 000.000-GENERAL76.39 96,661.56 22,509.56 312,781.72 409,443.28 367,943.91 441.000-DEPARTMENT OF PUBLIC WORKS0.00 70,584.98 0.00 0.00 70,584.98 0.00 906.000-DEBT SERVICE
65.20 167,249.44 22,509.56 313,380.17 480,629.61 369,229.06 TOTAL Expenditures
1,338.53 (25,270.91)(1,100.20)27,311.30 2,040.39 30,021.92 NET OF REVENUES & EXPENDITURES
65.20 167,249.44 22,509.56 313,380.17 480,629.61 369,229.06 TOTAL EXPENDITURES70.58 141,978.53 21,409.36 340,691.47 482,670.00 399,250.98 TOTAL REVENUES
Fund 641:
Treasurer's Report Page 20 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 17/19Page:
02/13/2013 02:48 PMUser: MICHELLEDB: Clare
PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 765 - HATTON TOWNSHIP LANDFILL TRUST FUNDRevenues
0.00 0.00 0.00 0.00 0.00 1,358.01 000.000-GENERAL0.00 28,500.00 0.00 0.00 28,500.00 28,500.00 931.000-TRANSFERS IN AND OTHER SOURCES
0.00 28,500.00 0.00 0.00 28,500.00 29,858.01 TOTAL Revenues
0.00 28,500.00 0.00 0.00 28,500.00 29,858.01 NET OF REVENUES & EXPENDITURES
0.00 0.00 0.00 0.00 0.00 0.00 TOTAL EXPENDITURES0.00 28,500.00 0.00 0.00 28,500.00 29,858.01 TOTAL REVENUES
Fund 765:
Treasurer's Report Page 21 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 18/19Page:
02/13/2013 02:48 PMUser: MICHELLEDB: Clare
PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 902 - GENERAL LONG-TERM DEBTRevenues
0.00 0.00 0.00 0.00 0.00 (109,040.00)000.000-GENERAL
0.00 0.00 0.00 0.00 0.00 (109,040.00)TOTAL Revenues
Expenditures0.00 0.00 0.00 0.00 0.00 (149,334.00)000.000-GENERAL
0.00 0.00 0.00 0.00 0.00 (149,334.00)TOTAL Expenditures
0.00 0.00 0.00 0.00 0.00 40,294.00 NET OF REVENUES & EXPENDITURES
0.00 0.00 0.00 0.00 0.00 (149,334.00)TOTAL EXPENDITURES0.00 0.00 0.00 0.00 0.00 (109,040.00)TOTAL REVENUES
Fund 902:
Treasurer's Report Page 22 of 50
REVENUE AND EXPENDITURE REPORT FOR CITY OF CLARE 19/19Page:
02/13/2013 02:48 PMUser: MICHELLEDB: Clare
PERIOD ENDING 01/31/2013% Fiscal Year Completed: 58.90
% BDGTUSED
AVAILABLEBALANCE
NORM (ABNORM)
ACTIVITY FORMONTH 01/31/2013
INCR (DECR)
END BALANCE01/31/2013
NORM (ABNORM)
2012-13AMENDEDBUDGET
END BALANCE06/30/2012
NORM (ABNORM)DESCRIPTIONACCOUNT
Fund 934 - GASB ACCRUALSRevenues
0.00 0.00 0.00 0.00 0.00 (31,461.00)000.000-GENERAL0.00 0.00 0.00 0.00 0.00 638.00 101.000-CITY COMMISSION0.00 0.00 0.00 0.00 0.00 1,409.00 301.000-POLICE0.00 0.00 0.00 0.00 0.00 3,109.00 441.000-DEPARTMENT OF PUBLIC WORKS0.00 0.00 0.00 0.00 0.00 2,491.00 590.000-GASB 34 - SEWER0.00 0.00 0.00 0.00 0.00 1,704.00 591.000-GASB 34 - WATER0.00 0.00 0.00 0.00 0.00 807.00 751.001-PARKS
0.00 0.00 0.00 0.00 0.00 (21,303.00)TOTAL Revenues
Expenditures0.00 0.00 0.00 0.00 0.00 4,935.00 000.000-GENERAL0.00 0.00 0.00 0.00 0.00 (50,921.00)441.000-DEPARTMENT OF PUBLIC WORKS
0.00 0.00 0.00 0.00 0.00 (45,986.00)TOTAL Expenditures
0.00 0.00 0.00 0.00 0.00 24,683.00 NET OF REVENUES & EXPENDITURES
0.00 0.00 0.00 0.00 0.00 (45,986.00)TOTAL EXPENDITURES0.00 0.00 0.00 0.00 0.00 (21,303.00)TOTAL REVENUES
Fund 934:
52.25 (1,279,029.00)(80,605.48)438,967.88 (840,061.12)(152,117.88)NET OF REVENUES & EXPENDITURES
46.20 4,211,726.63 358,778.86 3,617,485.69 7,829,212.32 6,532,760.58 TOTAL EXPENDITURES - ALL FUNDS58.04 2,932,697.63 278,173.38 4,056,453.57 6,989,151.20 6,380,642.70 TOTAL REVENUES - ALL FUNDS
Treasurer's Report Page 23 of 50
City of Clare
Comparative Balance Sheet
Prepared as of
January 31, 2013
Treasurer's Report Page 24 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 1/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 101 GENERAL FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
110,684.54 124,088.76 CASH101-000.000-001.000250.00 250.00 CASH ON HAND101-000.000-001.002100.00 100.00 PETTY CASH101-000.000-001.003
1,000.00 1,000.00 ACH RECEIPT ACCT101-000.000-001.00973,423.38 73,228.54 CASH - FIRSTBANK101-000.000-002.001
0.00 100,000.00 CASH - ISABELLA BANK101-000.000-002.002550,000.00 485,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.101-000.000-003.000(6,589.50)1,602.00 ACCOUNTS RECEIVABLE101-000.000-040.000
746.14 3,686.46 DUE FROM DDA101-000.000-040.21013,169.55 12,857.41 ACCOUNTS RECEIVABLE - LIBRARY101-000.000-040.27112,965.40 12,428.67 A/R UTILITIES101-000.000-043.000
(350.00)(300.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS101-000.000-043.001(226.92)0.00 MISCELLANEOUS RECEIVABLE101-000.000-048.000
0.00 43,000.00 DUE FROM THE MOBILE EQUIP FUND101-000.000-048.641122.14 136.49 DUE FROM TAX FUND101-000.000-084.703
2,906.15 1,448.01 INVENTORY101-000.000-111.00033,860.70 35,931.96 INVENTORY - AIRPORT FUEL101-000.000-111.001
792,061.58 894,458.30 Total Assets
*** Liabilities ***
(116.10)0.00 ACCTS PAYABLE101-000.000-202.00083.50 30.00 DUE TO COUNTY- TR FEES101-000.000-214.222
334.00 120.01 DUE TO COUNTY - SCHOOL TR FEES101-000.000-214.22517,850.77 0.00 DUE TO OTHER GOV. UNITS101-000.000-214.729
141.71 292.20 DUE TO STATE OF MICHIGAN101-000.000-228.0000.00 580.00 UNDISTRIBUTED RECEIPTS101-000.000-273.000
10.44 23.13 DUE TO UTILITY CUSTOMERS101-000.000-276.000
18,304.32 1,045.34 Total Liabilities
*** Fund Balance ***
389,612.03 565,374.93 FISCAL FUND BALANCE101-000.000-391.000
389,612.03 565,374.93 Total Fund Balance
389,612.03 565,374.93 Beginning Fund Balance
384,145.23 328,038.03 Net of Revenues VS Expenditures773,757.26 893,412.96 Ending Fund Balance792,061.58 894,458.30 Total Liabilities And Fund Balance
Treasurer's Report Page 25 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 2/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 150 CEMETERY PERPETUAL CARE
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
7,070.03 10,877.56 CASH150-000.000-001.000225,000.00 230,000.00 REPURCHASE AGREEMENTS150-000.000-003.000
232,070.03 240,877.56 Total Assets
*** Fund Balance ***
1,083.38 9,409.91 FUND BALANCE150-000.000-390.000232,214.77 224,339.77 NONEXPENDABLE FUND BALANCE150-000.000-390.001
233,298.15 233,749.68 Total Fund Balance
233,298.15 233,749.68 Beginning Fund Balance
(1,228.12)7,127.88 Net of Revenues VS Expenditures232,070.03 240,877.56 Ending Fund Balance232,070.03 240,877.56 Total Liabilities And Fund Balance
Treasurer's Report Page 26 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 3/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 202 MAJOR STREETS
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
10,203.23 10,996.51 CASH202-000.000-001.00085,000.00 30,000.00 REPURCHASE AGREEMENTS202-000.000-003.0005,674.40 6,620.15 SPECIAL ASSESSMENTS RECEIVABLE202-000.000-045.000
0.00 23,226.56 DUE FROM STATE202-000.000-078.000
100,877.63 70,843.22 Total Assets
*** Liabilities ***
5,674.40 6,620.15 DEFERRED REVENUES202-000.000-339.000
5,674.40 6,620.15 Total Liabilities
*** Fund Balance ***
145,096.91 106,070.43 FISCAL FUND BALANCE202-000.000-391.000
145,096.91 106,070.43 Total Fund Balance
145,096.91 106,070.43 Beginning Fund Balance
(49,893.68)(41,847.36)Net of Revenues VS Expenditures95,203.23 64,223.07 Ending Fund Balance100,877.63 70,843.22 Total Liabilities And Fund Balance
Treasurer's Report Page 27 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 4/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 203 LOCAL STS FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
4,354.78 1,608.11 CASH203-000.000-001.00033,415.81 30,560.95 SPECIAL ASSESSMENTS RECEIVABLE203-000.000-045.000
0.00 10,306.53 DUE FROM STATE203-000.000-078.000
37,770.59 42,475.59 Total Assets
*** Liabilities ***
33,415.81 30,560.95 DEFERRED REVENUES203-000.000-339.000
33,415.81 30,560.95 Total Liabilities
*** Fund Balance ***
11,459.93 11,019.69 FISCAL FUND BALANCE203-000.000-391.000
11,459.93 11,019.69 Total Fund Balance
11,459.93 11,019.69 Beginning Fund Balance
(7,105.15)894.95 Net of Revenues VS Expenditures4,354.78 11,914.64 Ending Fund Balance
37,770.59 42,475.59 Total Liabilities And Fund Balance
Treasurer's Report Page 28 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 5/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 206 FIRE FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
22,840.48 8,788.86 CASH206-000.000-001.00040,000.00 20,000.00 REPURCHASE AGREEMENTS206-000.000-003.00015,369.89 3,948.75 ACCOUNTS RECEIVABLE206-000.000-040.0002,731.04 929.17 ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS206-000.000-043.0011,540.38 2,535.88 INVENTORY206-000.000-111.000
82,481.79 36,202.66 Total Assets
*** Fund Balance ***
21,092.01 20,070.40 FISCAL FUND BALANCE206-000.000-391.000
21,092.01 20,070.40 Total Fund Balance
21,092.01 20,070.40 Beginning Fund Balance
61,389.78 16,132.26 Net of Revenues VS Expenditures82,481.79 36,202.66 Ending Fund Balance82,481.79 36,202.66 Total Liabilities And Fund Balance
