filtering bgiedu channel posts

Filtering Channel PostsTips on how to manage email posts from The BGI Channel to be able to use this tool more efficiently and effectively

Settings: General In Settings: General, set “Keyboard shortcuts on”

Settings: General Turn on “Show indicators” and “Show snippets”

Settings: WebClips Remove all extra webclips

In Search box, add:http://twitter.com/bgiedu/

Settings: Labs In the Settings for Labs there are a number of lab tools to add

Labs: Advanced IMAP Controls

Enable

Labs: Google Calendar gadget

Enable

Labs: Nested LabelsEnable

Labs: QuicklinksEnable

Settings: Labels For the “All Mail” label, turn off “Show in IMAP”

Channel Posts Log in to The Channel, andclick on your profile link

Channel Posts Click on Edit Profile

Channel Posts Turn off Digest - single email per form post.

Save. You will need wait a while to receive some new non-digest posts before you can continue.

Without filtering or digests, inbox is noisy with channel posts

So we have to filter out messages fromThe Channel and Label them

Start with a single Channel message

This one is from “Commons”,and “Renewable Energy”

Filter this message Select “More actions” and then“Filter messages like these”

Gmail will make a guess on how to filter this message

Along with the post you selected, all the other posts to the same Channel Forum will be shown

Change filter to grab all BGI-Channel posts

However, for our first filter, we want all Channel posts to be grouped together. Change to

“list:(.bgichannel.org)” and click Test to see result

Create a master filter for all channel posts

Select “Skip the Inbox”,“Apply Label” and “New Label...”

Create a new label #BGI-Channel

Create New Label “#BGI-Channel”and “OK”

Create a new label #BGI-Channel

Click on “Also apply filter to conversations below”,

and finally “Create Filter”

Your filter and label are now created

The #BGI-Channel label has all your posts, not your inbox

Your Inbox is cleared of Channel posts, and your #BGI-Channel label has them instead.

Now we will create individual forum labels

Go back to your single Channel message

Note the name the forum that it came from. This one is from Commons, and Renewable Energy

Filter this message Select “More actions” and then“Filter messages like these”

View test resultsYou’ll see all posts to this same Channel

Forum will be filtered together.Click on “Next Step”.

Create a new label Select “Skip the Inbox”,“Apply Label” and “New Label...”

Create a new label #BGI-Channel/Commons

Create New Label “#BGI-Channel/Commons”and “OK”

Create a new label Select “Skip the Inbox”,“Apply Label” and “New Label...”

Create a second labelCreate Second Label

“#BGI-Channel/Commons/Renewable-Energy”and “OK”

Create a filter for both labels

Click on “Also apply filter to conversations below”,

and finally “Create Filter”

Your second filter is now created

Now your channel posts areorganized in a nested labels

Another useful filter option is to “Star it”

You can “star” posts from Announcement forums, or classes you are currently taking. This will mark

them for more attention until Unstarred.

Gmail Best Practices

Other Topics:Labels are not FoldersArchive is not Trash, instead it is NOT label Inbox

Thus Archive button is = remove Inbox labelAll mail has every archived mail

Move button removes current label and adds new label. Label button is safer, adds label to existing labels

Special Labels !! ! @ #!!Highest and !High priority are sorted to top, use like “!Homework”@, useful for emails from a specif email account, will be sorted to top next#topic labels sorted above normal labels

Useful to “Hide least-used Labels” using Settings:LabelsTo hide completely read Labels, enable the Lab