fiscal year 2014 annual budget may 1, 2013 to april 30,...
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Fiscal Year 2014
Annual Budget
May 1, 2013 to April 30, 2014
Ken Mundy, Mayor
Ald. Alan Bauer, First Ward
Ald. Gary Waight, First Ward
Ald. Chuck Stowe, Second Ward
Ald. Pete Paulsen, Second Ward
Ald. Steve Braser, Third Ward
Ald. Greg Taylor, Third Ward
Ald. Janice Tripp, Fourth Ward
Ald. Rick Kramer, Fourth Ward
Candy Smith, City Clerk
Prepared by: Brian Gregory, City Manager
TABLE OF CONTENTS Budget Message Page 1
General Fund (Fund 1) Page 3
General Fund Revenues Page 5
General Fund Expenditures Page 11
General Fund Departments
Mayor and Council Page 22
City Clerk Page 26
Administration Page 30
Police Page 39
Fire Page 57
Public Works Page 69
Building and Engineering Page 85
General Fund Support Page 91
Enterprise Funds
Water Fund (Fund 2) Page 95
Sewer Fund (Fund 4) Page 106
Special Funds
Water Impact Fee Fund (Fund 3) Page 121
Sewer Impact Fee Fund (Fund 5) Page 123
Hotel/Motel Tax Fund (Fund 9) Page 125
Foreign Fire Insurance Tax Fund (Fund 10) Page 127
Police Pension Fund (Fund 15) Page 129
Fire Pension Fund (Fund 16) Page 131
Employee Benefit Assistance Fund (Fund 23) Page 133
Transfer Tax Fund (Fund 28) Page 135
Radium Decommission Fund (Fund 33) Page 137
Public Improvements Escrow Fund (Fund 37) Page 139
Capital Funds
Capital Assistance Fund (Fund 6) Page 142
Motor Fuel Tax Fund (Fund 7) Page 144
Road and Bridge Fund (Fund 8) Page 146
Public Buildings Fund (Fund 11) Page 148
Downtown Façade Grant Fund (Fund 13) Page 150
Tax Increment Financing Fund (Fund 21) Page 152
Sales Tax Distributive Fund (Fund 22) Page 155
Street Maintenance Fund (Fund 30) Page 158
Bond and Loan Funds
1994 EPA Loan Fund (Fund 17) Page 161
1995 EPA Loan Fund (Fund 18) Page 163
2002 G.O. Bond Fund (Fund 24) Page 165
2003 EPA Loan Fund (Fund 25) Page 167
2003 G.O. Bond Fund (Fund 26) Page 169
2005 G.O. Bond Fund (Fund 27) Page 171
2007 G.O. Bond Fund (Fund 29) Page 173
2005 EPA Loan Fund (Fund 31) Page 175
2006 EPA Loan Fund (Fund 32) Page 177
2009 Bond Fund (Fund 34) Page 179
2009 EPA Loan Fund (Fund 35) Page 181
2012 Refunding Bond Fund (Fund 36) Page 183
Debt Service Tables Page 186
Chart of Accounts Page 188
Budget Message
TO: Honorable Mayor Ken Mundy
Sycamore City Council
FROM: Brian Gregory
City Manager
DATE: April 15, 2013
RE: Fiscal Year 2013-2014 Budget
For your consideration, the Annual Budget for Fiscal Year 2013-14 that extends from
May 1, 201 through April 30, 2014 is presented for review. This budget document
compiles the numerical and narrative budgets for each General Fund department and
each of the City’s capital funds, special funds, and bond funds in one volume for easy
reading and reference.
Spending within the FY2014 Budget totals $61,937,071 inclusive of all City funds
(including $27,785,000 in pass-through fuel funds). The General Fund expenditure
budget totals $13,884,958. These expenditures are offset by $13,885,915 in anticipated
General Fund revenues. The projected General Fund operating reserve or starting fund
balance as of May 1, 2013 is $4,017,728 or 29.3% percent of the planned General Fund
expenditures for FY2014.
General Fund operating expenditures continue to be constrained to meet general
revenues that are slowly beginning to rebound from the depths of the great recession.
Overall, operational spending on commodities, contractual work, small tools and
equipment, vehicles, office supplies, computer software and hardware, employee
training, fire supplies, Police supplies, and dozens of other operating line items remain
at 2004 levels. The notable exceptions are the City’s health, comp and liability insurance
premiums; our dispatch agreement with DeKalb County; and fuel costs.
In addition, $535,000 in general capital reserves have been brought into the General
Fund to achieve departmental spending targets that continue basic services. Consistent
with the 5-7 year plan to bring the General Fund to financial independence, capital
transfers have been reduced by $175,000 from FY13. This has been possible due to an
improving economy, reducing debt service obligations through a refunding bond, the
addition of new business and fiscal constraint.
Aside from conventional operating expenditures, other significant General Fund
expenditures include the following:
1
� Debt service of $408,500 to fund the principal and interest on the 2007
general obligation bond ($200,000); 2005 refunding bond ($55,000); and the
2002 general obligation bond ($153,500).
� An allocation of $325,000 (513-8493) to pay the FY14 sales tax rebates.
� An slight increase health insurance premiums (line items 8474 & 8477) and
an increase of 6.25% in worker comp costs;
� An increase of 1.2% in Dispatch Services with DeKalb County.
� A reserve transfer of $75,000 to the Employee Benefit Assistance Fund (Fund
23) for accrued leave payouts in the event of the retirement of several senior
employees in FY2014.
Despite the sharp drop in developmental revenues and slowly rebounding local sales tax
revenues, the City Council has maintained a commitment to capital infrastructure
improvements. This commitment honors the deep community concern about failing
streets, in particular. The ability to maintain this commitment is also based, in part, on
prudent fiscal measures taken in years past to segregate capital funds from operational
funds, and to appropriately match such funds with uses that reflect community
expectations. In FY2014 the capital and special funds will remain balanced with
appropriate reserves.
Highlights of the FY2013-2014 capital program are listed below:
� A street maintenance program of $2,375,000 ($2,000,000 from the Street
Maintenance Fund and $375,000 from the Motor Fuel Tax Fund). This
will include residential streets and the widening and resurfacing of
Bethany Road from Peace Road to Aster Drive.
� Beginning of construction on Phase II of the Treatment Plant
improvements ($4,950,000 from the Sewer Impact Fee Fund).
� The construction work for the Well #10 building ($1,030,000 from a
Water Fund reserve Transfer to the Water Impact Fee Fund).
2
Fund Overview
The General Fund is the largest of all
City funds. It receives general, non-
dedicated revenues from such sources
as property taxes, sales and use taxes,
state income tax, service contracts,
fines, permits, licenses, and transfers
from other City funds that purchase
General Fund services. General Fund
expenditures support the operations of
the Police Department, Fire
Department, Public Works Department,
Administration Department, Building &
Engineering Department, City Clerk’s
Office, and the Mayor & Council.
The FY2013-2014 General Fund budget
shows budgeted expenditures in
balance with anticipated FY2013-2014
revenues.
On May 1, 2013 the beginning fund
balance, or General Fund operating
reserve, on a modified accrual basis, is
$4,071,727 or 29.3% of the FY2013-
2014 General Fund expenditures
($13,884,958).
GENERAL FUND
3
Total revenues of $13,885,915 are
budgeted in FY2013-2014, including
capital reserve transfers totaling
$535,000 . The projected general
revenues in FY14 are expected to be
$53,532 less than the estimated General
Fund revenues for FY13 (due to a large
one-time accelerated home rule tax
payment from the State of Illinois in
FY13).
Property Taxes (3110-3115)
$1,764,497
The 2012 City property tax levy, which is
payable in the summer of 2013,
supports the FY14 budget. Excluding fire
and police pension receipts which are
deposited directly in the respective
pension funds, the 2012 City operations
levy is $1,764,497, the same as the 2011
operations levy. The City’s general
operating levy includes a $20,000 levy
to partially fund the crossing guard
program of the Police Department. The
estimated City EAV in 2012 is
$371,595,222, a decrease of
$39,088,819 from the 2011 City-wide
EAV. The estimated 2012 City tax rate
(payable in 2013) is $0.70631 per $100
EAV, an increase of 11.3% over the 2011
rate of 0.63452 per $100 EAV.
The 2012 corporate tax levy includes a
$943,400 Library tax levy, which is
$28,034 (3.1%) higher than the 2011
Library levy. The 2012 corporate levy of
$3,568,021 is $28,034 or .8% higher
than the 2011 corporate levy of
$3,539,987.
Property taxes constitute 12.7% of all
projected General Fund revenues
(versus 13.1% in the revised FY13
Budget). In FY1976, property taxes
constituted 50.7% of the City’s overall
operating revenues.
Sales and Use Taxes (3210-3215)
$6,823,289
The City imposes a home rule sales tax
on retail sales within the corporate
limits. In 1990, the state removed this
tax from automobile sales and, in 1991,
the state removed this tax from the sale
of food and drugs. This tax is collected
by retailers and paid directly to the
Illinois Department of Revenue, which
then remits the proceeds back to the
City about 2-3 months after the taxes
are initially reported.
The State sales tax is a 1 percent sales
tax applied on all retail sales within the
City, including automobiles, food, and
drugs. For accounting purposes, this
category also includes the local share of
the state use tax, which is basically a tax
on catalog and electronic shopping, or
non-titled items purchased out of state
but used in state. The local use tax will
amount to about $16.20 per capita in
FY14.
On January 19, 2010 the Sycamore City
Council approved an increase in the
home rule tax rate from 1.25% to
1.75%. This rate went into effect on July
1, 2010. Since July 1, 2010, 1/7th of the
overall home rule tax proceeds have
been directly deposited in the Capital
GENERAL FUND Revenues
5
Assistance Fund (Fund 6) for general
capital purposes (e.g. vehicle and
equipment purchases); 2/7ths have
been deposited in the Street
Maintenance Fund (Fund 30) for street
repairs; and 4/7ths have been deposited
in the General Fund for operational
needs.
A 2% restaurant/bar tax was imposed
on May 1, 2002. Aside from support for
general operations, the proceeds are
also used to fund the debt on a $4
million capital projects bond (See the
2002 Bond Fund—Fund 24). The tax is
collected by the City.
A 5% telecommunication tax became
effective on July 1, 2003. This tax applies
to local and long-distance calls, either
land-based or wireless, and is charged
against the caller’s billing address. It is
collected by the Illinois Department of
Revenue and remitted to the City on a
monthly basis.
The combined home rule tax proceeds,
state sales tax proceeds, restaurant/bar
tax proceeds, and telecommunication
tax proceeds will constitute 49.1% of all
General Fund revenues in FY14 (versus
47.3% of the FY13 general revenues).
Licenses (3310-3319)
$123,000
FY2013-2014 revenues are budgeted at
$123,000 which represents an increase
of $3,200 from the FY13 Budget. As a
result of the deep recession affecting
local building starts, no growth-related
increase resulting from the interest of
new licensed subcontractors in our
commercial, industrial and residential
construction work is expected in FY13.
However, a few new liquor licenses
were issued in FY12, slightly increasing
the expected overall revenues in this
category in the coming fiscal year. No
license fee increases are proposed for
FY13.
Intergovernmental Revenue (3410-
3430) $1,820,672
One tenth of all state income tax
receipts are deposited in the Local
Government Distributive Fund and
distributed to municipalities and
counties on a per capita basis.
The 2010 Census pegs Sycamore’s
official population at 17,519. Based on
this total and the Illinois Municipal
League estimate of per capita
allocations, the FY14 Budget assumes a
per capita income tax allocation of
about $1.54 million ($88 times 17,519).
The personal property replacement tax
has been distributed to municipalities
since the 1978 abolition of the
corporate personal property tax. It is
derived from a 2.5% corporate income
tax along with infrastructure
maintenance fees from
telecommunication and electricity
distributors.
The Sycamore School District has
pledged $75,000 to offset the cost of
the crossing guard program and to
partially fund the school resource officer
position. The DeKalb/Sycamore
boundary agreement is expected to
generate about $39,000.
6
Budgeted intergovernmental revenues
are estimated to be 13.1% of all General
Fund revenues in FY14, up from 12.9%
in FY13.
Service Charges (3510-3530)
$751,457
Revenues from the aggregate of all
service charges in FY2013-2014 are
expected to decrease from the FY13
budget of $761,457. Inspection and plan
review fees, which represent the largest
categorical share of non-tax revenue
continue to decrease. The inspection
fee categories include line items 3510-
3515. The totals over the past nine
years are shown in the table below:
Budget
Year
Development & Inspection
Fees (Line Items 3510-
3515)
FY14 $56,750 (Budget)
FY13 $56,000 (Estimate)
FY12 $49,752
FY11 $72,381
FY10 $82,413
FY09 $146,782
FY08 $317,919
FY07 $417,509
FY06 $707,823
FY05 $422,591
FY04 $437,661
Fines (3610-3620)
$132,500
Based on year-end projections for FY13,
it is estimated that fine revenues will be
less in FY2013-2014.
Other Income (3710-3748)
$2,025,500
The “Other Income” category is an
amalgam of miscellaneous income
sources such as investment interest,
refunds and reimbursements, franchise
fees, and user fees associated with the
City’s trash pickup program. The
decrease in this overall category is
primarily due to the reduction of
planned reserve transfers in FY14.
Transfers In (4502-4509)
$445,000
Revenue transfers into the General
Fund typically reimburse the General
Fund for services purchased by other
City special and capital funds. In FY14,
the Capital Fund will transfer most of its
accruing general capital revenues to the
General Fund to shore up departmental
operating budgets. These transfers will
constitute 3.2% percent of all General
Fund revenues.
7
Property Tax $1,764,497
Sales / Use Taxes $6,823,289
Licenses $123,000
Intergovernmental Revenue $1,820,672
Service Charges $751,457
Fines & Fees $132,500
Other Income $2,075,500
Transfers In $395,000
Total $13,885,915
Property Taxes
13%
Sales/Use Taxes
49%
Licenses
1%
Intergovt Revenue
13%
Service Charges
5%
Fines & Fees
1%Other Income
15%
Transfers In
3%
GENERAL FUND REVENUES Fund 01
8
GENERAL FUND REVENUES
Revenue Code Type of Revenue FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
Property Tax
3110 General $1,441,191.00 $1,407,322.00 $1,407,322.00 $1,407,322.00
3112 FICA/IMRF $375,447.00 $337,175.00 $337,175.00 $337,175.00
3113 Police Pension $0.00 $0.00 $0.00 $0.00
3114 Fire Pension $0.00 $0.00 $0.00 $0.00
3115 Crossing Guards $19,982.00 $20,000.00 $20,000.00 $20,000.00
Total $1,836,620.00 $1,764,497.00 $1,764,497.00 $1,764,497.00
Sales/Use Taxes
3210 City Sales Tax (1.25%) $1,812,119.00 $1,819,720.00 $2,039,000.00 $1,888,289.00
3211 State Sales Tax (1%) $3,123,878.00 $3,237,280.00 $3,380,000.00 $3,510,000.00
3214 Restaurant/Bar Tax (2%) $868,066.00 $850,000.00 $878,000.00 $915,000.00
3215 Telecommunication Tax (5%) $469,711.00 $500,000.00 $500,000.00 $510,000.00
Total $6,273,774.00 $6,407,000.00 $6,797,000.00 $6,823,289.00
Licenses
3310 Liquor Licenses $78,817.00 $85,000.00 $87,500.00 $87,500.00
3311 Dog Licenses $9,975.00 $11,000.00 $10,000.00 $10,000.00
3312 Electrical Licenses $5,600.00 $5,300.00 $5,500.00 $5,500.00
3319 Other $21,070.00 $18,500.00 $18,500.00 $20,000.00
Total $115,462.00 $119,800.00 $121,500.00 $123,000.00
Intergovt Rev
3410 Federal Pass-Through $0.00 $0.00 $0.00 $0.00
3411 Federal Direct Grant $0.00 $0.00 $0.00 $0.00
3412 State Direct Grants $0.00 $0.00 $0.00 $0.00
3413 State Income and Misc Tax $1,484,316.00 $1,400,000.00 $1,502,254.00 $1,541,672.00
3414 Pers Prop Replace Tax $155,894.00 $204,304.00 $151,208.00 $165,000.00
3415 Sycamore Schools $73,000.00 $73,000.00 $75,000.00 $75,000.00
3418 Sycamore/DeKalb Agmt. $36,955.00 $39,000.00 $39,000.00 $39,000.00
3430 Other $0.00 $2,000.00 $0.00 $0.00
Total $1,750,165.00 $1,718,304.00 $1,767,462.00 $1,820,672.00
Serv Chge
3510 Planning/Zoning $750.00 $2,500.00 $2,500.00 $2,500.00
3511 Engineering Inspection $4,015.00 $10,000.00 $4,000.00 $4,000.00
3512 Building Inspection $23,790.00 $25,000.00 $27,500.00 $27,500.00
3513 Electrical Inspection $7,761.00 $10,000.00 $10,000.00 $10,500.00
3514 Plumbing Inspection $4,460.00 $6,000.00 $5,000.00 $5,250.00
3515 Other Inspection $8,976.00 $7,500.00 $7,000.00 $7,000.00
3517 Police Contractual Services $10,830.00 $13,000.00 $13,000.00 $13,500.00
3518 Police Misc Services $2,216.00 $3,000.00 $2,500.00 $2,750.00
3519 Fire User Fees $368,813.00 $392,500.00 $379,404.00 $388,500.00
3520 Fire Protection General $126,148.00 $126,148.00 $126,148.00 $126,148.00
3521 Fire Protection Ambulance $144,309.00 $144,309.00 $144,309.00 $144,309.00
3522 Fire Trust Funds $12,465.00 $13,000.00 $13,000.00 $13,000.00
3523 Fire Miscellaneous $3,242.00 $3,500.00 $3,500.00 $3,500.00
3524 Annex/Develop $0.00 $5,000.00 $0.00 $3,000.00
Fund 01
9
3530 Other $0.00 $0.00 $0.00 $0.00
Total $717,775.00 $761,457.00 $737,861.00 $751,457.00
Fines & Fees
3610 Circuit Clerk Fines $64,427.00 $75,000.00 $62,094.00 $67,500.00
3611 Parking Fees $21,863.00 $23,000.00 $22,263.00 $23,000.00
3612 Parking Fines $29,093.00 $34,000.00 $31,190.00 $32,000.00
3620 Other $8,975.00 $14,000.00 $9,000.00 $10,000.00
Total $124,358.00 $146,000.00 $124,547.00 $132,500.00
Other Income
3710 Investment Interest $28,039.00 $45,000.00 $22,872.00 $25,000.00
3711 Refunds/Reimbursements $184,615.00 $183,000.00 $183,000.00 $183,000.00
3712 Sales of Assets $0.00 $250.00 $250.00 $250.00
3713 Rental Income $800.00 $600.00 $600.00 $500.00
3714 Trash Removal $1,246,831.00 $1,225,000.00 $1,247,858.00 $1,261,750.00
3715 Franchise Fees $258,184.00 $265,000.00 $265,000.00 $268,000.00
3720 Misc. $12,090.00 $12,000.00 $12,000.00 $12,000.00
3741 Res Trsf fr General Fund $0.00 $0.00 $0.00 $0.00
3745 Res Trsf fr Hotel/Motel Fund $50,000.00 $50,000.00 $50,000.00 $0.00
3748 Res Trsf fr Sales Tax Dist Fnd $450,000.00 $450,000.00 $450,000.00 $275,000.00
Total $2,230,559.00 $2,230,850.00 $2,231,580.00 $2,025,500.00
Transfers In
4502 Water Fund $40,000.00 $40,000.00 $40,000.00 $40,000.00
4504 Sewer Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00
4506 Capital Assistance Fund $228,000.00 $210,000.00 $210,000.00 $210,000.00
4507 MFT Fund $20,000.00 $20,000.00 $20,000.00 $20,000.00
4508 Road & Bridge Fund $30,000.00 $30,000.00 $30,000.00 $30,000.00
4509 Hotel/Motel Fund $45,000.00 $45,000.00 $45,000.00 $95,000.00
Total $413,000.00 $395,000.00 $395,000.00 $445,000.00
TOTAL: ALL REVENUE $13,461,713.00 $13,542,908.00 $13,939,447.00 $13,885,915.00
Beginning Fund Balance $3,171,570.00 $3,577,680.00 $3,577,680.00 $4,071,727.00
Available Resources $16,633,283.00 $17,120,588.00 $17,517,127.00 $17,957,642.00
Expenditures $12,980,603.00 $13,492,278.00 $13,370,400.00 $13,884,958.00
Ending Fund Balance $3,652,680.00 $3,628,310.00 $4,146,727.00 $4,072,684.00
Retroactive Restatement $0.00 $0.00 $0.00 $0.00
Reserv Trsf to General Fund $0.00 $0.00 $0.00 $0.00
Reserv Trsf to Empl Ben Fnd ($75,000.00) ($75,000.00) ($75,000.00) ($75,000.00)
Reserv Trsf to Pub Bldg Fnd $0.00 $0.00 $0.00 $0.00
Reserv Trsf to Cap Asst Fnd $0.00 $0.00 $0.00 $0.00
Res Trsf to Dntn Rev Ln Fnd $0.00 $0.00 $0.00 $0.00
Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00
Restated Cash Balance $3,577,680.00 $3,553,310.00 $4,071,727.00 $3,997,684.00
10
In FY14 the General Fund dedicates its
available revenues to the services
delivered by five operating departments
(Police, Fire, Public Works, Building &
Engineering, and Administration), as
well as the Mayor and Council, the City
Clerk’s Office, and General Fund
Support.
FY2013-2014 General Fund
expenditures are budgeted at
$13,884,958. This number is in balance
with FY14 budgeted revenues and
reserve transfers totaling $13,885,915.
The budgeted FY14 operating costs are
$392,680 (2.9%) greater than the
budgeted FY13 expenditures. Much of
this increase can be attributed to
increases in the City’s worker comp,
health and life insurance premiums,
garbage contract and the rebate
obligation to the new auto dealer
which opened in September 2012.
Included in the FY14 operating
expenditures is an allocation of
$153,500 for debt service on the 2012
refunding bond, $55,000 for debt
service on the 2005 refunding bond, and
$200,000 for the 2007 general
obligation bond. The following table
breaks down the General Fund spending
by category:
Category FY13-14
Budget
FY12-13
Budget
Personnel $6,929,148 $6,702,379
Commodities $439,135 $414,300
Contractual
Services
$1,426,463 $1,433,488
Other Services $4,659,263 $4,480,512
Equipment $22,449 $21,599
Permanent
Improvement
$0 $0
Transfers Out $408,500 $440,000
Total $13,884,958 $13,492,278
Because of revenue constraints,
departmental allocations for training
continue to be limited to conferences
and classes necessary to retain licensure
and certifications. The allocations for
equipment repair and maintenance are
spare. As in recent years, the Capital
Assistance Fund (Fund 6) and Sales Tax
Distributive Fund (Fund 22) will again
supplement General Fund expenditures
by providing monies to replace “big
ticket” capital items and to proceed
with some equipment upgrades. The
capital monies in Fund 6 are principally
derived from 1/7th of the expanded
home rule sales taxes that are directly
deposited in the Capital Fund. The
capital monies in Fund 22 are derived
from sales-tax sharing arrangements
with United Aviation Fuel Corporation
and American Aviation Supply LLC.
GENERAL FUND Expenditures
11
General Fund Spending by
Department for FY13-14 Dept. FY11-12
Budget
FY12-13
Budget
FY13-14
Budget
Mayor/
Council
$157,021 $157,021 $162,331
Admin. $573,171 $532,132 $536,890
Clerk $117,619 $120,175 $122,366
Police $3,296,462 $3,400,335 $3,491,154
Fire $2,614,620 $2,682,868 $2,769,515
Street
Division
$983,464 $934,148 $917,383
Bldg &
Engineering
$324,556 $339,101 $400,056
General
Fund
Support
$5,112,261 5,326,498 5,485,263
Total $13,179,174 $13,492,278 $13,884,958
Revenue $13,184,665 $13,542,908 $13,885,915
Mayor and Council
$162,331
This budget includes the part-time
salaries of the Mayor and Council, as
well as the cost of contractual legal
services ($95,000). In FY14, the Mayor
will receive a gross annual salary of
$20,000 plus an additional $5,000 for
service as Liquor Commissioner.
Aldermen will receive a gross annual
salary of $4,800. The City’s annual grant
support for the Voluntary Action Center,
DeKalb County Community Foundation,
and DeKalb County Economic
Development Corporation has been
shifted to the Hotel/Motel Tax Fund (09-
8489). In FY14, no monies have been
allocated for Illinois Municipal League
conferences and other educational
events such as the annual DCEDC dinner
(701-8376).
City Clerk
$122,366
This department includes the City Clerk
and the greatest share of the full-time
pool secretary’s time. The Clerk’s office
is the keeper of the City’s records. The
Clerk’s salary is set by Ordinance.
Administration
$536,890
In FY14 the Administration department
includes the City Manager, Assistant to
the City Manager (who is also the City
Treasurer), the Finance Office with two
full-time Account Clerks, the Human
Resource Director, and an accounting
supervisor who supervises the parking
meter fine and fee collection (previously
in the Police department), the collection
of the new gasoline tax proceeds and
other financial duties for the
organization. The City Manager
performs planning and development
functions and the Assistant to the City
Manager/Treasurer performs general
ledger duties.
Police Department
$3,491,154
The City will contribute $665,000
toward the consolidated dispatch
center’s functions in FY14, an increase
of $8,000 from FY13. No new hires are
budgeted. Two replacement squad cars
will be purchased from the Sales Tax
Distributive Fund (Fund 22). The
department will continue to work
toward state certification.
12
Fire Department
$2,769,515
The FY14 Fire department budget
proposes no new hires. Future staffing
needs will be addressed in a revised Fire
strategic plan. The Fire department’s
capital expenditures include a new
command vehicle, cardiac monitor and
BLS ambulance equipment from the
Sales Tax Distributive Fund.
Public Works Department
$917,383
In FY08, the Public Works department
and Water department were
successfully merged to achieve more
efficiency and better planning. The
department’s three divisions are
separately funded: the Street division is
funded by the General Fund, the
Treatment Plant division is funded by
the Sewer Fund, and the Water division
is funded by the Water Fund.
In FY14 as in the past few years, a
number of operating costs (e.g. salt
purchases) are shifted from the General
Fund to City capital funds to help with a
shortfall in general revenues. This
process was begun in FY10. In addition,
since the creation of the Street
Maintenance Fund (Fund 30) in FY10 the
department has not been obliged to
dedicate a substantial portion of its
limited operating revenues toward
street maintenance.
Building and Engineering Department
$400,056
In FY11 the building, zoning and
engineering functions of the City were
merged into one new “Building and
Engineering” department under the
leadership of John Sauter, resulting in a
cost savings. City Engineer John
Laskowski has continued to supervise
City infrastructure improvements,
perform engineering reviews and
inspections of new subdivisions, provide
mapping services, help prepare the
annual City capital budget, and solicit
grant assistance for public works
projects. Since FY10, the consulting
firm, Municipal Engineering
Corporation, has performed a number
of essential engineering functions and
will continue to do so in FY14. The
Director of Building & Engineering will
coordinate building and engineering
services under the supervision of the
City Manager.
General Fund Support
$5,485,263
This “department” is really an amalgam
of expenditures common to all City
departments. Among a list of items, it
accounts for the costs of insurance
premiums, gas and oil purchases, the
residential refuse collection contract,
land-line
phone usage, and the debt service
obligations of the General Fund. It also
contains the only “contingency” account
for the General Fund ($20,000). The
highlights of the FY14 General Fund
Support budget are as follows:
� An increase of $50,000 (7.5%) in
budgeted worker comp premium
costs (8472). The City is hoping its
safety program brings dividends in
13
the form of fewer major comp
claims;
� A modest increase of $39,126 in
budgeted refuse removal costs to
account for new households (Line
item 8480). This increase is offset by
corresponding new revenue in the
General Fund;
� A slight increase in electronic data
processing (“EDP”) or information
technology service (8330). The City’s
computer system is considerably
more complex than its original
network in 1998, when the City
owned and operated only 12
computers. About 125 monitors and
hard drives now churn information
daily, coordinated through extensive
back-up and server systems. The
City is also responsible for
monitoring and maintaining
connections with state and county
law enforcement agencies, and for
maintaining a variety of financial
software applications in the Finance
Office and Water division. A retainer
agreement will be renewed with the
City’s “IT” contractor to separate
ongoing maintenance from new
installations.
� An increase of $15,354 (.67%) in
health insurance premium costs
(Line items 8474 and 8477). FY13’s
renewal was less than expected
which helped keep FY14 costs in
check.
� Debt service of $408,500 for the
2012, 2005 and 2007 general
obligation bonds.
� An increase of $86,000 for the tax
rebate obligations.
Overall, the General Fund Support
budget in FY14 is $158,765 (+3%) higher
than the same budget in FY13.