Treasurer's Report Page 29 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 6/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 208 PARKS AND RECREATION
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
3,793.68 3,072.46 CASH208-000.000-001.00087,120.00 110,000.00 SPECIAL ASSESSMENTS RECEIVABLE208-000.000-045.000
0.00 50,000.00 DUE FROM STATE208-000.000-078.000
90,913.68 163,072.46 Total Assets
*** Liabilities ***
0.00 6,072.00 UNDISTRIBUTED RECEIPTS208-000.000-273.0006,494.70 0.00 UNDISTRIBUTED RECEIPTS - SOCCER PROGRAM208-000.000-273.0012,747.00 2,747.00 DEPOSITS PAYABLE - PARK RENTALS208-000.000-283.000
87,120.00 110,000.00 DEFERRED REVENUES208-000.000-339.000
96,361.70 118,819.00 Total Liabilities
*** Fund Balance ***
10,024.43 47,344.58 FUND BALANCE208-000.000-390.000
10,024.43 47,344.58 Total Fund Balance
10,024.43 47,344.58 Beginning Fund Balance
(15,472.45)(3,091.12)Net of Revenues VS Expenditures(5,448.02)44,253.46 Ending Fund Balance90,913.68 163,072.46 Total Liabilities And Fund Balance
Treasurer's Report Page 30 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 7/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 210 DDA(DOWNTOWN DVLPMT AUTHORITY)
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
51,280.42 91,648.12 CASH210-000.000-001.0000.00 3,344.89 DDA FROM THE DOHERTY - CDBG FACADE LOAN210-000.000-085.414
51,280.42 94,993.01 Total Assets
*** Liabilities ***
10,000.00 3,344.89 DEFERRED REVENUES210-000.000-339.000
10,000.00 3,344.89 Total Liabilities
*** Fund Balance ***
32,905.19 61,686.33 FISCAL FUND BALANCE210-000.000-391.000
32,905.19 61,686.33 Total Fund Balance
32,905.19 61,686.33 Beginning Fund Balance
8,375.23 29,961.79 Net of Revenues VS Expenditures41,280.42 91,648.12 Ending Fund Balance51,280.42 94,993.01 Total Liabilities And Fund Balance
Treasurer's Report Page 31 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 8/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 211 SIDEWALK REPLACEMENT FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
2,467.69 3,580.08 CASH211-000.000-001.0005,000.00 15,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.211-000.000-003.000
0.00 331.71 SPECIAL ASSESSMENTS RECEIVABLE211-000.000-045.000
7,467.69 18,911.79 Total Assets
*** Liabilities ***
0.00 331.71 DEFERRED REVENUES211-000.000-339.000
0.00 331.71 Total Liabilities
*** Fund Balance ***
15,554.73 24,375.75 FUND BALANCE211-000.000-390.000
15,554.73 24,375.75 Total Fund Balance
15,554.73 24,375.75 Beginning Fund Balance
(8,087.04)(5,795.67)Net of Revenues VS Expenditures7,467.69 18,580.08 Ending Fund Balance7,467.69 18,911.79 Total Liabilities And Fund Balance
Treasurer's Report Page 32 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 9/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 214 LOCAL DEVELOPMENT FINANCE AUTH
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
0.00 85,786.61 CASH214-000.000-001.000
0.00 85,786.61 Total Assets
*** Fund Balance ***
84,006.34 149,015.83 FISCAL FUND BALANCE214-000.000-391.000
84,006.34 149,015.83 Total Fund Balance
84,006.34 149,015.83 Beginning Fund Balance
(84,006.34)(63,229.22)Net of Revenues VS Expenditures0.00 85,786.61 Ending Fund Balance0.00 85,786.61 Total Liabilities And Fund Balance
Treasurer's Report Page 33 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 10/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 243 BROWNFIELD REDEVELOPMENT AUTHORITY FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
9,622.57 8,205.57 CASH243-000.000-001.000
9,622.57 8,205.57 Total Assets
*** Fund Balance ***
2,807.44 439.63 FUND BALANCE243-000.000-390.000
2,807.44 439.63 Total Fund Balance
2,807.44 439.63 Beginning Fund Balance
6,815.13 7,765.94 Net of Revenues VS Expenditures9,622.57 8,205.57 Ending Fund Balance9,622.57 8,205.57 Total Liabilities And Fund Balance
Treasurer's Report Page 34 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 11/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 265 DRUG LAW ENFORCEMENT FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
1,001.97 0.00 CASH265-000.000-001.000
1,001.97 0.00 Total Assets
*** Fund Balance ***
199.11 0.00 FUND BALANCE265-000.000-390.000
199.11 0.00 Total Fund Balance
199.11 0.00 Beginning Fund Balance
802.86 0.00 Net of Revenues VS Expenditures1,001.97 0.00 Ending Fund Balance1,001.97 0.00 Total Liabilities And Fund Balance
Treasurer's Report Page 35 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 12/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 303 PUBLIC SAFETY BLDG DEBT SERVIC
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
0.00 0.00 Beginning Fund Balance
0.00 0.00 Net of Revenues VS Expenditures0.00 0.00 Ending Fund Balance0.00 0.00 Total Liabilities And Fund Balance
Treasurer's Report Page 36 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 13/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 590 SEWER SYSTEM FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
125,096.65 128,520.62 CASH590-000.000-001.000316.33 56.94 CASH - 2011 BOND PROCEEDS590-000.000-001.011
0.00 22,387.38 CASH HELD BY ISABELLA COUNTY590-000.000-002.001515,000.00 490,000.00 REPURCHASE AGREEMENTS590-000.000-003.000
500.00 500.00 A/R TO TAXES590-000.000-034.0001,062.73 0.00 ACCOUNTS RECEIVABLE590-000.000-040.000
42,433.91 37,604.68 A/R UTILITIES590-000.000-043.000(1,950.00)(400.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS590-000.000-043.00187,073.62 117,969.88 SPECIAL ASSESSMENTS RECEIVABLE590-000.000-045.000147,506.00 0.00 DUE FROM FEDERAL GOVERNMENT590-000.000-079.00032,329.51 35,580.60 INVENTORY590-000.000-111.00010,756.50 10,756.50 LAND590-000.000-130.000412,516.37 412,516.37 LAND IMPROVEMENTS590-000.000-132.000
(370,122.99)(368,256.64)ACCUMULATED DEPRECIATION - LAND IMPROVEM590-000.000-133.0004,003,097.27 4,003,097.27 BUILDINGS, ADDITIONS, ETC.590-000.000-136.000
(2,833,828.36)(2,713,452.72)ACCUMULATED DEPRECIATION-BUILDINGS590-000.000-137.000481,241.48 485,601.48 EQUIPMENT590-000.000-138.000
(441,048.80)(439,411.87)ACCUMULATED DEPRECIATION - EQUIPMENT590-000.000-145.00017,002.77 17,002.77 OFFICE EQUIPMENT AND FURNITURE590-000.000-146.000(17,002.77)(17,002.77)ACCUMULATED DEPR. - OFFICE EQUIPMENT590-000.000-147.000
1,350,691.34 1,350,691.34 SEWER SYSTEM - LAGOONS590-000.000-154.0013,390,616.03 3,390,616.03 SEWER SYSTEM - COLLECTION590-000.000-154.002
(2,266,714.86)(2,148,272.87)ACCUMULATED DEPR. - SEWER SYSTEM590-000.000-155.0001,888,750.38 401,815.27 CONSTRUCTION IN PROGRESS590-000.000-158.000
6,575,323.11 5,217,920.26 Total Assets
*** Liabilities ***
55,506.00 0.00 ACCTS PAYABLE590-000.000-202.00011,400.09 8,051.67 ACCRUED INT PAYABLE590-000.000-256.000
0.00 35.51 DUE TO SEWER CUSTOMERS590-000.000-276.00016,550.00 20,500.00 SECURITY DEPOSITS590-000.000-285.000160,000.00 215,000.00 WOODLAWN SEWER BONDS590-000.000-300.000270,000.00 300,000.00 CC SEWAGE DISPOSAL SYS #4590-000.000-305.001
2,161,505.69 0.00 2011 USDA RURAL DEVELOPMENT BONDS590-000.000-306.000
2,674,961.78 543,587.18 Total Liabilities
*** Fund Balance ***
3,794,031.44 3,837,586.60 NET ASSETS590-000.000-391.0000.00 25,000.00 NET ASSETS - RESERVE FOR BONDS590-000.000-391.001
7,875.00 0.00 BOND RESERVE - USDA RURAL DEVELOPMENT590-000.000-391.0026,787.50 0.00 BOND RESERVE - RURAL DEVELOPMENT - RRI590-000.000-391.003
3,808,693.94 3,862,586.60 Total Fund Balance
3,808,693.94 3,862,586.60 Beginning Fund Balance
91,667.39 811,746.48 Net of Revenues VS Expenditures3,900,361.33 4,674,333.08 Ending Fund Balance6,575,323.11 5,217,920.26 Total Liabilities And Fund Balance
Treasurer's Report Page 37 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 14/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 591 WATER SYSTEM FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
75,561.80 37,463.43 CASH591-000.000-001.000380,000.00 300,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.591-000.000-003.000
235.50 112.50 ACCOUNTS RECEIVABLE591-000.000-040.00022,666.28 21,293.73 A/R UTILITIES591-000.000-043.000(1,050.00)(150.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS591-000.000-043.0012,122.63 3,337.57 SPECIAL ASSESSMENTS RECEIVABLE591-000.000-045.0004,752.33 7,247.33 INVENTORY591-000.000-111.000
42,632.25 42,632.25 LAND591-000.000-130.000454,584.99 454,584.99 BUILDING, ADDITIONS AND IMPROVEMENTS591-000.000-136.000
(383,950.47)(375,020.54)ACCUMULATED DEPRECIATION-BUILDINGS591-000.000-137.00017,852.84 17,852.84 EQUIPMENT591-000.000-138.000(16,283.32)(15,871.97)ACCUMULATED DEPR. - EQUIPMENT591-000.000-145.000777,007.48 777,007.48 WATER SYSTEM - WELLS591-000.000-152.00145,989.93 45,989.93 WATER SYSTEM - PUMPING591-000.000-152.003973,376.91 973,376.91 WATER SYSTEM - STANDPIPES591-000.000-152.004708,868.62 702,169.30 WATER SYSTEM - MAINS591-000.000-152.005196,972.56 196,972.56 WATER SYSTEM - TRANSMISSION591-000.000-152.007
(1,416,247.34)(1,363,448.74)ACCUMULATED DEPR. WATER SYSTEM591-000.000-153.000
1,885,092.99 1,825,549.57 Total Assets
*** Liabilities ***
2,497.08 2,675.42 ACCRUED INT PAYABLE591-000.000-256.0000.00 5.06 DUE TO WATER CUSTOMERS591-000.000-276.000
245,000.00 265,000.00 WOODLAWN WATER BONDS591-000.000-300.000
247,497.08 267,680.48 Total Liabilities
*** Fund Balance ***
1,612,008.56 1,544,569.65 NET ASSETS591-000.000-391.000
1,612,008.56 1,544,569.65 Total Fund Balance
1,612,008.56 1,544,569.65 Beginning Fund Balance
25,587.35 13,299.44 Net of Revenues VS Expenditures1,637,595.91 1,557,869.09 Ending Fund Balance1,885,092.99 1,825,549.57 Total Liabilities And Fund Balance
Treasurer's Report Page 38 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 15/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 636 DATA PROCESSING
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
1,729.60 5,162.58 CASH636-000.000-001.0000.00 5,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.636-000.000-003.000
371,414.32 354,494.27 OFFICE EQUIPMENT AND FURNITURE636-000.000-146.000(289,168.80)(270,546.79)ACCUMULATED DEPR. - OFFICE EQUIPMENT636-000.000-147.000
83,975.12 94,110.06 Total Assets
*** Fund Balance ***
85,308.73 102,738.81 NET ASSETS636-000.000-391.000
85,308.73 102,738.81 Total Fund Balance
85,308.73 102,738.81 Beginning Fund Balance
(1,333.61)(8,628.75)Net of Revenues VS Expenditures83,975.12 94,110.06 Ending Fund Balance83,975.12 94,110.06 Total Liabilities And Fund Balance
Treasurer's Report Page 39 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 16/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 641 MOBILE EQUIPMENT
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
3,193.58 114.88 CASH641-000.000-001.0000.00 25,000.00 CERTIFICATES OF DEPOSIT/ REPURCHASE AGR.641-000.000-003.000
932.12 753.22 A/R UTILITIES641-000.000-043.000(100.00)(100.00)ALLOWANCE FOR UNCOLLECTIBLE ACCOUNTS641-000.000-043.001
11,460.12 16,855.70 INVENTORY - STREET ROAD SALT641-000.000-109.00084.00 0.00 INVENTORY - STREET COLD PATCH641-000.000-109.001
23,215.87 14,347.72 INVENTORY641-000.000-111.00085,000.00 85,000.00 LAND641-000.000-130.000667,283.12 667,283.12 BUILDING, ADDITIONS AND IMPROVEMENTS641-000.000-136.000
(364,012.28)(341,620.32)ACCUMULATED DEPRECIATION-BUILDINGS641-000.000-137.000578,738.14 578,738.14 EQUIPMENT641-000.000-138.00016,787.52 16,787.52 OTHER EQUIPMENT641-000.000-139.000
(554,787.85)(535,538.98)ACCUMULATED DEPR. - EQUIPMENT641-000.000-145.000879,341.35 804,676.35 VEHICLES - DPW641-000.000-148.00084,734.05 101,670.85 VEHICLES - POLICE641-000.000-148.001
(743,786.86)(737,312.71)ACCUMULATED DEPRECIATION - VEHICLES641-000.000-149.000
688,082.88 696,655.49 Total Assets
*** Liabilities ***
14.72 0.00 ACCTS PAYABLE641-000.000-202.0000.00 43,000.00 DUE TO GENERAL FUND641-000.000-214.101
19.21 1.28 DUE TO UTILITY CUSTOMERS641-000.000-276.0007.73 15,380.03 STREET SWEEPER PURCHASE - 2007641-000.000-307.001
41.66 58,381.31 Total Liabilities
*** Fund Balance ***
660,729.92 630,708.00 NET ASSETS641-000.000-391.000
660,729.92 630,708.00 Total Fund Balance
660,729.92 630,708.00 Beginning Fund Balance
27,311.30 7,566.18 Net of Revenues VS Expenditures688,041.22 638,274.18 Ending Fund Balance688,082.88 696,655.49 Total Liabilities And Fund Balance
Treasurer's Report Page 40 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 17/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 701 GENERAL AGENCY FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
0.00 1,488.21 CASH701-000.000-001.000
0.00 1,488.21 Total Assets
*** Liabilities ***
0.00 1,403.25 DUE TO OTHER GOVERNMENTAL UNITS701-000.000-230.0000.00 84.96 UNDISTRIBUTED TAX COLLECTIONS701-000.000-274.000
0.00 1,488.21 Total Liabilities
0.00 0.00 Beginning Fund Balance
0.00 0.00 Net of Revenues VS Expenditures0.00 0.00 Ending Fund Balance0.00 1,488.21 Total Liabilities And Fund Balance
Treasurer's Report Page 41 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 18/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 703 PROPERTY TAX FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
197,845.07 175,899.05 CASH703-000.000-001.000231,006.61 190,311.02 TAXES RECEIVABLE - SUMMER703-000.000-018.000958,007.06 984,116.60 TAXES RECEIVABLE - WINTER703-000.000-019.000
1,386,858.74 1,350,326.67 Total Assets
*** Liabilities ***
160,398.27 139,376.67 DUE TO GENERAL FUND703-000.000-214.101(1.24)114.38 DUE TO MAJOR STREET FUND703-000.000-214.202
7,179.19 5,694.00 DUE TO LOCAL STREET FUND703-000.000-214.2036,066.20 5,366.69 DUE TO PARKS FUND703-000.000-214.2086,191.09 2,502.25 DUE TO SEWER FUND703-000.000-214.5901,979.16 78.63 DUE TO WATER FUND703-000.000-214.591
43.98 5.18 DUE TO MOBILE EQUIPMENT703-000.000-214.64111,583.83 8,614.66 DUE TO COMPONENT UNIT - DDA703-000.000-215.001
648.76 0.00 DUE TO CITY OF CLARE BROWNFIELD703-000.000-215.003238,600.64 241,152.16 DUE TO CLARE COUNTY703-000.000-222.00159,343.62 38,973.67 DUE TO ISABELLA COUNTY703-000.000-222.0026,291.42 5,080.08 DUE TO LIBRARY - PMDL703-000.000-223.000
857,750.40 867,927.73 DUE TO CLARE PUBLIC SCHOOLS703-000.000-225.00021,555.90 29,355.30 DUE TO STATE OF MICHIGAN703-000.000-228.0009,027.33 6,085.26 DUE TO ISABELLA COUNTY TRANSIT703-000.000-230.001
200.19 0.00 UNDISTRIBUTED TAX COLLECTIONS703-000.000-274.0000.00 0.01 DUE TO TAXPAYERS (OVERPAYMENT REFUNDS)703-000.000-276.000
1,386,858.74 1,350,326.67 Total Liabilities
0.00 0.00 Beginning Fund Balance
0.00 0.00 Net of Revenues VS Expenditures0.00 0.00 Ending Fund Balance
1,386,858.74 1,350,326.67 Total Liabilities And Fund Balance
Treasurer's Report Page 42 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 19/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 704 IMPREST PAYROLL FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
(26,014.99)(686.96)CASH704-000.000-001.000
(26,014.99)(686.96)Total Assets
*** Liabilities ***
4,566.15 5,156.56 DUE TO STATE OF MICHIGAN704-000.000-228.00047.05 0.00 DUE TO FEDERAL GOV'T704-000.000-229.000
(398.80)331.91 AFLAC PAYABLE704-000.000-231.00121,903.27 23,492.57 MERS PAYABLE704-000.000-231.002(51,999.49)(29,656.00)BLUE CROSS PAYABLE704-000.000-231.003
(654.75)(12.00)TEAMSTERS PAYABLE704-000.000-231.005521.58 0.00 DEFERRED COMP PAYABLE - MERS 457704-000.000-231.015
(26,014.99)(686.96)Total Liabilities
0.00 0.00 Beginning Fund Balance
0.00 0.00 Net of Revenues VS Expenditures0.00 0.00 Ending Fund Balance
(26,014.99)(686.96)Total Liabilities And Fund Balance
Treasurer's Report Page 43 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 20/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 765 HATTON TOWNSHIP LANDFILL TRUST FUND
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
179,712.95 149,854.94 CERTIFICATES OF DEPOSIT765-000.000-003.000
179,712.95 149,854.94 Total Assets
*** Fund Balance ***
179,712.95 149,854.94 FUND BALANCE765-000.000-390.000
179,712.95 149,854.94 Total Fund Balance
179,712.95 149,854.94 Beginning Fund Balance
0.00 0.00 Net of Revenues VS Expenditures179,712.95 149,854.94 Ending Fund Balance179,712.95 149,854.94 Total Liabilities And Fund Balance
Treasurer's Report Page 44 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 21/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 901 GENERAL FIXED ASSETS
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
3,016,899.83 3,016,899.83 LAND - GFA, GENERAL FUND901-000.000-130.1015,675.00 5,675.00 LAND - GFA, FIRE DEPARTMENT901-000.000-130.206
726,755.87 571,268.87 LAND - GFA, PARKS & RECREATION901-000.000-130.208124,626.20 124,626.20 LAND - DDA901-000.000-130.21043,343.05 36,045.05 LAND IMPROVEMENTS - GFA, GENERAL FUND901-000.000-132.10174,248.40 74,248.40 ROAD IMPROVEMENTS - MAJOR STREETS901-000.000-132.202346,106.39 262,500.96 ROAD IMPROVEMENTS - LOCAL STREETS901-000.000-132.203
1,178,615.24 100,239.70 LAND IMPROVEMENTS - GFA, PARKS AND REC.901-000.000-132.208456,071.51 456,071.51 LAND IMPROVEMENTS - DDA901-000.000-132.21090,804.62 90,804.62 SIDEWALK IMPROVEMENTS901-000.000-132.21177,136.14 77,136.14 LAND IMPROV - LDFA901-000.000-132.214
(130,357.29)(81,205.23)ACCUMULATED DEPRECIATION - LAND IMPROVEM901-000.000-133.000(127,145.09)(105,045.32)ACCUM DEPR - LAND IMPROV - DDA901-000.000-133.210(12,084.68)(8,999.23)ACCUM DEPR - LAND IMPROV - LDFA901-000.000-133.214
1,746,144.62 1,746,144.62 BUILDINGS, ETC. - GFA, GENERAL FUND901-000.000-136.101461,759.56 461,759.56 BUILDINGS, ETC. - GFA, FIRE DEPARTMENT901-000.000-136.206334,663.14 334,663.14 BUILDINGS, ETC. - PARKS & RECREATION901-000.000-136.208