14
Personnel $6,929,148
Commodities $439,135
Contractual Services $1,426,463
Equipment $22,449
Other Services $4,659,263
Permanent Improvements $132,500
Transfers Out $2,075,500
Total $13,884,958
Personnel
44.2%
Commodities
2.8%Contractual Services
9.1%
Equipment
0.1%
Other Services
29.7%
Permanent
Improvements
0.8%
Transfers Out
13.2%
GENERAL FUND EXPENDITURES Fund 01
15
Mayor & Council
Administration
City Clerk
Police
Fire
Street Division
Bldg & Engineering
General Fund Support
Total
Fire
20%
Street Division
7%
GENERAL FUND EXPENDITURES
Mayor & Council $162,331
Administration $536,890
City Clerk $122,366
$3,491,154
$2,769,515
Street Division $917,383
Bldg & Engineering $400,056
General Fund Support $5,485,263
$13,884,958
Administration
4%City Clerk
1%
Police
25%
Street DivisionBldg & Engineering
3%
General Fund Support
39%
EXPENDITURES
Mayor & Council
1%
Administration
4%
Fund 01
16
GENERAL FUND EXPENDITURES
Fund Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
1 8100 Salaries--Regular $5,498,546.00 $5,732,737.00 $5,596,546.00 $5,876,126.00
1 8102 Salaries--Overtime $496,239.00 $403,000.00 $461,100.00 $431,650.00
1 8103 Salaries--Part-Time $184,711.00 $195,747.00 $193,515.00 $219,389.00
1 8171 FICA $90,160.00 $98,405.00 $96,730.00 $100,983.00
1 8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
1 8173 IMRF $149,547.00 $172,004.00 $168,293.00 $196,500.00
1 8174 IMRF Early Retirement $0.00 $0.00 $0.00 $0.00
1 8175 Health Insurance $0.00 $0.00 $0.00 $0.00
1 8176 Life Insurance $0.00 $0.00 $0.00 $0.00
1 8177 Medicare $85,270.00 $90,990.00 $87,000.00 $94,750.00
1 8178 Worker Comp $0.00 $0.00 $0.00 $0.00
1 8179 Unemployment $0.00 $0.00 $0.00 $0.00
1 8185 Accrued Compensation $0.00 $0.00 $0.00 $0.00
1 8186 Unemployment Payouts $5,647.00 $2,000.00 $2,000.00 $2,000.00
1 8190 Employee Payouts $0.00 $0.00 $0.00 $0.00
1 8192 Police/Fire Commission $6,494.00 $5,496.00 $5,496.00 $5,750.00
1 8193 EAP Retainer $2,000.00 $2,000.00 $2,000.00 $2,000.00
Total Personnel $6,518,614.00 $6,702,379.00 $6,612,680.00 $6,929,148.00
1 8202 Printed Materials $20,950.00 $21,800.00 $15,525.00 $18,900.00
1 8204 Office and Library $8,778.00 $11,975.00 $9,625.00 $11,725.00
1 8219 Building Supplies $24,160.00 $17,700.00 $18,755.00 $19,825.00
1 8223 Equipment R & M $0.00 $0.00 $0.00 $0.00
1 8224 Street Paint/Supplies $0.00 $0.00 $0.00 $0.00
1 8225 Barricade Parts $0.00 $0.00 $0.00 $0.00
1 8226 Vehicle Maintenance Parts $38,988.00 $48,250.00 $48,250.00 $52,275.00
1 8227 Sweeper Parts $4,973.00 $4,500.00 $9,425.00 $6,500.00
1 8228 Street/Alley materials $46,384.00 $46,000.00 $45,750.00 $48,260.00
1 8229 Streetlights--Parts $1,570.00 $2,500.00 $2,000.00 $2,500.00
1 8230 Traffic Signals--Parts $1,949.00 $1,000.00 $850.00 $1,000.00
1 8231 Traffic and Street Signs $5,839.00 $7,000.00 $7,200.00 $8,500.00
1 8232 Water System Parts $0.00 $0.00 $0.00 $0.00
1 8233 Storm Sewer Parts $4,665.00 $3,500.00 $3,800.00 $6,500.00
1 8234 Treatment Plant Equipment $0.00 $0.00 $0.00 $0.00
1 8235 Salt/Ice Control $980.00 $1,100.00 $975.00 $1,000.00
1 8236 Solids Dewatering $0.00 $0.00 $0.00 $0.00
1 8237 Sidewalk R & M $404.00 $1,250.00 $2,660.00 $3,500.00
1 8238 Welding Supplies $1,320.00 $1,200.00 $1,200.00 $1,500.00
1 8239 Sanitary System R & M $0.00 $0.00 $0.00 $0.00
1 8240 Firefighting Supplies $8,533.00 $7,000.00 $7,050.00 $7,000.00
1 8241 Ambulance Supplies $32,077.00 $31,500.00 $45,750.00 $35,000.00
1 8242 Patrol Supplies $19,747.00 $16,000.00 $18,062.00 $16,000.00
1 8243 Investigation Supplies $1,913.00 $2,000.00 $2,000.00 $2,000.00
1 8244 Lab Supplies and Minor Equip $0.00 $0.00 $0.00 $0.00
1 8245 Gas, Oil and Antifreeze $150,667.00 $150,000.00 $150,000.00 $152,500.00
1 8246 Sewage Treatment Chemicals $0.00 $0.00 $0.00 $0.00
1 8247 Sanitary System Chemicals $0.00 $0.00 $0.00 $0.00
1 8248 Excavation Restoration $0.00 $0.00 $0.00 $0.00
1 8249 Dare Supplies $0.00 $0.00 $0.00 $0.00
1 8250 Potable Water Chemicals $0.00 $0.00 $0.00 $0.00
1 8270 Wearing Apparel $19,214.00 $21,225.00 $23,770.00 $22,750.00
Fund 01
17
1 8285 EDP Supplies $162.00 $850.00 $718.00 $1,200.00
1 8291 Janitorial Supplies $4,874.00 $6,100.00 $5,850.00 $7,750.00
1 8295 Small Tools/Equipment $11,786.00 $10,550.00 $13,260.00 $12,100.00
1 8299 Commodities, NEC $394.00 $1,300.00 $1,150.00 $550.00
Total Commodities $410,327.00 $414,300.00 $433,625.00 $439,135.00
1 8301 Rental Equipment $15,859.00 $18,525.00 $20,752.00 $14,825.00
1 8303 Meal Allowance $5,899.00 $4,750.00 $4,750.00 $4,800.00
1 8304 Car Allowance $5,060.00 $6,100.00 $6,000.00 $6,050.00
1 8305 Freight and Postage $6,533.00 $8,363.00 $6,730.00 $7,438.00
1 8306 Special Events $0.00 $0.00 $0.00 $0.00
1 8310 Equipment, R&M $17,492.00 $13,300.00 $12,965.00 $17,750.00
1 8311 Building Mechanical R&M $5,891.00 $8,500.00 $6,800.00 $8,500.00
1 8313 Landscape/Grounds $24,357.00 $25,350.00 $23,995.00 $25,800.00
1 8314 Tree Planting $8,250.00 $5,000.00 $9,773.00 $8,500.00
1 8315 Vehicles, R&M $46,571.00 $37,250.00 $40,200.00 $35,800.00
1 8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00
1 8318 Traffic Signals R&M $28,613.00 $24,000.00 $22,500.00 $25,000.00
1 8319 Snow & Ice Control $0.00 $1,500.00 $500.00 $1,000.00
1 8320 Intergovernmental Services $17,131.00 $19,000.00 $24,000.00 $19,000.00
1 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
1 8322 Bridge R&M $0.00 $0.00 $0.00 $0.00
1 8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00
1 8325 Kishwaukee Rive R&M $0.00 $0.00 $0.00 $0.00
1 8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00
1 8328 Water System R&M $0.00 $0.00 $0.00 $0.00
1 8330 EDP Services $59,047.00 $56,150.00 $57,850.00 $61,100.00
1 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
1 8332 Mapping Services $0.00 $0.00 $0.00 $0.00
1 8337 Telephone System $57,194.00 $49,500.00 $51,101.00 $51,500.00
1 8342 Financial Services $80,164.00 $70,000.00 $67,577.00 $70,000.00
1 8343 Developmental Services $0.00 $0.00 $0.00 $0.00
1 8344 Dispatch Services-DeKCty $621,333.00 $657,000.00 $657,000.00 $665,000.00
1 8345 Medical Services $21,451.00 $24,150.00 $23,750.00 $22,800.00
1 8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00
1 8347 Nuisance Abatement $0.00 $500.00 $0.00 $500.00
1 8348 Buildings, R&M--NEC $3,612.00 $4,100.00 $3,827.00 $4,100.00
1 8349 Legal Services $108,777.00 $95,000.00 $95,761.00 $95,000.00
1 8352 Electricity $260,861.00 $267,300.00 $234,000.00 $240,000.00
1 8353 Natural Gas $4,260.00 $7,500.00 $4,900.00 $6,500.00
1 8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
1 8356 Lab & Testing Services $0.00 $0.00 $0.00 $0.00
1 8366 Legal Notices $1,700.00 $3,450.00 $2,630.00 $3,550.00
1 8373 Marketing, Public Information $1,082.00 $1,950.00 $2,950.00 $2,700.00
1 8375 Dues and Subscriptions $7,027.00 $6,800.00 $7,750.00 $9,100.00
1 8376 Training, Professional Devel $18,956.00 $18,100.00 $17,125.00 $20,150.00
1 8385 Taxes, Licenses, Fees $209.00 $250.00 $190.00 $250.00
1 8399 Contractual Services NEC $10.00 $100.00 $0.00 $150.00
Total Contractual Services $1,427,339.00 $1,433,488.00 $1,405,376.00 $1,426,463.00
1 8411 Debt Service--Principal $0.00 $0.00 $0.00 $0.00
1 8412 Debt Service--Interest $0.00 $0.00 $0.00 $0.00
1 8413 Municipal Lease $0.00 $0.00 $0.00 $0.00
1 8414 Note Payments $0.00 $0.00 $0.00 $0.00
1 8471 Surety Bonds and Insurance $0.00 $550.00 $550.00 $550.00
1 8472 Worker Comp/Liability Premium $631,201.00 $665,000.00 $730,131.00 $715,021.00
18
1 8474 Health Insurance Premium $1,612,901.00 $1,736,000.00 $1,693,000.00 $1,800,000.00
1 8475 Life Insurance Premium $14,060.00 $43,000.00 $43,000.00 $45,000.00
1 8476 Section 125 Payments $1,476.00 $1,550.00 $1,550.00 $1,600.00
1 8477 Retiree Health Insurance $493,787.00 $548,646.00 $478,609.00 $500,000.00
1 8480 Garbage Contract $1,176,828.00 $1,206,966.00 $1,206,966.00 $1,246,092.00
1 8490 Intergovernmental Agreement $1,861.00 $1,800.00 $1,800.00 $2,000.00
1 8492 Refunds/Reimbursements $6,465.00 $6,000.00 $4,000.00 $4,000.00
1 8493 Incentive Payments $204,383.00 $239,000.00 $266,734.00 $325,000.00
1 8497 Contingencies $20,124.00 $32,000.00 $32,000.00 $20,000.00
1 8499 Other Services NEC $0.00 $0.00 $0.00 $0.00
Total Other Services $4,163,086.00 $4,480,512.00 $4,458,340.00 $4,659,263.00
1 8500 Bad Debt Expense $2,517.00 $0.00 $2,500.00 $0.00
1 8510 Office Furniture & Equipment $2,907.00 $2,549.00 $2,299.00 $1,949.00
1 8515 EDP Equipment $330.00 $1,250.00 $1,215.00 $2,250.00
1 8521 Vehicles $0.00 $0.00 $0.00 $0.00
1 8540 Machinery/Major Tools $3,370.00 $4,800.00 $2,310.00 $6,000.00
1 8580 Telephone/Radio Equipment $12,113.00 $13,000.00 $12,055.00 $12,150.00
Total Equipment $21,237.00 $21,599.00 $20,379.00 $22,449.00
1 8620 Depreciation $0.00 $0.00 $0.00 $0.00
1 8621 Land Acquisition $0.00 $0.00 $0.00 $0.00
1 8623 Property Demolition $0.00 $0.00 $0.00 $0.00
1 8625 Remodeling $0.00 $0.00 $0.00 $0.00
1 8626 New Construction-Boulding/Grounds $0.00 $0.00 $0.00 $0.00
1 8627 Parking Lot Improvements $0.00 $0.00 $0.00 $0.00
1 8628 Storm Water System Improvements $0.00 $0.00 $0.00 $0.00
1 8630 Watermain Improvements $0.00 $0.00 $0.00 $0.00
1 8631 Water Valves $0.00 $0.00 $0.00 $0.00
1 8632 Water System Improvements NEC $0.00 $0.00 $0.00 $0.00
1 8633 Sanitary Sewer System Improvements $0.00 $0.00 $0.00 $0.00
1 8634 Street Construction or Reconstruction $0.00 $0.00 $0.00 $0.00
1 8635 Street Light Construction $0.00 $0.00 $0.00 $0.00
1 8636 Bridge Inprovements $0.00 $0.00 $0.00 $0.00
1 8637 Street Improvements-Maintneance $0.00 $0.00 $0.00 $0.00
1 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00
Total Permanent Improvements $0.00 $0.00 $0.00 $0.00
1 9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00
1 9002 Trsf to Water Fund $0.00 $0.00 $0.00 $0.00
1 9003 Trsf to Water Impact fee Fund $0.00 $0.00 $0.00 $0.00
1 9004 Trsf to Sewer Fund $0.00 $0.00 $0.00 $0.00
1 9005 Trsf to Sewer Impact Fee Fund $0.00 $0.00 $0.00 $0.00
1 9006 Trsf to Capital Assistance Fund $0.00 $0.00 $0.00 $0.00
1 9007 Trsf to Motor Fuel Tax Fund $0.00 $0.00 $0.00 $0.00
1 9008 Trsf to Road & Bridge Fund $0.00 $0.00 $0.00 $0.00
1 9009 Trsf to Hotel/Motel Tax Fund $0.00 $0.00 $0.00 $0.00
1 9010 Trsf to For. Fire Insur Tax Fund $0.00 $0.00 $0.00 $0.00
1 9011 Trsf to Public Buildings Fund $0.00 $0.00 $0.00 $0.00
1 9012 Trsf to Ambulance Fund $0.00 $0.00 $0.00 $0.00
1 9013 Trsf to Interest Fund $0.00 $0.00 $0.00 $0.00
1 9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
1 9015 Trsf to Police Pension Fund $0.00 $0.00 $0.00 $0.00
1 9016 Trsf to Fire Pension Fund $0.00 $0.00 $0.00 $0.00
1 9017 Trsf to 1994 EPA Bond Fnd-Sew $0.00 $0.00 $0.00 $0.00
19
1 9018 Trsf to 1995 EPA Bond Fnd-Wat $0.00 $0.00 $0.00 $0.00
1 9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
1 9020 Trsf to Sycamore Library Fund $0.00 $0.00 $0.00 $0.00
1 9021 Trsf to TIF Fund $0.00 $0.00 $0.00 $0.00
1 9022 Trsf to Sales Tax Dist Fund $0.00 $0.00 $0.00 $0.00
1 9023 Trsf to Emp Ben Asst Fund $0.00 $0.00 $0.00 $0.00
1 9024 Trsf to 2002 Bond Fund $185,000.00 $0.00 $0.00 $0.00
1 9026 Trsf to 2003 Bond Fund $0.00 $0.00 $0.00 $0.00
1 9027 Trsf to 2005 Bond Fund $55,000.00 $55,000.00 $55,000.00 $55,000.00
1 9029 Trsf to 2007 Bond Fund $200,000.00 $200,000.00 $200,000.00 $200,000.00
1 9034 Trsf to 2009 Bond Fund $0.00 $0.00 $0.00 $0.00
1 9036 Trsf to 2012 Bond Fund $0.00 $185,000.00 $185,000.00 $153,500.00
$440,000.00 $440,000.00 $440,000.00 $408,500.00
TOTAL ALL EXPENDITURES $12,980,603.00 $13,492,278.00 $13,370,400.00 $13,884,958.00
Total Transfers Out
20
CITY DEPARTMENTS SUPPORTED BY THE GENERAL FUND
DEPARTMENT PAGE
Mayor & Council 22
City Clerk 26
Administration 30
Police 39
Fire 57
Public Works (Street) 69
Building and Engineering 85
General Fund Support 91
21
Department Overview
This is not an operational department
but a way of accounting for the
expenses of the Mayor and the City
Council.
Key Spending Items � Personnel: The Mayor receives a
gross annual salary of $20,000 plus
an additional $5,000 for service as
Liquor Commissioner. The City
Council members will receive an
annual gross salary of $4,800.
� Contractual: The City contracts for
its legal services which include the
prosecution of ordinance violations;
counsel to the Liquor Commissioner,
Plan Commission, and Board of
Zoning Appeals; the review of
ordinances and resolutions; legal
support at all Council meetings, etc.
� Contractual: Other. Legal Services
constitute the largest category of
contractual spending by our elected
officials. In FY14,
annual grant support for the DeKalb
County Economic Development
Corporation ($16,000) and the
Voluntary Action Center ($17,000)
will be paid from the Hotel/Motel
Tax Fund (09-8489). From other
funding sources, the Council awards
an additional grant of $20,000 to
VAC (22-8343) to sustain flexible bus
route service in Sycamore.
Department Budget: $162,331
8100 Personnel $67,331
8200 Commodities $0
8300 Contractual
Services
$95,000
8400 Other Services $0.00
8500 Equipment $0.00
8600 Remodeling/
Renovation
$0.00
Total $162,331
Department Personnel: Full-Time
Equivalents (FTE)
Personnel FY12 FY13 FY14
Mayor 1 1 1
Council 8 8 8
TOTAL 9 9 9
MAYOR AND COUNCIL Department (510)
22
Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
510-8100 Salaries--Regular $0.00 $0.00 $0.00 $0.00
510-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
510-8103 Salaries--Part-Time $58,400.00 $58,400.00 $58,400.00 $63,400.00
510-8171 FICA $3,621.00 $3,621.00 $3,621.00 $3,931.00
510-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
510-8173 IMRF $0.00 $0.00 $0.00 $0.00
510-8175 Health Insurance $0.00 $0.00 $0.00 $0.00
510-8176 Life Insurance $0.00 $0.00 $0.00 $0.00
510-8177 Medicare $0.00 $0.00 $0.00 $0.00
510-8178 Worker Comp $0.00 $0.00 $0.00 $0.00
510-8179 Unemployment $0.00 $0.00 $0.00 $0.00
$62,021.00 $62,021.00 $62,021.00 $67,331.00
510-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
510-8204 Office and Library $0.00 $0.00 $0.00 $0.00
510-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
510-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
510-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
510-8306 Special Events $0.00 $0.00 $0.00 $0.00
510-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
510-8330 EDP Services $0.00 $0.00 $0.00 $0.00
510-8349 Legal Services $108,777.00 $95,000.00 $95,761.00 $95,000.00
510-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
510-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
510-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
510-8376 Training, Professional Devel $10.00 $0.00 $0.00 $0.00
510-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$108,787.00 $95,000.00 $95,761.00 $95,000.00
510-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
510-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
510-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$170,808.00 $157,021.00 $157,782.00 $162,331.00
MAYOR AND COUNCIL
TOTAL PERSONNEL
TOTAL COMMODITIES
Total Contractual Services
TOTAL ALL EXPENDITURES
Total Equipment
Department (510)
23
Program Overview
The Mayor and Council program
incorporates all direct expenses of the
Mayor and the eight Aldermen including
salaries, benefits, travel and conference
expenses, dues and subscriptions, and
miscellaneous materials and supplies.
This program also accounts for the
organization’s legal expenses.
Key Spending Items for FY2013-
2014: � Legal Services: $95,000 (#8349).
Program Budget: $162,331
8100 Personnel $67,331
8200 Commodities $0
8300 Contractual
Services
$95,000
8400 Other Services $0.00
8500 Equipment $0.00
8600 Remodeling/
Renovation
$0.00
Total $162,331
Program Personnel: Full-Time
Equivalents (FTE)
Personnel FY12 FY13 FY14
Mayor 1 1 1
Council 8 8 8
TOTAL 9 9 9
MAYOR AND COUNCIL Program (701)
24
Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
701-8100 Salaries--Regular $0.00 $0.00 $0.00 $0.00
701-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
701-8103 Salaries--Part-Time $58,400.00 $58,400.00 $58,400.00 $63,400.00
701-8171 FICA $3,621.00 $3,621.00 $3,621.00 $3,931.00
701-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
701-8173 IMRF $0.00 $0.00 $0.00 $0.00
701-8175 Health Insurance $0.00 $0.00 $0.00 $0.00
701-8176 Life Insurance $0.00 $0.00 $0.00 $0.00
701-8177 Medicare $0.00 $0.00 $0.00 $0.00
701-8178 Worker Comp $0.00 $0.00 $0.00 $0.00
701-8179 Unemployment $0.00 $0.00 $0.00 $0.00
$62,021.00 $62,021.00 $62,021.00 $67,331.00
701-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
701-8204 Office and Library $0.00 $0.00 $0.00 $0.00
701-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
701-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
701-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
701-8306 Special Events $0.00 $0.00 $0.00 $0.00
701-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
701-8330 EDP Services $0.00 $0.00 $0.00 $0.00
701-8349 Legal Services $108,777.00 $95,000.00 $95,761.00 $95,000.00
701-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
701-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
701-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
701-8376 Training, Professional Devel $10.00 $0.00 $0.00 $0.00
701-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$108,787.00 $95,000.00 $95,761.00 $95,000.00
701-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
701-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
701-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$170,808.00 $157,021.00 $157,782.00 $162,331.00
MAYOR AND CITY COUNCIL
Total Personnel
Total Commodities
Total Contractual Services
TOTAL ALL EXPENDITURES
Total Equipment
Program (701)
25
Program Overview
The City Clerk’s office is responsible for
preparing, maintaining, and retaining
many of the City’s records which include
the Municipal Code, Council minutes,
Committee minutes, Plan Commission
minutes, Zoning Board of Appeals
minutes, ordinances, resolutions,
agreements, contracts, leases, bonds,
easements, permits, petitions, and
oaths of elected and appointed officials.
FY13 Accomplishments � Continued archiving documents
electronically for reference and
offsite storage.
FY14 Goals � Continue to provide quality and
timely records management.
� Continue archiving documents
electronically.
Department Budget: $122,366
8100 Personnel $100,067
8200 Commodities $7,400
8300 Contractual
Services
$14,050
8400 Other Services $0.00
8500 Equipment $849
8600 Remodeling/
Renovation
$0.00
Total $122,366
Department Personnel:
Full-Time Equivalents (FTE)
Personnel FY1
2
FY1
3
FY
14
City Clerk 1 1 1
Clerk (Part-time) 0 0 0
Pool Secretary .5 .5 .5
TOTAL 1.5 1.5 1.5
CITY CLERK Department (512)
26
Code Description FY12 Actual FY13 Budget FY13 Est FY14 Budget
512-8100 Salaries--Regular $58,408.00 $60,571.00 $60,571.00 $60,571.00
512-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
512-8103 Salaries--Part-Time $21,815.00 $22,350.00 $22,350.00 $23,367.00
512-8171 FICA $4,908.00 $5,141.00 $5,141.00 $5,204.00
512-8173 IMRF $8,597.00 $9,814.00 $9,814.00 $10,925.00
$93,728.00 $97,876.00 $97,876.00 $100,067.00
512-8202 Printed Materials $1,727.00 $4,950.00 $1,500.00 $4,950.00
512-8204 Office and Library $1,050.00 $2,000.00 $1,200.00 $1,850.00
512-8285 EDP Supplies $0.00 $0.00 $0.00 $100.00
512-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $500.00
512-8299 Commodities, NEC $235.00 $750.00 $600.00 $0.00
$3,012.00 $7,700.00 $3,300.00 $7,700.00
512-8301 Rental Equipment $4,842.00 $7,000.00 $7,000.00 $7,800.00
512-8303 Meal Allowance $0.00 $150.00 $150.00 $200.00
512-8304 Car Allowance $0.00 $100.00 $0.00 $50.00
512-8305 Freight and Postage $1,364.00 $1,950.00 $1,500.00 $1,800.00
512-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
512-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
512-8330 EDP Services $170.00 $200.00 $0.00 $0.00
512-8345 Medical Services $0.00 $0.00 $0.00 $0.00
512-8366 Legal Notices $1,700.00 $3,300.00 $2,500.00 $3,400.00
512-8373 Marketing, Public Information $0.00 $300.00 $0.00 $150.00
512-8375 Dues and Subscriptions $398.00 $350.00 $350.00 $400.00
512-8376 Training, Professional Devel $0.00 $300.00 $300.00 $200.00
512-8399 Contractual Services NEC $0.00 $0.00 $0.00 $50.00
$8,474.00 $13,650.00 $11,800.00 $13,650.00
512-8510 Office Furniture & Equipment $0.00 $949.00 $949.00 $849.00
512-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
512-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $949.00 $949.00 $949.00
512-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$105,214.00 $120,175.00 $113,925.00 $122,366.00
CITY CLERK
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Department (512)
27
Program Overview
The City Clerk’s office is responsible for
preparing, maintaining, and retaining
many of the City’s records which include
the Municipal Code, Council minutes,
Committee minutes, Plan Commission
minutes, Zoning Board of Appeals
minutes, ordinances, resolutions,
agreements, contracts, leases, bonds,
easements, permits, petitions, and
oaths of elected and appointed officials.
FY13 Accomplishments � See Department narrative.
FY14 Goals � See Department narrative.
Department Budget: $122,366
8100 Personnel $100,067
8200 Commodities $7,400
8300 Contractual
Services
$14,050
8400 Other Services $0.00
8500 Equipment $849
8600 Remodeling/
Renovation
$0.00
Total $122,366
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY12 FY13 FY14
City Clerk 1 1 1
Clerk (Part-Time) .5 0 0
Pool Secretary 0 .5 .5
TOTAL 1.5 1.5 1.5
CITY CLERK Program (707)
28
Code FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
707-8100 Salaries--Regular $58,408.00 $60,571.00 $60,571.00 $60,571.00
707-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
707-8103 Salaries--Part-Time $21,815.00 $22,350.00 $22,350.00 $23,367.00
707-8171 FICA $4,908.00 $5,141.00 $5,141.00 $5,204.00
707-8173 IMRF $8,597.00 $9,814.00 $9,814.00 $10,925.00
$93,728.00 $97,876.00 $97,876.00 $100,067.00
707-8202 Printed Materials $1,727.00 $4,950.00 $1,500.00 $4,950.00
707-8204 Office and Library $1,050.00 $2,000.00 $1,200.00 $1,850.00
707-8285 EDP Supplies $0.00 $0.00 $0.00 $100.00
707-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $500.00
707-8299 Commodities, NEC $235.00 $750.00 $600.00 $0.00
$3,012.00 $7,700.00 $3,300.00 $7,400.00
707-8301 Rental Equipment $4,842.00 $7,000.00 $7,000.00 $7,800.00
707-8303 Meal Allowance $0.00 $150.00 $150.00 $200.00
707-8304 Car Allowance $0.00 $100.00 $0.00 $50.00
707-8305 Freight and Postage $1,364.00 $1,950.00 $1,500.00 $1,800.00
707-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
707-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
707-8330 EDP Services $170.00 $200.00 $0.00 $0.00
707-8345 Medical Services $0.00 $0.00 $0.00 $0.00
707-8366 Legal Notices $1,700.00 $3,300.00 $2,500.00 $3,400.00
707-8373 Marketing, Public Information $0.00 $300.00 $0.00 $150.00
707-8375 Dues and Subscriptions $398.00 $350.00 $350.00 $400.00
707-8376 Training, Professional Devel $0.00 $300.00 $300.00 $200.00
707-8399 Contractual Services NEC $0.00 $0.00 $0.00 $50.00
$8,474.00 $13,650.00 $11,800.00 $14,050.00
707-8510 Office Furniture & Equipment $0.00 $949.00 $949.00 $849.00
707-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
707-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $949.00 $949.00 $849.00
707-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$105,214.00 $120,175.00 $113,925.00 $122,366.00
CITY CLERK
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Program (707)
29
Department Overview
This department includes the City
Manager’s Office, the City’s Emergency
Services and Disaster Administration
(ESDA), the City’s financial operations (since
August 1999), and the City’s human
resource functions (since July 2001). The
department is responsible for the
implementation of all City Council policies
and directives, the coordination and
management of all city operations, and the
annual budget preparation. The City
Manager is the city’s chief administrative,
financial, budget, development, planning,
personnel, and law enforcement official.
FY13 Accomplishments � Revised three-year capital improvement
plan.
� Prepared FY14 budget, led annual levy
discussion and received a clean audit.
� Received a reaffirmation of the City’s
credit rating of AA with a stable output.
� Implemented municipal aggregation.
� Awarded three façade improvement
grants over $21,000.
� Brought in a lessee for the Sycamore
Center retail space.
� Refinanced two outstanding bonds for a
savings of $386,000 over ten years.
� Coordinated the hiring of several
positions including Fire Chief,
Accounting Supervisor, and Accounts
Payable Clerk.
� Negotiated health insurance and
comp/liability premiums.
� Represented the City at the Regional
Planning Commission.
� Represented the City on the Executive
Committee of the DeKalb County
Economic Development Corporation.
FY13 Administration Goals � See Program narratives.
Administration Department
Budget: $532,132
8100 Personnel $504,082
8200 Commodities $6,250
8300 Contractual
Services $21,700
8400 Other Services $0
8500 Equipment $100
8600 Remodeling $0
Total $532,132
Department Personnel:
Full-Time Equivalents (FTE)
Personnel FY12 FY13 FY14
City Manager 1 1 1
Deputy ESDA 0 0 0
Account Clerks 2 2 2
Human
Resource Dir.
1 1 1
Assistant City
Manager and
Treasurer
1 0 0
Asst. to the City
Manager and
Treasurer
0 1 1
Accounting
Supervisor
1 1 1
Admin.
Secretary
0 0 0
Pool Secretary .5 .5 .5
TOTAL 6.5 6.5 6.5
ADMINISTRATION Department (511)
30
Code Description FY12 Actual FY13 Budget FY13 Est FY14 Budget
511-8100 Salaries--Regular $413,944.00 $427,343.00 $414,287.00 $426,658.00
511-8102 Salaries--Overtime $0.00 $200.00 $0.00 $150.00
511-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
511-8171 FICA $24,910.00 $25,964.00 $25,101.00 $25,992.00
511-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
511-8173 IMRF $44,481.00 $50,575.00 $47,961.00 $56,240.00
$483,335.00 $504,082.00 $487,349.00 $509,040.00
511-8202 Printed Materials $3,983.00 $3,650.00 $3,195.00 $3,600.00
511-8204 Office and Library $2,003.00 $2,600.00 $1,825.00 $2,450.00
511-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
511-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
511-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$5,986.00 $6,250.00 $5,020.00 $6,050.00
511-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
511-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
511-8304 Car Allowance $5,060.00 $6,000.00 $6,000.00 $6,000.00
511-8305 Freight and Postage $1,847.00 $3,100.00 $1,925.00 $3,075.00
511-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
511-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
511-8330 EDP Services $0.00 $0.00 $0.00 $0.00
511-8337 Telephone System $1,133.00 $1,000.00 $946.00 $1,000.00
511-8345 Medical Services $3,809.00 $4,000.00 $6,150.00 $4,250.00
511-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
511-8373 Marketing, Public Information $399.00 $600.00 $1,150.00 $600.00
511-8375 Dues and Subscriptions $1,208.00 $2,250.00 $1,425.00 $2,175.00
511-8376 Training, Professional Devel $4,115.00 $4,750.00 $3,900.00 $4,600.00
511-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$17,571.00 $21,700.00 $21,496.00 $21,700.00
511-8510 Office Furniture & Equipment $100.00 $100.00 $100.00 $100.00
511-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
511-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$100.00 $100.00 $100.00 $100.00
511-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$506,992.00 $532,132.00 $513,965.00 $536,890.00
ADMINISTRATION
Total Contractual Services
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Department (511)
31
Program Overview
This program encompasses the City
Manager’s Office that is responsible for the
implementation of all City Council policies
and directives, the coordination and
management of all city operations, and the
annual budget preparation. The City of
Sycamore adopted the Council-Manager
form of government by referendum on April
1, 2003.
FY13 Accomplishments � See Department narrative.
FY14 Goals � Coordinate interdepartmental
capital program including phase II
of the Treatment Plant, the well
house at well #10 and the annual
street maintenance program.
� Refund debt service on 2002 and
2003 bond calls to achieve interest
savings.
� Continue to promote Sycamore as a
member of the Executive
Committee of the DeKalb County
Economic Development
Commission; the DeKalb County
Regional Planning Commission and
the City’s Economic Development
Commission.
Program Budget: $181,090
8100 Personnel $171,815
8200 Commodities $1,400
8300 Contractual
Services
$7,875
8400 Other Services $0
8500 Equipment $0
8600 Remodeling/
Renovation
$0
Total $181,090
Program Personnel: Full-Time
Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
City Manager 1 1 1
MAPA Intern 0 0 0
Admin. Secretary 0 0 0
Pool Secretary .5 .5 .5
TOTAL 1.5 1.5 1.5
ADMINISTRATION Administration Program (702)
32
Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
702-8100 Salaries--Regular $135,562.00 $141,058.00 $140,626.00 $143,860.00
702-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
702-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
702-8171 FICA $7,785.00 $8,134.00 $8,134.00 $8,455.00
702-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
702-8173 IMRF $14,233.00 $16,694.00 $16,694.00 $19,500.00
$157,580.00 $165,886.00 $165,454.00 $171,815.00
702-8202 Printed Materials $734.00 $700.00 $920.00 $800.00
702-8204 Office and Library $532.00 $700.00 $550.00 $600.00
702-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
702-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
702-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$1,266.00 $1,400.00 $1,470.00 $1,400.00
702-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
702-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
702-8304 Car Allowance $5,060.00 $6,000.00 $6,000.00 $6,000.00
702-8305 Freight and Postage $112.00 $100.00 $75.00 $100.00
702-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
702-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
702-8330 EDP Services $0.00 $0.00 $0.00 $0.00
702-8337 Telephone System $619.00 $900.00 $946.00 $1,000.00
702-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
702-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
702-8375 Dues and Subscriptions $618.00 $875.00 $575.00 $775.00
702-8376 Training, Professional Devel $20.00 $0.00 $0.00 $0.00
702-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$6,429.00 $7,875.00 $7,596.00 $7,875.00
702-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
702-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
702-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
702-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$165,275.00 $175,161.00 $174,520.00 $181,090.00
ADMINISTRATION
Total Contractual Services
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Administration Program (702)
33
Program Overview
The Finance office is responsible for the
City’s payroll, accounts payable, and
accounts receivable functions; all
General Ledger entries; bank deposits
and reconciliations; employee
withholding; preparation of financial
information for the annual independent
audit; and the general accounting
functions of the organization.
FY13 Accomplishments � Prepared records for annual
independent audit.
� Processed City receivables, payables,
and payroll.
� Improved parking meter collections.
FY14 Goals � Prepare and distribute financial
statements for all funds twice a
month to each department.
� Coordinate GASB 34 accounting
system.
� Collect and record proceeds from 2
cent per gallon gasoline tax. The
Accounting supervisor performs this
function and the clerking functions
associated with the parking meter
program.
� Work closely with Kishwaukee
Community Hospital on hospital
billing.
� Hire and train new Accounts Payable
Clerk.
Program Budget: $255,604
8100 Personnel $249,804
8200 Commodities $2,900
8300 Contractual
Services
$2,800
8400 Other Services $0.00
8500 Equipment $100
8600 Remodeling/
Renovation
$0.00
Total $255,604
Program Personnel: Full-Time
Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Finance Clerks 2.0 2.0 2.0
Assistant to City
Manager
0 0 1
Assistant City
Manager
1 1 0
Accounting
Supervisor
1 1 1
TOTAL 4.0 4.0 4.0
ADMINISTRATION Finance Program (704)
34
Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
704-8100 Salaries--Regular $206,434.00 $214,028.00 $201,619.00 $209,465.00
704-8102 Salaries--Overtime $0.00 $200.00 $0.00 $150.00
704-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
704-8171 FICA $12,834.00 $13,350.00 $12,500.00 $12,989.00
704-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
704-8173 IMRF $22,728.00 $25,329.00 $23,027.00 $27,200.00
$241,996.00 $252,907.00 $237,146.00 $249,804.00
704-8202 Printed Materials $2,165.00 $1,750.00 $1,500.00 $1,700.00
704-8204 Office and Library $1,062.00 $1,250.00 $900.00 $1,200.00
704-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
704-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
704-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$3,227.00 $3,000.00 $2,400.00 $2,900.00
704-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
704-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
704-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
704-8305 Freight and Postage $1,390.00 $2,500.00 $1,500.00 $2,500.00
704-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
704-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
704-8330 EDP Services $0.00 $0.00 $0.00 $0.00
704-8337 Telephone System $514.00 $100.00 $0.00 $0.00
704-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
704-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
704-8375 Dues and Subscriptions $0.00 $200.00 $200.00 $300.00
704-8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
704-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$1,904.00 $2,800.00 $1,700.00 $2,800.00
704-8510 Office Furniture & Equipment $100.00 $100.00 $100.00 $100.00
704-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
704-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$100.00 $100.00 $100.00 $100.00
704-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$247,227.00 $258,807.00 $241,346.00 $255,604.00
ADMINISTRATION
Total Contractual Services
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Finance Program (704)
35
Program Overview
The Human Resources program is
administered by the Human Resources
Director who is accountable to the City
Manager. The Director maintains the
personnel files and records of the
organization, maintains an up-to-date
roster of job descriptions, manages
employee benefits, coordinates the annual
employee evaluation process, coordinates
the recruitment of new employees,
develops personnel policies under the
supervision of the City Manager and in
conformance with the City’s collective
bargaining agreements, is the
Administration liaison to the Health
Insurance and Safety Committees, and
provides staff support to the Fire and Police
Commission.
FY2013 Accomplishments � Participated on the City-wide Safety
Committee. The Committee conducted
safety training for all employees on
topics such as cold weather safety and
ladder safety.
� Coordinated the solicitation of health
insurance quotes in August and work
comp/liability coverage in October
2012.
� Researched and implemented a better
Medicare Part D plan to enhance the
Hartford Medicare Supplement for
post-65 retirees.
� Coordinated annual employee
evaluation process.
� Updated the Employee Handbook, and
the FMLA policy to comply with changes
in Federal and State legislation
regarding employee benefits.
� Acted as the liaison between the City
and prospective employees during the
search processes in the Fire, Police,
Building and Engineering, and
Administration Departments.
� Coordinated interviews and pre-
employment testing appointments for
the 9 full-time and 2 part-time new or
replacement hires in FY2013.
� Coordinated Employee Appreciation
Day, the annual Holiday Party, and the
employee service awards program.
� Continued to act as Recording Secretary
for the Sycamore Fire and Police
Commission and Chairman of the City-
wide Health Insurance Committee.
� Coordinated a flu shot clinic for City
employees and retirees.
� Coordinated required Drug/Alcohol
Training for Supervisors.
FY2014 Goals: � Continue to work with the IMLRMA and
the Safety Committee in order to keep
our employees safe and our work comp
and liability claims experience at a
minimum.
� Continue to work with the Sycamore
Fire and Police Commission as their
Recording Secretary and assist them in
facilitating the creation of a new entry-
level Police Officer eligibility list and
new Promotion List for Fire Lieutenant
and Police Sergeant candidates
� Solicit insurance quotes and continue to
work with the Health Insurance
Committee to ensure that our
employees and retirees continue to
receive good and affordable insurance
coverage.
� Update the City’s Employee Handbook
and policies to ensure they comply with
the recent passage of laws at both the
ADMINISTRATION Human Resources Program (705)
36
Federal and State law that affect the
workplace and benefit plans.
� Continue to monitor the proposed
Healthcare Legislation and evaluate
how it will affect the benefits offered to
City employees.
Program Budget: $98,164
8100 Personnel $85,289
8200 Commodities $1,850
8300 Contractual
Services $11,025
8400 Other Services $0
8500 Equipment $0
8600 Remodeling/
Renovation $0
Total $98,164
Personnel FY12 FY13 FY14
Human Res. Dir. 1 1 1
TOTAL 1 1 1
37
Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
705-8100 Salaries--Regular $71,948.00 $72,257.00 $72,042.00 $73,333.00
705-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
705-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
705-8171 FICA $4,291.00 $4,480.00 $4,467.00 $4,548.00
705-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
705-8173 IMRF $7,520.00 $8,552.00 $8,240.00 $9,540.00
$83,759.00 $85,289.00 $84,749.00 $87,421.00
705-8202 Printed Materials $1,084.00 $1,200.00 $775.00 $1,100.00
705-8204 Office and Library $409.00 $650.00 $375.00 $650.00
705-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
705-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
705-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$1,493.00 $1,850.00 $1,150.00 $1,750.00
705-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
705-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
705-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
705-8305 Freight and Postage $345.00 $500.00 $350.00 $475.00
705-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
705-8320 Intergovernmental Serv. $0.00 $0.00 $0.00 $0.00
705-8330 EDP Services $0.00 $0.00 $0.00 $0.00
705-8337 Telephone System $0.00 $0.00 $0.00 $0.00
705-8345 Medical Services $3,809.00 $4,000.00 $6,150.00 $4,250.00
705-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
705-8373 Marketing, Public Inform. $399.00 $600.00 $1,150.00 $600.00
705-8375 Dues and Subscriptions $590.00 $1,175.00 $650.00 $1,100.00
705-8376 Training, Professional Dev. $4,095.00 $4,750.00 $3,900.00 $4,600.00
705-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$9,238.00 $11,025.00 $12,200.00 $11,025.00
705-8510 Office Furniture & Equip. $0.00 $0.00 $0.00 $0.00
705-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
705-8580 Telephone/Radio Equip. $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
705-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$94,490.00 $98,164.00 $98,099.00 $100,196.00
ADMINISTRATION
TOTAL ALL EXPENDITURES
Total Contractual Services
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Human Resources Program (705)
38
The Police Department’s mission is to
provide expert and caring law
enforcement services to those who live,
work and travel in the City of Sycamore
by employing quality people who work
according to “best practices” in
partnership with the community. The
FY14 department budget assumes a
commitment to 30 sworn police officers.
FY2012-2013 Achievements • Assisted the Illinois State Police and the
States Attorney’s Office in the arrest
and conviction of the man responsible
for a 1957 murder.
• Effectively moved into the new 18,000
square foot police facility without
compromising operations.
• Made significant progress in the Illinois
Law Enforcement Accreditation
Program.
FY2013-2014 Goals • Issue New Policy Manual using ILEAP
standards and Achieve State
Accreditation.
• Update and Implement Strategic Plan
2013-2017.
• Reduce workplace injuries by reviewing
incidents and by providing intensified
training in Emergency Driving, Use of
Force, control tactics and handling
mentally ill and emotionally disturbed
Persons.