(824,896.86)(753,073.91)ACCUMULATED DEPRECIATION-BUILDINGS901-000.000-137.000180,823.59 180,823.59 EQUIPMENT - GFA, GENERAL FUND901-000.000-138.101572,372.50 563,672.50 EQUIPMENT - GFA, FIRE DEPARTMENT901-000.000-138.206108,668.77 103,003.23 EQUIPMENT - GFA, PARKS & RECREATION901-000.000-138.208138,200.00 138,200.00 EQUIPMENT - DDA901-000.000-138.210
(470,685.25)(420,281.58)ACCUMULATED DEPRECIATION-EQUIPMENT901-000.000-138.500(138,200.00)(138,200.00)ACCUM DEPR - EQUIP (DDA)901-000.000-139.210
1,269.00 1,269.00 OFFICE EQUIPMENT - GFA, FIRE DEPARTMENT901-000.000-146.206(824.85)(697.95)ACCUMULATED DEPR. - OFFICE EQUIPMENT901-000.000-147.000
1,012,553.78 981,823.21 VEHICLES - FIRE DEPARTMENT901-000.000-148.206(550,446.79)(483,005.38)ACCUMULATED DEPRECIATION - VEHICLES901-000.000-149.000
14,913.20 418,162.43 CONSTRUCTION IN PROGRESS901-000.000-158.000
8,457,009.60 7,754,528.96 Total Assets
*** Fund Balance ***
3,873,956.90 3,718,469.90 INVESTMENT IN LAND901-000.000-130.3991,999,763.29 1,319,959.03 INVESTMENT IN LAND IMPROVEMENTS901-000.000-132.3991,729,558.66 1,789,493.41 INVESTMENT IN BUILDINGS, ETC.901-000.000-136.399
391,179.61 427,217.74 INVESTMENT IN EQUIPMENT901-000.000-138.399444.15 571.05 INVESTMENT IN OFFICE EQUIPMENT&FURNITURE901-000.000-146.399
462,106.99 498,817.83 INVESTMENT IN VEHICLES901-000.000-148.399
8,457,009.60 7,754,528.96 Total Fund Balance
8,457,009.60 7,754,528.96 Beginning Fund Balance
0.00 0.00 Net of Revenues VS Expenditures8,457,009.60 7,754,528.96 Ending Fund Balance8,457,009.60 7,754,528.96 Total Liabilities And Fund Balance
Treasurer's Report Page 45 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 22/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 902 GENERAL LONG-TERM DEBT
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
1,513,000.00 1,513,000.00 AMOUNT TO BE PROVIDED - LTD902-000.000-186.000
1,513,000.00 1,513,000.00 Total Assets
*** Liabilities ***
15,278.00 15,660.00 ACCRUED INT PAYABLE902-000.000-256.0002,632.00 2,772.00 ACCRUED INT PAYABLE902-000.000-256.210
829.00 1,586.00 ACCRUED INT PAYABLE902-000.000-256.21454,822.00 100,397.00 FIRE TENDER INSTALLMENT PURCHASE902-000.000-301.002104,560.00 0.00 MMCAA INSTALLMENT LOAN902-000.000-304.000679,000.00 696,000.00 PUBLIC SAFETY BUILDING902-000.000-305.000368,000.00 389,000.00 2006 DDA BOND902-000.000-306.00165,000.00 125,000.00 1998 LDFA BOND902-000.000-307.000
1,290,121.00 1,330,415.00 Total Liabilities
*** Fund Balance ***
222,879.00 182,585.00 FISCAL FUND BALANCE902-000.000-391.000
222,879.00 182,585.00 Total Fund Balance
222,879.00 182,585.00 Beginning Fund Balance
0.00 0.00 Net of Revenues VS Expenditures222,879.00 182,585.00 Ending Fund Balance
1,513,000.00 1,513,000.00 Total Liabilities And Fund Balance
Treasurer's Report Page 46 of 50
COMPARATIVE BALANCE SHEET FOR CITY OF CLARE 23/23Page:
02/13/2013 02:51 PMUser: MICHELLEDB: Clare Fund 934 GASB ACCRUALS
PERIOD ENDED01/31/2013
PERIOD ENDED01/31/2012DescriptionGL Number
*** Assets ***
287,341.00 283,146.00 DUE FROM GOVT ACTIVITIES934-000.000-084.000
287,341.00 283,146.00 Total Assets
*** Liabilities ***
287,341.00 283,146.00 DUE TO BUS TYPE ACTIVITIES934-000.000-214.00051,817.00 102,738.00 POST CLOSURE LANDFILL LIABILITY934-000.000-307.000
(126,210.00)(147,513.00)DEFERRED REVENUES934-000.000-339.000(1,265.00)(6,200.00)DEFERRED REVENUES934-000.000-339.210
211,683.00 232,171.00 Total Liabilities
*** Fund Balance ***
(179,556.00)(179,556.00)FUND BALANCE934-000.000-390.000255,214.00 230,531.00 FISCAL FUND BALANCE934-000.000-391.000
75,658.00 50,975.00 Total Fund Balance
75,658.00 50,975.00 Beginning Fund Balance
0.00 0.00 Net of Revenues VS Expenditures75,658.00 50,975.00 Ending Fund Balance287,341.00 283,146.00 Total Liabilities And Fund Balance
Treasurer's Report Page 47 of 50
City of Clare
Fiscal Year 2013/14
Budget Development/Presentation
Schedule
Treasurer's Report Page 48 of 50
City of Clare Fiscal Year 2013-14 Budget
Planning Commission
April 10, 2013 at 6:30 p.m. – Capital Improvements
Fiscal and Budget Committee Meetings
Monday, April 15, 2013 9:00 a.m. Al Jessup – Local Streets Fund Major Streets Fund Parks Activity of the Parks & Recreation Fund Sidewalk Replacement Fund Mobile Equipment Fund Water Distribution Activity Sewer Collection Activity 10:00 a.m. John Holland – Sewer Fund and Water Fund Landfill Activity 10:30 a.m. Fire Chief James Chapman – Fire Department Fund 11:00 a.m. Police Chief Brian Gregory – Police Department Activity and Drug Law Enforcement Fund 11:30 a.m. Dick Acker – Airport Activity Noon - Break for lunch. 1:00 p.m. Ken Hibl, Al Jessup, – Remaining Components Diane Lyon and Steve Kingsbury of the General Fund 1:30 p.m. Ken Hibl – Downtown Development Authority (DDA) Fund Amanda Holey – Recreation Activity of the Parks & Recreation Fund 2:00 p.m. Steve Kingsbury – Brownfield Redevelopment Fund Cemetery Perpetual Care Fund Public Safety Building Debt Service Fund Data Processing Fund Cost Allocation Plan 3:00 p.m. Ken Hibl and Steve Kingsbury Reconciliation of Interfund activity Review of the entire budget Treasurer's Report
Page 49 of 50
City of Clare
Fiscal Year 2013-14 Budget
Presentations to the City Commission May 6th Ken Hibl and Steve Kingsbury
• Overview of the Budget Process Al Jessup
• Local Streets Fund • Major Streets Fund • Sidewalk Replacement Fund • Mobile Equipment Fund (Operating and Capital Improvement) • Water Distribution and Sewer Collection Activities
Al Jessup and Amanda Holey
• Parks and Recreation Fund John Holland
• Sewer Fund (Operating and Capital) • Water Fund (Operating and Capital) • Landfill Activity
May 20st Police Chief Brian Gregory
• Police Department Activity (A component of the General Fund) • Drug Law Enforcement Fund
Fire Chief James Chapman
• Fire Department Fund Dick Acker
• Airport Activity (A component of the General Fund) Ken Hibl, Al Jessup and Steve Kingsbury
• General Fund (Remaining Components) Ken Hibl
• Downtown Development Authority (DDA) Fund Steve Kingsbury
• Brownfield Redevelopment Fund • Cemetery Perpetual Care Fund • Public Safety Building Debt Service Fund • Cost Allocation Plan • Data Processing Fund (Operating and Capital)
Ken Hibl and Steve Kingsbury
• Reconciliation of Interfund activity • Presentation of the city-wide 2013/14 Budget
June 3rd – Public Hearing and Adoption of the 2013/14 Budget
Treasurer's Report Page 50 of 50
1
“This is a Consent Agenda item and is considered as routine by the City Commission. As such, this
matter shall be automatically enacted by one motion with all other Consent Agenda items unless a
Commissioner or citizen requests that the item be individually discussed, in which event it shall be
removed from the Consent Agenda and considered and acted upon in its designated sequence on the
approved Agenda of the Clare City Commission.”
DEPARTMENT OF PUBLIC WORKS
DEPARTMENT REPORT – JANUARY 2013
ALAN J. JESSUP, DIRECTOR
DPW Work. In addition to our normal schedule of equipment maintenance/repair, we also
worked on the meter room and the time clock rooms at the DPW – cleaning, painting, and
installing new glass. Other work included moving Santa’s house from the City Park back to the
DPW and community service workers washing city trucks. We also built a new door for the pole
barn and hung it (the original was damaged by high winds).
Street Work. Street work included our normal schedule of winter street maintenance
(plowing/salting/hauling snow) with approximately 10 inches of snowfall. We used 122.34 tons
of road salt and 5.67 ton of salt/sand mix. With periods of thawing, we also spent three days
cleaning catch basins. Other work included cold patching potholes on Witbeck Drive and water
main openings. In addition to our regular brush chipping, we also chipped Christmas Trees and
worked with Davey Tree Service (contracted by Consumers Energy) while they were in town
trimming trees.
Water & Sewer Work. In addition to our normal schedule of meter repair/replacement, and shut
off notices, we also met with the owners of Joshua’s House to resolve a leaking water valve; dug
up two water boxes and repaired them; pumped water at Ridgeview Estates Trailer Park; handed
out let-run notices to the 77 customers with high risk of service freezing; and thawed out a frozen
water service at 305 W. Fifth Street. Other work included repairing four water main breaks: a
4” main in front of the bowling alley, a 6” main on Woodlawn (near the Imagination Playscape),
a 4” main at McEwan & Schoolcrest, and a 4” main at Sunset and Glendale. We washed 2,954
feet of sewer – part for customer having trouble and part as preventative maintenance.
Cemetery Work. We had one adult burial in the Cherry Grove Cemetery this month; and one
opening for the St. Cecilia’s Catholic Cemetery.
Attachments. Manhour Report, Utility Work Order, Report, Fuel Report, Equipment Report
2
DEPARTMENT OF PUBLIC WORKS- MANHOUR (JAN. 2013)
FUND % OF DEPARTMENT January-13
HOURS REG. O/T
GENERAL 1.14% General Fund/City Hall 12.75 3.75
FUND 2.31% Cemetery 30.50 3.00
0.35% Parades/Flags/Pking Lots 5.00
2.56% DDA Parking Lots 23.50 13.50
0.86% Airport 5.00 7.50
TKLINE'S 0.07% Trunkline Roadway Inspection 1.00
0.48% Trunkline Drains/Backslopes 7.00
2.82% Trunkline Snow & Ice 12.00 28.75
0.83% Trunkline Hauling Snow (BR127) 12.00
MAJOR 2.76% Major Street Preservation 40.00
STREETS 5.03% Major Street Snow & Ice 47.5 25.25
LOCAL 6.05% Local Street Preservation 87.50
STREETS 6.25% Local Street Snow & Ice 60 30.5
PARKS 0.52% Lake Shamrock Dam & Park work 7.00 0.50
SEWER 1.14% Collection 14.50 2.00
WATER 19.54% Distribution & Meter Mts. 249.75 33.00
DPW 41.77% DPW Admin/Bldg/Equip 593.00 11.50
5.53% OFF TIME: Sick/Vac 80.00
1447.25 100% TOTALS: 1288 159.25
FUND % OF DEPARTMENT January-13
HOURS REG. O/T
DPW Clerical 3.81% Cemetery Admin 7.03
19.46% Refuse Collection 35.95
3.81% Major Sts Admin 7.04
3.81% Local Sts Admin 7.04
19.79% Sewer Collection 36.56
20.33% Water Distribution 36.81 0.75
5.72% DPW Administration 10.57
23.27% OFF TIME: Holiday/Sick/Vac 43
184.75 100% TOTALS: 184 0.75
3
FUND % OF DEPARTMENT January-13
HOURS REG. O/T
FULL TIME
EMPLOYEE PARKS
WORK
73.26% PARKS WORK 142.5 15
13.02% DDA WORK 12 16
6.28% BUILDING & GROUNDS WORK 13.5
7.44% OFF TIME: Holiday/Sick/Vac 16
215 100% TOTALS: 184 31
UTILITY WORK ORDERS COMPLETED IN JANUARY 2013
WORK ORDER TYPE
# OF CUSTOMERS
Service turned on
4
Service turned off (requested or non-payment)
11
Take Final Reading for Sale of Property
2
High Usage/Low Pressure Check
3
Meter Repair/Replacement
5
Valve Replacement
1
Sewer Backup Complaints
2
Replaced RF (reading device) 48
76
MANNATEC FUEL REPORT FOR PERIOD:
JANUARY 1-31, 2013
DEPT: GALLONS REGULAR
TOTAL COST
AVERAGE RATE
GALLONS DIESEL
TOTAL COST
AVERAGE RATE
AMOUNT BILLED
City Hall 0.00
Fire Dept 62.281 169.87 2.727 47.979 157.06 3.274 326.93
Police Dept
619.670 1,730.33 2.792 1,730.33
DPW 198.609 561.54 2.827 988.888 3,209.52 3.246 4,216.73
Parks 67.221 189.08 2.813 79.123 256.59 3.243
W/WWT 183.171 504.49 2.754 9.824 31.99 3.256 536.48
Average Rate for Regular: 2.783 Average Rate for Diesel: 3.255
Total Bill: $6,810.47
4
EQUIPMENT RENTAL - JANUARY 2013
GENERAL FUND
General Operations 101-265.000-943.641 379.27 Cemetery 101-276.000-943.641 925.83 Police 101-301.000-943.641 5,362.00 Parking Lots/Flags 101-441.000-943.641 1,609.06 Airport 101-537.000-943.641 825.90
101-000.000-001 -$9,102.06 cr
MAJOR STREETS & TRUNKLINES
Trunklines 202-446.001-943.641 2,473.69
Major Streets 202-449.000-943.641 3,939.37
202-000.000-001 -$6,413.06 cr
LOCAL STREETS: 203-449.000-943.641 6,257.22
203-000.000-001 -$6,257.22 cr
PARKS & DAM MTS.: 208-751.001-943.641 3,585.36
208-000.000-001 -$3,585.36 cr
SEWER FUND
Sewer Treatment 590-536.001-943.641 624.47 Sewer Collection 590-536.002-946.641 364.78
590-000.000-001 -$989.25 cr
WATER FUND
Water Trmt/Pumping 591-536.003-946.641 412.52
Water Dist./Meters 591-536.004-946.641 3,793.72
591-000.000-001 -$4,206.24 cr
MOBILE EQUIPMENT FUND
Cash Received 641-000-001 $30,553.19
General Fund 641-000-669.101
-$9,102.06 Major Sts/Tklines 641-000-669.202
-$6,413.06
Local Sts 641-000-669.203
-$6,257.22 Parks 641-000-669.208
-$3,585.36
Sewer 641-000-669.590
-$989.25 Water 641-000-669.591
-$4,206.24
CONSOLIDATED FUND: Checks Written For:
General Fund 102-000-669.101
$9,102.06 Major Sts/Tklines 102-000-669.202
$6,413.06
Local Sts 102-000-669.203
$6,257.22 Parks 102-000-669.208
$3,585.36
Sewer 102-000-669.590
$989.25 Water 102-000-669.591
$4,206.24
EQUIPMENT RENTAL, ALL DEPOSITS:
102-000.000-067 $30,553.19
102-000.000-001.001
102-000.000-067.102
Monthly Director’s Report, February 18, 2013
Parks and Recreation Director, Amanda Holey
Current Events
The ice rink at Shamrock Park has been assembled and, thanks to the cooperation of Mother
Nature, has been fully operational for a little over a month now. Now that the ice rink is frozen,
it will remain open for as long as weather allows. Additionally a motion activated camera is
looking at being put into the area to monitor potential vandalism, but also as a low cost way of
quantifying the use of the facility both in the winter as an ice rink and as a summer picnic
pavilion. Motion sensitive lights will also be reviewed as an improvement to the facility.
Pettit Park is slated for potential improvements this fiscal year. As noted in the current Parks
and Recreation Master Plan, improvements to Pettit Park have long been desired and planned for,
as noted on the Capital Improvements Budget sheets. The new pavilion was constructed during
Fall, 2012, and will be open for use and rentals in May, 2013. Additionally, the plans for the
drainage and paving of the drive and camp pad surfaces, and water spigots to the sites have been
completed. The plans have been reviewed by City staff and the PRAB, and will now be
presented to the Planning Commission in February. The paving project will be bid out in Spring.
Seniors Cards and Coffee is still going strong, with an average attendance dipping just a bit at
the temporary loss of “snowbirds.” Cards and Coffee is being held each Wednesday at the Pere
Marquette District Library from 10:00 am-12:00 pm. This event is a free and fun way for seniors
and older adults to get together with peers in the community to socialize and enjoy playing
games such as euchre, cribbage, and other favorites.
Lapham Associates has begin hard at work on the initial design of the new soccer complex, and
getting information ready for submittal of a Michigan Natural Resources Trust Fund grant.
The PRAB is in support of pursuing a grant for the maximum amount of $300K from the Trust
Fund and an additional loan of $350K from the USDA, for a potential budget of $650K to start
the project. The PRAB has identified what they believe to be a $650K budget for the first phase
of the project, with a planned amendment to 2010-2015 Parks and Recreation Master Plan
underway. Holey applied for a grant from The Friends of Clare County Parks in December. The
City has received notice that the max grant amount of $1,000.00 has been awarded to support the
initial design cost for the soccer complex area.
Holey will attended the annual conference for Michigan Parks and Recreation Association in
Lansing from February 26th to March 1st. Among the many benefits of the conference, Holey
will be able to sit in on multiple sessions regarding various facets of the Michigan Natural
February 12, 2013
Resources Trust Fund, a recourse that was exceedingly critical in allowing us to recently build
the Rail Trail extension into downtown Clare. Additionally, Holey will be in attendance at the
Trails Summit as part of the conference.
Future Events
Planning is also underway for upcoming spring events such as the Business Expo booth,Irish
Festival, Easter, and Junior Firefighters Academy.
SUPERINTENDENT'S MONTHLY OPERATING REPORT
WATER & WASTEWATER TREATMENT JANUARY 2013
Wastewater Treatment Plant In addition to their routine duties, our Operators performed the following tasks:
A pump was replaced in lift station #2. It was also pulled and debris removed from the interior.
Lift stations #3 and #7 were pulled and debris removed. Aerator #6 motor was replaced and it was put back into service. The motor
was provided free of charge as per a warranty. Lab thermometers were calibrated. Contactors on UV Units #2 and #3 were replaced. The polymer pump was rebuilt. The eye wash in the bulk ferric storage room was repaired after it began to
leak. Many of the diffuser lines required thawing after the cold weather issues. Contactors in lift station #6 were rebuilt. It was determined that one of the
contactors will require the main body to be replaced. The APC was changed on the SCADA on lift station #2. Several alarm calls from lift station #3 occurred. Each time the GFI had
faulted and shut down the SCADA system. The transducer in lift station #6 has failed. A new one has been ordered but
will take 2 to 3 weeks to obtain. Water Treatment Plant In addition to their routine duties, our Operators performed the following tasks:
Airstripper belts on the heater unit were replaced. Airstripper heater anchor bolts were replaced and the attachment
area repaired. Well #8 was cleaned and televised by Peerless-Midwest. The
cleaning went smooth and no major defects found. The ActPak at the WTP was replaced at a cost of $1,400. The old
ActPak had failed. Phone lines on the WTP fell down after the weather head broke free
from its mounting.
Landfill In addition to their routine duties, our Operators performed the following tasks:
Annual landfill and land owners’ reports were submitted to the health department and MDEQ. The land owners’ reports were mailed to the landowners.
Construction Update In addition to their routine duties, our Operators performed the following tasks:
The sludge lagoon cement was continued to be poured and cured. The holes were patched in the electrical room. Supports were poured of the piping in the screen room. Wood
blocks had been supporting them in the interim. Administrative Functions During the month, the following administrative tasks were performed:
The emergency response plan for the WTP and WWTP was amended and updated. Training was provided to all WWT personnel as to their use and locations.
The Consumer Confidence Report (Water Quality Report) was published, placed on the internet and put out for distribution at City Hall and the Library.
Certificate of Assurance with data summary was submitted to the MDEQ for the backwash tank discharge.
The Storm Water Protection Plan was updated. Annual storm water protection plan training was held. A grant for new fluoride metering pumps totaling $5,909 was
submitted to the Michigan Community Health Department. Safety training on Miss Dig was held. Mr. Bob Lehmann of the MDEQ performed an annual inspection on
the backwash tank discharge and the PRP discharge. A water complaint at 406 ½ E. 4
th street was responded to. The
resident reported a rotten egg smell. A partial chemical sample was taken and they were notified of the results.
A meeting was held with Jeff McDonald of StageRight, Inc. on the new IPP discharge permit. A permit modification was performed increasing StageRight’s flow volume.
The quarterly Clare County DPW committee meeting was attended. Site plan review was attended. Prices on performing sampling at the Sheridan Township landfill
were created. SEMS data was continued to be inputted. Five updated MIOSHA regulations were examined to determine if the
WWT was in compliance with the new updates. Notification was received that the City’s National Pollution Discharge
Elimination System Permit is up for renewal on Oct. 1st. The
application must be filled out before April 4th
. Dale Clark attended “Lift Station Maintenance” class in Zilwaukee.