Department Budget: $3,491,154
8100 Personnel $2,706,054
8200 Commodities $44,600
8300 Contractual
Services
$738,000
8400 Other Services $0.00
8500 Equipment $2,500
8600 Remodeling/
Renovation
$0.0
Total $3,491,154
Department Personnel: Full-Time
Equivalents (FTE)
Personnel FY12 FY13 FY14
Chief 1 1 1
Lieutenants 2 2 2
Sergeants 6 6 6
Patrol Officers 18 17 17
Detectives 3 4 4
Records Clerk 1 1 1
Secretary 1 1 1
Community Svc Ofc 1 1 1
Parking Officers
(Two Part Time)
1 1 1
Crossing Guards
(10 Part Time)
5 5 5
Auxiliary Police
(11Part Time)
1 1 1
TOTAL 40 40 40
POLICE Department (521)
39
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
521-8100 Salaries--Regular $2,300,226.00 $2,382,976.00 $2,324,173.00 $2,436,550.00
521-8102 Salaries--Overtime $110,792.00 $115,000.00 $133,500.00 $129,000.00
521-8103 Salaries--Part-Time $79,689.00 $90,065.00 $90,765.00 $102,147.00
521-8171 FICA $12,989.00 $14,124.00 $14,124.00 $15,089.00
521-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
521-8173 IMRF $17,749.00 $19,070.00 $19,070.00 $23,268.00
$2,521,445.00 $2,621,235.00 $2,581,632.00 $2,706,054.00
521-8202 Printed Materials $10,809.00 $8,000.00 $8,000.00 $8,000.00
521-8204 Office and Library $0.00 $0.00 $0.00 $0.00
521-8219 Building Supplies $9,401.00 $2,000.00 $3,205.00 $2,000.00
521-8242 Patrol Supplies $19,747.00 $16,000.00 $18,062.00 $16,000.00
521-8243 Investigation Supplies $1,913.00 $2,000.00 $2,000.00 $2,000.00
521-8249 DARE Supplies $0.00 $0.00 $0.00 $0.00
521-8270 Wearing Apparel $10,294.00 $12,000.00 $13,000.00 $12,000.00
521-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
521-8295 Small Tools/Equipment $6,155.00 $4,600.00 $6,980.00 $4,600.00
521-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$58,319.00 $44,600.00 $51,247.00 $44,600.00
521-8301 Rental Equipment $7,262.00 $7,000.00 $7,500.00 $0.00
521-8303 Meal Allowance $5,899.00 $4,500.00 $4,500.00 $4,500.00
521-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
521-8305 Freight and Postage $1,477.00 $500.00 $1,400.00 $500.00
521-8306 Special Events $0.00 $0.00 $0.00 $0.00
521-8310 Equipment, R&M $5,001.00 $0.00 $0.00 $5,000.00
521-8315 Vehicles, R&M $30,265.00 $22,000.00 $25,000.00 $22,000.00
521-8320 Intergovernmental Services $17,131.00 $19,000.00 $24,000.00 $19,000.00
521-8337 Telephone System $10,745.00 $11,000.00 $11,000.00 $11,000.00
521-8344 Dispatch DeKalb County $621,333.00 $657,000.00 $657,000.00 $665,000.00
521-8345 Medical Services $1,044.00 $2,000.00 $2,000.00 $2,000.00
521-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
521-8375 Dues and Subscriptions $3,178.00 $2,000.00 $3,400.00 $2,000.00
521-8376 Training, Professional Devel $10,699.00 $7,000.00 $7,000.00 $7,000.00
521-8399 Contractual Services NEC $10.00 $0.00 $0.00 $0.00
$714,044.00 $732,000.00 $742,800.00 $738,000.00
$0.00 $0.00 $0.00 $0.00
521-8510 Office Furniture & Equipment $1,372.00 $0.00 $0.00 $0.00
521-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
521-8521 Vehicles $0.00 $0.00 $0.00 $0.00
521-8540 Machinery/Major Tools $1,894.00 $2,500.00 $0.00 $2,500.00
521-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$3,266.00 $2,500.00 $0.00 $2,500.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$3,297,074.00 $3,400,335.00 $3,375,679.00 $3,491,154.00
POLICE
TOTAL ALL EXPENDITURES
Total Other Services
Total Equipment
Total Permanent Improvements
Total Transfers Out
Total Personnel
Total Commodities
Total Contractual Services
Department (521)
40
Division Overview
The Police Administration Division
provides overall management of all
police services, policy formulation and
implementation, financial management,
training and budget administration for
the department. This division also
includes the Records and Parking
Enforcement Program, Auxiliary Police
and the Community Services Program.
FY2012-2013 Accomplishments See Program Narratives
FY2013-2014 Goals See Program Narratives
Division Budget: $1,313,997
8100 Personnel $528,897
8200 Commodities $44,600
8300 Contractual
Services
$738,000
8500 Equipment $2,500
Total $1,313,997
Division Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Chief 1 1 1
Lieutenant 2 2 2
Secretary 1 1 1
CSO 1 1 1
Records Clerk 1 1 1
Parking Officer
(Two Part Time)
1 1 1
Auxiliary Police
(10 Part Time)
1 1 1
TOTAL 8 8 8
POLICE Administration Division (610)
41
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
610-8100 Salaries--Regular $438,908.00 $439,650.00 $439,650.00 $447,870.00
610-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
610-8103 Salaries--Part-Time $35,418.00 $41,328.00 $42,028.00 $46,218.00
610-8171 FICA $10,244.00 $10,827.00 $10,827.00 $11,541.00
610-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
610-8173 IMRF $17,749.00 $19,070.00 $19,070.00 $23,268.00
$502,319.00 $510,875.00 $511,575.00 $528,897.00
610-8202 Printed Materials $10,809.00 $8,000.00 $8,000.00 $8,000.00
610-8204 Office and Library $0.00 $0.00 $0.00 $0.00
610-8219 Building Supplies $9,401.00 $2,000.00 $3,205.00 $2,000.00
610-8242 Patrol Supplies $19,747.00 $16,000.00 $18,062.00 $16,000.00
610-8243 Investigation Supplies $1,913.00 $2,000.00 $2,000.00 $2,000.00
610-8249 DARE Supplies $0.00 $0.00 $0.00 $0.00
610-8270 Wearing Apparel $10,294.00 $12,000.00 $13,000.00 $12,000.00
610-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
610-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
610-8295 Small Tools/Equipment $6,155.00 $4,600.00 $6,980.00 $4,600.00
610-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$58,319.00 $44,600.00 $51,247.00 $44,600.00
610-8301 Rental Equipment $7,262.00 $7,000.00 $7,500.00 $0.00
610-8303 Meal Allowance $5,899.00 $4,500.00 $4,500.00 $4,500.00
610-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
610-8305 Freight and Postage $1,477.00 $500.00 $1,400.00 $500.00
610-8310 Equipment, R&M $5,001.00 $0.00 $0.00 $5,000.00
610-8315 Vehicles, R&M $30,265.00 $22,000.00 $25,000.00 $22,000.00
610-8320 Intergovernmental Services $17,131.00 $19,000.00 $24,000.00 $19,000.00
610-8330 EDP Services $0.00 $0.00 $0.00 $0.00
610-8337 Telephone System $10,745.00 $11,000.00 $11,000.00 $11,000.00
610-8344 Dispatch DeKalb County $621,333.00 $657,000.00 $657,000.00 $665,000.00
610-8345 Medical Services $1,044.00 $2,000.00 $2,000.00 $2,000.00
610-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
610-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
610-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
610-8375 Dues and Subscriptions $3,178.00 $2,000.00 $3,400.00 $2,000.00
610-8376 Training, Professional Devel $10,699.00 $7,000.00 $7,000.00 $7,000.00
610-8399 Contractual Services NEC $10.00 $0.00 $0.00 $0.00
$714,044.00 $732,000.00 $742,800.00 $738,000.00
610-8510 Office Furniture & Equipment $1,372.00 $0.00 $0.00 $0.00
610-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
610-8521 Vehicles $0.00 $0.00 $0.00 $0.00
610-8540 Machinery/Major Tools $1,894.00 $2,500.00 $0.00 $2,500.00
610-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$3,266.00 $2,500.00 $0.00 $2,500.00
$0.00 $0.00 $0.00 $0.00
$1,277,948.00 $1,289,975.00 $1,305,622.00 $1,313,997.00
POLICE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Administration Division (610)
42
Program Overview
The Administration Program of the
Administration Division consists of the
Chief of Police, the Operations
Lieutenant, the Support Services
Lieutenant and the Command Staff
Secretary. The department’s commodity
and contractual expenditures come
from this program, including the annual
dispatch contract with DeKalb County.
FY2012-2013 Accomplishments • Made significant progress toward
Illinois Law Enforcement
Accreditation.
• Effectively moved into the new
police facility without compromising
operations.
FY2013-2014 Goals • Issue New Policy Manual using ILEAP
standards and achieve state
accreditation.
• Update and implement Strategic
Plan 2013-2017.
Program Budget: $1,154,158
8100 Personnel $369,058
8200 Commodities $44,600
8300 Contractual
Services $738,000
8500 Equipment $2,500
Total $1,154,158
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Chief 1 1 1
Lieutenant 2 2 2
Secretary 1 1 1
TOTAL 4 4 4
POLICE Administration Program (710)
43
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
710-8100 Salaries--Regular $352,431.00 $353,712.00 $353,712.00 $358,999.00
710-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
710-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00710-8170 $0.00 $0.00 $0.00 $0.00
710-8171 FICA $3,038.00 $3,137.00 $3,137.00 $3,245.00
710-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
710-8173 IMRF $5,497.00 $5,988.00 $5,988.00 $6,814.00
$360,966.00 $362,837.00 $362,837.00 $369,058.00
710-8202 Printed Materials $10,809.00 $8,000.00 $8,000.00 $8,000.00
710-8204 Office and Library $0.00 $0.00 $0.00 $0.00
710-8219 Building Supplies $9,401.00 $2,000.00 $3,205.00 $2,000.00
710-8242 Patrol Supplies $19,747.00 $16,000.00 $18,062.00 $16,000.00
710-8243 Investigation Supplies $1,913.00 $2,000.00 $2,000.00 $2,000.00
710-8270 Wearing Apparel $10,294.00 $12,000.00 $13,000.00 $12,000.00
710-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
710-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
710-8295 Small Tools/Equipment $6,155.00 $4,600.00 $6,980.00 $4,600.00
710-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$58,319.00 $44,600.00 $51,247.00 $44,600.00
710-8301 Rental Equipment $7,262.00 $7,000.00 $7,500.00 $0.00
710-8303 Meal Allowance $5,899.00 $4,500.00 $4,500.00 $4,500.00
710-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
710-8305 Freight and Postage $1,477.00 $500.00 $1,400.00 $500.00
710-8310 Equipment, R&M $5,001.00 $0.00 $0.00 $5,000.00
710-8315 Vehicles, R&M $30,265.00 $22,000.00 $25,000.00 $22,000.00
710-8320 Intergovernmental Services $17,131.00 $19,000.00 $24,000.00 $19,000.00
710-8330 EDP Services $0.00 $0.00 $0.00 $0.00
710-8337 Telephone System $10,745.00 $11,000.00 $11,000.00 $11,000.00
710-8344 Dispatch DeKalb County $621,333.00 $657,000.00 $657,000.00 $665,000.00
710-8345 Medical Services $1,044.00 $2,000.00 $2,000.00 $2,000.00
710-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
710-8349 Legal Services $0.00 $0.00 $0.00 $0.00
710-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
710-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
710-8375 Dues and Subscriptions $3,178.00 $2,000.00 $3,400.00 $2,000.00
710-8376 Training, Professional Devel $10,699.00 $7,000.00 $7,000.00 $7,000.00
710-8399 Contractual Services NEC $10.00 $0.00 $0.00 $0.00
$714,044.00 $732,000.00 $742,800.00 $738,000.00
710-8510 Office Furniture & Equipment $1,372.00 $0.00 $0.00 $0.00
710-8521 Vehicles $0.00 $0.00 $0.00 $0.00
710-8540 Machinery/Major Tools $1,894.00 $2,500.00 $0.00 $2,500.00
710-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$3,266.00 $2,500.00 $2,500.00 $2,500.00
$0.00 $0.00 $0.00 $0.00
$1,136,595.00 $1,141,937.00 $1,159,384.00 $1,154,158.00
POLICE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Administration Program (710)
44
Program Overview
This program handles police record
keeping and parking enforcement.
Employees work normal business hours
and handle telephone and walk-in
requests.
FY 2012-2013 Accomplishments • Maintained effective records section
operations while adjusting to the
new police facility.
FY 2013-2014 Goals • Cross-train all personnel to handle
all program functions.
• Install and integrate new electronic
ticketing system.
Program Budget $93,294
8100 Personnel $93,294
8200 Commodities 0
8300 Contractual
Services
0
8400 Other Services $0
8500 Equipment 0
Total $93,294
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Records Clerk 1 1 1
Parking Officers
(Two Part Time) 1 1 1
TOTAL 2 2 2
POLICE Records & Parking Enforcement Program (716)
45
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
716-8100 Salaries--Regular $42,123.00 $39,921.00 $39,921.00 $40,629.00
716-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
716-8103 Salaries--Part-Time $29,915.00 $34,428.00 $34,428.00 $37,638.00
716-8171 FICA $4,353.00 $4,612.00 $4,612.00 $4,853.00
716-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
716-8173 IMRF $7,485.00 $8,004.00 $8,004.00 $10,174.00
$83,876.00 $86,965.00 $86,965.00 $93,294.00
716-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
716-8204 Office and Library $0.00 $0.00 $0.00 $0.00
716-8219 Building Supplies $0.00 $0.00 $0.00 $0.00
716-8242 Patrol Supplies $0.00 $0.00 $0.00 $0.00
716-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
716-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00
716-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
716-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
716-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
716-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
716-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
716-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
716-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
716-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
716-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
716-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
716-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
716-8330 EDP Services $0.00 $0.00 $0.00 $0.00
716-8345 Medical Services $0.00 $0.00 $0.00 $0.00
716-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
716-8349 Legal Services $0.00 $0.00 $0.00 $0.00
716-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
716-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
716-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
716-8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
716-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
716-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
716-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
716-8521 Vehicles $0.00 $0.00 $0.00 $0.00
716-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
716-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
716-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$83,876.00 $86,965.00 $86,965.00 $93,294.00
POLICE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Records & Parking Enforcement Program (716)
46
Program Overview
The Community Services Program
provides administrative support for
department through the Auxiliary Police
Program and a Community Service
Officer assigned as code enforcement
officer and evidence custodian.
FY2012-2013 Accomplishments • Conducted numerous ordinance-
related investigations and
interventions.
• Successfully reorganized the bar
coding system in the new evidence
and property facility.
FY2013-14 Goals • Investigate and enforce ordinance
and code violations.
• Provide traffic direction and crowd
security at special events.
• Maintain evidence/property room
according to ILEAP professional
standards.
Program Budget: $66,545
8100 Personnel $66,545
8200 Commodities $0
8300 Contractual
Services
$0
8400 Other Services $0
8500 Equipment $0
8600 Remodeling/
Renovation
$0
Total $66,545
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
CSO 1 1 1
TOTAL 1 1 1
POLICE Community Services Program (717)
47
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
717-8100 Salaries--Regular $44,354.00 $46,017.00 $46,017.00 $48,242.00
717-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
717-8103 Salaries--Part-Time $5,503.00 $6,900.00 $7,600.00 $8,580.00
717-8171 FICA $2,853.00 $3,078.00 $3,078.00 $3,443.00
717-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
717-8173 IMRF $4,767.00 $5,078.00 $5,078.00 $6,280.00
$57,477.00 $61,073.00 $61,773.00 $66,545.00
717-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
717-8204 Office and Library $0.00 $0.00 $0.00 $0.00
717-8219 Building Supplies $0.00 $0.00 $0.00 $0.00
717-8242 Patrol Supplies $0.00 $0.00 $0.00 $0.00
717-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
717-8249 DARE Supplies $0.00 $0.00 $0.00 $0.00
717-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00
717-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
717-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
717-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
717-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
717-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
717-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
717-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
717-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
717-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
717-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
717-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
717-8330 EDP Services $0.00 $0.00 $0.00 $0.00
717-8345 Medical Services $0.00 $0.00 $0.00 $0.00
717-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
717-8349 Legal Services $0.00 $0.00 $0.00 $0.00
717-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
717-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
717-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
717-8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
717-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
717-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
717-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
717-8521 Vehicles $0.00 $0.00 $0.00 $0.00
717-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
717-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
717-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$57,477.00 $61,073.00 $61,773.00 $66,545.00
POLICE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Community Services Program (717)
48
Division Overview
The Police Operations Division consists
of three programs that provide the
services necessary to keep Sycamore
safe: Uniformed Patrol, Investigations,
and School Crossing Guards. This
division is commanded by a Lieutenant.
FY 2012-2013 Accomplishments
See Program Narratives
FY 2013-2014 Goals
See Program Narratives
Division Budget: $2,177,157
8100 Personnel $2,177,157
8200 Commodities $0
8300 Contractual
Services
$0
8400 Other Services $0.00
8500 Equipment $0
Total $2,177,157
Division Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Sergeants 6 6 6
Patrol Officers 18 17 17
Detectives 3 4 4
Crossing Guards
(11Part Time)
5 5 5
TOTAL 32 32 32
POLICE Operations Division (611)
49
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
611-8100 Salaries--Regular $1,861,318.00 $1,943,326.00 $1,884,523.00 $1,988,680.00
611-8102 Salaries--Overtime $110,792.00 $115,000.00 $133,500.00 $129,000.00
611-8103 Salaries--Part-Time $44,271.00 $48,737.00 $48,737.00 $55,929.00
611-8171 FICA $2,745.00 $3,297.00 $3,297.00 $3,548.00
611-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
611-8173 IMRF $0.00 $0.00 $0.00 $0.00
$2,019,126.00 $2,110,360.00 $2,070,057.00 $2,177,157.00
611-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
611-8204 Office and Library $0.00 $0.00 $0.00 $0.00
611-8219 Building Supplies $0.00 $0.00 $0.00 $0.00
611-8223 Equipment R & M $0.00 $0.00 $0.00 $0.00
611-8226 Vehicle Maintenance Parts $0.00 $0.00 $0.00 $0.00
611-8241 Ambulance Supplies $0.00 $0.00 $0.00 $0.00
611-8242 Patrol Supplies $0.00 $0.00 $0.00 $0.00
611-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
611-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00
611-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
611-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
611-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
611-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
611-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
611-8343 Developmental Services $0.00 $0.00 $0.00 $0.00
611-8344 Dispatch Service-DeKCty $0.00 $0.00 $0.00 $0.00
611-8345 Medical Services $0.00 $0.00 $0.00 $0.00
611-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
611-8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
611-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
611-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
611-8521 Vehicles $0.00 $0.00 $0.00 $0.00
611-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
611-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
611-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$2,019,126.00 $2,110,360.00 $2,070,057.00 $2,177,157.00
POLICE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Transfers Out
Total Personnel
Total Commodities
Total Contractual Services
Operations Division (611)
50
Program Overview
The Patrol Program of the Police
Operations Division handles police
responses to calls for assistance,
criminal offenses, and traffic accidents
and emergency situations. It is the
largest cost center of the Police
Department.
FY 2012-2013 Accomplishments • Continued to improve neighbor
patrol and traffic enforcement
services.
• Adjusted to the new police facility
while maintaining effective police
operations.
FY 20123-2014 Goals • Continue to improve neighborhood
patrol and traffic enforcement
services;
• Provide specialized training for
handling EDPs (Emotionally
Disturbed Persons); emergency
driving, use of force certifications;
and high risk response situations.
Program Budget: $1,708,262
8100 Personnel $1,708,262
8200 Commodities $0
8300 Contractual
Services
$0
8400 Other Services $0
8500 Equipment $0
Total $1,708,262
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Sergeants 5 5 5
Patrol Officers 18 17 17
TOTAL 23 22 22
POLICE Patrol Program (712)
51
Code Description FY 12 Actual FY 13 Budget FY13 Estimate FY 14 Budget
712-8100 Salaries--Regular $1,558,413.00 $1,569,134.00 $1,537,751.00 $1,599,262.00
712-8102 Salaries--Overtime $87,612.00 $99,000.00 $116,000.00 $109,000.00
712-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
712-8171 FICA $0.00 $0.00 $0.00 $0.00
712-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
712-8173 IMRF $0.00 $0.00 $0.00 $0.00
$1,646,025.00 $1,668,134.00 $1,653,751.00 $1,708,262.00
712-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
712-8204 Office and Library $0.00 $0.00 $0.00 $0.00
712-8219 Building Supplies $0.00 $0.00 $0.00 $0.00
712-8226 Vehicle Maintenance Parts $0.00 $0.00 $0.00 $0.00
712-8242 Patrol Supplies $0.00 $0.00 $0.00 $0.00
712-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
712-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00
712-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
712-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
712-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
712-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
712-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
712-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
712-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
712-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
712-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
712-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
712-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
712-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
712-8349 Legal Services $0.00 $0.00 $0.00 $0.00
712-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
712-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
712-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
712-8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
712-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
712-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
712-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
712-8521 Vehicles $0.00 $0.00 $0.00 $0.00
712-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
712-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
712-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$1,646,025.00 $1,668,134.00 $1,653,751.00 $1,708,262.00
POLICE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Patrol Program (712)
52
Program Overview
The Investigations Program of the Police
Operations Division is responsible for
follow-up investigations of criminal
activity and background investigations
on applicants for city permits and
employment. One detective is assigned
as a full-time School Resource Office in
the Sycamore School System.
FY 2012-2013 Accomplishments • Upgraded surveillance equipment.
• Assisted State Police in high profile
murder investigation.
FY 2013-2014 Goals • Continue detective training.
• Maintain SRO in high school.
• Place greater emphasis on identity
theft, fraud and computer related
crimes
Program Budget: $409,418
8100 Personnel $409,418
8200 Commodities $0
8300 Contractual
Services
$0
8400 Other Services $0
8500 Equipment $0
Total $409,418
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Sergeant 1 1 1
Detectives 4 4 4
TOTAL 4 5 5
POLICE Investigations Program (713)
53
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
713-8100 Salaries--Regular $302,905.00 $374,192.00 $346,772.00 $389,418.00
713-8102 Salaries--Overtime $23,180.00 $16,000.00 $17,500.00 $20,000.00
713-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
713-8171 FICA $0.00 $0.00 $0.00 $0.00
713-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
713-8173 IMRF $0.00 $0.00 $0.00 $0.00
$326,085.00 $390,192.00 $364,272.00 $409,418.00
713-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
713-8204 Office and Library $0.00 $0.00 $0.00 $0.00
713-8219 Building Supplies $0.00 $0.00 $0.00 $0.00
713-8242 Crime Prevention/Drug Edu $0.00 $0.00 $0.00 $0.00
713-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
713-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00
713-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
713-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
713-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
713-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
713-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
713-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
713-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
713-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
713-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
713-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
713-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
713-8330 EDP Services $0.00 $0.00 $0.00 $0.00
713-8345 Medical Services $0.00 $0.00 $0.00 $0.00
713-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
713-8349 Legal Services $0.00 $0.00 $0.00 $0.00
713-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
713-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
713-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
713-8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
713-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
713-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
713-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
713-8521 Vehicles $0.00 $0.00 $0.00 $0.00
713-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
713-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
713-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$326,085.00 $390,192.00 $364,272.00 $409,418.00
POLICE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Investigations Program (713)
54
Program Overview
The Crossing Guard Program of the
Operations Division provides ten part-
time crossing guards who provide safe
street-crossing locations for Sycamore’s
school children and assist at selected
special events.
FY 2012-2013 Accomplishments • Enhanced Crossing Guard training.
• Used Crossing Guards during the
Pumpkin Festival.
• Selected and trained one new
Crossing Guard for a new location.
FY2013-2014 Goals • Train replacements.
• Continue to use Crossing Guards for
special events.
• Replace equipment and clothing as
needed.
Program Budget: $59,447
8100 Personnel $59,447
8200 Commodities $0
8300 Contractual
Services
$0
8400 Other Services $0
8500 Equipment $0
Total $59,447
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY1
2
FY
13
FY
14
Crossing Guards
(11Part Time)
5 5 5
TOTAL 5 5 5
POLICE Crossing Guard Program (715)
55
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
715-8100 Salaries--Regular $0.00 $0.00 $0.00 $0.00
715-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
715-8103 Salaries--Part-Time $44,271.00 $48,737.00 $48,737.00 $55,929.00
715-8171 FICA $2,745.00 $3,297.00 $3,297.00 $3,548.00
715-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
715-8173 IMRF $0.00 $0.00 $0.00 $0.00
$47,016.00 $52,034.00 $52,034.00 $59,477.00
715-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
715-8204 Office and Library $0.00 $0.00 $0.00 $0.00
715-8219 Building Supplies $0.00 $0.00 $0.00 $0.00
715-8242 Patrol Supplies $0.00 $0.00 $0.00 $0.00
715-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
715-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00
715-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
715-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
715-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
715-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
715-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
715-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
715-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
715-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
715-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
715-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
715-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
715-8330 EDP Services $0.00 $0.00 $0.00 $0.00
715-8345 Medical Services $0.00 $0.00 $0.00 $0.00
715-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
715-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
715-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
715-8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
715-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
715-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
715-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
715-8521 Vehicles $0.00 $0.00 $0.00 $0.00
715-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
715-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
715-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$47,016.00 $52,034.00 $52,034.00 $59,477.00
POLICE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Crossing Guard Program (715)
56
Department Overview
The Fire Department’s mission is to
protect the lives and property of
residents of the City of Sycamore
residents and the Sycamore Fire
Protection District from the adverse
effects of fires, sudden medical
emergencies, and exposure to
hazardous conditions created by
persons or nature.
FY 2012-2013 Accomplishments
� Provide trained staff to meet
demand for emergency services. In
FY 12, there were 1,965 calls for
emergency service, an increase of
almost 3% (59 incidents) over FY 11.
Over 81% (1,595) of the total calls
were Emergency Medical Services,
while the remaining 19% included
fire and non-fire responses.
� Purchased and placed into
emergency service a replacement
ambulance.
� Continued to maintain emergency
response vehicles, response
equipment, and two fire stations.
FY2013-2014 Goals
� Continue to revise and update
policies and procedures to enhance
personnel safety and operational
efficiency.
� Develop a five-year strategic plan for
the period 2013-18.
� Continue the Fire Department risk
management/training program in an
effort to increase personnel safety
and reduce firefighter injuries.
Department Budget: $2,764,515
8100 Personnel $2,637,415
8200 Commodities $72,050
8300 Contractual
Services $52,300
8400 Other Services $0
8500 Equipment $7,750
8600 Remodeling/
Renovation $0
Total $2,769,515
Department Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Chief 1 1 1
Assistant Fire
Chief
2 2 2
Lieutenant 7 7 7
Firefighter 19 19 19
Paid On-Call 16 14 18
Secretary 1 1 1
TOTAL 46 44 48
FIRE Department (522)
57
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
522-8100 Salaries--Regular $2,117,554.00 $2,256,467.00 $2,192,135.00 $2,319,984.00
522-8102 Salaries--Overtime $379,528.00 $270,000.00 $319,000.00 $285,000.00
522-8103 Salaries--Part-Time $8,212.00 $15,000.00 $13,000.00 $22,007.00
522-8171 FICA $3,089.00 $3,808.00 $3,450.00 $4,293.00
522-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
522-8173 IMRF $4,951.00 $5,493.00 $5,300.00 $6,131.00
$2,513,334.00 $2,550,768.00 $2,532,885.00 $2,637,415.00
522-8202 Printed Materials $3,115.00 $3,600.00 $1,230.00 $500.00
522-8204 Office and Library $4,197.00 $4,700.00 $4,100.00 $4,700.00
522-8219 Building Supplies $5,286.00 $6,500.00 $6,900.00 $6,825.00
522-8226 Vehicle Maintenance Parts $4,407.00 $6,500.00 $8,800.00 $8,775.00
522-8228 Street/Alley materials $0.00 $0.00 $0.00 $0.00
522-8240 Firefighting Supplies $8,533.00 $7,000.00 $7,050.00 $7,000.00
522-8241 Ambulance Supplies $32,077.00 $31,500.00 $45,750.00 $35,000.00
522-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
522-8270 Wearing Apparel $7,500.00 $7,800.00 $9,340.00 $9,250.00
522-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
522-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
522-8299 Commodities, NEC $50.00 $0.00 $0.00 $0.00
$65,165.00 $67,600.00 $83,170.00 $72,050.00
522-8301 Rental Equipment $1,618.00 $2,100.00 $2,950.00 $2,950.00
522-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
522-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
522-8305 Freight and Postage $1,349.00 $1,500.00 $775.00 $750.00
522-8310 Equipment, R&M $9,059.00 $9,000.00 $7,700.00 $7,750.00
522-8315 Vehicles, R&M $8,571.00 $8,500.00 $9,400.00 $5,000.00
522-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
522-8330 EDP Services $6,592.00 $6,600.00 $6,250.00 $6,600.00
522-8345 Medical Services $16,173.00 $17,800.00 $15,400.00 $16,200.00
522-8348 Buildings, R&M--NEC $3,524.00 $4,000.00 $3,750.00 $4,000.00
522-8349 Legal Services $0.00 $0.00 $0.00 $0.00
522-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
522-8373 Marketing, Public Information $683.00 $900.00 $1,800.00 $1,800.00
522-8375 Dues and Subscriptions $925.00 $1,000.00 $1,500.00 $1,500.00
522-8376 Training, Professional Devel $2,686.00 $4,500.00 $4,500.00 $5,750.00
522-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$51,180.00 $55,900.00 $54,025.00 $52,300.00
522-8510 Office Furniture & Equipment $1,422.00 $1,000.00 $750.00 $500.00
522-8515 EDP Equipment $300.00 $0.00 $0.00 $500.00
522-8521 Vehicles $0.00 $0.00 $0.00 $0.00
522-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
522-8580 Telephone/Radio Equipment $7,215.00 $7,600.00 $7,040.00 $6,750.00
$8,937.00 $8,600.00 $7,790.00 $7,750.00
522-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$2,638,616.00 $2,682,868.00 $2,677,870.00 $2,769,515.00
FIRE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Department (522)
58
Division Overview
The Administration Division of the Fire
Department is responsible for the
overall management of the
department’s operations, including
budget preparation and administration,
policy formulation and administration,
and emergency service planning. The
Division also coordinates the Paid-On-
Call College Intern Program.
FY2012-2013 Accomplishments
� See Administration and Internship
Program narratives.
FY2013-2014 Goals
� See Administration and Internship
Program narratives.
Division Budget: $311,668
8100 Personnel $270,693
8200 Commodities $14,775
8300 Contractual
Services
$20,550
8400 Other Services $0.00
8500 Equipment $5,650
8600 Remodeling/
Renovation
$0.00
Total $311,668
Division Personnel: Full-Time
Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Chief 1 1 1
Assistant Fire Chief 1 1 1
Secretary 1 1 1
Intern Paid On-Call 5 3 5
TOTAL 8 6 8
FIRE Administration Division (620)
59
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
620-8100 Salaries--Regular $233,729.00 $247,728.00 $207,300.00 $250,489.00
620-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
620-8103 Salaries--Part-Time $4,925.00 $8,000.00 $6,200.00 $10,494.00
620-8171 FICA $2,895.00 $3,364.00 $3,025.00 $3,579.00
620-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
620-8173 IMRF $4,951.00 $5,493.00 $5,300.00 $6,131.00
$246,500.00 $264,585.00 $221,825.00 $270,693.00
620-8202 Printed Materials $3,115.00 $3,600.00 $1,230.00 $500.00
620-8204 Office and Library $4,197.00 $4,700.00 $4,100.00 $4,700.00
620-8219 Building Supplies $5,183.00 $6,500.00 $6,900.00 $6,825.00
620-8226 Vehicle Maintenance Parts $0.00 $0.00 $0.00 $0.00
620-8228 Street/Alley materials $0.00 $0.00 $0.00 $0.00
620-8240 Firefighting Supplies $12.00 $0.00 $0.00 $0.00
620-8241 Ambulance Supplies $0.00 $0.00 $0.00 $0.00
620-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
620-8270 Wearing Apparel $1,376.00 $1,300.00 $3,700.00 $2,750.00
620-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
620-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
620-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$13,883.00 $16,100.00 $15,930.00 $14,775.00
620-8301 Rental Equipment $1,618.00 $2,100.00 $2,950.00 $2,950.00
620-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
620-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
620-8305 Freight and Postage $1,349.00 $1,500.00 $775.00 $750.00
620-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
620-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
620-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
620-8330 EDP Services $6,592.00 $6,600.00 $6,250.00 $6,600.00
620-8345 Medical Services $856.00 $1,800.00 $1,200.00 $1,200.00
620-8348 Buildings, R&M--NEC $3,524.00 $4,000.00 $3,750.00 $4,000.00
620-8349 Legal Services $0.00 $0.00 $0.00 $0.00
620-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
620-8373 Marketing, Public Information $683.00 $900.00 $1,800.00 $1,800.00
620-8375 Dues and Subscriptions $925.00 $1,000.00 $1,500.00 $1,500.00
620-8376 Training, Professional Devel $790.00 $1,750.00 $1,750.00 $1,750.00
620-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$16,337.00 $19,650.00 $19,975.00 $20,550.00
620-8510 Office Furniture & Equipment $1,422.00 $1,000.00 $750.00 $500.00
620-8515 EDP Equipment $300.00 $0.00 $0.00 $500.00
620-8521 Vehicles $0.00 $0.00 $0.00 $0.00
620-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
620-8580 Telephone/Radio Equipment $4,776.00 $5,000.00 $4,400.00 $4,650.00
$6,498.00 $6,000.00 $5,150.00 $5,650.00
620-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$283,218.00 $306,335.00 $262,880.00 $311,668.00
FIRE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Administration Division (620)
60
Program Overview
The Administration Division of the Fire
Department is responsible for the
overall management of the
department’s operations, including
budget preparation and administration,
policy formulation and administration,
and emergency service planning. The
Division also coordinates the Paid-On-
Call College Intern Program.
FY2012-2013 Accomplishments
� Continued cooperative relationship
with the Firefighter Collective
Bargaining group.
� Continued efforts with employee
injury prevention program.
� Assisted the Board of Fire and Police
Commissioners on the creation of a
Firefighters eligibility list.
� Prepared and presented FY 12 Fire
Department Annual Report.
� Updated Fire Department WEB
page.
� Applied for two grants
FY2013-2014 Goals
� Develop and present a Fire
Department strategic plan.
� Continue to pursue grants for EMS
equipment, fire equipment and
training.
� Continue efforts to decrease the
number of work related injuries and
time lost to injuries.
� Continue to review/update Fire
Department policies and procedures
to enhance personnel safety and
operational efficiency.
Program Budget: $299,774
8100 Personnel $259,549
8200 Commodities $14,025
8300 Contractual
Services
$20,550
8400 Other Services
$0.00
8500 Equipment $5,650
8600 Remodeling/
Renovation
$0.00
Total $299,774
Program Personnel: Full-Time
Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Chief 1 1 1
Assistant Fire Chief 1 1 1
Secretary 1 1 1
TOTAL 3 3 3
FIRE Administration Program (720)
61
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
720-8100 Salaries--Regular $233,729.00 $247,728.00 $207,300.00 $250,489.00
720-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
720-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
720-8171 FICA $2,590.00 $2,878.00 $2,650.00 $2,929.00
720-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
720-8173 IMRF $4,951.00 $5,493.00 $5,300.00 $6,131.00
$241,270.00 $256,099.00 $215,250.00 $259,549.00
720-8202 Printed Materials $3,115.00 $3,600.00 $1,230.00 $500.00
720-8204 Office and Library $4,197.00 $4,700.00 $4,100.00 $4,700.00
720-8219 Building Supplies $5,183.00 $6,500.00 $6,900.00 $6,825.00
720-8226 Vehicle Maintenance Parts $0.00 $0.00 $0.00 $0.00
720-8228 Street/Alley Materials $0.00 $0.00 $0.00 $0.00
720-8240 Firefighting Supplies $12.00 $0.00 $0.00 $0.00
720-8241 Ambulance Supplies $0.00 $0.00 $0.00 $0.00
720-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
720-8270 Wearing Apparel $1,211.00 $800.00 $3,000.00 $2,000.00
720-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
720-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
720-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$13,718.00 $15,600.00 $15,230.00 $14,025.00
720-8301 Rental Equipment $1,618.00 $2,100.00 $2,950.00 $2,950.00
720-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
720-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
720-8305 Freight and Postage $1,349.00 $1,500.00 $775.00 $750.00
720-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
720-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
720-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
720-8330 EDP Services $6,592.00 $6,600.00 $6,250.00 $6,600.00
720-8345 Medical Services $798.00 $1,800.00 $1,200.00 $1,200.00
720-8348 Buildings, R&M--NEC $3,524.00 $4,000.00 $3,750.00 $4,000.00
720-8349 Legal Services $0.00 $0.00 $0.00 $0.00
720-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
720-8373 Marketing, Public Information $683.00 $900.00 $1,800.00 $1,800.00
720-8375 Dues and Subscriptions $925.00 $1,000.00 $1,500.00 $1,500.00
720-8376 Training, Professional Devel $790.00 $1,750.00 $1,750.00 $1,750.00
720-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$16,279.00 $19,650.00 $19,975.00 $20,550.00
720-8510 Office Furniture & Equipment $1,422.00 $1,000.00 $750.00 $500.00
720-8515 EDP Equipment $300.00 $0.00 $0.00 $500.00
720-8521 Vehicles $0.00 $0.00 $0.00 $0.00
720-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
720-8580 Telephone/Radio Equipment $4,776.00 $5,000.00 $4,400.00 $4,650.00
$6,498.00 $6,000.00 $5,150.00 $5,650.00
720-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$277,765.00 $297,349.00 $255,605.00 $299,774.00
FIRE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Administration Program (720)
62
Program Overview
The Internship Program of the Fire
Administration Division began in FY04 to
augment the traditional paid-on-call
firefighter ranks. Pain on call
Firefighter/Interns agree to serve the
Sycamore Fire Department for a
minimum of three years, by working
with the career staff a minimum of 24
hours per week, in addition to
remaining a full-time college student
maintaining at least a C average. During
their intern experience, the intern is
required to successfully complete the
Emergency Medical Technician - Basic
course, the basic Firefighter Fire
Academy training course, and
Paramedic training. College interns are
responsible for all training costs
associated with their participation in the
Intern Program.