* This is a Consent Agenda item and is considered as routine by the City Commission. As such, this matter shall be automatically enacted by one motion with all other Consent Agenda items unless a Commissioner or citizen requests this item be individually discussed, in which event it shall be removed from the Consent Agenda and considered and acted upon in its designated sequence on the approved Agenda of the Clare City Commission.
1
AGENDA REPORT To: Mayor Pat Humphrey and the Clare City Commission From: Ken Hibl, City Manager Date: February 14, 2013 Regarding: City Manager's Report For the Agenda of February 18, 2013 ________________________________________________________________________ Natural Resources Trust Fund Grant – New Soccer Complex Development Project. Lapham’s have completed a preliminary design for the City’s new soccer complex with the intent to submit a Trust Fund Grant in April 2013. Their preliminary cost estimates for the design they submitted to the Parks & Recreation Board exceed $1M. The reality is that we cannot currently afford a project costing more than approximately $650K (that’s assuming we receive a $300K Trust Fund grant – maximum allowed for this type of project – and borrowing the balance using our approved recreation millage to repay that loan for the next nine years). The Parks & Recreation Advisory Board has prioritized the Lapham’s design and determined that phasing the project is the best alternative – thereby reducing the initial project costs to the aforementioned $650K while concurrently providing a usable new soccer complex excluding the planned, large tournament fields for the time being. We will pursue loan options to determine what sources, if any, are available and inform the city commission accordingly as we will need to make a decision pertaining to submittal of the grant application for the proposed project not later than the March 18th city commission meeting. Monthly Planning Commission Meeting. The Planning Commission met on Wednesday, February 12th and approved the proposed site plan application of the City to make significant improvements to Pettit Park, to include paving of the park road and vehicular parking spaces and installation of public water service to the camping sites. Well #8. Work on Well #8 has been completed. The well is back on line and output matches or exceeds flows record flow rates for that well. Northern Traditions Print. Each year the organization committee for this highly successful fund-raising event for scholarship programs of MidMichigan Community College selects a signed and numbered print that is provided to purchasers of tickets for the event held at Jay’s Sporting Goods. This year’s selected print is a rendering of the Clare Railroad Depot depicting a 1940s vintage steam locomotive (#28, which actually was in service on the line coursing through Clare) and a returning WWII soldier with outstretched arms to greet his small daughter. The committee has agreed to allow the Depot Committee to purchase 150 additional prints, which will also be signed by the artist, for resale as a fund-raising activity for the depot rehabilitation project. Clare Website Refresh. We have met with our website designer and provider to discuss and review changes to our website, to include the inclusion of design elements of the Clearly Clare logo and slogan into the City’s website; we should see the resultant changes within the next month. Labor Negotiations. Negotiations are scheduled to continue on Feb 20th and 26th.
2
Waste Treatment Project Update. We met with GFA on February 12th and completed a project review and update (copy of meeting minutes att’d). We must have the project completed and closed out by June, thus GFA will ensure the respective contractors are fully aware of the work this is left to be done and develop a completion schedule for all remaining work to ensure we are able to close the project on time. Pending Tax Tribunal Case – RedHook Properties. The City’s property value assessments for four commercial properties in the City owned by RedHook Properties have been challenged and are pending Michigan Tax Tribunal consideration. We have reviewed all of our assessed values and provided all changes/corrections we believe are appropriate and subsequently provided that information to RedHook’s legal counsel for consideration. If our proposed, adjusted values continue to be rejected, we will be required to obtain the services of an appraiser to prepare for appearance before the Tax Tribunal late this year/early next year. Attachments. GFA Meeting Minutes.
AGENDA REPORT
TO: Mayor & City Commissioners
FROM: Diane Lyon, City Clerk
DATE: February 14, 2013
RE: *Communications
For the Agenda February 18, 2013
*Note: This is a Consent Agenda item and is considered as routine by the City
Commission. As such, this matter shall be automatically enacted by one motion with all
other Consent Agenda items unless a Commissioner or citizen requests this item be
individually discussed, in which event it shall be removed from the Consent Agenda and
considered and acted upon in its designated sequence on the approved Clare City
Commission agenda of February 18, 2013.
The following major items of correspondence were either received by or transmitted by the City
since the last regularly scheduled City Commission meeting:
Keep Michigan Warm Month: By resolution Governor Snyder proclaimed February 2013 as
Keep Michigan Warm Month to raise awareness of the need for home heating assistance.
Secretary of State Express: The February 14 edition of the new Michigan Secretary of State
bulletin is attached for the commission’s review.
Bureau of Construction Codes: We received the attached public hearing notice regarding
proposed changes to the Michigan Part 7 Plumbing Code Rules and Survey and Survey and
Remonumentation Rules.
March Board of Review: The March Board of Review public notice is attached for the
commission’s information.
Zoning Compliance Letter: We recently approved a Zoning Compliance Application for a retail
coin shop.
Charter Communications Notice: We received the attached notice from Charter
Communications announcing that several select channels will only be offered in digital format.
Attachments: As outlined above.
1
Diane Lyon
From: Wren, Lindsey E. (LARA) <WrenL@MICHIGAN.GOV>Sent: Wednesday, February 06, 2013 2:21 PMTo: MPSC-ALERTS@LISTSERV.MICHIGAN.GOVSubject: Keep Michigan Warm Month
Keep Michigan Warm Month Governor Rick Snyder issued an official proclamation declaring February 2013 "Keep Michigan Warm Month." In his statement, the Governor noted the financial burden of heating a home, with thousands of Michigan households paying more than half of their annual income for home energy bills. The Governor's proclamation can be found here: www.michigan.gov/snyder/0,4668,7-277-57577_59874-294322--,00.html The Michigan Community Action Agency Association lists Walk for Warmth dates and locations across the state on its website: mcaaa.org/events Information on ways to manage your winter energy bills as well as a link to the Coalition to Keep Michigan Warm can be found on our website at: www.michigan.gov/documents/bewinterwise_138994_7.htm Filing Consumer Complaints Consumers are encouraged to first contact their utility company to discuss billing or service issues. If a resolution cannot be reached, the MPSC assists Michigan consumers with their electric, natural gas, telecom or video/cable complaints. The MPSC provides several methods for consumers to submit complaints. Consumers may file a complaint online, by phone, by fax, and by mail. Additional information on how to submit both formal and informal complaints is available on our website at: www.michigan.gov/mpsccomplaints Other Ways to Connect with Us Follow us on Twitter at www.twitter.com/michiganLARA, like us on Facebook at http://www.facebook.com/michiganLARA and find us on YouTube at www.youtube.com/michiganLARA ------------------------------------ You are subscribed to the MPSC-ALERTS email subscription list. To leave the Listserv, send an e-mail to: listserv@listserv.michigan.gov with no subject, and the following text in the body of the message (exclude all other text such as signatures, etc.): signoff MPSC-ALERTS ------------------------------------
Snyder - February 2013: Keep Michigan Warm Month
http://www.michigan.gov/snyder/0,4668,7-277-57577_59874-294322--,00.html#print[2/14/2013 3:21:15 PM]
close print view
February 2013: Keep Michigan Warm MonthWHEREAS, heat is not a luxury, but a necessity during Michigan's cold winter months, and no one should ever have to choose between heating
their home and feeding their family; and,
WHEREAS, the number of households facing unaffordable burdens for energy is staggering, with thousands of Michigan households paying
more than half of their annual income for home energy bills; and,
WHEREAS, while the Michigan Legislature has created the one-time Vulnerable Household Warmth Fund, it is important to remember a
permanent solution for funding has yet to be developed; and,
WHEREAS, during this month, we raise awareness of the growing and critical need for home heating assistance in Michigan; we encourage
citizens throughout the state to help keep all Michiganders warm by showing support for the various organizations and agencies that provide
services and assistance to those without adequate heating;
NOW, THEREFORE, I, Rick Snyder, governor of Michigan, do hereby proclaim February 2013 as Keep Michigan Warm Month.
SOS Express News from Secretary of State Ruth Johnson
http://content.govdelivery.com/bulletins/gd/MISOS-6c355b[2/14/2013 12:09:47 PM]
SOS Express News from Secretary of State Ruth Johnson
Michigan Secretary of State sent this bulletin at 02/14/2013 11:40 AM EST
Having trouble viewing this email? View it as a Web page.
Serving those who served
Johnson, advocates supportputting veteran designation fordriver’s licensesSecretary of State Ruth Johnson and
state veteran advocates announced
several initiatives to assist the more
than 680,000 military veterans who
live in Michigan.
Mobile Office tovisit Detroit BoatShowThe Secretary of State’s
Mobile Office will once again
be available for all of your
SOS transactions at the
Detroit Boat Show, Feb. 16-
24, at Cobo Center in Detroit.
Come renew your watercraft
registration, your license plate
tabs or your driver’s license.
Then check out the latest in
fishing boats, ski boats,
pontoons and personal
watercraft.
Receive Updates 0
SOS Express News from Secretary of State Ruth Johnson
http://content.govdelivery.com/bulletins/gd/MISOS-6c355b[2/14/2013 12:09:47 PM]
The initiatives, announced with Jason Allen of the Department of
Military and Veterans Affairs, include a fundraising license plate to
benefit veteran and a proposal to put a veterans designation on
their driver’s license or ID card.
Such a designation would help connect veterans to the benefits
and services they’ve earned, from healthcare and education to
retail discounts. Johnson and DMVA leaders will work with
lawmakers to have these initiatives written into law. Watch
highlights here or read more.
Secretary Johnson honors Spartaoffice for efforts to feed Michigan’shungrySecretary of State Ruth Johnson visited the Sparta Secretary of
State office to thank them for their success in supporting the 2012
Michigan Harvest Gathering campaign.
"I would like to thank our Sparta employees and our customers for
Johnson speaks toGR biz Chamberleaders
Secretary of State Ruth
Johnson enjoyed meeting with
members of the Grand Rapids
Area Chamber of Commerce
as part of the group’s West
Michigan Business Day at the
Michigan Capitol on Feb. 12.
She provided them with an
update on elections, organ
donation and other issues,
answered questions, and
thanked them for their efforts
toward improving the state’s
economy.
Have a Question?You'll find many answers
online at our Frequently Asked
Questions page.
You also can seek help by
emailing us via our Contact
Page or by calling our
customer help line at 888-
SOS-MICH (767-6424).
Find us online orvia our social mediasitesTo find Secretary of State
office locations and services,
visit michigan.gov/sos.
SOS Express News from Secretary of State Ruth Johnson
http://content.govdelivery.com/bulletins/gd/MISOS-6c355b[2/14/2013 12:09:47 PM]
collecting nearly 12,000 pounds – about six tons – of food for
those in need in their community,” said Johnson. “Our staff worked
tirelessly to bring in donations and local businesses stepped up
and contributed canned goods and other donations. Together,
their efforts mean that hungry families will have food on the table
this winter and well into this year."
Read more here.
Sign up for the official
Secretary of State Twitter feed
at twitter.com/michsos and
Facebook updates at
facebook.com/michigansos.
Online services are available
at expresssos.com.
New study: Michigan ranks among best states forelectionsMichigan ranks among the top states nationally for elections
administration and performance, according to a national nonpartisan
research organization that studied 17 elections performance indicators.
"The Pew Center's comprehensive study confirms what I've known all
along," Johnson said. "Michigan has an excellent elections system that
we are working to make even more secure and convenient for voters.
Our Bureau of Elections does an exceptional job, as do our county, city
and township election officials."
The Pew Center on the States released a report this month that singled
out Michigan and six other states as "high performers" for the 2008 and 2010 election cycles, the
most recent years for which data was available. The state ranked 6th for 2008 and 11th in 2010.
For the full press release, click here.
Date: 02/13/13
Page: 1
PAYABLES REPORT FOR COMMISSIONERS
EXP CHECK RUN DATES 02/06/2013 - 02/19/2013BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO
VENDOR INVOICE # DESCRIPTION Entry Date CK DATE AMOUNT
1ST CHOICE OFFICE OUTLET63875 FD - OFFICE SUPPLIES 02/07/13 02/19/13 57.12
1ST CHOICE OFFICE OUTLET63943 WWT - OFFICE SUPPLIES 02/07/13 02/19/13 7.99
1ST CHOICE OFFICE OUTLET63920 OFFICE SUPPLIES - PKS & REC 02/12/13 02/19/13 74.50
A & E RENTAL - ED MORRIS 115706 PKS - PUMPING FEE 02/12/13 02/19/13 80.00
ACE HARDWARE 045612 PD - UNIFORM CABINET LOCKS & LATCHES02/13/13 02/19/13 33.61
ACE HARDWARE 045476 PD - UPS 02/06/13 02/19/13 1.00
ACE HARDWARE 045550 WWT - PROPANE CYLINDER 02/07/13 02/19/13 2.96
ACE HARDWARE 045519 REPAIRS - DPW 02/07/13 02/19/13 13.80
ACE HARDWARE 045508 FD - REPAIRS 02/07/13 02/19/13 5.46
ACE HARDWARE 045575 FD - SUPPLIES 02/07/13 02/19/13 152.97
AERKO - INTERNATIONAL MICHIGAN INC007-13 PD - SUPPLIES 02/13/13 02/19/13 30.00
APOLLO FIRE APPARATUS REPAIR37394 FD - PUMP REPAIRS 02/06/13 02/19/13 1,322.06
AT&T CORPORATION 906R13045402 WATER TOWER CIRCUIT 02/08/13 02/19/13 353.17
AT&T CORPORATION 989R01071802 DUNLOP WELL CIRCUIT 02/08/13 02/19/13 69.99
CALL CENTER / SHARED SERVICES LLC021913 PD - CLASSIFIED ADV - FULL TIME OFFICER02/13/13 02/19/13 396.12
CLARE AUTOMOTIVE SUPPLY INC2-566381 REPAIRS #1846 02/13/13 02/19/13 28.92
CLARE AUTOMOTIVE SUPPLY INC2-566123 REPAIRS - PD 46-1 02/13/13 02/19/13 5.06
CLARE AUTOMOTIVE SUPPLY INC2-566029 REPAIRS - PD 46-1 02/11/13 02/19/13 5.18
CLARE AUTOMOTIVE SUPPLY INC2-566028 REPAIRS #30 COMPACTOR 02/11/13 02/19/13 12.24
CLARE AUTOMOTIVE SUPPLY INC2-565623 REPAIRS #12 02/11/13 02/19/13 19.90
CLARE AUTOMOTIVE SUPPLY INC2-565252 REPAIRS 02/06/13 02/19/13 43.31
CLARE AUTOMOTIVE SUPPLY INC2-564639 REPAIRS - SHOP 02/06/13 02/19/13 4.32
CLARE AUTOMOTIVE SUPPLY INC2-561090 REPAIRS 02/07/13 02/19/13 1.19
CLARE AUTOMOTIVE SUPPLY INC2-561121 REPAIRS 02/07/13 02/19/13 5.58
CLARE AUTOMOTIVE SUPPLY INC2-565307 REPAIRS - #30 02/07/13 02/19/13 12.62
CLARE AUTOMOTIVE SUPPLY INC2-565159 REPAIRS #10 02/07/13 02/19/13 27.10
CLARE COUNTY REVIEW 48822 CC MIN 1/7/13 02/06/13 02/19/13 133.25
CLARE COUNTY REVIEW 48825 PETTIT PK & IFT JD METALWORKS 02/06/13 02/19/13 112.75
CLARE COUNTY REVIEW 48830 PD - HELP WANTED 02/13/13 02/19/13 40.00
CLARE HARDWARE 309423 DPW - CEMENT 02/13/13 02/19/13 9.99
CLARE HARDWARE 310102 SUPPLIES - WASH BAY 02/06/13 02/19/13 10.99
CLARE HARDWARE 310160 WWT - SUPPLIES 02/07/13 02/19/13 8.98
CLARE HARDWARE 309572 DPW - REPAIRS 02/07/13 02/19/13 3.79
CLARE HARDWARE 309721 REPAIRS - DPW 02/07/13 02/19/13 11.58
COMMUNITY DEVELOPMENT 13-04 JAN 2013 INSPECTIONS 02/13/13 02/19/13 720.00
CONSUMERS ENERGY 203138237496 12/19 - 1/23/13 510 N MCEWAN ST01/28/13 02/15/13 153.50
CONSUMERS ENERGY 203672239327 12/20 - 1/23/13 416 W 5TH ST 01/28/13 02/15/13 30.80
CONSUMERS ENERGY 205897170929 12/18 - 1/23/13 501 FOREST AVE01/28/13 02/15/13 55.27
CONSUMERS ENERGY 206253126885 12/18 - 1/23/13 1532 N MCEWAN ST01/28/13 02/15/13 154.39
Date: 02/13/13
Page: 2
PAYABLES REPORT FOR COMMISSIONERS
EXP CHECK RUN DATES 02/06/2013 - 02/19/2013BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO
VENDOR INVOICE # DESCRIPTION Entry Date CK DATE AMOUNT
CONSUMERS ENERGY 204206232266 12/19 - 1/24/13 327 BROOKWOOD DR01/28/13 02/15/13 105.03
CONSUMERS ENERGY 203227253596 12/19 - 1/23/13 315 W FIRST ST01/28/13 02/15/13 252.10
CONSUMERS ENERGY 203672239320 12/20 - 1/23/13 202 W FOURTH ST01/28/13 02/15/13 37.83
CONSUMERS ENERGY 204473215115 12/20 - 1/23/13 3333 DUNLOP RD01/28/13 02/15/13 249.95
CONSUMERS ENERGY 203583235095 12/20 - 1/23/13 3990 E COLONVILLE RD01/28/13 02/15/13 158.63
CONSUMERS ENERGY 206697987041 12/18 - 1/23/13 332 WITBECK DR01/28/13 02/15/13 87.05
CONSUMERS ENERGY 207142786618 12/18 - 1/23/13 696 POINT DR 01/28/13 02/15/13 45.81
CONSUMERS ENERGY 207142786621 12/18 - 1/23/13 700 SCHOOLCREST AVE01/28/13 02/15/13 31.32
CONSUMERS ENERGY 207142786622 12/18 - 1/23/13 820 SCHOOLCREST AVE01/28/13 02/15/13 28.53
CONSUMERS ENERGY 207142786623 12/18 - 1/23/13 604 SCHOOLCREST AVE01/28/13 02/15/13 56.00
CONSUMERS ENERGY 207142786624 12/18 - 1/23/13 500 SCHOOLCREST AVE01/28/13 02/15/13 27.54
CONSUMERS ENERGY 206431025042 12/18 - 1/23/13 231 WILCOX PKWY01/28/13 02/15/13 45.66
CONSUMERS ENERGY 206431025043 12/18 - 1/23/13 221 WILCOX PKWY01/28/13 02/15/13 32.37
CONSUMERS ENERGY 205007198587 12/19 - 1/24/13 1603 N MCEWAN ST01/28/13 02/15/13 182.22
CONSUMERS ENERGY 205007198588 12/19 - 1/24/13 1525 N MCEWAN ST01/28/13 02/15/13 48.46
CONSUMERS ENERGY 205630170035 12/18 - 1/23/13 820 CEDAR ST 01/28/13 02/15/13 27.54
CONSUMERS ENERGY 204206232270 12/19 - 1/24/13 10242 S CLARE AVE01/28/13 02/15/13 49.08
CONSUMERS ENERGY 205274176725 12/19 - 1/23/13 405 MAPLE ST 01/28/13 02/15/13 426.20
CONSUMERS ENERGY 203138237494 12/19 - 1/23/13 299 N MCEWAN ST01/28/13 02/15/13 269.98
CONSUMERS ENERGY 203138237530 12/19 - 1/23/13 507 S MCEWAN ST01/28/13 02/15/13 30.09
CONSUMERS ENERGY 205897172088 12/20 - 1/23/13 500 BEECH ST 01/28/13 02/15/13 76.41
CONSUMERS ENERGY 203672239325 12/20 - 1/23/13 207 W 5TH ST 01/28/13 02/15/13 863.42
CONSUMERS ENERGY 203672239324 12/20 - 1/23/13 202 W 5TH ST 01/28/13 02/15/13 436.59
CONSUMERS ENERGY 203672239326 12/20 - 1/23/13 01/28/13 02/15/13 25.53
CONSUMERS ENERGY 201714261493 12/19 - 1/24/13 401 HOLLEY ST 01/28/13 02/15/13 1,060.53
CONSUMERS ENERGY 207053927430 12/19 - 1/23/13 124 E 4TH ST 01/29/13 02/18/13 26.69
CONSUMERS ENERGY 202248258118 12/19 - 1/23/13 813 INDUSTRIAL DR01/29/13 02/18/13 26.69
CONSUMERS ENERGY 203316234569 12/18 - 1/23/13 396 SHAMROCK CT01/29/13 02/18/13 27.43
CONSUMERS ENERGY 204295227256 12/19 - 1/24/13 305W STATE ST 01/29/13 02/18/13 27.43
CRYSTAL PURE WATER INC 47885 WWT - FEB - APR RENTAL 02/08/13 02/19/13 30.00
DAVE WILLIAMS 02/15 - 2/28/13 BUILDING INSPECTOR 02/08/13 02/19/13 1,100.00
DBI BUSINESS INTERIORS 03HZ9860 DPW - OFFICE SUPPLIES 02/07/13 02/19/13 69.80
DICK ACKER 021913 AIRPORT MANAGER 02/08/13 02/19/13 940.00
HUBSCHER & SON INC 51340 FILL SAND 02/07/13 02/19/13 34.48