FY2012-2013 Accomplishments
� Continued partnership with the
Firefighter Collective Bargaining
group in the administration of this
program.
� Successfully hired two Paid on call
Firefighter/Interns.
� Monitored and evaluated current
Paid on call Firefighter/Interns
development.
FY2013-2014 Goals
� Continue the partnership with the
Firefighter Collective Bargaining
group in the administration of this
program
� Hire two replacement Paid on call
Firefighter/Interns.
� Re-evaluate Intern program for
possible improvements.
Program Budget: $11,894.00
8100 Personnel $11,144.00
8200 Commodities $750
8300 Contractual
Services
$0.00
8400 Other Services
$0.00
8500 Equipment $0.00
8600 Remodeling/
Renovation
$0.00
Total $11,894.00
Program Personnel: Full-Time
Equivalents (FTE)
Personnel FY12 FY13 FY14
Interns 5 3 5
TOTAL 5 3 5
FIRE Intern Program (722)
63
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
722-8100 Salaries--Regular $0.00 $0.00 $0.00 $0.00
722-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
722-8103 Salaries--Part-Time $4,925.00 $8,000.00 $6,200.00 $10,494.00
722-8171 FICA $305.00 $486.00 $375.00 $650.00
722-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
722-8173 IMRF $0.00 $0.00 $0.00 $0.00
$5,230.00 $8,486.00 $6,575.00 $11,144.00
722-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
722-8204 Office and Library $0.00 $0.00 $0.00 $0.00
722-8219 Building Supplies $0.00 $0.00 $0.00 $0.00
722-8226 Vehicle Maintenance Parts $0.00 $0.00 $0.00 $0.00
722-8228 Street/Alley Materials $0.00 $0.00 $0.00 $0.00
722-8240 Firefighting Supplies $0.00 $0.00 $0.00 $0.00
722-8241 Ambulance Supplies $0.00 $0.00 $0.00 $0.00
722-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
722-8270 Wearing Apparel $165.00 $500.00 $700.00 $750.00
722-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
722-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
722-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$165.00 $500.00 $700.00 $750.00
722-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
722-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
722-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
722-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
722-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
722-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
722-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
722-8330 EDP Services $0.00 $0.00 $0.00 $0.00
722-8345 Medical Services $58.00 $0.00 $0.00 $0.00
722-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
722-8349 Legal Services $0.00 $0.00 $0.00 $0.00
722-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
722-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
722-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
722-8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
722-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$58.00 $0.00 $0.00 $0.00
722-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
722-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
722-8521 Vehicles $0.00 $0.00 $0.00 $0.00
722-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
722-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
722-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$5,453.00 $8,986.00 $7,275.00 $11,894.00
FIRE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Intern Program (722)
64
Division Overview
The Operations Division of the Fire
Department is responsible for providing
emergency and non-emergency
response by fully-trained and equipped
personnel to Fire, Emergency medical
services, and all other non-fire requests
for service.
FY2012-2013 Accomplishments
� See Operations Program Narrative.
FY2013-2014 Goals
� See Operations Program Narrative.
Division Budget: $2,457,847
8100 Personnel $2,366,722
8200 Commodities $57,275
8300 Contractual
Services
$31,750
8400 Other Services 0.00
8500 Equipment $2,100
8600 Remodeling/
Renovation
0.00
Total $2,457,847
Division Personnel: Full-Time
Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Chief 0 0 0
Assistant Fire
Chief 1 1 1
Lieutenant 7 7 7
Firefighter 19 19 19
Paid On-Call 11 11 13
TOTAL 38 38 40
FIRE Operations Division (621)
65
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
621-8100 Salaries--Regular $1,883,825.00 $2,008,739.00 $1,984,835.00 $2,069,495.00
621-8102 Salaries--Overtime $379,528.00 $270,000.00 $319,000.00 $285,000.00
621-8103 Salaries--Part-Time $3,287.00 $7,000.00 $6,800.00 $11,513.00
621-8171 FICA $194.00 $444.00 $425.00 $714.00
621-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
621-8173 IMRF $0.00 $0.00 $0.00 $0.00
$2,266,834.00 $2,286,183.00 $2,311,060.00 $2,366,722.00
621-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
621-8204 Office and Library $0.00 $0.00 $0.00 $0.00
621-8219 Building Supplies $103.00 $0.00 $0.00 $0.00
621-8226 Vehicle Maintenance Parts $4,407.00 $6,500.00 $8,800.00 $8,775.00
621-8228 Street/Alley materials $0.00 $0.00 $0.00 $0.00
621-8240 Firefighting Supplies $8,521.00 $7,000.00 $7,050.00 $7,000.00
621-8241 Ambulance Supplies $32,077.00 $31,500.00 $45,750.00 $35,000.00
621-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
621-8270 Wearing Apparel $6,124.00 $6,500.00 $5,640.00 $6,500.00
621-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
621-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
621-8299 Commodities, NEC $50.00 $0.00 $0.00 $0.00
$51,282.00 $51,500.00 $67,240.00 $57,275.00
621-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
621-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
621-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
621-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
621-8310 Equipment, R&M $9,059.00 $9,000.00 $7,700.00 $7,750.00
621-8315 Vehicles, R&M $8,571.00 $8,500.00 $9,400.00 $5,000.00
621-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
621-8330 EDP Services $0.00 $0.00 $0.00 $0.00
621-8345 Medical Services $15,317.00 $16,000.00 $14,200.00 $15,000.00
621-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
621-8349 Legal Services $0.00 $0.00 $0.00 $0.00
621-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
621-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
621-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
621-8376 Training, Professional Devel $1,896.00 $2,750.00 $2,750.00 $4,000.00
621-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$34,843.00 $36,250.00 $34,050.00 $31,750.00
621-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
621-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
621-8521 Vehicles $0.00 $0.00 $0.00 $0.00
621-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
621-8580 Telephone/Radio Equipment $2,439.00 $2,600.00 $2,640.00 $2,100.00
$2,439.00 $2,600.00 $2,640.00 $2,100.00
621-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$2,355,398.00 $2,376,533.00 $2,414,990.00 $2,457,847.00
FIRE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Operations Division (621)
66
Program Overview
The Operations Program of the Fire
Department is responsible for providing
emergency and non-emergency
response by fully-trained and equipped
personnel to Fire, Emergency medical
services, and all non-fire requests for
service.
FY2012-2013 Accomplishments
� Specified, purchased, and place into
service a replacement ambulance
� Continued monthly back injury
prevention training as part of the
Fire Department injury reduction
program.
� Completed the internal remodel of
Fire Station #1 basement space for
use a workout room and
Quartermaster storage space.
� Continued to maintain emergency
response vehicles, response
equipment, and two fire stations.
� Continue active participation with
the MABAS Division 6 mutual aid
organization
FY2013-2014 Goals
� Continue to review/update
Operational Policies & Procedures
� Continue internal injury prevention
efforts to reduce on-duty injuries
� Implement first year of a multi-year
basic training plan for firefighters
and officers
� Continue to provide preventative
maintenance on all emergency
vehicles, response equipment, and
fire stations
Program Budget $2,457,847
8100 Personnel $2,366,722
8200 Commodities $57,275
8300 Contractual
Services $31,750
8400 Other Services $0
8500 Equipment $2,100
8600 Remodeling/
Renovation $0
Total $2,457,847
Program Personnel: Full-Time
Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Chief 0 0 0
Assistant Fire
Chief
1 1 1
Lieutenant 7 7 7
Firefighter 19 19 19
Paid On-Call 11 11 13
TOTAL 38 38 40
FIRE Operations Program (721)
67
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
721-8100 Salaries--Regular $1,883,825.00 $2,008,739.00 $1,984,835.00 $2,069,495.00
721-8102 Salaries--Overtime $379,528.00 $270,000.00 $319,000.00 $285,000.00
721-8103 Salaries--Part-Time $3,287.00 $7,000.00 $6,800.00 $11,513.00
721-8171 FICA $194.00 $444.00 $425.00 $714.00
721-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
721-8173 IMRF $0.00 $0.00 $0.00 $0.00
$2,266,834.00 $2,286,183.00 $2,311,060.00 $2,366,722.00
721-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
721-8204 Office and Library $0.00 $0.00 $0.00 $0.00
721-8219 Building Supplies $103.00 $0.00 $0.00 $0.00
721-8226 Vehicle Maintenance Parts $4,407.00 $6,500.00 $8,800.00 $8,775.00
721-8228 Street/Alley Materials $0.00 $0.00 $0.00 $0.00
721-8240 Firefighting Supplies $8,521.00 $7,000.00 $7,050.00 $7,000.00
721-8241 Ambulance Supplies $32,077.00 $31,500.00 $45,750.00 $35,000.00
721-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00
721-8270 Wearing Apparel $6,124.00 $6,500.00 $5,640.00 $6,500.00
721-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
721-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
721-8299 Commodities, NEC $50.00 $0.00 $0.00 $0.00
$51,282.00 $51,500.00 $67,240.00 $57,275.00
721-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
721-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
721-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
721-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
721-8310 Equipment, R&M $9,059.00 $9,000.00 $7,700.00 $7,750.00
721-8315 Vehicles, R&M $8,571.00 $8,500.00 $9,400.00 $5,000.00
721-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
721-8330 EDP Services $0.00 $0.00 $0.00 $0.00
721-8345 Medical Services $15,317.00 $16,000.00 $14,200.00 $15,000.00
721-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
721-8349 Legal Services $0.00 $0.00 $0.00 $0.00
721-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
721-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
721-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
721-8376 Training, Professional Devel $1,896.00 $2,750.00 $2,750.00 $4,000.00
721-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$34,843.00 $36,250.00 $34,050.00 $31,750.00
721-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
721-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
721-8521 Vehicles $0.00 $0.00 $0.00 $0.00
721-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
721-8580 Telephone/Radio Equipment $2,439.00 $2,600.00 $2,640.00 $2,100.00
$2,439.00 $2,600.00 $2,640.00 $2,100.00
721-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$2,355,398.00 $2,376,533.00 $2,414,990.00 $2,457,847.00
FIRE
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Operations Program (721)
68
Department Overview
The Public Works Department is comprised
of three divisions, the Street Division,
Treatment Plant and the Water Division.
FY2013-2014 Goals
� Complete design and start construction
of the Wastewater Treatment Plant
Phase II improvements.
� Construction of Well #10 Pump House.
� Installation and startup of Well #10
radium removal equipment.
� Expand annual street improvement
program.
Department Budget:
General Fund: $917,383
Sewer Fund: $2,565,653
Water Fund: $2,138,738
Total: $5,621,646
General Fund (Street Division):
8100 Personnel $427,233
8200 Commodities $149,185
8300 Contractual
Services $333,215
8400 Other Services $0
8500 Equipment $7,750
8600 Permanent
Improvements $0.00
Total $917,383
Sewer Fund (Treatment Plant Division):
8100 Personnel $875,095
8200 Commodities $222,800
8300 Contractual
Services $292,400
8400 Other Services $187,300
8500 Equipment $66,396
8600 Permanent
Improvements $55,000
9000 Transfers Out $866,662
Total $2,565,653
Water Fund (Water Division):
8100 Personnel $792,537
8200 Commodities $118,150
8300 Contractual
Services $537,150
8400 Other Services $211,665
8500 Equipment $159,000
8600 Permanent
Improvements $22,000
9000 Transfers Out $298,236
Total $2,138,738
Department Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Director 1 1 1
Assistant Director 1 1 1
Superintendent 3 3 3
Assistant
Superintendent 0 0 0
Mechanic 1 1 1
Laborer 18 18 19
Billing Coordinator 1 1 1
Custodian 1.5 1.5 1.5
Sycamore HS ICE
Student 0 0 0
TOTAL 26.5 26.5 27.5
PUBLIC WORKS DEPARTMENT Street, Water & Treatment Plant
69
Division Overview
The Street Division of the Public Works
Department has four programs:
Administration, Operations, Forestry,
and the Municipal Buildings.
The goal of the Street Division is to
provide responsive and effective
management and maintenance of city
streets, municipal buildings, and
seasonal services such as tree trimming,
leaf collection, snow and ice control,
and debris removal, allowing for safe
transportation throughout the
community. The department also
protects the environment through the
effective management, operation and
maintenance of the sanitary sewer and
storm water systems.
Division Highlights � The administrative functions of the
division are primarily performed by
the Superintendent of the Street
Division.
� 50% of non-administration
personnel costs were split equally
between the Water and Sewer
Funds
Division Budget: $917,383
8100 Personnel $427,233
8200 Commodities $149,185
8300 Contractual
Services $333,215
8400 Other Services $0.00
8500 Equipment $7,750
8600 Remodeling/
Renovation $0.00
Total: $917,383
Division Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Director .33 .33 .33
Assistant Director .33 .33 .33
Superintendent 1 1 1
Assistant
Superintendent 0 0 0
Mechanic 1 1 1
Laborer 7 7 7
Custodian 1.5 1.5 1.5
Sycamore HS ICE
Student 0 0 0
TOTAL 11.2 11.2 11.2
STREET DIVISION (Public Works) Department (541)
70
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
541-8100 Salaries--Regular $348,428.00 $345,850.00 $345,850.00 $318,205.00
541-8102 Salaries--Overtime $5,919.00 $15,300.00 $8,600.00 $15,000.00
541-8103 Salaries--Part-Time $16,595.00 $9,932.00 $9,000.00 $8,468.00
541-8171 FICA $23,956.00 $26,401.00 $25,947.00 $26,841.00
541-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
541-8173 IMRF $43,270.00 $50,125.00 $49,221.00 $58,719.00
$438,168.00 $447,608.00 $438,618.00 $427,233.00
541-8202 Printed Materials $0.00 $0.00 $0.00 $250.00
541-8204 Office and Library $308.00 $375.00 $320.00 $425.00
541-8219 Building Supplies $9,473.00 $9,200.00 $8,650.00 $11,000.00
541-8226 Vehicle Maintenance Parts $34,581.00 $41,750.00 $39,450.00 $43,500.00
541-8227 Sweeper Parts $4,973.00 $4,500.00 $9,425.00 $6,500.00
541-8228 Street/Alley Materials $46,384.00 $46,000.00 $45,750.00 $48,260.00
541-8229 Streetlights--Parts $1,570.00 $2,500.00 $2,000.00 $2,500.00
541-8230 Traffic Signals--Parts $1,949.00 $1,000.00 $850.00 $1,000.00
541-8231 Traffic and Street Signs $5,839.00 $7,000.00 $7,200.00 $8,500.00
541-8233 Storm Sewer Parts $4,665.00 $3,500.00 $3,800.00 $6,500.00
541-8235 Salt/Ice Control $980.00 $1,100.00 $975.00 $1,000.00
541-8237 Sidewalk R & M $404.00 $1,250.00 $2,660.00 $3,500.00
541-8238 Welding Supplies $1,320.00 $1,200.00 $1,200.00 $1,500.00
541-8270 Wearing Apparel $1,420.00 $1,425.00 $1,430.00 $1,500.00
541-8285 EDP Supplies $162.00 $250.00 $318.00 $500.00
541-8291 Janitorial Supplies $4,874.00 $6,100.00 $5,850.00 $7,750.00
541-8295 Small Tools/Equipment $4,087.00 $3,950.00 $4,280.00 $5,000.00
541-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$122,989.00 $131,100.00 $134,158.00 $149,185.00
541-8301 Rental Equipment $2,137.00 $2,425.00 $3,302.00 $4,075.00
541-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
541-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
541-8305 Freight and Postage $52.00 $65.00 $45.00 $65.00
541-8310 Equipment, R&M $2,151.00 $1,950.00 $3,030.00 $2,650.00
541-8311 Building Mechanical R&M $5,891.00 $8,500.00 $6,800.00 $8,500.00
541-8313 Landscape/Grounds $24,357.00 $25,350.00 $23,995.00 $25,800.00
541-8314 Tree Planting $8,250.00 $5,000.00 $9,773.00 $8,500.00
541-8315 Vehicles, R&M $6,680.00 $2,700.00 $1,960.00 $4,750.00
541-8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00
541-8318 Traffic Signals R&M $28,613.00 $24,000.00 $22,500.00 $25,000.00
541-8319 Snow & Ice Control $0.00 $1,500.00 $500.00 $1,000.00
541-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
541-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
541-8322 Bridge R&M $0.00 $0.00 $0.00 $0.00
541-8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00
541-8325 Kishwaukee Rive R&M $0.00 $0.00 $0.00 $0.00
541-8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00
541-8330 EDP Services $1,781.00 $1,350.00 $1,100.00 $3,500.00
541-8345 Medical Services $425.00 $350.00 $200.00 $350.00
541-8347 Nuisance Abatement $0.00 $500.00 $0.00 $500.00
541-8348 Buildings, R&M--NEC $88.00 $100.00 $77.00 $100.00
541-8349 Legal Services $0.00 $0.00 $0.00 $0.00
541-8352 Electricity $260,861.00 $267,300.00 $234,000.00 $240,000.00
541-8353 Natural Gas $4,260.00 $7,500.00 $4,900.00 $6,500.00
541-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
541-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
541-8373 Marketing, Public Information $0.00 $150.00 $0.00 $150.00
541-8375 Dues and Subscriptions $371.00 $150.00 $80.00 $225.00
541-8376 Training, Professional Devel $90.00 $250.00 $195.00 $1,300.00
541-8385 Taxes, Licenses, Fees $209.00 $250.00 $190.00 $250.00
STREET DIVISION (Public Works)
Total Personnel
Total Commodities
Department (541)
71
541-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$346,216.00 $349,390.00 $312,647.00 $333,215.00
541-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
541-8515 EDP Equipment $30.00 $50.00 $75.00 $550.00
541-8521 Vehicles $0.00 $0.00 $0.00 $0.00
541-8540 Machinery/Major Tools $1,476.00 $2,300.00 $2,310.00 $3,500.00
541-8580 Telephone/Radio Equipment $3,408.00 $3,700.00 $3,315.00 $3,700.00
$4,914.00 $6,050.00 $5,700.00 $7,750.00
541-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00
$912,287.00 $934,148.00 $891,123.00 $917,383.00TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Contractual Services
72
Program Overview
The Street Administration Program
accounts for the management of the
Street Division.
FY2012-2013 Accomplishments
� Coordination with Water Division to
help with snow removal.
� Tracked expenses of leaf pickup
program.
� Tracked expenses of snow removal.
� Coordinated sewer cleaning and
inspection with Treatment Plant.
FY2013-2014
GOALS
� Coordinate projects with the
Treatment Plant and Water
Divisions.
� 40% purchase of new single axle
dump truck with snow removal
equipment.
� Purchase of new line striping
machine.
� Purchase of new pothole patching
system. Mixes emulsion and
aggregate on site.
Program Budget: $183,700
8100 Personnel $177,350
8200 Commodities $450
8300 Contractual
Services $1,850
8400 Other Services $0.00
8500 Equipment $4,050
8600 Remodeling/
Renovation $0.00
Total $183,700
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Director .33 .33 .33
Assistant Director .33 .33 .33
Superintendent 1 1 1
Assistant
Superintendent 0 0 0
TOTAL 1.6 1.6 1.6
STREET DIVISION Administration Program (730)
73
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
730-8100 Salaries--Regular $141,065.00 $146,558.00 $146,558.00 $148,764.00
730-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
730-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
730-8171 FICA $8,516.00 $9,087.00 $9,087.00 $9,223.00
730-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
730-8173 IMRF $15,359.00 $16,990.00 $16,990.00 $19,363.00
$164,940.00 $172,635.00 $172,635.00 $177,350.00
730-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
730-8204 Office and Library $158.00 $150.00 $125.00 $200.00
730-8219 Building Supplies $0.00 $0.00 $0.00 $0.00
730-8226 Vehicle Maintenance Parts $0.00 $0.00 $0.00 $0.00
730-8227 Sweeper Parts $0.00 $0.00 $0.00 $0.00
730-8228 Street/Alley Materials $0.00 $0.00 $0.00 $0.00
730-8229 Streetlights--Parts $0.00 $0.00 $0.00 $0.00
730-8230 Traffic Signals--Parts $0.00 $0.00 $0.00 $0.00
730-8231 Traffic and Street Signs $0.00 $0.00 $0.00 $0.00
730-8233 Storm Sewer Parts $0.00 $0.00 $0.00 $0.00
730-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00
730-8237 Sidewalk R & M $0.00 $0.00 $0.00 $0.00
730-8238 Welding Supplies $0.00 $0.00 $0.00 $0.00
730-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00
730-8285 EDP Supplies $162.00 $250.00 $200.00 $250.00
730-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
730-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
730-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$320.00 $400.00 $325.00 $450.00
730-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
730-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
730-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
730-8305 Freight and Postage $0.00 $25.00 $15.00 $25.00
730-8310 Equipment, R&M $0.00 $50.00 $0.00 $0.00
730-8311 Building Mechanical R&M $0.00 $0.00 $0.00 $0.00
730-8313 Landscape/Grounds $0.00 $0.00 $0.00 $0.00
730-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
730-8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00
730-8318 Traffic Signals R&M $0.00 $0.00 $0.00 $0.00
730-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00
730-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
730-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
730-8322 Bridge R&M $0.00 $0.00 $0.00 $0.00
730-8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00
730-8325 Kishwaukee Rive R&M $0.00 $0.00 $0.00 $0.00
730-8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00
730-8330 EDP Services $1,531.00 $1,350.00 $1,100.00 $1,500.00
730-8345 Medical Services $0.00 $0.00 $0.00 $0.00
730-8347 Nuisance Abatement $0.00 $0.00 $0.00 $0.00
730-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
730-8349 Legal Services $0.00 $0.00 $0.00 $0.00
730-8352 Electricity $0.00 $0.00 $0.00 $0.00
730-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
730-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
730-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
730-8375 Dues and Subscriptions $291.00 $50.00 $0.00 $75.00
730-8376 Training, Professional Devel $0.00 $0.00 $0.00 $250.00
730-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$1,822.00 $1,475.00 $1,115.00 $1,850.00
STREET DIVISION
Total Personnel
Total Commodities
Total Contractual Services
Administration Program (730)
74
730-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
730-8515 EDP Equipment $30.00 $50.00 $75.00 $550.00
730-8521 Vehicles $0.00 $0.00 $0.00 $0.00
730-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
730-8580 Telephone/Radio Equipment $3,397.00 $3,500.00 $3,200.00 $3,500.00
$3,427.00 $3,550.00 $3,275.00 $4,050.00
$170,509.00 $178,060.00 $177,350.00 $183,700.00TOTAL ALL EXPENDITURES
Total Equipment
75
Program Overview The Street Division’s Operations Program is
responsible for the on-going maintenance
of the public streets, sidewalks, storm
sewer system, sanitary sewer collection
system, public buildings, traffic signals and
equipment, streetlights, and other public
facilities.
FY 2012-2013 Accomplishments
� Maintained 87 miles of public streets.
� Maintained 2,885 storm catch basins.
� Maintained 1,600 storm manholes.
� Inspected and cleaned 376 catch basins.
� Replaced Parkmoor Ct. storm line
� 308’, 10” pipe.
� 3 concrete structures w/ grates.
� Curb and sidewalk.
� Repaired 33 catch basins
� New North Maple storm line
� Replaced driveway approaches and
sidewalks.
� Provided barricading and signs for
special events downtown.
FY2013-2014 Goals � Core out one block of Reckitt St. and
one alley in Turner addition. Replace
base material, compact and rough
grade.
� Repair of storm sewer system following
annual inspection.
� Purchase of new line striping machine.
� Purchase of new pothole patching
system. Mixes emulsion and aggregate
on site.
� 40% cost of new single axle plow truck.
Program Budget: $591,242
8100 Personnel $177,692
8200 Commodities $124,160
8300 Contractual
Services $286,740
8400 Other Services $0.00
8500 Equipment $2,650
8600 Remodeling/
Renovation $0.00
Total $591,242
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY 12 FY 13 FY 14
Superintendent 0 0 0
Assistant
Superintendent 0 0 0
Mechanic 1 1 1
Laborer 7 7 6
Custodian 0 0 0
Sycamore HS ICE
Student 0 0 0
TOTAL 8.0 8.0 8.0
STREET DIVISION Operations Program (731)
76
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
731-8100 Salaries--Regular $186,570.00 $177,637.00 $177,637.00 $117,880.00
731-8102 Salaries--Overtime $5,905.00 $15,000.00 $8,500.00 $14,700.00
731-8103 Salaries--Part-Time $6,229.00 $0.00 $0.00 $0.00
731-8171 FICA $13,568.00 $15,354.00 $14,900.00 $13,862.00
731-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
731-8173 IMRF $24,541.00 $29,404.00 $28,500.00 $31,250.00
$236,813.00 $237,395.00 $229,537.00 $177,692.00
731-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
731-8204 Office and Library $77.00 $150.00 $125.00 $150.00
731-8219 Building Supplies $1,062.00 $1,500.00 $1,400.00 $2,000.00
731-8226 Vehicle Maintenance Parts $24,130.00 $38,000.00 $34,500.00 $38,000.00
731-8227 Sweeper Parts $4,973.00 $4,500.00 $9,425.00 $6,500.00
731-8228 Street/Alley Materials $46,384.00 $46,000.00 $45,750.00 $48,260.00
731-8229 Streetlights--Parts $1,570.00 $2,500.00 $2,000.00 $2,500.00
731-8230 Traffic Signals--Parts $1,949.00 $1,000.00 $850.00 $1,000.00
731-8231 Traffic and Street Signs $5,839.00 $7,000.00 $7,200.00 $8,500.00
731-8233 Storm Sewer Parts $4,665.00 $3,500.00 $3,800.00 $6,500.00
731-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00
731-8237 Sidewalk R & M $404.00 $1,250.00 $2,660.00 $3,500.00
731-8238 Welding Supplies $1,320.00 $1,200.00 $1,200.00 $1,500.00
731-8270 Wearing Apparel $1,360.00 $1,250.00 $1,240.00 $1,250.00
731-8285 EDP Supplies $0.00 $0.00 $118.00 $250.00
731-8291 Janitorial Supplies $542.00 $600.00 $550.00 $750.00
731-8295 Small Tools/Equipment $3,453.00 $3,000.00 $3,000.00 $3,500.00
731-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$97,728.00 $111,450.00 $113,818.00 $124,160.00
731-8301 Rental Equipment $2,099.00 $2,300.00 $2,100.00 $2,750.00
731-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
731-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
731-8305 Freight and Postage $52.00 $40.00 $30.00 $40.00
731-8310 Equipment, R&M $2,106.00 $1,250.00 $1,000.00 $1,500.00
731-8311 Building Mechanical R&M $1,452.00 $2,500.00 $1,400.00 $2,000.00
731-8313 Landscape/Grounds $254.00 $250.00 $275.00 $500.00
731-8314 Tree Planting $0.00 $0.00 $0.00 $0.00
731-8315 Vehicles, R&M $6,110.00 $2,200.00 $1,850.00 $3,500.00
731-8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00
731-8318 Traffic Signals R&M $28,613.00 $24,000.00 $22,500.00 $25,000.00
731-8319 Snow & Ice Control $0.00 $1,500.00 $500.00 $1,000.00
731-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
731-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
731-8322 Bridge R&M $0.00 $0.00 $0.00 $0.00
731-8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00
731-8325 Kishwaukee Rive R&M $0.00 $0.00 $0.00 $0.00
731-8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00
731-8330 EDP Services $250.00 $0.00 $0.00 $2,000.00
731-8345 Medical Services $425.00 $350.00 $200.00 $350.00
731-8347 Nuisance Abatement $0.00 $500.00 $0.00 $500.00
731-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
731-8349 Legal Services $0.00 $0.00 $0.00 $0.00
731-8352 Electricity $260,861.00 $267,300.00 $234,000.00 $240,000.00
731-8353 Natural Gas $4,260.00 $7,500.00 $4,900.00 $6,500.00
731-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
731-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
731-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
731-8375 Dues and Subscriptions $80.00 $100.00 $80.00 $100.00
731-8376 Training, Professional Devel $0.00 $100.00 $110.00 $750.00
STREET DIVISION
Total Personnel
Total Commodities
Operations Program (731)
77
731-8385 Taxes, Licenses, Fees $209.00 $250.00 $190.00 $250.00
731-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$306,771.00 $310,140.00 $269,135.00 $286,740.00
731-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
731-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
731-8521 Vehicles $0.00 $0.00 $0.00 $0.00
731-8540 Machinery/Major Tools $1,476.00 $1,500.00 $1,500.00 $2,500.00
731-8580 Telephone/Radio Equipment $11.00 $150.00 $90.00 $150.00
$1,487.00 $1,650.00 $1,590.00 $2,650.00
$642,799.00 $660,635.00 $614,080.00 $591,242.00TOTAL ALL EXPENDITURES
Total Equipment
Total Contractual Services
78
Program Overview
The Forestry Program of the Street
Division accounts for the
maintenance and enhancement of trees
and landscaping within the public rights
of way and on public property. In the
past only non-personnel costs were
reflected. With the increased labor
demands in maintaining current trees
and landscaping, along with addressing
the Emerald Ash Borer, one FTE was
moved from the Operations Program to
help reflect time spent in Forestry.
Labor costs for the bulk leaf pickup
program are still expended from the
Operations Program.
FY 2012-2013 Accomplishments � Earned Tree City USA award.
� Cleaned debris from city creeks and
drainage channels.
� 44 trees planted in fall tree planting
program.
� 135 dead or damaged trees taken
down: 114 by Street Division staff.
21 by private contractors.
FY2013-2014
Goals � Continue care of downtown trees.
� Maintain Tree City USA designation.
� Continue annual clearing of limbs
and debris from city creeks and
ditches.
� Increased funding for fall planting
program by over 50%.
� Continue leaf pickup as in previous
years.
Program Budget: $79,891
8100 Personnel $35,191
8200 Commodities $6,250
8300 Contractual
Services $37,450
8400 Other Services $0.00
8500 Equipment $1,000
8600 Remodeling/
Renovation $0.00
Total $79,891
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY1
2
FY1
3
FY
14
Superintendent 0 0 0
Assistant
Superintendent 0 0 0
Mechanic 0 0 0
Laborer 0 0 1
Custodian 0 0 0
TOTAL 0 0 0
STREET DIVISION Forestry Program (732)
79
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
732-8100 Salaries--Regular $0.00 $0.00 $0.00 $29,600.00
732-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
732-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
732-8171 FICA $0.00 $0.00 $0.00 $1,850.00
732-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
732-8173 IMRF $0.00 $0.00 $0.00 $3,850.00
$0.00 $0.00 $0.00 $35,300.00
732-8202 Printed Materials $0.00 $0.00 $0.00 $250.00
732-8204 Office and Library $0.00 $0.00 $0.00 $0.00
732-8219 Building Supplies $186.00 $0.00 $0.00 $0.00
732-8226 Vehicle Maintenance Parts $9,858.00 $3,500.00 $4,700.00 $5,000.00
732-8227 Sweeper Parts $0.00 $0.00 $0.00 $0.00
732-8228 Street/Alley Materials $0.00 $0.00 $0.00 $0.00
732-8229 Streetlights--Parts $0.00 $0.00 $0.00 $0.00
732-8230 Traffic Signals--Parts $0.00 $0.00 $0.00 $0.00
732-8231 Traffic and Street Signs $0.00 $0.00 $0.00 $0.00
732-8233 Storm Sewer Parts $0.00 $0.00 $0.00 $0.00
732-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00
732-8237 Sidewalk R & M $0.00 $0.00 $0.00 $0.00
732-8238 Welding Supplies $0.00 $0.00 $0.00 $0.00
732-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00
732-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
732-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
732-8295 Small Tools/Equipment $411.00 $500.00 $870.00 $1,000.00
732-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$10,455.00 $4,000.00 $5,570.00 $6,250.00
732-8301 Rental Equipment $0.00 $0.00 $1,100.00 $1,200.00
732-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
732-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
732-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
732-8310 Equipment, R&M $45.00 $500.00 $2,030.00 $1,000.00
732-8311 Building Mechanical R&M $0.00 $0.00 $0.00 $0.00
732-8313 Landscape/Grounds $23,980.00 $25,000.00 $23,500.00 $25,000.00
732-8314 Tree Planting $8,250.00 $5,000.00 $9,773.00 $8,500.00
732-8315 Vehicles, R&M $570.00 $500.00 $110.00 $1,250.00
732-8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00
732-8318 Traffic Signals R&M $0.00 $0.00 $0.00 $0.00
732-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00
732-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
732-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
732-8322 Bridge R&M $0.00 $0.00 $0.00 $0.00
732-8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00
732-8325 Kishwaukee Rive R&M $0.00 $0.00 $0.00 $0.00
732-8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00
732-8330 EDP Services $0.00 $0.00 $0.00 $0.00
732-8345 Medical Services $0.00 $0.00 $0.00 $0.00
732-8347 Nuisance Abatement $0.00 $0.00 $0.00 $0.00
732-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
732-8349 Legal Services $0.00 $0.00 $0.00 $0.00
STREET DIVISION
Total Personnel
Total Commodities
Forestry Program (732)
80
732-8352 Electricity $0.00 $0.00 $0.00 $0.00
732-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
732-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
732-8373 Marketing, Public Information $0.00 $150.00 $0.00 $150.00
732-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $50.00
732-8376 Training, Professional Devel $90.00 $150.00 $85.00 $300.00
732-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$32,935.00 $31,300.00 $36,598.00 $37,450.00
732-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
732-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
732-8521 Vehicles $0.00 $0.00 $0.00 $0.00
732-8540 Machinery/Major Tools $0.00 $800.00 $810.00 $1,000.00
732-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
$0.00 $800.00 $810.00 $1,000.00
$43,390.00 $36,100.00 $42,978.00 $80,000.00TOTAL ALL EXPENDITURES
Total Equipment
Total Contractual Services
81
Program Overview
The Municipal Buildings Program of the
Street Operations Division is responsible
for the full-time maintenance of the
Sycamore Center, Public Safety Building,
Engineering and Building Department
offices, Water Department offices and
the Public Works Building offices. This
program accounts for the work done by
one full-time and one part-time
custodian. Some of the non-personnel
costs associated with the Sycamore
Center’s maintenance are borne by the
Public Buildings Fund (Fund 11).
FY 2012-2013
Program Highlights � Maintained all public buildings,
including expanded area of new
Police Station.
� Ordered supplies for all public
buildings.
� Assisted with the seasonal
decorations of the Sycamore Center
and its windows.
FY 2013-2014
Goals
� Continue to maintain all public
buildings.
Program Budget: $62,441
8100 Personnel $36,891
8200 Commodities $18,325
8300 Contractual
Services $7,175
8400 Other Services $0.00
8500 Equipment $50
8600 Remodeling/
Renovation $0.00
Total $62,441
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY12 FY13 FY14
Superintendent 0 0 0
Asst
Superintendent 0 0 0
Mechanic 0 0 0
Laborer 0 0 0
Custodian 1.5 1.5 1.5
TOTAL 1.5 1.5 1.5
STREET DIVISION Municipal Buildings Program (734)
82
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
734-8100 Salaries--Regular $20,793.00 $21,655.00 $21,655.00 $21,961.00
734-8102 Salaries--Overtime $14.00 $300.00 $100.00 $300.00
734-8103 Salaries--Part-Time $10,366.00 $9,932.00 $9,000.00 $8,468.00
734-8171 FICA $1,872.00 $1,960.00 $1,960.00 $1,906.00
734-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
734-8173 IMRF $3,370.00 $3,731.00 $3,731.00 $4,256.00
$36,415.00 $37,578.00 $36,446.00 $36,891.00
734-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
734-8204 Office and Library $73.00 $75.00 $70.00 $75.00
734-8219 Building Supplies $8,225.00 $7,700.00 $7,250.00 $9,000.00
734-8226 Vehicle Maintenance Parts $593.00 $250.00 $250.00 $500.00
734-8227 Sweeper Parts $0.00 $0.00 $0.00 $0.00
734-8228 Street/Alley Materials $0.00 $0.00 $0.00 $0.00
734-8229 Streetlights--Parts $0.00 $0.00 $0.00 $0.00
734-8230 Traffic Signals--Parts $0.00 $0.00 $0.00 $0.00
734-8231 Traffic and Street Signs $0.00 $0.00 $0.00 $0.00
734-8233 Storm Sewer Parts $0.00 $0.00 $0.00 $0.00
734-8235 Salt/Ice Control $980.00 $1,100.00 $975.00 $1,000.00
734-8237 Sidewalk R & M $0.00 $0.00 $0.00 $0.00
734-8238 Welding Supplies $0.00 $0.00 $0.00 $0.00
734-8270 Wearing Apparel $60.00 $175.00 $190.00 $250.00
734-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
734-8291 Janitorial Supplies $4,332.00 $5,500.00 $5,300.00 $7,000.00
734-8295 Small Tools/Equipment $223.00 $450.00 $410.00 $500.00
734-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$14,486.00 $15,250.00 $14,445.00 $18,325.00
734-8301 Rental Equipment $38.00 $125.00 $102.00 $125.00
734-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
734-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
734-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
734-8310 Equipment, R&M $0.00 $150.00 $0.00 $150.00
734-8311 Building Mechanical R&M $4,439.00 $6,000.00 $5,400.00 $6,500.00
734-8313 Landscape/Grounds $123.00 $100.00 $220.00 $300.00
734-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
734-8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00
734-8318 Traffic Signals R&M $0.00 $0.00 $0.00 $0.00
734-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00
734-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
734-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
734-8322 Bridge R&M $0.00 $0.00 $0.00 $0.00
734-8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00
734-8325 Kishwaukee Rive R&M $0.00 $0.00 $0.00 $0.00
734-8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00
734-8330 EDP Services $0.00 $0.00 $0.00 $0.00
734-8345 Medical Services $0.00 $0.00 $0.00 $0.00
734-8347 Nuisance Abatement $0.00 $0.00 $0.00 $0.00
734-8348 Buildings, R&M--NEC $88.00 $100.00 $77.00 $100.00
734-8349 Legal Services $0.00 $0.00 $0.00 $0.00
734-8352 Electricity $0.00 $0.00 $0.00 $0.00
734-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
STREET DIVISION
Total Personnel
Total Commodities
Municipal Building Program (734)
83
734-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
734-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
734-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
734-8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
734-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$4,688.00 $6,475.00 $5,799.00 $7,175.00
734-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
734-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
734-8521 Vehicles $0.00 $0.00 $0.00 $0.00
734-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
734-8580 Telephone/Radio Equipment $0.00 $50.00 $25.00 $50.00
$0.00 $50.00 $25.00 $50.00
734-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$55,589.00 $59,353.00 $56,715.00 $62,441.00TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Contractual Services
84
Department Overview
In FY2011 the Building & Zoning and
Engineering Departments were merged to
create one department, titled the Building
& Engineering Department. The Director of
Building and Engineering manages two full-
time Code Officials, as well as all
departmental functions including plan
reviews, issuance of building permits,
construction inspections, occupancy
inspections of all new and renovated
buildings, enforcement of the locally
adopted maintenance codes for existing
buildings, zoning reviews, representation of
city staff at meetings of the Board of Zoning
Appeals and preparation of updates for
building and related regulations as needed.
The City Engineer, along with the Consulting
Engineer, plans, designs, and supervises the
construction of the city’s infrastructure,
reviews the engineering of all subdivision
developments and provides periodic
inspections of the installation of
improvements, provides input for
annexation agreements and helps prepare
the annual City capital budget. All shared
non-personnel costs are assigned to the
Building and Zoning program.
FY2012-2013
Accomplishments
� Developed a more efficient plan review
process with a renewed focus on
thoroughness and responsiveness.
� In conjunction with the Fire
Department, standardized procedures
for fire sprinkler and alarm inspections.
� Assisted the City Manager in securing
various subdivision guarantees.
� Supervised the completion of various
privately funded public road
improvements.
FY2013-2014 Goals
� Continue to evaluate internal processes
and develop Departmental procedures.
� Begin the process of adopting the 2009
International Residential & Commercial
Codes and the 2011 International
Energy Conservation Code, as
mandated by the State of Illinois.
� Utilize GIS to produce and maintain
Departmental Exhibits.
� Implement and manage the sidewalk
maintenance program.
� Maintain a clean Department safety
record.
Department Budget:
$400,056
8100 Personnel $377,508
8200 Commodities $7,050
8300 Contractual
Services
$12,098
8400 Other Services $0.00
8500 Equipment $3,400
8600 Remodeling/
Renovation
$0.00
Total $400,056
Full-Time Equivalents (FTE)
Personnel FY12 FY13 FY14
Director of Building
& Engineering
1 1 1
Asst.
Superintendent
1 1 1
Building Inspector 1 1 1
City Engineer 1 1 1
TOTAL 4 4 4
BUILDING AND ENGINEERING Department (544)
85
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
544-8100 Salaries--Regular $259,986.00 $259,530.00 $259,530.00 $314,158.00
544-8102 Salaries--Overtime $0.00 $2,500.00 $0.00 $2,500.00
544-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
544-8171 FICA $16,687.00 $19,346.00 $19,346.00 $19,633.00
544-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
544-8173 IMRF $30,499.00 $36,927.00 $36,927.00 $41,217.00
$307,172.00 $318,303.00 $315,803.00 $377,508.00
544-8202 Printed Materials $1,316.00 $1,600.00 $1,600.00 $1,600.00
544-8204 Office and Library $1,220.00 $2,300.00 $2,180.00 $2,300.00
544-8285 EDP Supplies $0.00 $600.00 $400.00 $600.00
544-8295 Small Tools/Equipment $1,544.00 $2,000.00 $2,000.00 $2,000.00
544-8299 Commodities, NEC $109.00 $550.00 $550.00 $550.00
$4,189.00 $7,050.00 $6,730.00 $7,050.00
544-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
544-8303 Meal Allowance $0.00 $100.00 $100.00 $100.00
544-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
544-8305 Freight and Postage $444.00 $1,248.00 $1,085.00 $1,248.00
544-8310 Equipment, R&M $1,281.00 $2,350.00 $2,235.00 $2,350.00
544-8315 Vehicles, R&M $1,055.00 $4,050.00 $3,840.00 $4,050.00
544-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
544-8330 EDP Services $0.00 $0.00 $0.00 $0.00
544-8331 Arch/Engineering Services $0.00 $0.00 $0.00 $0.00
544-8366 Legal Notices $0.00 $150.00 $130.00 $150.00
544-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
544-8375 Dues and Subscriptions $947.00 $1,050.00 $995.00 $2,800.00
544-8376 Training, Professional Devel $1,356.00 $1,300.00 $1,230.00 $1,300.00
544-8399 Contractual Services NEC $0.00 $100.00 $0.00 $100.00
$5,083.00 $10,348.00 $9,615.00 $12,098.00
544-8510 Office Furniture & Equipment $13.00 $500.00 $500.00 $500.00
544-8515 EDP Equipment $0.00 $1,200.00 $1,140.00 $1,200.00
544-8580 Telephone/Radio Equipment $1,490.00 $1,700.00 $1,700.00 $1,700.00
$1,503.00 $3,400.00 $3,340.00 $3,400.00
544-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$317,947.00 $339,101.00 $335,488.00 $400,056.00
BUILDING AND ENGINEERING
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Department (544)
86
Program Overview
The City Engineer plans, designs, and
supervises the construction of the City’s
infrastructure, reviews the engineering of
all subdivision developments and provides
periodic inspection of the installation of
improvements, provides input for
annexation agreements and advises the City
Manager, Director of Building & Engineering
and Public Works Director in the
preparation of the annual City Capital
Budget. Shared non-personnel
expenditures are assigned to the Building
and Zoning program.
FY2012-2013
Accomplishments
� Planned, designed and supervised the
reconstruction of Eastgate Drive,
Fairland Drive, Highland Drive, Pine
Street and Berkshire Court as part of
the MFT Street project.
� Assisted IDOT with the reconstruction
of the State Street Bridge near the
Kishwaukee River.
� Planned, designed and managed the
construction of the Page Street water
main project.
� Completed the Parkmoor Court storm
sewer project.
� Completed the Maple Street storm
sewer project.
� Partnered with the Sycamore Park
District to accomplish their paving
needs.
� Acted as a resource for residents with
flood-related concerns.
� Continue to maintain membership in
FEMA’s Community Rating System
which results in discounted insurance
premiums for qualified residents.
FY2013-2014 Goals
� Design, inspect, and supervise the
annual street & alley maintenance
projects.
� Design, inspect, and supervise the
Bethany Road re-construction project.
� Provide support for the Wastewater
Treatment Plant project.
� Complete the design and construction
of the well building for Well #10.
� Complete various sanitary, storm, water
main and Public Works projects.
� Review and inspect private site
improvement plans.
� Serve on the DeKalb County
Stormwater management Committee
and partner with members to develop a
watershed action plan for the East
Branch of the South Branch of the
Kishwaukee River.
� Serve on the DSATS committee to
identify potential funding sources for
regional and local transportation
projects.
� Maintain a clean Departmental safety
record.
Program Budget: $107,463
8100 Personnel $107,463
8200 Commodities $0
8300 Contractual
Services
$0
8400 Other Services $0
8500 Equipment $0
8600 Remodeling/
Renovation
$0
Total $107,463
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12*
FY
13*
FY
14*
City Engineer 1 1 1
Staff Engineer 0 0 0
TOTAL 1 1 1 *In FY14, a portion of the City’s engineering services
will be provided by Municipal Engineering
Corporation, as in FY10, FY11, FY12 & FY13.
BUILDING AND ENGINEERING Engineering Program (760)
87
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
760-8100 Salaries--Regular $41,261.00 $38,810.00 $38,810.00 $90,142.00
760-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
760-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
760-8171 FICA $3,914.00 $5,506.00 $5,506.00 $5,589.00
760-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
760-8173 IMRF $7,008.00 $10,510.00 $10,510.00 $11,733.00
$52,183.00 $54,826.00 $54,826.00 $107,464.00
760-8202 Printed Materials $636.00 $0.00 $0.00 $0.00
760-8204 Office and Library $438.00 $0.00 $0.00 $0.00
760-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
760-8295 Small Tools/Equipment $544.00 $0.00 $0.00 $0.00
760-8299 Commodities, NEC $92.00 $0.00 $0.00 $0.00
$1,710.00 $0.00 $0.00 $0.00
760-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
760-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
760-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
760-8305 Freight and Postage $415.00 $0.00 $0.00 $0.00
760-8310 Equipment, R&M $1,281.00 $0.00 $0.00 $0.00
760-8315 Vehicles, R&M $90.00 $0.00 $0.00 $0.00
760-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00
760-8330 EDP Services $0.00 $0.00 $0.00 $0.00
760-8331 Arch/Engineering Services $0.00 $0.00 $0.00 $0.00
760-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
760-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
760-8375 Dues and Subscriptions $338.00 $0.00 $0.00 $0.00
760-8376 Training, Professional Devel $564.00 $0.00 $0.00 $0.00
760-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$2,688.00 $0.00 $0.00 $0.00
760-8510 Office Furniture & Equipment $13.00 $0.00 $0.00 $0.00
760-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
760-8580 Telephone/Radio Equipment $371.00 $0.00 $0.00 $0.00
$384.00 $0.00 $0.00 $0.00
760-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$56,965.00 $54,826.00 $54,826.00 $107,464.00
BUILDING AND ENGINEERING
TOTAL ALL EXPENDITURES
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Engineering Program (760)
88
Program Overview
The Building & Zoning Program consists of
two Code Officials who work under the
Supervision of the Director of Building &
Engineering. The Code Officials are
responsible for various departmental
functions including plan reviews, the
issuance of building permits, construction
inspections, occupancy inspections of all
new and renovated buildings, zoning reviews
and general assistance for contractors when
problems arise, including determining viable
and cost-effective solutions. In addition to
their code enforcement duties, the Code
Officials assist the Director in ensuring that
all building codes and related regulations are
current and provide information needed for
required updates and amendments. The
Code Officials also work in conjunction with
the Community Services Officer (CSO) to
enforce locally adopted property
maintenance codes for existing buildings.
FY2012-2013 Accomplishments
� Reviewed, permitted and inspected 14
single-family and 21 multi-family
residential dwelling units.
� Reviewed, permitted and inspected new
and remodeled commercial projects,
including the DeKalb County Courthouse
addition, State Street Tower and the
DeKalb-Sycamore Auto Dealership.
� Performed various property
maintenance inspections and ensured
that all concerns were addressed in a
timely manner and to completion.
� Streamlined the permit application
process by making all applications more
user-friendly and increasing
Departmental efficiency.
FY2013-2014 Goals
� Continue to evaluate field inspection
processes and develop standardized
procedures.
� Continue to evaluate internal processes
to ensure a high level of customer
service and responsiveness.
� Complete the organization and
cataloging of all plats and maps.
� Standardize citywide elevator safety
requirements.
� Adopt the 2012 International Energy
Conservation Code, as mandated by the
State of Illinois.
� Begin the process of adopting the 2009
International Residential & Commercial
Codes and the 2011 National Electric
Code.
� Maintain a clean Departmental safety
record.
Program Budget:
$292,592
8100 Personnel $270,044
8200 Commodities $7,050
8300 Contractual
Services
$12,098
8400 Other Services $0.00
8500 Equipment $3,400
8600 Remodeling/
Renovation
$0
Total $292,592
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY12 FY13 FY14
Director of
Building &
Engineering
1 1 1
Assistant
Superintendent
1 1 1
Building
Inspector
1 1 1
TOTAL 3 3 3
BUILDING AND ENGINEERING Building & Zoning Program (770)
89
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
770-8100 Salaries--Regular $218,725.00 $220,720.00 $220,720.00 $224,016.00
770-8102 Salaries--Overtime $0.00 $2,500.00 $0.00 $2,500.00
770-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
770-8171 FICA $12,773.00 $13,840.00 $13,840.00 $14,044.00
770-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
770-8173 IMRF $23,491.00 $26,417.00 $26,417.00 $29,484.00
$254,989.00 $263,477.00 $260,977.00 $270,044.00
770-8202 Printed Materials $680.00 $1,600.00 $1,600.00 $1,600.00
770-8204 Office and Library $782.00 $2,300.00 $2,180.00 $2,300.00
770-8285 EDP Supplies $0.00 $600.00 $400.00 $600.00
770-8295 Small Tools/Equipment $1,000.00 $2,000.00 $2,000.00 $2,000.00
770-8299 Commodities, NEC $17.00 $550.00 $550.00 $550.00
$2,479.00 $7,050.00 $6,730.00 $7,050.00
770-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
770-8303 Meal Allowance $0.00 $100.00 $100.00 $100.00
770-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
770-8305 Freight and Postage $29.00 $1,248.00 $1,085.00 $1,248.00
770-8306 Special Events $0.00 $0.00 $0.00 $0.00
770-8310 Equipment, R&M $0.00 $2,350.00 $2,235.00 $2,350.00
770-8315 Vehicles, R&M $965.00 $4,050.00 $3,840.00 $4,050.00
770-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
770-8330 EDP Services $0.00 $0.00 $0.00 $0.00
770-8349 Legal Services $0.00 $0.00 $0.00 $0.00
770-8366 Legal Notices $0.00 $150.00 $130.00 $150.00
770-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
770-8375 Dues and Subscriptions $609.00 $1,050.00 $995.00 $2,800.00
770-8376 Training, Professional Devel $792.00 $1,300.00 $1,230.00 $1,300.00
770-8385 Taxes, Licenses, Fees $0.00 $0.00 $0.00 $0.00
770-8399 Contractual Services NEC $0.00 $100.00 $0.00 $100.00
$2,395.00 $10,348.00 $9,615.00 $12,098.00
$0.00 $0.00 $0.00 $0.00
770-8510 Office Furniture & Equipment $0.00 $500.00 $500.00 $500.00
770-8515 EDP Equipment $0.00 $1,200.00 $1,140.00 $1,200.00
770-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
770-8580 Telephone/Radio Equipment $1,119.00 $1,700.00 $1,700.00 $1,700.00
$1,119.00 $3,400.00 $3,340.00 $3,400.00
770-8625 Remodeling $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$260,982.00 $284,275.00 $280,662.00 $292,592.00
BUILDING AND ENGINEERING
Total Personnel
Total Commodities
Total Transfers Out
TOTAL ALL EXPENDITURES
Total Contractual Services
Total Other Services
Total Equipment
Total Permanent Improvements
Building & Zoning Program (770)
90
General Fund Support
Overview
General Fund Support is not an
operating department, but a
compilation of expenditures common to
the entire General Fund. In effect, it
pools costs such as insurance premiums
that would otherwise be pro-rated by
department, or it pools expenses to
more dramatically show the
organization’s use of certain goods or
services. This grouping of accounts also
finances the General Fund’s debt service
and pension obligations in the form of
“Transfers Out.”
Key Spending Items (FY2013-2014 expenses and line items
in parenthesis)
� Personnel: $5,750 for the Fire and
Police Commission’s hiring and
promotional lists (8192);
� Commodities: Includes all gas/oil
expenditures by the city
departments, with the exception of
the Treatment Plant and Water
(#8245: $152,500).
� Contractual Services: Includes all
telephone “land line” costs
($39,500: 8337); the annual audit
expense and ambulance billing
($70,000: #8342); and combines the
spending of the City departments
for unplanned computer repairs,
upgrades, and trouble-shooting
($51,000: #8330).
� Other Services: Includes worker
comp and liability premium
($715,021: #8472), active employee
and retiree health insurance.
� ($2,300,000: #8474 & #8477), and
life/disability insurance for all
employees ($45,000: #8475);
residential waste collection through
Waste Management ($1,246,092:
#8480); the City’s incentive
obligations ($325,000: #8493); the
loan payment for the NIU property
on North Cross Street ($2,000:
#8490); and the only contingency
account for the General Fund
($20,000: #8497).
� Transfers Out: Shows the General
Fund’s obligation for debt service on
the 2005 Refunding Bond ($55,000:
#9027), the 2012 Refunding Bond
($153,500: #9036), and the 2007
capital projects bond ($200,000:
#9029).
Department Budget: $5,485,263
8100 Personnel $104,500
8200 Commodities $152,500
8300 Contractual
Services
$160,500
8400 Other Services $4,659,263
8500 Equipment $0
8600 Permanent
Improvements
$0
9000 Transfers Out $408,500
Total $5,485,263
GENERAL FUND SUPPORT Department (513)
91
Code Description FY 12 Actual FY13 Budget FY13 Estimate FY14 Budget
513-8173 IMRF $0.00 $0.00 $0.00 $0.00
513-8174 IMRF Early Retirement $0.00 $0.00 $0.00 $0.00
513-8177 Medicare $85,270.00 $90,990.00 $87,000.00 $94,750.00
513-8185 Accrued Compensation $0.00 $0.00 $0.00 $0.00
513-8186 Unemployment Payouts $5,647.00 $2,000.00 $2,000.00 $2,000.00
513-8190 Employee Payouts $0.00 $0.00 $0.00 $0.00
513-8192 Police/Fire Commission $6,494.00 $5,496.00 $5,496.00 $5,750.00
513-8193 EAP Retainer $2,000.00 $2,000.00 $2,000.00 $2,000.00
$99,411.00 $100,486.00 $96,496.00 $104,500.00
513-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
513-8204 Office and Library $0.00 $0.00 $0.00 $0.00
513-8245 Gas, Oil and Antifreeze $150,667.00 $150,000.00 $150,000.00 $152,500.00
513-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
$150,667.00 $150,000.00 $150,000.00 $152,500.00
513-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
513-8306 Special Events $0.00 $0.00 $0.00 $0.00
513-8330 EDP Services $50,504.00 $48,000.00 $50,500.00 $51,000.00
513-8337 Telephone System $45,316.00 $37,500.00 $39,155.00 $39,500.00
513-8342 Financial Services $80,164.00 $70,000.00 $67,577.00 $70,000.00
513-8343 Developmental Services $0.00 $0.00 $0.00 $0.00
513-8352 Electricity $0.00 $0.00 $0.00 $0.00
513-8353 Natural Gas $0.00 $0.00 $0.00 $0.00
$175,984.00 $155,500.00 $157,232.00 $160,500.00
513-8412 Debt Service--Interest $0.00 $0.00 $0.00 $0.00
513-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00
513-8414 Note Payments $0.00 $0.00 $0.00 $0.00
513-8471 Surety Bonds and Insurance $0.00 $550.00 $550.00 $550.00
513-8472 Worker Comp/Liability Premium $631,201.00 $665,000.00 $730,131.00 $715,021.00
513-8474 Health Insurance Premium $1,612,901.00 $1,736,000.00 $1,693,000.00 $1,800,000.00
513-8475 Life Insurance Premium $14,060.00 $43,000.00 $43,000.00 $45,000.00
513-8476 Section 125 Payments $1,476.00 $1,550.00 $1,550.00 $1,600.00
513-8477 Retiree Health Insurance $493,787.00 $548,646.00 $478,609.00 $500,000.00
513-8480 Garbage Contract $1,176,828.00 $1,206,966.00 $1,206,966.00 $1,246,092.00
513-8490 Intergovernmental Agreement $1,861.00 $1,800.00 $1,800.00 $2,000.00
513-8492 Refunds/Reimbursements $6,465.00 $6,000.00 $4,000.00 $4,000.00
513-8493 Incentive Payments $204,383.00 $239,000.00 $266,734.00 $325,000.00
513-8497 Contingencies $20,124.00 $32,000.00 $32,000.00 $20,000.00
$4,163,086.00 $4,480,512.00 $4,458,340.00 $4,659,263.00
513-8500 Bad Debt Expense $2,517.00 $0.00 $2,500.00 $0.00
513-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
513-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
$2,517.00 $0.00 $2,500.00 $0.00
513-8620 Depreciation $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
513-9006 Trsf to Capital Assistance Fund $0.00 $0.00 $0.00 $0.00
513-9008 Trsf to Road & Bridge Fund $0.00 $0.00 $0.00 $0.00
GENERAL FUND SUPPORT
Total Other Services
Total Equipment
Total Permanent Improvements
Total Personnel
Total Commodities
Total Contractual Services
Department (513)
92
513-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
513-9015 Trsf to Police Pension Fund $0.00 $0.00 $0.00 $0.00
513-9016 Trsf to Fire Pension Fund $0.00 $0.00 $0.00 $0.00
513-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
513-9020 Trsf to Sycamore Library Fund $0.00 $0.00 $0.00 $0.00
513-9024 Trsf to 2002 Bond Fund $185,000.00 $185,000.00 $185,000.00 $0.00
513-9026 Trsf to 2003 Bond Fund $0.00 $0.00 $0.00 $0.00
513-9027 Trsf to 2005 Bond Fund $55,000.00 $55,000.00 $55,000.00 $55,000.00
513-9029 Trsf to 2007 Bond Fund $200,000.00 $200,000.00 $200,000.00 $200,000.00
513-9036 Tsfr to 2012 Refunding Bond $0.00 $0.00 $0.00 $153,500.00
$440,000.00 $440,000.00 $440,000.00 $408,500.00
$5,031,665.00 $5,326,498.00 $5,304,568.00 $5,485,263.00TOTAL ALL EXPENDITURES
Total Transfers Out
93
Fund Overview
The Water Fund supports the
Water Department and is funded primarily by water sales and
service fees. A detailed description of the services and expenditures associated with the
Water Division follows.
WATER FUND Enterprise Funds (Fund 02)
95
WATER FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
2 3240 Water Meters $15,098.00 $12,000.00 $12,000.00 $12,000.00
Total Water Meters $15,098.00 $12,000.00 $12,000.00 $12,000.00
2 3241 Water Tap Fees $300.00 $750.00 $500.00 $750.00
2 3242 Permit Fees $0.00 $0.00 $0.00 $0.00
2 3243 Inspection Fees $1,985.00 $1,500.00 $1,500.00 $1,500.00
2 3244 Other Fees $0.00 $0.00 $0.00 $0.00
Total Permits/Fees $2,285.00 $2,250.00 $2,000.00 $2,250.00
2 3245 User Fees $1,753,622.00 $1,760,000.00 $1,822,000.00 $1,948,000.00
Total User Fees $1,753,622.00 $1,760,000.00 $1,822,000.00 $1,948,000.00
2 3246 Connection Fees $0.00 $0.00 $0.00 $0.00
Total Connection Fees $0.00 $0.00 $0.00 $0.00
2 3710 Investment Interest $28,171.00 $25,000.00 $10,000.00 $10,000.00
2 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
2 3712 Sale of Assets $0.00 $0.00 $0.00 $0.00
2 3713 Rental Income $0.00 $0.00 $0.00 $0.00
2 3720 Miscellaneous Income $3,022.00 $1,500.00 $1,500.00 $1,500.00
2 3721 Voided Checks $0.00 $0.00 $0.00 $0.00
Total Other Income $31,193.00 $26,500.00 $11,500.00 $11,500.00
2 4502 Trsf from Water Fund Reserve $350,000.00 $300,000.00 $70,000.00 $165,000.00
2 4503 Trsf from Water Impact Fnd $0.00 $0.00 $0.00 $0.00
2 4504 Trsf from Sewer Fund $0.00 $0.00 $0.00 $0.00
2 4505 Trsfr from Sewer Impact Fnd $0.00 $0.00 $0.00 $0.00
2 4524 Trsf from 2002 Bond Fnd $0.00 $0.00 $0.00 $0.00
2 4525 Trsf from EPA Loan Fund $0.00 $0.00 $0.00 $0.00
Total Transfers In $350,000.00 $300,000.00 $70,000.00 $165,000.00
TOTAL REVENUES $2,152,198.00 $2,100,750.00 $1,917,500.00 $2,138,750.00
Beginning Fund Balance $4,973,429.00 $4,524,288.00 $4,524,288.00 $2,490,875.00
Available Resources $7,125,627.00 $6,625,038.00 $6,441,788.00 $4,629,625.00
Expenditures $1,846,479.00 $2,100,613.00 $1,915,913.00 $2,138,738.00
Depreciation $0.00 $0.00 $0.00 $0.00
Net Capital Transfers $0.00 $0.00 $0.00 $0.00
Res. Trsf to Water Fund $350,000.00 $300,000.00 $70,000.00 $165,000.00
Res. Trsf to Water Impact Fnd $372,860.00 $1,830,000.00 $1,830,000.00 $0.00
Res. Trsf to Radium Decomm Fund $32,000.00 $135,000.00 $135,000.00 $0.00
Reconciliation to Accrual Basis $0.00 $0.00 $0.00 $0.00
Restated Cash Balance $4,524,288.00 $2,259,425.00 $2,490,875.00 $2,325,887.00
Fund 02
96
Division Overview
The Water Division is responsible for
providing safe and clean potable water
in sufficient quantity and satisfactory
quality to meet the growing needs of
the Sycamore community. The
department’s goal is to provide such
water at a reasonable cost to the
consumer while maintaining a self-
supporting fund.
The City’s water system consists of two
water towers with a capacity of
2,250,000 gallons and four operating
deep wells with an average depth of
1,100 feet. The daily pumping capacity
of the four wells is 6,192,000 gallons,
but the daily average of gallons pumped
is about 1,800,000 gallons. At each well
the water is chemically treated with
chlorine for disinfection, fluoride for
tooth protection, and phosphate for
corrosion control. Radium removal
equipment has been added at wells 6, 8,
and 9 to meet EPA requirements.
The City wells pump through
approximately 109 miles of water main
varying in size from 4 inches to 10
inches. The system also has
approximately 2,462 gate valves and
1,396 hydrants.
25% of the Street Division’s non-
administration personnel costs are
reflected in Personnel.
Division Budget: $2,138,738
8100 Personnel $792,537
8200 Commodities $118,150
8300 Contractual
Services $502,150
8400 Other Services $211,665
8500 Equipment $159,000
8600 Remodeling
and
Renovation
$22,000
9000 Transfers $333,236
Total $2,138,738
Department Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Director PW .33 .33 .33
Asst Dir. PW .33 .33 .33
Superintendent 1 1 1
Assistant
Superintendent 0 0 0
Laborer 5 5 5
Billing Coordinator 1 1 1
TOTAL 7.66 7.66 7.66
WATER DIVISION (Public Works) Department (542)
97
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
542-8100 Salaries--Regular $600,277.00 $622,837.00 $622,837.00 $627,579.00
542-8102 Salaries--Overtime $9,757.00 $25,000.00 $8,000.00 $25,000.00
542-8103 Salaries--Part-Time $5,183.00 $0.00 $5,000.00 $4,222.00
542-8171 FICA $36,898.00 $40,165.00 $40,165.00 $40,722.00
542-8173 IMRF $66,647.00 $76,582.00 $76,582.00 $85,490.00
542-8175 Health Insurance $7,174.00 $0.00 $0.00 $0.00
542-8176 Life Insurance $0.00 $0.00 $0.00 $0.00
542-8177 Medicare $8,629.00 $9,393.00 $9,393.00 $9,524.00
$734,565.00 $773,977.00 $761,977.00 $792,537.00
542-8202 Printed Materials $5,197.00 $5,000.00 $5,500.00 $5,000.00
542-8204 Office and Library $687.00 $1,000.00 $750.00 $1,000.00
542-8219 Building Supplies $1,967.00 $2,000.00 $1,500.00 $2,000.00
542-8226 Vehicle Maintenance Parts $3,006.00 $3,500.00 $2,500.00 $3,500.00
542-8232 Water System Parts $26,936.00 $32,000.00 $25,500.00 $30,000.00
542-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00
542-8244 Lab Supplies and Minor Equip $581.00 $1,500.00 $1,000.00 $1,500.00
542-8245 Gas, Oil and Antifreeze $16,539.00 $18,000.00 $16,000.00 $20,000.00
542-8248 Excavation Restoration $2,159.00 $9,000.00 $11,500.00 $11,000.00
542-8250 Potable Water Chemicals $32,509.00 $37,000.00 $35,000.00 $37,000.00
542-8270 Wearing Apparel $562.00 $1,000.00 $1,000.00 $1,000.00
542-8285 EDP Supplies $498.00 $1,000.00 $500.00 $1,000.00
542-8291 Janitorial Supplies $50.00 $150.00 $50.00 $150.00
542-8295 Small Tools/Equipment $4,991.00 $5,000.00 $5,000.00 $5,000.00
542-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$95,682.00 $116,150.00 $105,800.00 $118,150.00
542-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
542-8303 Meal Allowance $0.00 $150.00 $0.00 $150.00
542-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
542-8305 Freight and Postage $15,243.00 $20,000.00 $16,000.00 $15,000.00
542-8310 Equipment, R&M $14,075.00 $40,000.00 $12,000.00 $30,000.00
542-8311 Building Mechanical R&M $2,517.00 $1,500.00 $500.00 $1,500.00
542-8313 Landscape/Grounds $0.00 $0.00 $0.00 $0.00
542-8315 Vehicles, R&M $1,052.00 $1,500.00 $750.00 $1,000.00
542-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00
542-8328 Water System R&M $3,418.00 $10,000.00 $2,500.00 $5,000.00
542-8330 EDP Services $7,677.00 $9,500.00 $6,500.00 $9,500.00
542-8331 Consulting Services $0.00 $10,000.00 $10,000.00 $10,000.00
542-8332 Mapping Services $3,421.00 $5,000.00 $2,500.00 $5,000.00
542-8333 Backflow Prevention $40.00 $3,000.00 $0.00 $1,500.00
542-8337 Telephone System $4,696.00 $6,000.00 $5,000.00 $5,000.00
542-8345 Medical Services $70.00 $1,000.00 $500.00 $1,000.00
542-8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00
542-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
542-8352 Electricity $151,665.00 $210,000.00 $135,000.00 $180,000.00
542-8353 Natural Gas $999.00 $1,500.00 $1,000.00 $0.00
WATER DIVISION
Total Personnel
Total Commodities
Department (542)
98
542-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
542-8356 Lab & Testing Services $6,534.00 $15,000.00 $9,000.00 $10,000.00
542-8357 Radium Treatment $208,347.00 $230,000.00 $215,000.00 $218,000.00
542-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
542-8373 Marketing, Public Information $0.00 $2,000.00 $0.00 $2,000.00
542-8375 Dues and Subscriptions $660.00 $500.00 $250.00 $500.00
542-8376 Training, Professional Devel $1,198.00 $2,000.00 $1,000.00 $2,000.00
542-8385 Taxes, Licenses, Fees $3,020.00 $7,000.00 $3,000.00 $5,000.00
542-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$424,632.00 $575,650.00 $420,500.00 $502,150.00
542-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00
542-8414 Note Payments $0.00 $0.00 $0.00 $0.00
542-8471 Surety Bonds and Insurance $0.00 $0.00 $0.00 $0.00
542-8472 Worker Comp/Liability Premium $0.00 $0.00 $0.00 $0.00
542-8474 Health Insurance Premium $196,150.00 $208,000.00 $200,000.00 $210,415.00
542-8475 Life Insurance Premium $1,464.00 $3,600.00 $1,400.00 $1,250.00
542-8476 Section 125 Payments $0.00 $0.00 $0.00 $0.00
542-8477 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00
542-8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
542-8496 Radium Removal Contingency $0.00 $0.00 $0.00 $0.00
542-8497 Contingencies $0.00 $0.00 $0.00 $0.00
542-8499 Other Services NEC $0.00 $0.00 $0.00 $0.00
$197,614.00 $211,600.00 $201,400.00 $211,665.00
542-8500 Bad Debt Expense $4,639.00 $0.00 $0.00 $0.00
542-8510 Office Furniture & Equipment $896.00 $1,500.00 $500.00 $1,000.00
542-8515 EDP Equipment $1,571.00 $2,000.00 $2,000.00 $2,000.00
542-8521 Vehicles $0.00 $0.00 $0.00 $57,000.00
542-8540 Machinery/Major Tools $5,031.00 $5,000.00 $5,000.00 $5,000.00
542-8580 Telephone/Radio Equipment $1,030.00 $2,500.00 $1,500.00 $2,000.00
542-8582 Fire Hydrants $15,444.00 $17,000.00 $17,000.00 $17,000.00
542-8583 Water Meters $55,451.00 $60,000.00 $70,000.00 $75,000.00
542-8584 Water Pumps & Motors $0.00 $0.00 $0.00 $0.00
$84,062.00 $88,000.00 $96,000.00 $159,000.00
542-8622 Environmental Cleanup $0.00 $0.00 $0.00 $0.00
542-8623 Property Demolition $0.00 $0.00 $0.00 $0.00
542-8624 Private Property Redevel $0.00 $0.00 $0.00 $0.00
542-8625 Remodeling $1,575.00 $10,000.00 $5,000.00 $5,000.00
542-8630 Watermain Improvements $5,271.00 $20,000.00 $20,000.00 $10,000.00
542-8631 Water Valves $4,842.00 $7,000.00 $7,000.00 $7,000.00
542-8632 Water Syst Improv NEC $0.00 $0.00 $0.00 $0.00
$11,688.00 $37,000.00 $32,000.00 $22,000.00
542-9001 Trsf to General Fund $40,000.00 $40,000.00 $40,000.00 $40,000.00
542-9003 Trsf to Water Impact Fee Fnd $0.00 $0.00 $0.00 $0.00
542-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
542-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
542-9025 Trsf to 2003 EPA Loan Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00
542-9027 Trsf to 2005 Bond Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00
542-9031 Trsf to 2005 EPA Loan Fund $55,022.00 $55,022.00 $55,022.00 $55,022.00
542-9032 Trsf to 2006 EPA Loan Fund $66,700.00 $66,700.00 $66,700.00 $66,700.00
$298,236.00 $298,236.00 $298,236.00 $333,236.00
$1,846,479.00 $2,100,613.00 $1,915,913.00 $2,138,738.00
Total Contractual Services
TOTAL ALL EXPENDITURES
Total Other Services
Total Equipment
Total Permanent Improvements
Total Transfers Out
99
Program Overview
The Administration Program of the
Water Division accounts for all of the
administrative spending of the Water
Division and the debt service of the
Water Fund.
FY2012-2013 Accomplishments � Upgraded mapping system to ARC
maps 10.1.
� Prepared plans and specifications
for new Well #10 building including
radium treatment and go to bid.
� Completed plan for Stage 2
Disinfection By Products Rule for
compliance monitoring.
� Sent consumer confidence reports
to all customers.
FY2013-2014 Goals � Construction of new Well #10
building.
� Prepare specifications for rehab of
Water Tower #1 to include painting
and go to bid.
� Upgrade SCADA Control Systems at
all sites.