INFOGEOGRAPHICS, INC 13020701 7/12 - 2/13 GIS PARCEL MAINT SERVICE02/08/13 02/19/13 437.50
JACK DOHENY SUPPLIES INCA61841 REPAIRS 02/06/13 02/19/13 1,404.42
JAYNIE SMITH HOERAUF PC 47024 01/2013 LEGAL SERVICES 02/06/13 02/19/13 3,759.00
JB ELECTRONICS 16358 FD - RADIO REPAIRS 02/13/13 02/19/13 30.00
JOHN HOLLAND 020713 PARKING AT TRAINING - WWT 02/07/13 02/19/13 12.00
Date: 02/13/13
Page: 3
PAYABLES REPORT FOR COMMISSIONERS
EXP CHECK RUN DATES 02/06/2013 - 02/19/2013BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO
VENDOR INVOICE # DESCRIPTION Entry Date CK DATE AMOUNT
JOHNSTON ELEVATOR INC 148729 FD - PROPANE REFILL 02/13/13 02/19/13 10.95
KENNEDY, ROBERT OVERBILLED FIAL UB refund for account: POIN-000530-0000-02/07/13 02/19/13 12.84
LACAL EQUIPMENT, INC 0166345-IN DPW -REPAIRS - RUBBER PLOW BLADE02/13/13 02/19/13 308.50
LASER CONNECTION 132518 CITY HALL - REPAIRS AND SUPPLIES02/07/13 02/19/13 216.00
LASER CONNECTION 130169 RETURNED OFFICE SUPPLIES 11/26/12 02/19/13 -116.10
LEXISNEXIS OCC. HEALTH SOLUTIONS924449 DPW - ADMIN FEE 02/11/13 02/19/13 10.00
LTM AUTO, TRUCK AND TRAILER0040580 FD - REPAIRS 02/06/13 02/19/13 465.39
MAMC TREASURER - BETTY KENNEDY021913 INSTITUTE REGISTRATION FEE 02/13/13 02/19/13 600.00
MAURER'S TEXTILE RENTAL SERVICE INC0724815 SUPPLIES - CITY HALL 02/12/13 02/19/13 24.64
MAURER'S TEXTILE RENTAL SERVICE INC0724816 SUPPLIES - FD 02/12/13 02/19/13 41.75
MAURER'S TEXTILE RENTAL SERVICE INC0713854 SUPPLIES - CITY HALL 02/07/13 02/19/13 24.64
MAURER'S TEXTILE RENTAL SERVICE INC0717480 SUPPLIES - CITY HALL 02/07/13 02/19/13 24.64
MAURER'S TEXTILE RENTAL SERVICE INC0721172 SUPPLIES - CITY HALL 02/07/13 02/19/13 24.64
MAURER'S TEXTILE RENTAL SERVICE INC0713859 SUPPLIES - WWT 02/07/13 02/19/13 34.31
MAURER'S TEXTILE RENTAL SERVICE INC0721177 SUPPLIES - WWT 02/07/13 02/19/13 34.31
MCCONNELL FARM SUPPLY INC120194 REPAIRS - #99 02/13/13 02/19/13 159.00
MICHIGAN CONFERENCE OF TEAMSTERS 021913 4/1 - 5/1/13 HEALTH INS 02/07/13 02/19/13 26,677.10
MICHIGAN DEQ 802128 AIRPORT - IND S ANNUAL PERMIT FEE02/12/13 02/19/13 260.00
MICHIGAN ELECTION RESOURCES30968 ELECTION SUPPLIES 02/12/13 02/19/13 153.98
MICHIGAN POLICE EQUIPMENT CO158272 PD - AMMO 02/13/13 02/19/13 1,415.00
MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - POTTER02/13/13 02/19/13 235.00
MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - JESSUP02/13/13 02/19/13 235.00
MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - FREMIN02/07/13 02/19/13 95.00
MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - QUICK02/07/13 02/19/13 95.00
MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - CLARK02/07/13 02/19/13 235.00
MICHIGAN RURAL WATER 021913 CONFERENCE REGISTRATION - MILLER02/07/13 02/19/13 150.00
MICHIGAN STATE POLICE 551-387193 PD - LIVE SCAN 02/13/13 02/19/13 834.00
MID MICHIGAN URGENT CARE 8175106 FD - LAB SERVICES 02/06/13 02/19/13 87.00
MID MICHIGAN URGENT CARE 8175101 FD - LAB SERVICES 02/06/13 02/19/13 87.00
MIDLAND DAILY NEWS 847004001 PD - FULL TIME OFFICER 02/13/13 02/19/13 213.60
MIDMICH MED CENTER CLARE1208216026 PD - LAB SERVICES 02/06/13 02/19/13 32.25
MORNING STAR PUBLISHING COMPANY965-00301057 CEMETARY & SITE PLAN REVIEW 02/11/13 02/19/13 125.40
MUNICIPAL CODE CORPORATION00225837 SUPPLEMENT #11 02/06/13 02/19/13 1,332.13
PURITY CYLINDER GASES INC00330886 DPW - CUTTING BLADE 02/11/13 02/19/13 42.65
PVS TECHNOLOGIES 172322 4,000 GALLONS OF FERRIC CHLORIDE PER QUO02/06/13 02/19/13 4,634.51
SEITER ELECTRIC INC 11792 DPW - ELECTRICAL AT WORK BENCH02/11/13 02/19/13 402.90
SPECTER INSTRUMENTS 1301024187 ANNUAL RENEWAL WIN-911 - WWT 02/07/13 02/19/13 395.00
STAR SUPPLY 4130760 OFFICE SUPPLIES 02/12/13 02/19/13 129.25
STITCHES FOR BRITCHES 13712 DPW - CITY LOGOS 02/13/13 02/19/13 20.00
Date: 02/13/13
Page: 4
PAYABLES REPORT FOR COMMISSIONERS
EXP CHECK RUN DATES 02/06/2013 - 02/19/2013BOTH JOURNALIZED AND UNJOURNALIZED OPEN BANK CODE: CONSO
VENDOR INVOICE # DESCRIPTION Entry Date CK DATE AMOUNT
STITCHES FOR BRITCHES 17655 DPW - CITY LOGOS 02/13/13 02/19/13 30.00
STITCHES FOR BRITCHES 14835 DPW - CITY LOGOS 02/13/13 02/19/13 15.00
STITCHES FOR BRITCHES 14837 DPW - CITY LOGOS 02/13/13 02/19/13 20.00
STITCHES FOR BRITCHES 13699 DPW - CITY LOGOS 02/13/13 02/19/13 5.00
STITCHES FOR BRITCHES 17789 DPW - CITY LOGOS 02/13/13 02/19/13 15.00
STITCHES FOR BRITCHES 14093 DPW - CITY LOGOS 02/13/13 02/19/13 25.00
STITCHES FOR BRITCHES 13710 DPW - CITY LOGOS 02/13/13 02/19/13 10.00
STITCHES FOR BRITCHES 17864 DPW - CITY LOGOS 02/13/13 02/19/13 20.00
STITCHES FOR BRITCHES 14811 DPW - CITY LOGOS 02/13/13 02/19/13 30.00
TEAMSTERS LOCAL #214 021913 MAR 2013 DUES 02/07/13 02/19/13 655.00
UNION WORKER COMMUNICATIONS021913867541 01/2013 LONG DISTANCE 02/07/13 02/19/13 33.45
WASTE MANAGEMENT 7264885 JANUARY 2013 COLLECTION 02/08/13 02/19/13 15,683.47
WITBECK'S FAMILY FOODS 00054901 SUPPLIES - PKS & REC 02/12/13 02/19/13 4.94
Sub Total: 73,099.91
STATUS
Date: 02/13/13
Page: 1
PAYABLES REPORT FOR COMMISSIONERS
EXP CHECK RUN DATES 02/06/2013 - 02/13/2013BOTH JOURNALIZED AND UNJOURNALIZED PAID BANK CODE: CONSO
VENDOR INVOICE # DESCRIPTION CK DATE AMOUNT
DTE ENERGY 020613000020 12/12 - 1/15/13 11175 S EBERHART AVE02/06/13 752.48 Paid
TIME EMERGENCY EQUIPMENT0102718-IN FD - LENS FOR LIGHT 02/06/13 46.95 Paid
FIRST BANKCARD 021913721706 PD - CR CARD 02/06/13 325.26 Paid
DTE ENERGY 020713000038 12/12 - 1/16/13 305 MAPLE ST 02/07/13 103.05 Paid
DTE ENERGY 020713000046 12/12 - 1/16/13 305 MAPLE ST APT FP02/07/13 83.82 Paid
DTE ENERGY 020713100015 12/12 - 1/16/13 207 W 5TH ST 02/07/13 1,089.09 Paid
DTE ENERGY 020713300022 12/12 - 1/16/13 307 MAPLE ST 02/07/13 1,548.07 Paid
DTE ENERGY 020713200013 12/12 - 1/16/13 202 W 5TH ST 02/07/13 659.91 Paid
DTE ENERGY 020813000012 12/13 - 1/16/13 1532 N MCEWAN ST02/08/13 161.48 Paid
DTE ENERGY 020813000087 12/13 - 01/17/13 1551 MCEWAN ST02/08/13 25.44 Paid
VPS CONVENIENCE STORE GROUPNP37075631 FD 01/2013 FUEL 02/08/13 326.93 Paid
VPS CONVENIENCE STORE GROUPNP37075632 PD JAN 2013 FUEL 02/08/13 1,730.33 Paid
VPS CONVENIENCE STORE GROUPNP37075633 W/WWT JAN 2013 FUEL 02/08/13 536.48 Paid
VPS CONVENIENCE STORE GROUPNP37075630 DPW JAN 2013 FUELD 02/08/13 4,216.73 Paid
STATE OF MICH WITHHOLDING0113 W/H & SALES/USE TAX - JAN 201302/13/13 4,721.33 Paid
OPEN INVOICE TOTAL:
Grand Total:
16,327.35
COMMISSION APPROVAL:
Sun Mon Tue Wed Thu Fr i Sa t
1 DDA 7:30 am
2
3 4 City Commission 6 pm
5
6 Airport Meeting 7:30 pm
7 8 9
10 11 12 Dept Head Mtg 8:30 am
13 Depot Mtg 8:30 am; Planning Comm
6:30 pm; Irish Fest
Kick Off-Business
After Hours 5 pm
14 Parks & Rec 5:30
15 16 Irish Festival Bed Race 10:30 am Parade 12:00 pm
17
St. Patrick’s Day
18 City Commission 6 pm
19 20 21 Parks & Rec 5:30
22 23 Easter Eggstravaganza
Registration @ 10:00 Drops start @ 11:00
24 25
26 27 28 29 Good Friday City Offices Closed
30
31 Easter Sunday
Clare Irish Festival March 14-17 Birthdays: Pat Humphrey—March 7 Dick Acker—March 8 Ken Hibl—March 16 Anniversaries: Norm Yoder—March 3, Fire Department 15 Years
MARCH 2013
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