Program Budget: $668,165
8100 Personnel $237,414
8200 Commodities $7,650
8300 Contractual
Services $64,000
8400 Other Services $57,865
8500 Equipment $3,000
8600 Remodeling/
Renovation $0.00
9000 Transfers $298,236
Total $668,165
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY12 FY13 FY 14
Director PW .33 .33 .33
Asst. Dir. PW .33 .33 .33
Superintendent 1 1 1
Assistant
Superintendent 0 0 0
Laborer 0 0 0
Billing Coordinator 1 1 1
TOTAL 2.66 2.66 2.66
WATER DIVISION Administration Program (740)
100
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
740-8100 Salaries--Regular $194,894.00 $193,723.00 $193,723.00 $196,752.00
740-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
740-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
740-8171 FICA $11,363.00 $12,010.00 $12,010.00 $12,199.00
740-8173 IMRF $20,550.00 $22,900.00 $22,900.00 $25,610.00
740-8175 Health Insurance $2,692.00 $0.00 $0.00 $0.00
740-8176 Life Insurance $0.00 $0.00 $0.00 $0.00
740-8177 Medicare $2,657.00 $2,809.00 $2,809.00 $2,853.00
$232,156.00 $231,442.00 $231,442.00 $237,414.00
$0.00
740-8202 Printed Materials $5,197.00 $5,000.00 $5,500.00 $5,000.00
740-8204 Office and Library $669.00 $1,000.00 $750.00 $1,000.00
740-8219 Building Supplies $0.00 $0.00 $0.00 $0.00
740-8226 Vehicle Maintenance Parts $0.00 $0.00 $0.00 $0.00
740-8232 Water System Parts $0.00 $0.00 $0.00 $0.00
740-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00
740-8244 Lab Supplies and Minor Equip $0.00 $0.00 $0.00 $0.00
740-8245 Gas, Oil and Antifreeze $0.00 $0.00 $0.00 $0.00
740-8250 Potable Water Chemicals $0.00 $0.00 $0.00 $0.00
740-8270 Wearing Apparel $117.00 $500.00 $500.00 $500.00
740-8285 EDP Supplies $498.00 $1,000.00 $500.00 $1,000.00
740-8291 Janitorial Supplies $50.00 $150.00 $50.00 $150.00
740-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
740-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$6,531.00 $7,650.00 $7,300.00 $7,650.00
740-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
740-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
740-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
740-8305 Freight and Postage $15,243.00 $20,000.00 $16,000.00 $15,000.00
740-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00
740-8311 Building Mechanical R&M $0.00 $0.00 $0.00 $0.00
740-8313 Landscape/Grounds $0.00 $0.00 $0.00 $0.00
740-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
740-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00
740-8328 Water System R&M $0.00 $0.00 $0.00 $0.00
740-8330 EDP Services $6,688.00 $8,000.00 $5,000.00 $8,000.00
740-8331 Consulting Services $0.00 $10,000.00 $10,000.00 $10,000.00
740-8332 Mapping Services $3,421.00 $5,000.00 $2,500.00 $5,000.00
740-8333 Backflow Prevention $40.00 $3,000.00 $0.00 $1,500.00
740-8337 Telephone System $4,696.00 $6,000.00 $5,000.00 $5,000.00
740-8345 Medical Services $0.00 $0.00 $0.00 $0.00
740-8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00
740-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
740-8352 Electricity $3,195.00 $0.00 $0.00 $0.00
740-8353 Natural Gas $0.00 $0.00 $0.00 $0.00
740-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
740-8356 Lab & Testing Services $6,534.00 $15,000.00 $9,000.00 $10,000.00
740-8357 Radium Treatment $0.00 $0.00 $0.00 $0.00
740-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
740-8373 Marketing, Public Information $0.00 $2,000.00 $0.00 $2,000.00
740-8375 Dues and Subscriptions $660.00 $500.00 $250.00 $500.00
WATER DIVISION
Total Personnel
Total Commodities
Administration Program (740)
101
740-8376 Training, Professional Devel $1,198.00 $2,000.00 $1,000.00 $2,000.00
740-8385 Taxes, Licenses, Fees $3,020.00 $7,000.00 $3,000.00 $5,000.00
740-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$44,695.00 $78,500.00 $51,750.00 $64,000.00
740-8472 Worker Comp/Liability Premium $0.00 $0.00 $0.00 $0.00
740-8474 Health Insurance Premium $51,860.00 $58,000.00 $53,000.00 $57,515.00
740-8475 Life Insurance Premium $392.00 $1,000.00 $400.00 $350.00
740-8476 Section 125 Payments $0.00 $0.00 $0.00 $0.00
740-8477 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00
740-8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
740-8496 Radium Removal Contingency $0.00 $0.00 $0.00 $0.00
740-8499 Other Services NEC $0.00 $0.00 $0.00 $0.00
$52,252.00 $59,000.00 $53,400.00 $57,865.00
740-8500 Bad Debt Expense $0.00 $0.00 $0.00 $0.00
740-8510 Office Furniture & Equipment $896.00 $1,500.00 $500.00 $1,000.00
740-8515 EDP Equipment $1,571.00 $2,000.00 $2,000.00 $2,000.00
740-8521 Vehicles $0.00 $0.00 $0.00 $0.00
740-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
740-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
740-8584 Water Pumps & Motors $0.00 $0.00 $0.00 $0.00
$2,467.00 $3,500.00 $2,500.00 $3,000.00
740-8620 Depreciation $0.00 $0.00 $0.00 $0.00
740-8622 Environmental Cleanup $0.00 $0.00 $0.00 $0.00
740-8624 Priv Prop Redevelopment $0.00 $0.00 $0.00 $0.00
740-8625 Remodeling $0.00 $0.00 $0.00 $0.00
740-8630 Watermain Improvements $0.00 $0.00 $0.00 $0.00
740-8631 Water Valves $0.00 $0.00 $0.00 $0.00
740-8632 Water Syst Improv NEC $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
740-9001 Trsf to General Fund $40,000.00 $40,000.00 $40,000.00 $40,000.00
740-9004 Trsf to Sewer Fund $0.00 $0.00 $0.00 $0.00
740-9003 Trsf to Water Impact Fee Fnd $0.00 $0.00 $0.00 $0.00
740-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
740-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
740-9025 Trsf to 2003 EPA Loan Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00
740-9027 Trsf to 2005 Bond Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00
740-9031 Trsf to 2005 EPA Loan Fund $55,022.00 $55,022.00 $55,022.00 $55,022.00
740-9032 Trsf to 2006 EPA Loan Fund $66,700.00 $66,700.00 $66,700.00 $66,700.00
$298,236.00 $298,236.00 $298,236.00 $298,236.00
$636,337.00 $678,328.00 $644,628.00 $668,165.00TOTAL ALL EXPENDITURES
Total Other Services
Total Equipment
Total Permanent Improvements
Total Transfers Out
Total Contractual Services
102
Program Overview
The Operations Program accounts for all
the spending of the Water Division with
respect to the maintenance of the water
piping system, the city’s wells and
storage, and buildings and grounds.
FY2012-2013 Accomplishments � Installed 7 new valves in water
system for better water flow and
system maintenance.
� Treated 668,165,000 gallons of
water distributed to customers.
� Replaced 162 water meters with the
new radio read meters.
� Repaired or replaced 9 fire hydrants
in system.
� Serviced and painted 64 fire
hydrants.
FY2013-2014 Goals
� New ¾ ton 4x4 pickup truck with
snowplow.
� Remove 320 ft. of lead water main
on Turner Place.
� Well #10 online.
� 20% of the costs for a new dump
truck with snow plow.
� Service and paint about 50 fire
hydrants.
� Replace 100 old meters with radio
read meters.
Program Budget: $1,470,573
8100 Personnel $555,123
8200 Commodities $110,500
8300 Contractual
Services $473,150
8400 Other Services $153,800
8500 Equipment $156,000
8600 Permanent
Improvements $22,000
9000 Transfers $0.00
Total $1,470,573
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Superintendent 0 0 0
Assistant
Superintendent 0 0 0
Laborer 5 5 5
Billing Coordinator 0 0 0
TOTAL 5 5 5
WATER DIVISION Operations Program (741)
103
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
741-8100 Salaries--Regular $405,383.00 $429,114.00 $429,114.00 $430,827.00
741-8102 Salaries--Overtime $9,757.00 $25,000.00 $8,000.00 $25,000.00
741-8103 Salaries--Part-Time $5,183.00 $0.00 $5,000.00 $4,222.00
741-8171 FICA $25,535.00 $28,155.00 $28,155.00 $28,523.00
741-8173 IMRF $46,097.00 $53,682.00 $53,682.00 $59,880.00
741-8175 Health Insurance $4,482.00 $0.00 $0.00 $0.00
741-8176 Life Insurance $0.00 $0.00 $0.00 $0.00
741-8177 Medicare $5,972.00 $6,584.00 $6,584.00 $6,671.00
$502,409.00 $542,535.00 $530,535.00 $555,123.00
741-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
741-8204 Office and Library $18.00 $0.00 $0.00 $0.00
741-8219 Building Supplies $1,967.00 $2,000.00 $1,500.00 $2,000.00
741-8226 Vehicle Maintenance Parts $3,006.00 $3,500.00 $2,500.00 $3,500.00
741-8232 Water System Parts $26,936.00 $32,000.00 $25,500.00 $30,000.00
741-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00
741-8244 Lab Supplies and Minor Equip $581.00 $1,500.00 $1,000.00 $1,500.00
741-8245 Gas, Oil and Antifreeze $16,539.00 $18,000.00 $16,000.00 $20,000.00
741-8248 Excavation Restoration $2,159.00 $9,000.00 $11,500.00 $11,000.00
741-8250 Potable Water Chemicals $32,509.00 $37,000.00 $35,000.00 $37,000.00
741-8270 Wearing Apparel $445.00 $500.00 $500.00 $500.00
741-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
741-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
741-8295 Small Tools/Equipment $4,991.00 $5,000.00 $5,000.00 $5,000.00
741-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$89,151.00 $108,500.00 $98,500.00 $110,500.00
741-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
741-8303 Meal Allowance $0.00 $150.00 $0.00 $150.00
741-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
741-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
741-8310 Equipment, R&M $14,075.00 $40,000.00 $12,000.00 $30,000.00
741-8311 Building Mechanical R&M $2,517.00 $1,500.00 $500.00 $1,500.00
741-8313 Landscape/Grounds $0.00 $0.00 $0.00 $0.00
741-8315 Vehicles, R&M $1,052.00 $1,500.00 $750.00 $1,000.00
741-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00
741-8328 Water System R&M $3,418.00 $10,000.00 $2,500.00 $5,000.00
741-8330 EDP Services $989.00 $1,500.00 $1,500.00 $1,500.00
741-8331 Consulting Services $0.00 $0.00 $0.00 $0.00
741-8332 Mapping Services $0.00 $0.00 $0.00 $0.00
741-8337 Telephone System $0.00 $0.00 $0.00 $0.00
741-8345 Medical Services $70.00 $1,000.00 $500.00 $1,000.00
741-8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00
741-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
741-8352 Electricity $148,470.00 $210,000.00 $135,000.00 $180,000.00
741-8353 Natural Gas $999.00 $1,500.00 $1,000.00 $0.00
741-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
741-8356 Lab & Testing Services $0.00 $0.00 $0.00 $0.00
741-8357 Radium Treatment $208,347.00 $230,000.00 $215,000.00 $218,000.00
741-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
741-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
WATER DIVISION
Total Personnel
Total Commodities
Operations Program (741)
104
741-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
741-8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
741-8385 Taxes, Licenses, Fees $0.00 $0.00 $0.00 $0.00
741-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$379,937.00 $497,150.00 $368,750.00 $438,150.00
741-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00
741-8471 Surety Bonds and Insurance $0.00 $0.00 $0.00 $0.00
741-8472 Worker Comp/Liability Premium $0.00 $0.00 $0.00 $0.00
741-8474 Health Insurance Premium $144,290.00 $150,000.00 $147,000.00 $152,900.00
741-8475 Life Insurance Premium $1,072.00 $2,600.00 $1,000.00 $900.00
741-8476 Section 125 Payments $0.00 $0.00 $0.00 $0.00
741-8477 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00
741-8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
741-8497 Contingencies $0.00 $0.00 $0.00 $0.00
741-8499 Other Services NEC $0.00 $0.00 $0.00 $0.00
$145,362.00 $152,600.00 $148,000.00 $153,800.00
741-8500 Bad Debt Expense $4,639.00 $0.00 $0.00 $0.00
741-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
741-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
741-8521 Vehicles $0.00 $0.00 $0.00 $57,000.00
741-8540 Machinery/Major Tools $5,031.00 $5,000.00 $5,000.00 $5,000.00
741-8580 Telephone/Radio Equipment $1,030.00 $2,500.00 $1,500.00 $2,000.00
741-8582 Fire Hydrants $15,444.00 $17,000.00 $17,000.00 $17,000.00
741-8583 Water Meters $55,451.00 $60,000.00 $70,000.00 $75,000.00
741-8584 Water Pumps & Motors $0.00 $0.00 $0.00 $0.00
$81,595.00 $84,500.00 $93,500.00 $156,000.00
741-8625 Remodeling $1,575.00 $10,000.00 $5,000.00 $5,000.00
741-8630 Watermain Improvements $5,271.00 $20,000.00 $20,000.00 $10,000.00
741-8631 Water Valves $4,842.00 $7,000.00 $7,000.00 $7,000.00
741-8632 Water Syst Improv NEC $0.00 $0.00 $0.00 $0.00
$11,688.00 $37,000.00 $32,000.00 $22,000.00
741-9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00
741-9003 Trsf to Water Impact Fee Fnd $0.00 $0.00 $0.00 $0.00
741-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
741-9025 Trsf to 2003 EPA Loan Fund $0.00 $0.00 $0.00 $0.00
741-9027 Trsf to 2005 Bond Fund $0.00 $0.00 $0.00 $0.00
741-9033 Trsf to Radium Fund $0.00 $0.00 $0.00 $35,000.00
$0.00 $0.00 $0.00 $35,000.00
$1,210,142.00 $1,422,285.00 $1,271,285.00 $1,470,573.00TOTAL ALL EXPENDITURES
Total Other Services
Total Equipment
Total Permanent Improvements
Total Transfers Out
Total Contractual Services
105
Fund Overview
The Sewer Fund supports the
expenditures of the Treatment Plant
and Collection System. User fees
constitute its primary source of
revenue. A detailed description of the
services and expenditures associated
with the Treatment Plant Division
follows.
SEWER FUND Enterprise Funds (Fund 04)
106
SEWER FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
4 3241 Sewer Tap Fees $0.00 $0.00 $3,655.00 $0.00
4 3242 Permit Fees $0.00 $0.00 $0.00 $0.00
4 3243 Inspection fees $2,140.00 $2,000.00 $2,000.00 $2,000.00
4 3244 Other Fees $0.00 $0.00 $0.00 $0.00
Total Permits/Fees $2,140.00 $2,000.00 $5,655.00 $2,000.00
4 3245 User Fees $2,170,206.00 $2,250,000.00 $2,310,000.00 $2,420,500.00
Total User Fees $2,204,482.00 $2,250,000.00 $2,310,000.00 $2,420,500.00
4 3246 Connection Fees $0.00 $0.00 $0.00 $0.00
Total Connection Fees $0.00 $0.00 $0.00 $0.00
4 3523 Annexation Fees $0.00 $0.00 $0.00 $0.00
Total Service Charges $0.00 $0.00 $0.00 $0.00
4 3710 Investment Interest $99,357.00 $90,000.00 $50,000.00 $35,000.00
4 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
4 3712 Sale of Assets $0.00 $0.00 $0.00 $0.00
4 3713 Rental Income $0.00 $0.00 $0.00 $0.00
4 3720 Miscellaneous Income $0.00 $0.00 $0.00 $0.00
4 3721 Voided Checks $0.00 $0.00 $0.00 $0.00
Total Other Income $99,357.00 $90,000.00 $50,000.00 $35,000.00
4 4504 Trsf from Sewer Fund Reserve $145,000.00 $165,000.00 $0.00 $110,000.00
4 4505 Trsf from Sewer Impact Fee Fund $0.00 $0.00 $0.00 $0.00
4 4506 Trsf from Cap Assistance Fund $0.00 $0.00 $0.00 $0.00
Total Transfers In $145,000.00 $165,000.00 $0.00 $110,000.00
TOTAL REVENUES $2,450,979.00 $2,507,000.00 $2,365,655.00 $2,567,500.00
Beginning Fund Balance $6,491,411.00 $6,475,635.00 $6,475,635.00 $6,280,734.00
Available Resources $8,942,390.00 $8,982,635.00 $8,841,290.00 $8,848,234.00
Expenditures $2,321,755.00 $2,504,625.00 $2,365,556.00 $2,565,653.00
Depreciation $0.00 $0.00 $0.00 $0.00
Net Capital Transfers $0.00 $0.00 $0.00 $0.00
Res. Trsf to Sewer Fund $145,000.00 $165,000.00 $0.00 $110,000.00
Res. Trsf to Fund 35 $0.00 $210,000.00 $195,000.00 $210,000.00
Res. Trsf to Sewer Impact Fund $0.00 $0.00 $0.00 $3,200,000.00
Reconciliation to Accrual Basis $0.00 $0.00 $0.00 $0.00
Restated Cash Balance $6,475,635.00 $6,103,010.00 $6,280,734.00 $2,762,581.00
Fund 04
107
Division Overview
The Treatment Plant Division of the Public
Works Department is funded by the City's
Sewer Fund (Fund 4). This division has
three programs: Administration,
Operations, and the Collection System.
The present treatment plant was
constructed in 1979, and an excess flow
facility was opened in 1995. The plant
presently uses an activated sludge process
consisting of physical means (screens,
settling basins, and sand drying beds),
biological means (namely, microorganisms)
and chemical treatment. Sodium
hypochlorite is used in the chemical
treatment phase as a disinfectant. As solids
are stabilized and dried, they are applied to
farm fields. The treated water is discharged
to the Kishwaukee River. Twenty-five
percent (25%) of the Street Division’s non-
administration personnel costs are reflected
in Personnel.
FY2012-2013 Accomplishments � Treated 789 million gallons. Average daily
flow of 2.165 million gallons per day.
� Treated 0 million gallons of excess storm
flow.
� Generated 1.75 million gallons of sludge.
� Applied 644 cubic yards of dewatered
sludge to farmland.
� Installed dechlorination system on effluent
discharge.
� Updated computer based maintenance
program with new equipment.
� Completed Phase I, Solids Handling
Improvements.
� Replaced original 1979 lab equipment.
Incubator, muffle furnace and autoclave.
FY2013-2014 Goals � Complete design of Phase II improvements
to increase plant capacity and replace aging
equipment.
� Start construction of Phase II
� Reduce storm water inflow and infiltration.
� Maintain NPDES effluent parameters during
construction sequencing.
Division Budget: $2,565,653
8100 Personnel $875,095
8200 Commodities $222,800
8300 Contractual
Services $292,400
8400 Other Services $187,300
8500 Equipment $40,364
8600 Remodeling/
Renovation $66,396
9000 Transfers $866,662
Total $2,565,653
Division Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Director .33 .33 .33
Assistant Director .33 .33 .33
Superintendent 1 1 1
Assistant
Superintendent 0 0 0
Laborer 6 6 7
Part-Time, ICE
Sycamore HS 0 0 0
TOTAL 7.6 7.6 8.6
TREATMENT PLANT DIVISION (Public Works) Division (651)
108
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
651-8100 Salaries--Regular $581,920.00 $599,307.00 $599,307.00 $673,508.00
651-8102 Salaries--Overtime $9,557.00 $60,000.00 $16,000.00 $50,000.00
651-8103 Salaries--Part-Time $5,183.00 $4,966.00 $4,300.00 $0.00
651-8171 FICA $36,970.00 $41,866.00 $36,750.00 $45,477.00
651-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
651-8173 IMRF $65,826.00 $77,775.00 $72,075.00 $95,474.00
651-8175 Health Insurance $8,479.00 $0.00 $0.00 $0.00
651-8176 Life Insurance $0.00 $0.00 $0.00 $0.00
651-8177 Medicare $8,657.00 $9,790.00 $8,580.00 $10,636.00
$716,592.00 $793,704.00 $737,012.00 $875,095.00
651-8202 Printed Materials $0.00 $200.00 $100.00 $200.00
651-8204 Office and Library $1,563.00 $500.00 $620.00 $750.00
651-8219 Building Supplies $2,864.00 $5,700.00 $5,100.00 $4,400.00
651-8226 Vehicle Maintenance Parts $11,837.00 $11,000.00 $11,300.00 $11,500.00
651-8233 Storm Sewer Parts $0.00 $0.00 $0.00 $0.00
651-8234 Treatment Plant Equipment $31,313.00 $39,500.00 $28,300.00 $31,500.00
651-8235 Salt/Ice Control $440.00 $0.00 $0.00 $0.00
651-8236 Solids Dewatering $3,390.00 $3,000.00 $2,400.00 $1,000.00
651-8239 Sanitary System R & M $30,816.00 $28,000.00 $23,500.00 $20,000.00
651-8244 Lab Supplies and Minor Equip $3,719.00 $7,000.00 $5,900.00 $6,000.00
651-8245 Gas, Oil and Antifreeze $11,606.00 $18,895.00 $13,700.00 $13,700.00
651-8246 Sewage Treatment Chemicals $91,106.00 $118,000.00 $112,000.00 $114,000.00
651-8247 Sanitary System Chemicals $0.00 $1,000.00 $500.00 $500.00
651-8248 Excavation Restoration $4,387.00 $5,000.00 $5,000.00 $4,500.00
651-8270 Wearing Apparel $2,432.00 $3,100.00 $3,010.00 $3,500.00
651-8285 EDP Supplies $658.00 $2,000.00 $1,175.00 $1,050.00
651-8291 Janitorial Supplies $1,329.00 $3,100.00 $2,625.00 $1,700.00
651-8295 Small Tools/Equipment $7,744.00 $8,500.00 $7,350.00 $8,500.00
651-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$205,204.00 $254,495.00 $222,580.00 $222,800.00
651-8301 Rental Equipment $2,738.00 $1,450.00 $1,000.00 $1,450.00
651-8303 Meal Allowance $25.00 $200.00 $50.00 $150.00
651-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
651-8305 Freight and Postage $249.00 $400.00 $170.00 $350.00
651-8310 Equipment, R&M $19,764.00 $25,200.00 $23,750.00 $32,700.00
651-8311 Building Mechanical R&M $3,341.00 $3,200.00 $1,750.00 $3,200.00
651-8313 Landscape/Grounds $1,447.00 $1,200.00 $950.00 $1,000.00
651-8315 Vehicles, R&M $1,249.00 $2,250.00 $7,542.00 $3,500.00
651-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00
651-8329 Sanitary System R&M $0.00 $7,500.00 $7,150.00 $5,000.00
651-8330 EDP Services $5,537.00 $7,000.00 $5,900.00 $5,100.00
651-8331 Consulting Services $0.00 $0.00 $0.00 $0.00
651-8332 Mapping Services $2,402.00 $5,500.00 $5,300.00 $3,000.00
651-8337 Telephone System $3,281.00 $3,750.00 $3,350.00 $3,400.00
651-8345 Medical Services $196.00 $500.00 $400.00 $700.00
651-8346 Refuse Removal Services $0.00 $250.00 $0.00 $0.00
651-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
651-8352 Electricity $206,170.00 $226,000.00 $195,000.00 $200,000.00
651-8353 Natural Gas $2,433.00 $5,000.00 $2,650.00 $3,000.00
TREATMENT PLANT DIVISION
Total Personnel
Total Commodities
Division (651)
109
651-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
651-8356 Lab & Testing Services $8,228.00 $8,200.00 $6,800.00 $7,500.00
651-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
651-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
651-8375 Dues and Subscriptions $227.00 $450.00 $300.00 $450.00
651-8376 Training, Professional Devel $1,835.00 $2,000.00 $1,730.00 $2,500.00
651-8385 Taxes, Licenses, Fees $19,495.00 $19,600.00 $19,160.00 $19,400.00
651-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$278,617.00 $319,650.00 $282,952.00 $292,400.00
651-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00
651-8414 Note Payments $0.00 $0.00 $0.00 $0.00
651-8471 Surety Bonds and Insurance $0.00 $0.00 $0.00 $0.00
651-8472 Worker Comp/Liability Premium $0.00 $0.00 $0.00 $0.00
651-8474 Health Insurance Premium $159,597.00 $171,000.00 $162,650.00 $185,050.00
651-8475 Life Insurance Premium $1,485.00 $3,750.00 $3,750.00 $2,250.00
651-8476 Section 125 Payments $0.00 $0.00 $0.00 $0.00
651-8477 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00
651-8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
651-8497 Contingencies $0.00 $0.00 $0.00 $0.00
651-8499 Other Services NEC $0.00 $0.00 $0.00 $0.00
$161,082.00 $174,750.00 $166,400.00 $187,300.00
651-8500 Bad Debt Expense $6,580.00 $0.00 $0.00 $0.00
651-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
651-8515 EDP Equipment $3,578.00 $2,950.00 $2,700.00 $2,950.00
651-8521 Vehicles $0.00 $0.00 $0.00 $54,000.00
651-8540 Machinery/Major Tools $22,124.00 $34,264.00 $30,450.00 $7,446.00
651-8580 Telephone/Radio Equipment $1,000.00 $3,150.00 $1,800.00 $2,000.00
$33,282.00 $40,364.00 $34,950.00 $66,396.00
651-8620 Depreciation $0.00 $0.00 $0.00 $0.00
651-8621 Land Acquisition $0.00 $0.00 $0.00 $0.00
651-8623 Property Demolition $0.00 $0.00 $0.00 $0.00
651-8625 Remodeling $0.00 $0.00 $0.00 $0.00
651-8633 Sanitary Sewer Syst Improv $60,316.00 $55,000.00 $55,000.00 $55,000.00
$60,316.00 $55,000.00 $55,000.00 $55,000.00
651-9001 Trsf to General Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00
651-9006 Trsf to Capital Assistance Fund $0.00 $0.00 $0.00 $0.00
651-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
651-9017 Trsf to 1994 EPA Bond Fnd-Sew $540,925.00 $540,925.00 $540,925.00 $540,925.00
651-9018 Trsf to 1995 EPA Bond Fnd-Wat $189,223.00 $189,223.00 $189,223.00 $189,223.00
651-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
651-9020 Trsf to Sycamore Library Fund $0.00 $0.00 $0.00 $0.00
651-9027 Trsf to 2005 Bond Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00
651-9035 Trsf to 2009 EPA Bond Fund $0.00 $0.00 $0.00 $0.00
$866,662.00 $866,662.00 $866,662.00 $866,662.00
$2,321,755.00 $2,504,625.00 $2,365,556.00 $2,565,653.00TOTAL ALL EXPENDITURES
Total Other Services
Total Equipment
Total Permanent Improvements
Total Transfers Out
Total Contractual Services
110
Program Overview
The Administration Program of the
Treatment Plant Division accounts for
the overall administration of the
division and the debt service associated
with Treatment Plan expansions and
equipment purchases.
FY2012-2013 Accomplishments � See Division Overview Narratives
FY2013-2014 Goals � See Division Overview Narratives
Program Budget: $1,113,569
8100 Personnel $179,507
8200 Commodities $6,950
8300 Contractual
Services $35,600
8400 Other Services $23,350
8500 Equipment $1,500
8600 Remodeling/
Renovation $0
9000 Transfers $866,662
Total $1,113,569
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Director .33 .33 .33
Assistant
Director .33 .33 .33
Superintendent 1 1 1
Assistant
Superintendent 0 0 0
Laborer 0 0 0
TOTAL 1.6 1.6 1.6
TREATMENT PLANT DIVISION Administration Program (750)
111
Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget
750-8100 Salaries--Regular $144,774.00 $146,158.00 $146,158.00 $148,764.00
750-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
750-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
750-8171 FICA $8,823.00 $8,900.00 $8,900.00 $9,223.00
750-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
750-8173 IMRF $15,522.00 $16,950.00 $16,950.00 $19,363.00
750-8175 Health Insurance $1,602.00 $0.00 $0.00 $0.00
750-8176 Life Insurance $0.00 $0.00 $0.00 $0.00
750-8177 Medicare $2,064.00 $2,080.00 $2,080.00 $2,157.00
$172,785.00 $174,088.00 $174,088.00 $179,507.00
750-8202 Printed Materials $0.00 $200.00 $100.00 $200.00
750-8204 Office and Library $983.00 $0.00 $270.00 $250.00
750-8219 Building Supplies $0.00 $0.00 $0.00 $0.00
750-8226 Vehicle Maintenance Parts $0.00 $0.00 $0.00 $0.00
750-8233 Storm Sewer Parts $0.00 $0.00 $0.00 $0.00
750-8234 Treatment Plant Equipment $0.00 $0.00 $0.00 $0.00
750-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00
750-8236 Solids Dewatering $0.00 $0.00 $0.00 $0.00
750-8239 Sanitary System R & M $0.00 $0.00 $0.00 $0.00
750-8244 Lab Supplies and Minor Equip $3,719.00 $7,000.00 $5,900.00 $6,000.00
750-8245 Gas, Oil and Antifreeze $0.00 $0.00 $0.00 $0.00
750-8246 Sewage Treatment Chemicals $0.00 $0.00 $0.00 $0.00
750-8247 Sanitary System Chemicals $0.00 $0.00 $0.00 $0.00
750-8248 Excavation Restoration $0.00 $0.00 $0.00 $0.00
750-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00
750-8285 EDP Supplies $477.00 $1,000.00 $450.00 $500.00
750-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00
750-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $0.00
750-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$5,179.00 $8,200.00 $6,720.00 $6,950.00
750-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00
750-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00
750-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
750-8305 Freight and Postage $211.00 $250.00 $120.00 $200.00
750-8310 Equipment, R&M $150.00 $200.00 $0.00 $200.00
750-8311 Building Mechanical R&M $0.00 $0.00 $0.00 $0.00
750-8313 Landscape/Grounds $0.00 $0.00 $0.00 $0.00
750-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00
750-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00
750-8330 EDP Services $1,185.00 $3,000.00 $2,200.00 $2,500.00
750-8331 Consulting Services $0.00 $0.00 $0.00 $0.00
750-8332 Mapping Services $0.00 $0.00 $0.00 $0.00
750-8337 Telephone System $3,281.00 $3,750.00 $3,350.00 $3,400.00
750-8345 Medical Services $0.00 $300.00 $300.00 $300.00
750-8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00
750-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
750-8352 Electricity $0.00 $0.00 $0.00 $0.00
750-8353 Natural Gas $0.00 $0.00 $0.00 $0.00
750-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
750-8356 Lab & Testing Services $8,228.00 $8,200.00 $6,800.00 $7,500.00
TREATMENT PLANT DIVISION
Total Personnel
Total Commodities
Administration Program (750)
112
750-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
750-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
750-8375 Dues and Subscriptions $227.00 $250.00 $200.00 $250.00
750-8376 Training, Professional Devel $1,816.00 $1,500.00 $1,250.00 $2,000.00
750-8385 Taxes, Licenses, Fees $19,495.00 $19,500.00 $19,100.00 $19,250.00
750-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$34,593.00 $36,950.00 $33,320.00 $35,600.00
750-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00
750-8414 Note Payments $0.00 $0.00 $0.00 $0.00
750-8471 Surety Bonds and Insurance $0.00 $0.00 $0.00 $0.00
750-8472 Worker Comp/Liability Premium $0.00 $0.00 $0.00 $0.00
750-8474 Health Insurance Premium $21,732.00 $22,000.00 $19,750.00 $22,250.00
750-8475 Life Insurance Premium $262.00 $750.00 $750.00 $1,100.00
750-8476 Section 125 Payments $0.00 $0.00 $0.00 $0.00
750-8477 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00
750-8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
750-8497 Contingencies $0.00 $0.00 $0.00 $0.00
750-8499 Other Services NEC $0.00 $0.00 $0.00 $0.00
$21,994.00 $22,750.00 $20,500.00 $23,350.00
750-8500 Bad Debt Expense $6,580.00 $0.00 $0.00 $0.00
750-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
750-8515 EDP Equipment $2,224.00 $1,000.00 $950.00 $1,000.00
750-8521 Vehicles $0.00 $0.00 $0.00 $0.00
750-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
750-8580 Telephone/Radio Equipment $0.00 $650.00 $550.00 $500.00
$8,804.00 $1,650.00 $1,500.00 $1,500.00
750-8620 Depreciation $0.00 $0.00 $0.00 $0.00
750-8621 Land Acquisition $0.00 $0.00 $0.00 $0.00
750-8622 Environmental Cleanup $0.00 $0.00 $0.00 $0.00
750-8623 Property Demolition $0.00 $0.00 $0.00 $0.00
750-8624 Private Prop Redevelopment $0.00 $0.00 $0.00 $0.00
750-8625 Remodeling $0.00 $0.00 $0.00 $0.00
750-8633 Sanitary Sewer Syst Improv $2,888.00 $0.00 $0.00 $0.00
$2,888.00 $0.00 $0.00 $0.00
750-9001 Trsf to General Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00
750-9006 Trsf to Capital Assistance Fund $0.00 $0.00 $0.00 $0.00
750-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
750-9017 Trsf to 1994 EPA Bond Fnd-Sew $540,925.00 $540,925.00 $540,925.00 $540,925.00
750-9018 Trsf to 1995 EPA Bond Fnd-Wat $189,223.00 $189,223.00 $189,223.00 $189,223.00
750-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
750-9020 Trsf to Sycamore Library Fnd $0.00 $0.00 $0.00 $0.00
750-9027 Trsf to 2005 Bond Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00
750-9035 Trsf to 2009 EPA Bond Fund $0.00 $0.00 $0.00 $0.00
$866,662.00 $866,662.00 $866,662.00 $866,662.00
$1,112,905.00 $1,110,300.00 $1,102,790.00 $1,113,569.00
.
TOTAL ALL EXPENDITURES
Total Other Services
Total Equipment
Total Permanent Improvements
Total Transfers Out
Total Contractual Services
113
Program Overview
The Operations Program of the
Treatment Plant Division accounts for
most of the operational spending with
the exception of the funds dedicated to
the maintenance of the underground
collection system (see the Collection
Program).
FY2012-2013 Accomplishments
� Start up of equipment and processes
in Phase I improvements.
� Application of dewatered solids on
farm fields.
� Installed dechlorination system on
effluent discharge.
� Updated computer based
maintenance program with new
Phase I equipment.
� Worked with Water Division and
Street Division to repair the water
and sewer systems.
� Assisted Street Division with snow
removal.
FY2013-2014 Goals � Research process systems used in
Phase II improvements.
� Review Phase II design.
� Prepare for Phase II improvements
� Maintain preventative maintenance
program.
� 20% cost of new dump truck.
Program Budget: $847,772
8100 Personnel $354,272
8200 Commodities $160,050
8300 Contractual
Services $240,600
8400 Other Services $59,900
8500 Equipment $32,950
8600 Remodeling/
Renovation $0.00
9000 Transfers $0.00
Total $847,772
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY
12
FY
13
FY
14
Superintendent 0 0 0
Assistant
Superintendent 0 0 0
Laborer 4 4 5
Part-Time, ICE
Sycamore HS 0 0 0
TOTAL 4.0 4.0 5.0
TREATMENT PLANT DIVISION Operations Program (751)
114
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
751-8100 Salaries--Regular $202,828.00 $233,749.00 $233,749.00 $277,741.00
751-8102 Salaries--Overtime $3,625.00 $20,000.00 $7,500.00 $15,000.00
751-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
751-8171 FICA $14,521.00 $15,556.00 $14,000.00 $18,460.00
751-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
751-8173 IMRF $25,535.00 $27,625.00 $27,625.00 $38,754.00
751-8175 Health Insurance $4,140.00 $0.00 $0.00 $0.00
751-8176 Life Insurance $0.00 $0.00 $0.00 $0.00
751-8177 Medicare $3,396.00 $3,640.00 $3,300.00 $4,317.00
$254,045.00 $300,570.00 $286,174.00 $354,272.00
751-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
751-8204 Office and Library $0.00 $0.00 $0.00 $0.00
751-8219 Building Supplies $2,269.00 $3,200.00 $2,650.00 $2,400.00
751-8226 Vehicle Maintenance Parts $4,583.00 $3,500.00 $3,200.00 $3,500.00
751-8233 Storm Sewer Parts $0.00 $0.00 $0.00 $0.00
751-8234 Treatment Plant Equipment $22,786.00 $31,000.00 $19,500.00 $23,000.00
751-8235 Salt/Ice Control $440.00 $0.00 $0.00 $0.00
751-8236 Solids Dewatering $3,190.00 $3,000.00 $2,400.00 $1,000.00
751-8239 Sanitary System R & M $0.00 $0.00 $0.00 $0.00
751-8244 Lab Supplies and Minor Equip $0.00 $0.00 $0.00 $0.00
751-8245 Gas, Oil and Antifreeze $7,410.00 $14,695.00 $9,500.00 $9,500.00
751-8246 Sewage Treatment Chemicals $91,106.00 $118,000.00 $112,000.00 $114,000.00
751-8247 Sanitary System Chemicals $0.00 $0.00 $0.00 $0.00
751-8248 Excavation Restoration $0.00 $0.00 $0.00 $0.00
751-8270 Wearing Apparel $550.00 $1,500.00 $1,200.00 $1,500.00
751-8285 EDP Supplies $0.00 $500.00 $300.00 $50.00
751-8291 Janitorial Supplies $669.00 $2,500.00 $2,100.00 $1,100.00
751-8295 Small Tools/Equipment $3,616.00 $4,000.00 $3,100.00 $4,000.00
751-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$136,619.00 $181,895.00 $155,950.00 $160,050.00
751-8301 Rental Equipment $2,738.00 $1,200.00 $1,000.00 $1,200.00
751-8303 Meal Allowance $0.00 $100.00 $50.00 $100.00
751-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
751-8305 Freight and Postage $38.00 $150.00 $50.00 $150.00
751-8310 Equipment, R&M $17,461.00 $22,000.00 $21,500.00 $30,000.00
751-8311 Building Mechanical R&M $3,341.00 $3,200.00 $1,750.00 $3,200.00
751-8313 Landscape/Grounds $1,447.00 $1,200.00 $950.00 $1,000.00
751-8315 Vehicles, R&M $502.00 $750.00 $250.00 $500.00
751-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00
751-8330 EDP Services $925.00 $1,000.00 $950.00 $1,100.00
751-8331 Consulting Services $0.00 $0.00 $0.00 $0.00
751-8332 Mapping Services $0.00 $0.00 $0.00 $0.00
751-8337 Telephone System $0.00 $0.00 $0.00 $0.00
751-8345 Medical Services $196.00 $0.00 $0.00 $200.00
751-8346 Refuse Removal Services $0.00 $250.00 $0.00 $0.00
751-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
751-8352 Electricity $206,170.00 $226,000.00 $195,000.00 $200,000.00
751-8353 Natural Gas $2,433.00 $5,000.00 $2,650.00 $3,000.00
751-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
TREATMENT PLANT DIVISION
Total Personnel
Total Commodities
Operations Program (751)
115
751-8356 Lab & Testing Services $0.00 $0.00 $0.00 $0.00
751-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
751-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
751-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00
751-8376 Training, Professional Devel $0.00 $0.00 $230.00 $0.00
751-8385 Taxes, Licenses, Fees $0.00 $100.00 $60.00 $150.00
751-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$235,251.00 $260,950.00 $224,440.00 $240,600.00
751-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00
751-8414 Note Payments $0.00 $0.00 $0.00 $0.00
751-8471 Surety Bonds and Insurance $0.00 $0.00 $0.00 $0.00
751-8472 Worker Comp/Liability Premium $0.00 $0.00 $0.00 $0.00
751-8474 Health Insurance Premium $46,418.00 $46,000.00 $46,300.00 $59,300.00
751-8475 Life Insurance Premium $1,223.00 $1,500.00 $1,500.00 $600.00
751-8476 Section 125 Payments $0.00 $0.00 $0.00 $0.00
751-8477 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00
751-8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
751-8497 Contingencies $0.00 $0.00 $0.00 $0.00
751-8499 Other Services NEC $0.00 $0.00 $0.00 $0.00
$47,641.00 $47,500.00 $47,800.00 $59,900.00
751-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
751-8515 EDP Equipment $0.00 $750.00 $700.00 $750.00
751-8521 Vehicles $0.00 $0.00 $0.00 $27,000.00
751-8540 Machinery/Major Tools $12,010.00 $20,000.00 $16,500.00 $4,200.00
751-8580 Telephone/Radio Equipment $0.00 $1,000.00 $0.00 $1,000.00
$12,010.00 $21,750.00 $17,200.00 $32,950.00
751-8625 Remodeling $0.00 $0.00 $0.00 $0.00
751-8633 Sanitary Sewer Syst Improv $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
751-9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00
751-9006 Trsf to Capital Assistance Fund $0.00 $0.00 $0.00 $0.00
751-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
751-9017 Trsf to 1994 EPA Bond Fnd-Sew $0.00 $0.00 $0.00 $0.00
751-9018 Trsf to 1995 EPA Bond Fnd-Wat $0.00 $0.00 $0.00 $0.00
751-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
751-9020 Trsf to Sycamore Library Fund $0.00 $0.00 $0.00 $0.00
751-9027 Trsf to 2005 Bond Fund $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$685,566.00 $812,665.00 $731,564.00 $847,772.00
.
TOTAL ALL EXPENDITURES
Total Other Services
Total Equipment
Total Permanent Improvements
Total Transfers Out
Total Contractual Services
116
Program Overview
The Collection Program finances the
maintenance work on the collection
system. The Sewer Fund (Fund 4) picks
up the tab. Street Division employees
have traditionally performed most of
the routine sewer maintenance work
because the division has the equipment
and the experience in this area. Street
Division staff also oversees the testing
and inspection of newly installed
sanitary lines. Treatment Plant staff
assist as needed.
FY2012-2013 Accomplishments � Maintained 102 miles of sanitary sewer
and 2,398 manholes.
� Cleaned 21 miles of sanitary sewer.
� Replaced 2 sanitary manholes during
street maintenance program. � Relined 3 sanitary manholes during
street maintenance program. � Utilized foam root control on 1,660’ of
18” sanitary lines.
FY2013-2014 Goals � Extend the use of foam root control in
troubled areas.
� Continue efforts to locate sources of
infiltration and inflow.
� Continue relining manholes and identify
areas to reline sanitary sewer mains.
Program Budget: $604,312
8100 Personnel $341,316
8200 Commodities $55,800
8300 Contractual
Services $16,200
8400 Other Services $104,050
8500 Equipment $31,946
8600 Permanent
Improvements $55,000
9000 Transfers $0.00
Total $604,312
Program Personnel:
Full-Time Equivalents (FTE)
Personnel FY12 FY13 FY14
Superintendent 0 0 0
Assistant
Superintendent 0 0 0
Laborer 2 2 2
Part-Time, ICE
Sycamore HS 0 0 0
TOTAL 2 2 2
TREATMENT PLANT DIVISION Collection System Program (752)
117
Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget
752-8100 Salaries--Regular $234,318.00 $219,400.00 $219,400.00 $247,003.00
752-8102 Salaries--Overtime $5,932.00 $40,000.00 $8,500.00 $35,000.00
752-8103 Salaries--Part-Time $5,183.00 $4,966.00 $4,300.00 $0.00
752-8171 FICA $13,626.00 $17,410.00 $13,850.00 $17,794.00
752-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00
752-8173 IMRF $24,769.00 $33,200.00 $27,500.00 $37,357.00
752-8175 Health Insurance $2,737.00 $0.00 $0.00 $0.00
752-8176 Life Insurance $0.00 $0.00 $0.00 $0.00
752-8177 Medicare $3,197.00 $4,070.00 $3,200.00 $4,162.00
$289,762.00 $319,046.00 $276,750.00 $341,316.00
752-8202 Printed Materials $0.00 $0.00 $0.00 $0.00
752-8204 Office and Library $580.00 $500.00 $350.00 $500.00
752-8219 Building Supplies $595.00 $2,500.00 $2,450.00 $2,000.00
752-8226 Vehicle Maintenance Parts $7,254.00 $7,500.00 $8,100.00 $8,000.00
752-8233 Storm Sewer Parts $0.00 $0.00 $0.00 $0.00
752-8234 Collection System Equipment $8,527.00 $8,500.00 $8,800.00 $8,500.00
752-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00
752-8236 Solids Dewatering $200.00 $0.00 $0.00 $0.00
752-8239 Sanitary System R & M $30,816.00 $28,000.00 $23,500.00 $20,000.00
752-8244 Lab Supplies and Minor Equip $0.00 $0.00 $0.00 $0.00
752-8245 Gas, Oil and Antifreeze $4,196.00 $4,200.00 $4,200.00 $4,200.00
752-8246 Sewage Treatment Chemicals $0.00 $0.00 $0.00 $0.00
752-8247 Sanitary System Chemicals $0.00 $1,000.00 $500.00 $500.00
752-8248 Excavation Restoration $4,387.00 $5,000.00 $5,000.00 $4,500.00
752-8270 Wearing Apparel $1,882.00 $1,600.00 $1,810.00 $2,000.00
752-8285 EDP Supplies $181.00 $500.00 $425.00 $500.00
752-8291 Janitorial Supplies $660.00 $600.00 $525.00 $600.00
752-8295 Small Tools/Equipment $4,128.00 $4,500.00 $4,250.00 $4,500.00
752-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00
$63,406.00 $64,400.00 $59,910.00 $55,800.00
752-8301 Rental Equipment $0.00 $250.00 $0.00 $250.00
752-8303 Meal Allowance $25.00 $100.00 $0.00 $50.00
752-8304 Car Allowance $0.00 $0.00 $0.00 $0.00
752-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
752-8310 Equipment, R&M $2,153.00 $3,000.00 $2,250.00 $2,500.00
752-8311 Building Mechanical R&M $0.00 $0.00 $0.00 $0.00
752-8313 Landscape/Grounds $0.00 $0.00 $0.00 $0.00
752-8315 Vehicles, R&M $747.00 $1,500.00 $7,292.00 $3,000.00
752-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00
752-8329 Sanitary System R&M $0.00 $7,500.00 $7,150.00 $5,000.00
752-8330 EDP Services $3,427.00 $3,000.00 $2,750.00 $1,500.00
752-8331 Consulting Services $0.00 $0.00 $0.00 $0.00
752-8332 Mapping Services $2,402.00 $5,500.00 $5,300.00 $3,000.00
752-8337 Telephone System $0.00 $0.00 $0.00 $0.00
752-8345 Medical Services $0.00 $200.00 $100.00 $200.00
752-8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00
752-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00
752-8352 Electricity $0.00 $0.00 $0.00 $0.00
752-8353 Natural Gas $0.00 $0.00 $0.00 $0.00
TREATMENT PLANT DIVISION
Total Personnel
Total Commodities
Collection System Program (752)
118
752-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00
752-8356 Lab & Testing Services $0.00 $0.00 $0.00 $0.00
752-8366 Legal Notices $0.00 $0.00 $0.00 $0.00
752-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
752-8375 Dues and Subscriptions $0.00 $200.00 $100.00 $200.00
752-8376 Training, Professional Devel $19.00 $500.00 $250.00 $500.00
752-8385 Taxes, Licenses, Fees $0.00 $0.00 $0.00 $0.00
752-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00
$8,773.00 $21,750.00 $25,192.00 $16,200.00
752-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00
752-8414 Note Payments $0.00 $0.00 $0.00 $0.00
752-8471 Surety Bonds and Insurance $0.00 $0.00 $0.00 $0.00
752-8472 Worker Comp/Liability Premium $0.00 $0.00 $0.00 $0.00
752-8474 Health Insurance Premium $91,447.00 $103,000.00 $96,600.00 $103,500.00
752-8475 Life Insurance Premium $0.00 $1,500.00 $1,500.00 $550.00
752-8476 Section 125 Payments $0.00 $0.00 $0.00 $0.00
752-8477 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00
752-8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
752-8497 Contingencies $0.00 $0.00 $0.00 $0.00
752-8499 Other Services NEC $0.00 $0.00 $0.00 $0.00
$91,447.00 $104,500.00 $98,100.00 $104,050.00
752-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00
752-8515 EDP Equipment $1,354.00 $1,200.00 $1,050.00 $1,200.00
752-8521 Vehicles $0.00 $0.00 $0.00 $27,000.00
752-8540 Machinery/Major Tools $10,114.00 $14,264.00 $13,950.00 $3,246.00
752-8580 Telephone/Radio Equipment $1,000.00 $1,500.00 $1,250.00 $500.00
$12,468.00 $16,964.00 $16,250.00 $31,946.00
752-8625 Remodeling $0.00 $0.00 $0.00 $0.00
752-8633 Sanitary Sewer Syst Improv $57,428.00 $55,000.00 $55,000.00 $55,000.00
$57,428.00 $55,000.00 $55,000.00 $55,000.00
752-9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00
752-9006 Trsf to Capital Assistance Fund $0.00 $0.00 $0.00 $0.00
752-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
752-9017 Trsf to 1994 EPA Bond Fnd-Sew $0.00 $0.00 $0.00 $0.00
752-9018 Trsf to 1995 EPA Bond Fnd-Wat $0.00 $0.00 $0.00 $0.00
752-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
752-9020 Trsf to Sycamore Library Fnd $0.00 $0.00 $0.00 $0.00
752-9027 Trsf to 2005 Bond Fund $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$523,284.00 $581,660.00 $531,202.00 $604,312.00
.
TOTAL ALL EXPENDITURES
Total Other Services
Total Equipment
Total Permanent Improvements
Total Transfers Out
Total Contractual Services
119
FUND TITLE PAGE
03 Water Impact Fee Fund 121
05 Sewer Impact Fee Fund 123
09 Hotel/Motel Tax Fund 125
10 Foreign Fire Insurance 127
15 Police Pension Fund 129
16 Fire Pension Fund 131
23 Employee Benefit Assistance Fund 133
28 Transfer Tax Fund 135
33 Radium Decommission Fund 137
37 Public Improvements Escrow Fund 139
SPECIAL FUNDS
120
Fund Overview
The Water Impact Fee Fund receives fees charged for new connections to the City’s water
system. The schedule of fees was last revised in March, 2006 and can be found in the City Code,
Title 8, Chapter 2 (8-2-2). This schedule is calculated on a per capita basis and adopts the EPA
standard of 3.5 persons per household. It also makes assumptions about the key capital
expenditures relating to new growth as shown below:
Cost of Well #10: $1,750,000 (including new mains, etc.)
Capacity of Well #10: 864,000 gallons per day (based on 12 hours of
run time per day @1,200 gpm)
Cost per gallon: $2.02
Cost per 350 gallons: $707 per house (assumes each person uses 100
gallons a day and the IEPA standard of 3.5
persons per household)
Cost of Elevated Tank: $3,000,000 (including connecting mains)
Capacity/Elevated Tank: 2,000,000 gallons
Cost per gallon: $1.50
Cost per 350 gallons $525 per house (again, assumes each person
generates 100 gallons of treatable water per
day and the IEPA standard of 3.5 persons per
house)
Total Water Impact: $1,232
The fee level to underwrite these capital improvements, taking into
consideration the IEPA standard of 3.5 persons per household, is $352 per unit
($1,232 divided by 3.5).
In addition, the Water Impact Fee Fund receives transfers from the Water Fund
for major capital improvements including new and existing areas of the water
system. In FY13, $1.83 million was received from the Water Fund ($1.63 million
to combine with Impact Fee Fund reserves for the new well house and radium
treatment at Well #10 and $200,000 for the Page Street water main project).
Radium removal equipment was purchased in FY13 and construction on the Well
House will begin in FY14.
WATER IMPACT FEE FUND Special Funds (Fund 03)
121
WATER IMPACT FEE FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
3 3246 Connection Fees $33,907.00 $65,000.00 $55,000.00 $55,000.00
3 3710 Investment Interest $1,778.00 $10,000.00 $5,500.00 $6,000.00
3 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
3 3714 Miscellaneous Income $0.00 $0.00 $0.00 $0.00
3 4502 Res Trsf from Water Fund $372,860.00 $1,830,000.00 $1,830,000.00 $0.00
3 4503 Res Trsf--Water Impact Fnd $0.00 $0.00 $0.00 $0.00
3 4505 Trsf--Sewer Impact Fee Fund $30,000.00 $0.00 $0.00 $0.00
TOTAL REVENUES $438,545.00 $1,905,000.00 $1,890,500.00 $61,000.00
3 8331 Consulting Services $0.00 $40,000.00 $0.00 $10,000.00
3 8349 Legal Services $0.00 $0.00 $0.00 $0.00
3 8366 Legal Notices $0.00 $0.00 $0.00 $0.00
3 8399 Contractual Services--NEC $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $40,000.00 $0.00 $10,000.00
3 8492 Reimbursements $0.00 $1,000.00 $1,000.00 $1,000.00
3 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $0.00 $1,000.00 $1,000.00 $1,000.00
3 8621 Land Acquisition $0.00 $0.00 $0.00 $0.00
3 8623 Property Demolition $0.00 $0.00 $0.00 $0.00
3 8626 New Constr--Bldgs/Grounds $471,192.00 $1,830,000.00 $800,000.00 $1,030,000.00
3 8630 Watermain Improvements $0.00 $200,000.00 $200,000.00 $100,000.00
3 8632 Water System Improv--NEC $0.00 $15,000.00 $5,000.00 $10,000.00
Total Permanent Improv $471,192.00 $2,045,000.00 $1,005,000.00 $1,140,000.00
3 9002 Trsf to Water Fund $0.00 $0.00 $0.00 $0.00
Total Transfers Out $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $471,192.00 $2,086,000.00 $1,006,000.00 $1,151,000.00
Beginning Fund Balance $241,600.00 $208,953.00 $208,953.00 $1,093,453.00
Reserve Transfer $0 $0 $0 $0
Restated Fund Balance $241,600.00 $208,953.00 $208,953.00 $1,093,453.00
Total Revenues $438,545.00 $1,905,000.00 $1,890,500.00 $61,000.00
Available Resources $680,145.00 $2,113,953.00 $2,099,453.00 $1,154,453.00
Expenditures $471,192.00 $2,086,000.00 $1,006,000.00 $1,151,000.00
Reconciliation to Modified Accrual $0.00 $0.00 $0.00 $0.00
Unrestricted Fund Balance $208,953.00 $27,953.00 $1,093,453.00 $3,453.00
Fund 03
122
Fund Overview
The Sewer Impact Fee Fund receives fees charged for new connections to the City’s
sanitary sewer collection system. The schedule of fees was last revised in March, 2006
and can be found in the City Code, Title 8, Chapter 4 (8-4-2). This schedule is calculated
on a per capita basis and adopts the EPA standard of 3.5 persons per household. It
makes assumptions about the projected cost of future treatment plant expansion owing
to new development.
The key sewer system capital facility remains the waste water treatment plant. The
impact of new development is still gauged by the need for additional treatment
capacity. The IEPA employs the standard of 3.5 persons per household for the purpose
of calculating water and sewer use, and qualifying the City for low-interest loans.
Whatever household standard we may believe is justified based on local demographic
studies, the IEPA will use the standard of 3.5 persons when we present the agency with
any expansion plans.
In December 2005 the City’s consulting firm, McMahon Associates, presented
preliminary cost projections for the expansion of the City’s treatment capacity from 2.97
million gallons per day to 4.99 million gallons per day. The projected cost of treatment
was assumed to be $6.30 per gallon or $630 per unit, based on an average of 100
gallons per household member per day. Assuming a consumption rate of 350 gallons per
day per household, the sewer impact fee was increased to $2,205 (an increase of $455
over the fee of $1,750 per new household set in 2002).
In FY2014 a portion of phase II engineering (05-000-8331) and construction (05-000-
8626) are planned from the Sewer Impact Fee Fund. Construction costs for phase II will
come from the reserves of the Sewer Impact Fee Fund, the Sewer Fund and the
remainder will include borrowing through the IEPA which will entail the creation of a
new fund.
SEWER IMPACT FEE FUND Special Funds (Fund 05)
123
SEWER IMPACT FEE FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
5 3246 Connection Fees $60,279.00 $60,000.00 $75,000.00 $75,000.00
5 3710 Investment Interest $43,743.00 $40,000.00 $27,500.00 $25,000.00
5 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
5 3714 Miscellaneous Income $0.00 $0.00 $0.00 $0.00
5 3744 Res Trsf--Sewer Fnd $0.00 $0.00 $0.00 $3,200,000.00
5 3747 Res Trsf--Sewer Impact Fnd $0.00 $0.00 $0.00 $0.00
TOTAL REVENUES $104,022.00 $100,000.00 $102,500.00 $3,300,000.00
5 8331 Consulting Services $13,919.00 $510,000.00 $310,000.00 $400,000.00
5 8349 Legal Services $0.00 $0.00 $0.00 $0.00
5 8366 Legal Notices $0.00 $0.00 $0.00 $0.00
5 8399 Contractual Services--NEC $0.00 $0.00 $0.00 $0.00
Total Contractual Services $13,919.00 $510,000.00 $310,000.00 $400,000.00
5 8492 Reimbursements $0.00 $2,000.00 $2,000.00 $2,000.00
5 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $0.00 $2,000.00 $2,000.00 $2,000.00
5 8621 Land Acquisition $0.00 $0.00 $0.00 $0.00
5 8623 Property Demolition $0.00 $0.00 $0.00 $0.00
5 8626 New Constr--Bldgs/Grounds $164,466.00 $600,000.00 $0.00 $4,950,000.00
5 8633 Sanitary Syst Improvements $23,260.00 $75,000.00 $75,000.00 $75,000.00
Total Permanent Improv $187,726.00 $675,000.00 $75,000.00 $5,025,000.00
5 9002 Trsf to Water Fund $0.00 $0.00 $0.00 $0.00
5 9003 Trsf to Water Impact Fee Fund $30,000.00 $0.00 $0.00 $0.00
5 9004 Trsf to Sewer Fund $0.00 $0.00 $0.00 $0.00
Total Transfers Out $30,000.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $231,645.00 $1,187,000.00 $387,000.00 $5,427,000.00
Beginning Fund Balance $2,581,733.00 $2,454,110.00 $2,454,110.00 $2,169,610.00
Reserve Transfer $0.00 $0.00 $0.00 $0.00
Total Revenues $104,022.00 $100,000.00 $102,500.00 $3,300,000.00
Available Resources $2,685,755.00 $2,554,110.00 $2,556,610.00 $5,469,610.00
Expenditures $231,645.00 $1,187,000.00 $387,000.00 $5,427,000.00
Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00
Unrestricted Fund Balance $2,454,110.00 $1,367,110.00 $2,169,610.00 $42,610.00
Fund 05
124
Fund Overview
The Hotel/Motel Tax Fund presently
receives hotel/motel tax proceeds from five
entities: The Stratford Inn, the Comfort Inn,
Country Inn and Suites, the Holiday Inn
Express, and Microtel, which together
account for 294 rooms. A tax of five percent
of the rent charged for the use of a hotel or
motel room in the City of Sycamore for each
24-hour period is imposed on these
proprietors.
FY2013-2014 Goals
1. Extend commitment to Sycamore
Chamber in the amount of $50,000 as
follows:
• $22,500--Print advertising (#8202)
• $9,000—Marketing (#8373)
• $18,500—Partially fund Downtown
Coordinator position (#8343)
2. Transfer $25,000 to the Downtown
Façade Grant Fund to finance the FY14
façade grant program (#9013).
3. Fund community grants to the DeKalb
County Economic Development
Corporation ($16,000) and Voluntary
Action Center ($17,000) plus an
additional $2,000 in “opportunity grant”
monies to meet the emergency needs of
local not-for-profit agencies serving the
Sycamore community (#8489).
HOTEL/MOTEL TAX FUND Special Funds (Fund 09)
125
HOTEL/MOTEL TAX FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
9 3212 Hotel/Motel Tax $214,006.00 $220,000.00 $219,000.00 $225,000.00
Total Sales & Use Taxes $214,006.00 $220,000.00 $219,000.00 $225,000.00
9 3710 Investment Interest $1,428.00 $1,200.00 $950.00 $950.00
9 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
9 3714 Miscellaneous Income $0.00 $0.00 $0.00 $0.00
Total Other Income $1,428.00 $1,200.00 $950.00 $950.00
TOTAL REVENUE $215,434.00 $221,200.00 $219,950.00 $225,950.00
9 8202 Printed Materials $22,500.00 $22,500.00 $22,500.00 $22,500.00
Total Commodities $22,500.00 $22,500.00 $22,500.00 $22,500.00
9 8302 Building R&M $0.00 $0.00 $0.00 $0.00
9 8305 Freight and Postage $0.00 $0.00 $0.00 $0.00
9 8306 Special Events $0.00 $0.00 $0.00 $0.00
9 8330 EDP Services $0.00 $0.00 $0.00 $0.00
9 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
9 8343 Developmental Services $20,000.00 $28,500.00 $20,000.00 $20,000.00
9 8373 Marketing, Public Information $7,500.00 $9,000.00 $9,000.00 $15,000.00
Total Contractual Services $27,500.00 $37,500.00 $29,000.00 $35,000.00
9 8489 Community Grants $30,500.00 $38,000.00 $33,000.00 $35,000.00
9 8497 Contingencies $0.00 $5,000.00 $0.00 $1,000.00
Total Other Services $30,500.00 $43,000.00 $33,000.00 $36,000.00
9 8639 Other Capital Improvements $0.00 $0.00 $0.00 $10,000.00
Total Permanent Improv $0.00 $0.00 $0.00 $10,000.00
9 9001 Trsf to General Fund $45,000.00 $45,000.00 $45,000.00 $95,000.00
9 9013 Trsf to Downtown Fund $15,000.00 $25,000.00 $25,000.00 $25,000.00
Total Transfers Out $60,000.00 $70,000.00 $70,000.00 $120,000.00
TOTAL EXPENDITURES $140,500.00 $173,000.00 $154,500.00 $223,500.00
Total Revenues $215,434.00 $221,200.00 $219,950.00 $225,950.00
Beginning Fund Balance $87,621.00 $112,555.00 $112,555.00 $128,005.00
Available Revenues $303,055.00 $333,755.00 $332,505.00 $353,955.00
Expenditures $140,500.00 $173,000.00 $154,500.00 $223,500.00
Ending Fund Balance $162,555.00 $160,755.00 $178,005.00 $130,455.00
Reserv Trsf to General Fund ($50,000.00) ($50,000.00) ($50,000.00) $0.00
Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00
Restated Cash Balance $112,555.00 $110,755.00 $128,005.00 $130,455.00
Fund 09
126
Fund Overview
The Foreign Fire Insurance Tax Fund is
established according to applicable
state statutes. A two percent tax is
imposed on the gross receipts of the fire
insurance premiums on property
located in the City but provided by
insurance companies whose general
headquarters are not located within
Illinois. These tax monies are collected
by the state and distributed to
municipalities on a per capita basis.
According to state guidelines, the tax
proceeds are deposited in the General
Fund and then transferred to a separate
City fund so the transaction can be
reflected in the annual city audit. The
proceeds are dedicated solely for the
“maintenance, benefit, and use” of the
Fire Department. According to the rules
adopted by the City Council in
September, 1996, the Fire Department’s
administrative officers budget and
disburse the funds annually.
FOREIGN FIRE INSURANCE TAX FUND Special Funds (Fund 10)
127
FOREIGN FIRE INSURANCE TAX FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
10 3213 Miscellaneous Tax $26,841.00 $27,000.00 $27,000.00 $27,500.00
10 3710 Investment Interest ($100.00) $15.00 $15.00 $15.00
10 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
10 3720 Miscellaneous Income $372.00 $0.00 $350.00 $300.00
TOTAL REVENUES $27,113.00 $27,015.00 $27,365.00 $27,815.00
10 8202 Printed Materials $0.00 $0.00 $0.00 $0.00
10 8204 Office and Library Supply $0.00 $0.00 $0.00 $0.00
10 8219 Building Supplies $497.00 $0.00 $0.00 $0.00
10 8270 Wearing Apparel $2,152.00 $3,800.00 $3,800.00 $4,000.00
10 8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
10 8295 Small Tools/Equipment $10,346.00 $7,000.00 $7,000.00 $7,500.00
Total Commodities $12,995.00 $10,800.00 $10,800.00 $11,500.00
10 8348 Buildings R&M--NEC $0.00 $0.00 $0.00 $0.00
10 8373 Marketing, Public Information $13,406.00 $12,200.00 $12,200.00 $12,250.00
10 8376 Training, Professional Devel $700.00 $0.00 $0.00 $0.00
10 8399 Contractual Services--NEC $0.00 $0.00 $0.00 $0.00
Total Contractual Services $14,106.00 $12,200.00 $12,200.00 $12,250.00
10 8497 Contingencies $170.00 $500.00 $500.00 $500.00
Total Other Services $170.00 $500.00 $500.00 $500.00
10 8510 Office Furniture & Equip $990.00 $2,000.00 $1,500.00 $2,000.00
10 8515 EDP Equipment $742.00 $1,500.00 $1,500.00 $1,500.00
10 8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
Total Equipment $1,732.00 $3,500.00 $3,000.00 $3,500.00
10 8625 Remodeling $0.00 $0.00 $0.00 $0.00
10 8626 New Construction-Bldg/Grounds $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $0.00 $0.00 $0.00 $0.00
10 9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00
Total Transfers Out $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $29,003.00 $27,000.00 $26,500.00 $27,750.00
Total Revenues $27,113.00 $27,015.00 $27,365.00 $27,815.00
Beginning Fund Balance $22,364.00 $20,474.00 $20,474.00 $21,339.00
Available Revenues $49,477.00 $47,489.00 $47,839.00 $49,154.00
Expenditures $29,003.00 $27,000.00 $26,500.00 $27,750.00
Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $20,474.00 $20,489.00 $21,339.00 $21,404.00
Fund 10
128
Fund Overview
The Police Pension Fund is managed by
the Police Pension Board, which is
responsible for the administration of
pension funds in the manner prescribed
by state statute and local ordinance.
Revenues primarily consist of property
tax proceeds, investment earnings, and
withholdings from the payroll checks of
active Police officers. Expenditures go to
pay for retiree pensions, financial
management costs, and audit costs.
The Police Pension Board consists of five
members serving two-year terms. They
include two persons appointed by the
Mayor; two persons elected from the
regular police force of the City; and one
selected by the pension beneficiaries.
The pension share of property taxes has
been deposited directly in the Police
Pension Fund rather than receiving it in
the General Fund and transferring it to
the Pension Fund.
POLICE PENSION FUND Special Funds (Fund 15)
129
POLICE PENSION FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
15 3113 Property Tax--Employer Contribution $323,928.00 $341,525.00 $340,046.00 $341,525.00
Total Property Tax $323,928.00 $341,525.00 $340,046.00 $341,525.00
15 3414 Pers Prop Replacement Tax $27,901.00 $24,000.00 $23,712.00 $24,302.00
Total Replacement Tax $27,901.00 $24,000.00 $23,712.00 $24,302.00
15 3710 Investment Interest $236,881.00 $225,000.00 $100,000.00 $202,000.00
15 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
15 3717 Appreciation in Investments $110,986.00 $450,000.00 $325,000.00 $603,000.00
15 3748 Reserve Transfer Sales Tax Dist Fd $0.00 $0.00 $0.00 $8,027.00
15 3752 Employee Contributions $208,000.00 $200,000.00 $262,000.00 $210,000.00
Total Other Income $555,867.00 $875,000.00 $687,000.00 $1,023,027.00
15 4501 Trsf from General Fund $0.00 $0.00 $0.00 $0.00
Total Transfers $0.00 $0.00 $0.00 $0.00
TOTAL REVENUES $907,696.00 $1,240,525.00 $1,050,758.00 $1,388,854.00
15 8190 Employee Payouts $416,291.00 $475,000.00 $470,445.00 $490,500.00
15 8191 Disability Payouts $0.00 $0.00 $0.00 $0.00
Total Personnel $416,291.00 $475,000.00 $470,445.00 $490,500.00
15 8342 Financial Services $8,267.00 $10,000.00 $8,000.00 $6,000.00
Total Contractual Services $8,267.00 $10,000.00 $8,000.00 $6,000.00
15 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $424,558.00 $485,000.00 $478,445.00 $496,500.00
Beginning Fund Balance $9,005,064.00 $9,488,202.00 $9,488,202.00 $10,060,515.00
Total Revenues $907,696.00 $1,240,525.00 $1,050,758.00 $1,388,854.00
Available Resources $9,912,760.00 $10,728,727.00 $10,538,960.00 $11,449,369.00
Expenditures $424,558.00 $485,000.00 $478,445.00 $496,500.00
Prior Period Adjustment $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $9,488,202.00 $10,243,727.00 $10,060,515.00 $10,952,869.00
Fund 15
130
Fund Overview
The Fire Pension Fund is managed by
the Fire Pension Board of Trustees,
which is responsible for the
administration of pension funds in the
manner prescribed by state statute and
local ordinance. Revenues primarily
consist of property tax proceeds,
investment earnings, and withholdings
from the payroll checks of active
firefighters. Expenditures go to pay for
retiree pensions, financial management
costs, and audit costs.
The Fire Pension Board of Trustees
consists of five members including two
persons appointed by the Mayor, two
persons selected from the active
firemen, and one retired fireman.
The pension share of property taxes has
been deposited directly in the Fire
Pension Fund rather than receiving it in
the General Fund and transferring it to
the Pension Fund.
FIRE PENSION FUND Special Funds (Fund 16)
131
FIRE PENSION FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
16 3113 Property Tax--Employer Contribution $460,719.00 $518,599.00 $516,304.00 $518,599.00
Total Property Tax $460,719.00 $518,599.00 $516,304.00 $518,599.00
16 3414 Pers Prop Replacement Tax $40,044.00 $30,000.00 $34,037.00 $34,878.00
Total Replacement Tax $40,044.00 $30,000.00 $34,037.00 $34,878.00
16 3710 Investment Interest $211,147.00 $275,000.00 $105,000.00 $200,000.00
16 3711 Refunds/Reimbursements $25.00 $0.00 $0.00 $0.00
16 3717 Appreciation in Investments $72,250.00 $500,000.00 $380,000.00 $660,000.00
16 3748 Reserve Trsf Sales Tax Dist. Fd $0.00 $0.00 $0.00 $16,975.00
16 3752 Employee Contributions $199,144.00 $193,000.00 $205,000.00 $208,000.00
Total Other Income $482,566.00 $968,000.00 $690,000.00 $1,084,975.00
16 4501 Trsf from General Fund $0.00 $0.00 $0.00 $0.00
Total Transfers $0.00 $0.00 $0.00 $0.00
Total Revenues $983,329.00 $1,516,599.00 $1,240,341.00 $1,638,452.00
16 8190 Employee Payouts $373,988.00 $457,000.00 $456,083.00 $408,000.00
16 8191 Disability Payouts $304,257.00 $325,000.00 $322,934.00 $332,500.00
Total Personnel $678,245.00 $782,000.00 $779,017.00 $740,500.00
16 8342 Financial Services $17,595.00 $10,000.00 $8,000.00 $8,000.00
Total Contractual Services $17,595.00 $10,000.00 $8,000.00 $8,000.00
16 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $0.00 $0.00 $0.00 $0.00
Total Expenditures $695,840.00 $792,000.00 $787,017.00 $748,500.00
Beginning Fund Balance $9,714,712.00 $10,002,201.00 $10,002,201.00 $10,455,525.00
Total Revenues $983,329.00 $1,516,599.00 $1,240,341.00 $1,638,452.00
Available Resources $10,698,041.00 $11,518,800.00 $11,242,542.00 $12,093,977.00
Expenditures $695,840.00 $792,000.00 $787,017.00 $748,500.00
Prior Period Adjustment $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $10,002,201.00 $10,726,800.00 $10,455,525.00 $11,345,477.00
Fund 16
132
Fund Overview
The Employee Benefit Assistance Fund
was established in October 2001 to
serve as a repository of designated
General Fund reserves that could be
used to help defray extraordinary
benefit costs such as health insurance
premiums or accrued leave payouts
upon separation. Equity transfers from
the General Fund or other funds are the
chief source of funding.
Since FY07 the Fund has received an
equity transfer from the General Fund
reserve to offset accrued leave payouts
to senior employees. In FY14, the Fund
will again receive a reserve transfer
from the General Fund for this purpose
(See line items #3741 and #8185).
EMPLOYEE BENEFIT ASSISTANCE FUND Special Funds (Fund 23)
133
EMPLOYEE BENEFIT ASSISTANCE FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
23 3710 Investment Interest $1,923.00 $500.00 $475.00 $475.00
23 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
23 3741 Reserve Trsf--General Fund $75,000.00 $75,000.00 $75,000.00 $75,000.00
Total Other Income $76,923.00 $75,500.00 $75,475.00 $75,475.00
23 4501 Trsf from General Fund $0.00 $0.00 $0.00 $0.00
Transfers In $0.00 $0.00 $0.00 $0.00
TOTAL REVENUES $76,923.00 $75,500.00 $75,475.00 $75,475.00
23 8185 Accrued Compensation $115,074.00 $75,000.00 $78,360.00 $75,000.00
23 8191 Disability Payouts $0.00 $0.00 $0.00 $0.00
Total Personnel $115,074.00 $75,000.00 $78,360.00 $75,000.00
23 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
Total Contractual $0.00 $0.00 $0.00 $0.00
23 8472 Worker Comp/Liability Premium $0.00 $0.00 $0.00 $0.00
23 8474 Health Insurance Premium $0.00 $0.00 $0.00 $0.00
23 8475 Life Insurance Premium $0.00 $0.00 $0.00 $0.00
23 8476 Section 125 Payments $0.00 $0.00 $0.00 $0.00
23 8477 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00
23 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $115,074.00 $75,000.00 $78,360.00 $75,000.00
Total Revenues $76,923.00 $75,500.00 $75,475.00 $75,475.00
Beginning Fund Balance $61,640.00 $23,489.00 $23,489.00 $20,604.00
Available Resources $138,563.00 $98,989.00 $98,964.00 $96,079.00
Expenditures $115,074.00 $75,000.00 $78,360.00 $75,000.00
Ending Fund Balance $23,489.00 $23,989.00 $20,604.00 $21,079.00
Fund 23
134
Fund Overview
On March 21, 2006 the citizens of
Sycamore approved a referendum to
impose a transfer tax on the transfer of
title to real property located in the City
of Sycamore. The tax is imposed at the
rate of .005 or $5.00 for each $1,000 of
value or fraction thereof. The final
electoral count was 1,477 for the tax
and 940 against the tax. The tax is
imposed on the buyer of the real estate
transferred.
The purpose of the tax is to create an
alternative source of funds to
supplement the revenues of the
Sycamore Community Unit School
District No. 427. The City receives the
funds and pays the collected amounts,
less an administrative fee, to the School
District on a quarterly basis. The District
accounts for the amount and the uses of
the funds received in its annual audit,
and by administrative reports to the
Board of Education.
TRANSFER TAX FUND Special Funds (Fund 28)
135
TRANSFER TAX FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
28 3219 Transfer Tax $171,335.00 $200,000.00 $200,000.00 $200,000.00
28 3710 Investment Interest $15.00 $10.00 $30.00 $30.00
28 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
28 3720 Misc $0.00 $0.00 $0.00 $0.00
TOTAL REVENUE $171,350.00 $200,010.00 $200,030.00 $200,030.00
28 8100 Salaries--Regular $0.00 $0.00 $0.00 $0.00
28 8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00
28 8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00
28 8171 FICA $0.00 $0.00 $0.00 $0.00
28 8173 IMRF $0.00 $0.00 $0.00 $0.00
28 8175 Health Insurance $0.00 $0.00 $0.00 $0.00
28 8176 Life Insurance $0.00 $0.00 $0.00 $0.00
28 8177 Medicare $0.00 $0.00 $0.00 $0.00
28 8178 Worker Comp $0.00 $0.00 $0.00 $0.00
Total Personnel $0.00 $0.00 $0.00 $0.00
28 8202 Printed Materials $0.00 $0.00 $0.00 $0.00
28 8204 Office and Library Supply $0.00 $0.00 $0.00 $0.00
28 8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
Total Commodities $0.00 $0.00 $0.00 $0.00
28 8349 Legal Services $0.00 $5,000.00 $0.00 $2,500.00
28 8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
28 8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00
28 8399 Contractual Services--NEC $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $5,000.00 $0.00 $2,500.00
28 8490 Intergovernmental Agreement $157,151.00 $195,000.00 $195,000.00 $195,000.00
28 8497 Contingencies $875.00 $650.00 $1,000.00 $1,000.00
28 8499 Customer Refunds $1,080.00 $1,500.00 $0.00 $1,500.00
Total Other Services $159,106.00 $197,150.00 $196,000.00 $197,500.00
28 8510 Office Furniture & Equip $0.00 $0.00 $0.00 $0.00
28 8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
Total Equipment $0.00 $0.00 $0.00 $0.00
28 9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00
Total Transfers Out $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $159,106.00 $202,150.00 $196,000.00 $200,000.00
Total Revenues $171,350.00 $200,010.00 $200,030.00 $200,030.00
Beginning Fund Balance $12,317.00 $24,561.00 $24,561.00 $28,591.00
Available Resources $183,667.00 $224,571.00 $224,591.00 $228,621.00
Expenditures $159,106.00 $202,150.00 $196,000.00 $200,000.00
Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $24,561.00 $22,421.00 $28,591.00 $28,621.00
Fund 28
136
Fund Overview
The Radium Decommission Fund was
established on June 18, 2007 (Ordinance
2007.12) according to the requirements of the
Illinois Emergency Management Agency (IEMA).
This state agency enforces provisions of the
Illinois Administrative Code as they may relate
to radioactive wastes. The City now has the
capacity to remove radium from its water
supply through zeolite media at three of its four
operating deep wells (Wells 6, 8 & 9). IEMA
requires the City to set aside funds for properly
decommissioning such treatment facilities in
the event that, at a future time, the zeolite
filtering processes are no longer needed.
Such a decommissioning process involves the
removal, dewatering and packaging of any
contaminated zeolite media from the city well
facilities. As of summer 2012 the City must
dedicate an estimated $351,000 each year to
cover the potential decommissioning expense,
as determined by the Illinois Emergency
Management Agency (IEMA). The required
amount of financial assurance to IEMA will be
noted as a restricted reserve.
In addition, this Fund will receive annual
operating transfers from the Water Fund for the
bi-annual media exchanges at Well #10. The
first transfer of $35,000 will be made in FY14.
RADIUM DECOMMISSION FUND Special Funds (Fund 33)
137
RADIUM DECOMMISSION FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
33 3710 Investment Interest $3,324.00 $2,000.00 $2,000.00 $2,000.00
Total Other Income $3,324.00 $2,000.00 $2,000.00 $2,000.00
33 3742 Reserve Transfer--Water Fund* $32,000.00 $135,000.00 $135,000.00 $0.00
33 4502 Operating Transfer from Water** $0.00 $0.00 $0.00 $35,000.00
Total Tranfers In $32,000.00 $135,000.00 $135,000.00 $35,000.00
TOTAL REVENUE $35,324.00 $137,000.00 $137,000.00 $37,000.00
33 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
33 8357 Radium Treatment $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $0.00 $0.00 $0.00
33 8696 Radium Removal Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $0.00 $0.00 $0.00 $0.00
33 8629 Well Improvements $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $0.00 $0.00 $0.00 $0.00
Total Revenues $35,324.00 $137,000.00 $137,000.00 $37,000.00
Beginning Fund Balance $188,332.00 $223,656.00 $223,656.00 $360,656.00
Available Resources $223,656.00 $360,656.00 $360,656.00 $397,656.00
Expenditures $0.00 $0.00 $0.00 $0.00
Net Capital Transfers $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $223,656.00 $360,656.00 $360,656.00 $397,656.00
*Reserve Transfers are for Financial Assurance for Decommission of Radium Equipment
**Operating Transfers represent an the annual amount needed for the bi-annual exchanges at well #10
Fund 33
138
Fund Overview
The Public Improvements Escrow Fund
was established at the end of FY13 to
account for escrow agreements the City
has with specific developments. In
these agreements each lot is subject to
a fee prior to obtaining a building
permit to complete public
improvements. The funds are held by
the City until the improvements are
needed at which time the developer will
make the improvements and recapture
the escrow funds, or the City will use
the escrow funds to make the
improvements.
Given the slow housing market, few lots
have sold meaning limited escrow funds
being collected. In addition, in
Sycamore Creek and Heron Creek
Country Estates the developer is no
longer the owner of the property.
There are a few areas where substantial
development has occurred and the
streets and curbs are experiencing wear
and tear from traffic and weather
conditions. In order for the per lot
estimate to hold true the public
improvements need to be made before
the conditions warrant a greater scope
of work.
This fund tracks the escrow payments
and will receive a transfer of $115,000
from the Sales Tax Distributive Fund to
begin the improvements on Merry Oaks
Drive where roughly half of the lots
have been built on. The City will re-
coup funds as lots develop and the
funds can be used to address other
necessary public improvements.
In addition, the City received 100% of
the funds for Camden Crossings in
FY2013 and will complete the final
public improvements in FY14.
PUBLIC IMPROVEMENTS ESCROW FUND Special Funds (37)
139
PUBLIC IMPROVEMENTS ESCROW FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
37 3710 Investment Interest $0.00 $34.00 $34.00 $500.00
37 3718 Escrow Pymt-Heron Creek Cty Estates $0.00 $0.00 $0.00 $14,840.00
37 3718 Escrow Pymt-Sycamore Creek $0.00 $0.00 $0.00 $0.00
37 3718 Escrow Pymt-Reston Ponds $0.00 $0.00 $0.00 $0.00
37 3718 Escrow Pymt-Camden Crossings $0.00 $289,100.00 $289,100.00 $0.00
37 3719 Escrow-Peace Crossings $0.00 $0.00 $0.00 $0.00
37 3748 Res Tsfr-Sales Tax Dist. Fund $0.00 $0.00 $0.00 $115,000.00
Total Other Income $0.00 $289,134.00 $289,134.00 $130,340.00
TOTAL REVENUES $0.00 $289,134.00 $289,134.00 $130,340.00
37 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
37 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $0.00 $0.00 $0.00
37 8621 Land Acquisition $0.00 $0.00 $0.00 $0.00
37 8634 Street Const or Reconst $0.00 $0.00 $0.00 $419,100.00
37 8637 Street Improv--Maintenance $0.00 $0.00 $0.00 $0.00
37 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $0.00 $0.00 $0.00 $419,100.00
37 9022 Transfer to Sales Tax Dist. Fund $0.00 $0.00 $0.00 $0.00
Total Transfers $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $0.00 $0.00 $0.00 $419,100.00
Total Revenues $0.00 $289,134.00 $289,134.00 $130,340.00
Beginning Fund Balance $0.00 $0.00 $0.00 $289,134.00
Available Resources $0.00 $289,134.00 $289,134.00 $419,474.00
Expenditures $0.00 $0.00 $0.00 $419,100.00
Ending Fund Balance (Restricted) $0.00 $289,134.00 $289,134.00 $374.00
Restricted Fund Balance Breakdown:
Escrow Balances
FY13
Cash Balance FY14 Additions
Budgeted
FY14 Improv
Proj. FY14
Balance
Heron Creek Country Estates $14,840.00 $0.00 $130,000.00 -$115,160.00
Sycamore Creek $20,010.00 $0.00 $0.00 $20,010.00
Reston Ponds $80,118.00 $0.00 $0.00 $80,118.00
Camden Crossings $289,100.00 $0.00 $289,100.00 $0.00
Peace Crossings $24,055.00 $0.00 $0.00 $24,055.00
Fund 37
140
CAPITAL FUNDS
FUND TITLE PAGE
06 Capital Assistance Fund 142
07 Motor Fuel Tax Fund 144
08 Road and Bridge Fund 146
11 Public Buildings Fund 148
13 Downtown Façade Grant Fund 150
21 Tax Increment Financing Fund 152
22 Sales Tax Distributive Fund 155
30 Street Maintenance Fund 158
141
Fund Overview
Aside from borrowed or bond funds, the
Capital Assistance Fund is the City’s
principal fund for general infrastructure
improvements, public building repairs, and
vehicles or equipment.
In FY01, the City implemented a .25%
increase in the Home Rule Sales Tax to
provide a recurring source of general capital
dollars. In FY14, the home rule sales tax
deposits will constitute the major recurring
source of local money in the fund (#3210).
FY2013-2014 Goals
To partially offset a shortfall in general
operating revenues, in FY14
the fund will transfer $210,000 to the
General Fund. This transfer, combined with
debt service obligations make up $425,000
or over 88% of the FY14 expenditures.
Similar transfers are expected for several
years as key revenue sources slowly bounce
back from recessionary lows.
The remaining key expenditures are as
follows:
� Fund portions of the debt service on the
2012 Refunding Series and 2003 G.O.
Bonds (#9024, #9026; $215,000 in
total).
� A set-aside of $11,250 for consulting
services. Each year this omnibus line
item finances such costs as unexpected
soils testing in street projects,
environmental services, etc. In FY2014
this line-item will fund mapping and
consulting services associated with the
City’s comprehensive plan update. (06-
8331).
� A contingency allocation of $30,000
(06-8497). This is the only capital
contingency for the general capital
program, and is used to finance
infrastructure costs over and above
project budgets, whether in street
repair, traffic signal repair, street light
repair, equipment break-downs, etc.
� In FY2014 vehicle replacements will be
funded by the Sales Tax Distributive
Fund.
CAPITAL ASSISTANCE FUND Capital Funds (Fund 06)
142
CAPITAL ASSISTANCE FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
6 3210 Sales Tax--City $453,030.00 $450,000.00 $525,000.00 $472,072.00
Total Sales Tax $453,030.00 $450,000.00 $525,000.00 $472,072.00
6 3411 Federal Govt Grants $40,881.00 $0.00 $150.00 $0.00
6 3412 State Govt Grants $0.00 $0.00 $500.00 $0.00
Total Intergovt Revenue $40,881.00 $0.00 $650.00 $0.00
6 3523 Annexation Fees $0.00 $0.00 $0.00 $0.00
Total Service Charges $0.00 $0.00 $0.00 $0.00
6 3710 Investment Interest $10,063.00 $8,000.00 $5,000.00 $5,000.00
6 3711 Refunds/Reimbursements $5,324.00 $0.00 $0.00 $0.00
6 3718 Recapture Revenue $0.00 $0.00 $0.00 $0.00
6 3720 Miscellaneous Income $35,039.00 $30,000.00 $27,050.00 $5,000.00
6 3722 Charitable Grants $0.00 $0.00 $0.00 $0.00
6 3725 DUI Fines $0.00 $0.00 $0.00 $0.00
6 3726 Fines Forfeitures $0.00 $0.00 $4,000.00 $1,000.00
Total Other Income $50,426.00 $38,000.00 $36,050.00 $11,000.00
TOTAL REVENUE $544,337.00 $488,000.00 $561,700.00 $483,072.00
6 8316 Street R&M $0.00 $0.00 $0.00 $0.00
6 8321 Sidewalk R&M $0.00 $10,000.00 $5,000.00 $0.00
6 8331 Consulting Services $5,455.00 $15,000.00 $5,000.00 $11,250.00
Total Contractual Services $5,455.00 $25,000.00 $10,000.00 $11,250.00
6 8478 Boiler Insurance $3,425.00 $3,650.00 $3,650.00 $3,750.00
6 8479 Recapture Payments $0.00 $0.00 $0.00 $0.00
6 8490 Intergovernmental Agreement $0.00 $0.00 $0.00 $0.00
6 8497 Contingencies $45,380.00 $40,000.00 $40,000.00 $30,000.00
Total Other Services $48,805.00 $43,650.00 $43,650.00 $33,750.00
6 8521 Vehicles $43,829.00 $0.00 $0.00 $0.00
6 8540 Machinery/Major Tools $136,758.00 $45,000.00 $30,000.00 $0.00
Total Equipment $180,587.00 $45,000.00 $30,000.00 $0.00
6 8623 Property Demolition $0.00 $0.00 $0.00 $0.00
6 8625 Remodeling $220,000.00 $0.00 $0.00 $0.00
6 8626 New Const--Bldgs/Grounds $0.00 $0.00 $0.00 $0.00
6 8627 Parking Lot Improvements $0.00 $0.00 $0.00 $0.00
6 8628 Storm Water Syst Improv $0.00 $7,500.00 $0.00 $0.00
6 8634 Street Const or Reconst $0.00 $0.00 $0.00 $0.00
6 8635 Street Light Const. $4,302.00 $5,000.00 $3,000.00 $2,000.00
6 8639 Other Capital Improvements $20,410.00 $30,000.00 $20,000.00 $10,000.00
Total Permanent Improv $244,712.00 $42,500.00 $23,000.00 $12,000.00
6 9001 Trsf to General Fund $228,000.00 $210,000.00 $210,000.00 $210,000.00
6 9024 Trsf to 2002 Bond Fund $120,000.00 $61,242.00 $61,242.00 $0.00
6 9026 Trsf to 2003 Bond Fund $95,000.00 $95,000.00 $95,000.00 $8,000.00
6 9036 Trsf to 2012 Refunding Bond $0.00 $58,758.00 $58,758.00 $207,000.00
Total Transfers Out $443,000.00 $425,000.00 $425,000.00 $425,000.00
TOTAL EXPENDITURES $922,559.00 $581,150.00 $531,650.00 $482,000.00
Total Revenues $544,337.00 $488,000.00 $561,700.00 $483,072.00
Beginning Fund Balance $855,127.00 $476,905.00 $476,905.00 $506,955.00
Available Resources $1,399,464.00 $964,905.00 $1,038,605.00 $990,027.00
Expenditures $922,559.00 $581,150.00 $531,650.00 $482,000.00
Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00
Unrestricted Fund Balance $476,905.00 $383,755.00 $506,955.00 $508,027.00
Fund 06
143
Fund Overview
The Motor Fuel Tax Fund receives a per
capita allocation of Illinois Motor Fuel Tax
(MFT) revenues. The source of this revenue
is a state tax on gasoline pumped at local
filling stations. The tax is collected by the
state and remitted monthly to
municipalities. Since the tax is based on
gallons used rather than the price of
gasoline, price fluctuations have only an
indirect impact on the total per capita
allocation.
According to state statute, these funds can
be used to pay for street improvements and
maintenance, and other purposes such as
public building improvements so long as
such improvements relate to street
operations.
In FY14, the fund allocates $375,000 for
street maintenance (#8316); $80,000 for
salt (#8319), and $25,000 for eligible
engineering services (#8331). The City
purchases salt through the State Bid Price,
and is required to take 80% of the request.
MOTOR FUEL TAX FUND Capital Funds (Fund 07)
144
MOTOR FUEL TAX FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
7 3411 Federal Govt Grants $0.00 $0.00 $0.00 $0.00
7 3412 State Govt Grants $0.00 $0.00 $0.00 $0.00
7 3417 State Motor Fuel Tax $510,047.00 $450,000.00 $510,000.00 $485,000.00
Total Intergovt Revenue $510,047.00 $450,000.00 $510,000.00 $485,000.00
7 3710 Investment Interest $28,026.00 $22,500.00 $22,500.00 $15,000.00
7 3711 Refunds/Reimbursements $7,500.00 $0.00 $0.00 $0.00
Total Other Income $35,526.00 $22,500.00 $22,500.00 $15,000.00
TOTAL REVENUE $545,573.00 $472,500.00 $532,500.00 $500,000.00
7 8100 Salaries--Regular $88,420.00 $88,000.00 $88,000.00 $91,000.00
7 8171 FICA $0.00 $0.00 $0.00 $0.00
7 8173 IMRF $0.00 $0.00 $0.00 $0.00
7 8175 Health Insurance $0.00 $0.00 $0.00 $0.00
7 8176 Life Insurance $0.00 $0.00 $0.00 $0.00
7 8177 Medicare $0.00 $0.00 $0.00 $0.00
Total Personnel $88,420.00 $88,000.00 $88,000.00 $91,000.00
7 8316 Street R&M $278,229.00 $350,000.00 $300,000.00 $375,000.00
7 8319 Snow & Ice Control $103,708.00 $100,000.00 $65,000.00 $80,000.00
7 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
7 8331 Consulting Services $33,241.00 $38,500.00 $38,500.00 $25,000.00
7 8348 Buildings R&M--NEC $0.00 $0.00 $0.00 $0.00
Total Contractual Services $415,178.00 $488,500.00 $403,500.00 $480,000.00
7 8621 Land Acquisition $0.00 $0.00 $0.00 $0.00
7 8634 Street Const or Reconst $0.00 $0.00 $0.00 $0.00
7 8637 Street Improv--Maintenance $0.00 $0.00 $0.00 $0.00
7 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $0.00 $0.00 $0.00 $0.00
7 9001 Trsf to General Fund $20,000.00 $20,000.00 $20,000.00 $20,000.00
7 9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
7 9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
7 9026 Trsf to 2003 Bond Fund $50,000.00 $0.00 $0.00 $0.00
7 9027 Trsf to 2005 Bond Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00
7 9036 Tsfr to 2012 Refunding Bond $0.00 $50,000.00 $50,000.00 $50,000.00
Total Transfers Out $120,000.00 $120,000.00 $120,000.00 $120,000.00
TOTAL EXPENDITURES $623,598.00 $696,500.00 $611,500.00 $691,000.00
Total Revenues $545,573.00 $472,500.00 $532,500.00 $500,000.00
Beginning Fund Balance $1,623,481.00 $1,545,456.00 $1,545,456.00 $1,466,456.00
Available Resources $2,169,054.00 $2,017,956.00 $2,077,956.00 $1,966,456.00
Expenditures $623,598.00 $696,500.00 $611,500.00 $691,000.00
Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $1,545,456.00 $1,321,456.00 $1,466,456.00 $1,275,456.00
Fund 07
145
Fund Overview
The Road and Bridge Fund receives the
City’s portion of the road and bridge
taxes levied by local townships as well
as township replacement tax revenues.
Most of the annual revenue in this fund
is either transferred to the General Fund
to help finance the Street Division’s
bridge maintenance and improvement
work, including snow removal ($30,000;
#9001), or to the 2005 Bond Fund that
was created when the outstanding 1999
refunding bonds were refunded.
ROAD AND BRIDGE FUND Capital Funds (Fund 08)
146
ROAD AND BRIDGE FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
8 3416 Township Road/Bridge Tax 41,419.00 40,000.00 44,244.00 45,000.00
Total Intergovt Revenue 41,419.00 40,000.00 44,244.00 45,000.00
8 3710 Investment Interest 761.00 500.00 300.00 250.00
8 3711 Refunds/Reimbursements 0.00 0.00 0.00 0.00
Total Other Income 761.00 500.00 300.00 250.00
8 4501 Trsf from General Fund 0.00 0.00 0.00 0.00
Transfers In 0.00 0.00 0.00 0.00
Total Revenues 42,180.00 40,500.00 44,544.00 45,250.00
8 8322 Bridge R&M 0.00 0.00 0.00 0.00
8 8331 Consulting Services 0.00 0.00 0.00 0.00
Total Contractual Services 0.00 0.00 0.00 0.00
8 8497 Contingencies 0.00 0.00 0.00 0.00
Total Other Services 0.00 0.00 0.00 0.00
8 8636 Bridge Improvements 0.00 0.00 0.00 0.00
Total Permanent Improv 0.00 0.00 0.00 0.00
8 9001 Trsf to General Fund 30,000.00 30,000.00 30,000.00 30,000.00
8 9019 Trsf to 1999 Bond Fund 0.00 0.00 0.00 0.00
8 9027 Trsf to 2005 Bond Fund 50,000.00 20,000.00 20,000.00 15,000.00
Total Transfers Out 80,000.00 50,000.00 50,000.00 45,000.00
Total Expenditures 80,000.00 50,000.00 50,000.00 45,000.00
Total Revenues 42,180.00 40,500.00 44,544.00 45,250.00
Beginning Fund Balance 48,970.00 11,150.00 11,150.00 5,694.00
Available Resources 91,150.00 51,650.00 55,694.00 50,944.00
Expenditures 80,000.00 50,000.00 50,000.00 45,000.00
Ending Fund Balance 11,150.00 1,650.00 5,694.00 5,944.00
Fund 08
147
Fund Overview
This fund was created on October 21,
2002 (Ordinance 2002.48) to receive
monies from other City Funds and to
expend those funds in behalf of the
acquisition and renovation of the
former Henderson department store
building and nearby parking lot. Since
that time, the fund has been self-
sustaining and primarily relies on rental
income for its maintenance-related
expenditures.
FY2012-2013 Accomplishments
� Financed minor maintenance
activities associated with the
upkeep of the Sycamore Center.
FY2013-2014 Goals
� Paint exterior siding at the Sycamore
Center.
� Finance operating and maintenance
costs for the Sycamore Center.
� Finance elevator and fire system
costs for police addition.
PUBLIC BUILDINGS FUND Capital Funds (Fund 11)
148
PUBLIC BUILDINGS FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
11 3710 Investment Interest $9,564.00 $9,000.00 $9,000.00 $9,000.00
11 3711 Refunds/Reimbursements $15,429.00 $13,000.00 $13,000.00 $13,000.00
11 3713 Rental Income $53,240.00 $61,000.00 $61,000.00 $61,000.00
11 3720 Miscellaneous Income $0.00 $0.00 $0.00 $0.00
11 3741 Reserve Transfer--General Fund $0.00 $0.00 $0.00 $0.00
Total Other Income $78,233.00 $83,000.00 $83,000.00 $83,000.00
11 4501 Trsf from General Fund $0.00 $0.00 $0.00 $0.00
11 4506 Trsf from Capital Asst Fund $0.00 $0.00 $0.00 $0.00
11 4522 Trsf from Sales Tax Dist Fund $0.00 $0.00 $0.00 $0.00
11 4524 Trsf from 2002 Cap Proj Fund $0.00 $0.00 $0.00 $0.00
Total Transfers In $0.00 $0.00 $0.00 $0.00
TOTAL REVENUE $78,233.00 $83,000.00 $83,000.00 $83,000.00
11 8219 Building Supplies $0.00 $400.00 $400.00 $400.00
11 8291 Janitorial Supplies $0.00 $250.00 $250.00 $250.00
11 8299 Commodities, NEC $0.00 $100.00 $100.00 $100.00
Total Commodities $0.00 $750.00 $750.00 $750.00
11 8302 Building R&M $3,053.00 $5,000.00 $5,000.00 $6,000.00
11 8310 Equipment R&M $1,918.00 $2,000.00 $2,000.00 $7,500.00
11 8311 Building Mechanical R&M $2,964.00 $3,000.00 $3,000.00 $4,000.00
11 8312 Elevator Maintenance $5,488.00 $5,500.00 $5,500.00 $8,000.00
11 8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00
11 8330 EDP Services $0.00 $0.00 $0.00 $0.00
11 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
11 8337 Telephone System $0.00 $0.00 $0.00 $1,500.00
11 8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00
11 8348 Buildings, R&M, NEC $0.00 $500.00 $500.00 $500.00
11 8352 Electricity $5,519.00 $7,100.00 $7,100.00 $7,100.00
11 8353 Natural Gas $991.00 $2,000.00 $2,000.00 $2,000.00
11 8355 Utilities, NEC $0.00 $0.00 $0.00 $0.00
11 8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
11 8385 Taxes, Licenses & Fees $8,980.00 $9,000.00 $9,000.00 $9,000.00
11 8399 Contractual Services, NEC $0.00 $0.00 $0.00 $0.00
Total Contractual Services $28,913.00 $34,100.00 $34,100.00 $45,600.00
11 8497 Contingencies $0.00 $1,000.00 $1,000.00 $2,500.00
Total Other Services $0.00 $1,000.00 $1,000.00 $2,500.00
11 8515 EDP Equipment $0.00 $5,000.00 $5,000.00 $5,000.00
Total Equipment $0.00 $5,000.00 $5,000.00 $5,000.00
11 8621 Land Acquisition $0.00 $0.00 $0.00 $0.00
11 8625 Remodeling $2,026.00 $5,000.00 $5,000.00 $5,000.00
11 8639 Other Capital Improvements $127.00 $10,000.00 $10,000.00 $10,000.00
Total Permanent Improv $2,153.00 $15,000.00 $15,000.00 $15,000.00
TOTAL EXPENDITURES $31,066.00 $55,850.00 $55,850.00 $68,850.00
Total Revenues $78,233.00 $83,000.00 $83,000.00 $83,000.00
Beginning Fund Balance $529,776.00 $576,943.00 $576,943.00 $604,093.00
Available Resources $608,009.00 $659,943.00 $659,943.00 $687,093.00
Expenditures $31,066.00 $55,850.00 $55,850.00 $68,850.00
Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $576,943.00 $604,093.00 $604,093.00 $618,243.00
Fund 11
149
Fund Overview
This fund was created on October 21, 2002
(Ordinance 2002.48) to receive monies
from the General Fund reserve and to
expend those funds in behalf of a revolving
loan fund for downtown businesses. The
City Council formally inaugurated a
“Downtown Improvement Program” by
resolution 423 on January 20, 2003. The
initial focus of the expenditures from this
fund has been façade improvements.
On June 7, 2004 the loan program was
converted to a grant program under the
same general guidelines. Examples of
eligible improvements include, but are not
limited to, the following:
� Removal of incompatible facades and
appurtenances;
� Restoration of historic façade materials;
� Restoration of an historic building in
accordance with the U.S. Secretary of
the Interior’s Standards for
Rehabilitation;
� Painting;
� Tuckpointing;
� Repair or replacement of exterior
windows and doors, including storm
doors and windows;
� Installation of new signage;
� Repair or replacement of
appurtenances such as railings, stairs,
awnings;
� Installation of handicap accessible
entrances;
� Building cleaning using approved,
preservation-based methods.
A grant up to $5,000 may be extended for
each building façade. Businesses located in
attached buildings or buildings with corner
facades facing two public streets may be
eligible for more than one grant if the
desired improvement logically spans the
multiple facades.
The City’s Hotel/Motel Tax Fund has been
the principal source of new revenue for the
fund in recent years and will be in FY14.
DOWNTOWN FAÇADE GRANT FUND Capital Fund (13)
150
DOWNTOWN FAÇADE GRANT FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
13 3412 State Govt Grants $0.00 $0.00 $0.00 $0.00
Total Intergovt Revenue $0.00 $0.00 $0.00 $0.00
13 3710 Investment Interest $1,760.00 $1,400.00 $950.00 $950.00
13 3716 Recouped Loans $0.00 $0.00 $0.00 $0.00
13 3741 Reserve Transfer--General Fund $0.00 $0.00 $0.00 $0.00
13 3745 Reserve Transfer--Hotel/Motel $15,000.00 $25,000.00 $25,000.00 $25,000.00
Total Other Income $16,760.00 $26,400.00 $25,950.00 $25,950.00
TOTAL REVENUES $16,760.00 $26,400.00 $25,950.00 $25,950.00
13 8202 Printed Materials $0.00 $0.00 $0.00 $0.00
13 8202 Commodities, NEC $0.00 $0.00 $0.00 $0.00
Total Commodities $0.00 $0.00 $0.00 $0.00
13 8302 Building R&M $0.00 $0.00 $0.00 $0.00
13 8331 Consulting Services $0.00 $1,000.00 $1,000.00 $1,000.00
Total Contractual Services $0.00 $1,000.00 $1,000.00 $1,000.00
13 8416 Downtown Loans $0.00 $0.00 $0.00 $0.00
13 8418 Downtown Grants $0.00 $30,000.00 $29,700.00 $25,000.00
Total Other Services $0.00 $30,000.00 $29,700.00 $25,000.00
13 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $0.00 $31,000.00 $30,700.00 $26,000.00
Total Revenues $16,760.00 $26,400.00 $25,950.00 $25,950.00
Beginning Fund Balance $100,086.00 $116,846.00 $116,846.00 $112,096.00
Available Resources $116,846.00 $143,246.00 $142,796.00 $138,046.00
Expenditures $0.00 $31,000.00 $30,700.00 $26,000.00
Prior Period Adjustment $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $116,846.00 $112,246.00 $112,096.00 $112,046.00
Fund 13
151
Fund Overview
The Tax Increment Financing Fund, also
known as the “Special Tax Allocation
Fund for the Redevelopment Project
Area No. 1,” was authorized on August
21, 2000 by Ordinance No. 2000.24.
The Fund receives annual property tax
increment generated when growth or
redevelopment occurs within the TIF
district.
The City Council authorized a TIF
feasibility study on June 21, 1999. The
study was completed by Peckham
Guyton Albers & Viets (PGAV) in the fall
of 1999 and submitted to the City
Council on January 17, 2000. The PGAV
report found that the designated 29-
acre area, partially within and partially
adjacent to the downtown business
district, could be classified as a
conservation area. Such an area can
become a blighted area if tax increment
financing does not occur. The study
showed that 76 percent of the
structures (34 in all) were more than 35
years of age. Of the 45 buildings within
the targeted TIF area, 33 (73%) could
not meet current code standards. In
addition, it was found that the area was
characterized by poor planning in terms
of use and layout and contained
inadequate utilities, roadways, and
other infrastructure. As a result, the
proposed TIF area on the whole had not
been subject to private growth and
development on a par with the
community’s average EAV growth rate.
A TIF redevelopment plan was
authorized in January 2000 and was
completed in June 2000. The plan was
approved in August 2000 after a series
of public hearings and a unanimous
recommendation from a joint review
board consisting of representatives
from all local taxing bodies.
The redevelopment plan is expected to
be completed well within the statutory
limit of 23 years. The general objectives
of the plan are as follows:
� The reduction or elimination of the
conditions that qualified the area
for TIF financing;
� Enhancement of the real estate tax
base for the City and all other
taxing districts;
� Encouragement of private
investment and redevelopment
within the project area;
� Improved public infrastructure to
encourage further private
investment.
The property tax increments since 2001
are shown in the table below:
Tax Year Increment
FY02 $11,978
FY03 $17,448
FY04 $33,077
FY05 $35,316
FY06 $39,603
FY07 $43,181
FY08 $46,432
FY09 $56,338
FY10 $65,735
FY11 $72,502
FY12 $65,407
FY13 $59,695
TAX INCREMENT FINANCING FUND Capital Funds (Fund 21)
152
FY2013-2014 Goals
� #8624: Use TIF assistance grants as
needed to promote public/private
economic improvement within the
TIF.
� #8627: Resurface the City Parking
Lot Between 7-Eleven and the State
Theater with new curb, landscaping
and signage that ties it into the
downtown façade. Improvements
to Parking Lot #3 are planned in
FY15.
� #8628 & 8634: Funds will be
reserved in these line items to
combine with FY13 increment to
repair storm sewer and re-pave on
Park Avenue from Edward St. to
High Street in the future.
153
TAX INCREMENT FINANCING FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
21 3119 Property Tax Increment $65,407.00 $70,000.00 $59,695.00 $58,000.00
Total Property Tax $65,407.00 $70,000.00 $59,695.00 $58,000.00
21 3411 Federal Government Grants $0.00 $0.00 $0.00 $0.00
21 3412 State Government Grants $0.00 $0.00 $0.00 $0.00
Total Intergovernmental Rev $0.00 $0.00 $0.00 $0.00
21 3710 Investment Interest $4,506.00 $3,500.00 $2,750.00 $2,750.00
21 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
21 3716 Recouped Loans $0.00 $0.00 $0.00 $0.00
21 3720 Miscellaneous Income $0.00 $0.00 $0.00 $0.00
Total Other Income $4,506.00 $3,500.00 $2,750.00 $2,750.00
21 4501 Trsf from General Fund $0.00 $0.00 $0.00 $0.00
Total Transfers In $0.00 $0.00 $0.00 $0.00
TOTAL REVENUES $69,913.00 $73,500.00 $62,445.00 $60,750.00
21 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
21 8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00
21 8331 Consulting Services $4,571.00 $1,000.00 $500.00 $1,000.00
21 8342 Financial Services $0.00 $0.00 $0.00 $0.00
21 8343 Developmental Services $0.00 $0.00 $0.00 $0.00
21 8349 Legal Services $0.00 $0.00 $0.00 $0.00
21 8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00
Total Contractual Services $4,571.00 $1,000.00 $500.00 $1,000.00
21 8411 Debt Service--Principal $0.00 $0.00 $0.00 $0.00
21 8412 Debt Service--Interest $0.00 $0.00 $0.00 $0.00
21 8493 Incentive Payments $0.00 $0.00 $0.00 $0.00
21 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $0.00 $0.00 $0.00 $0.00
21 8621 Land Acquisition $0.00 $0.00 $0.00 $0.00
21 8622 Environmental Cleanup $0.00 $0.00 $0.00 $0.00
21 8623 Property Demolition $0.00 $0.00 $0.00 $0.00
21 8624 Private Property Redevelopment $79,821.00 $25,000.00 $15,000.00 $10,000.00
21 8625 Remodeling $0.00 $0.00 $0.00 $0.00
21 8626 New Const--Bldgs/Grounds $0.00 $0.00 $0.00 $0.00
21 8627 Parking Lot Improvements $0.00 $0.00 $0.00 $30,000.00
21 8628 Storm Water Syst Improv $0.00 $20,000.00 $0.00 $30,000.00
21 8629 Sanitary Syst Improv $0.00 $0.00 $0.00 $0.00
21 8634 Street Const or Reconst $0.00 $35,000.00 $0.00 $82,500.00
21 8635 Street Light Const. $0.00 $0.00 $0.00 $0.00
21 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $79,821.00 $80,000.00 $15,000.00 $152,500.00
21 9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00
Total Transfers Out $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $84,392.00 $81,000.00 $15,500.00 $153,500.00
Total Revenues $69,913.00 $73,500.00 $62,445.00 $60,750.00
Beginning Fund Balance $249,245.00 $234,766.00 $234,766.00 $281,711.00
Available Resources $319,158.00 $308,266.00 $297,211.00 $342,461.00
Expenditures $84,392.00 $81,000.00 $15,500.00 $153,500.00
Ending Fund Balance $234,766.00 $227,266.00 $281,711.00 $188,961.00
Fund 21
154
Fund Overview
The Sales Tax Distributive Fund was
established in June 2001 (Ordinance
2001.10) for the receipt and
disbursement of Illinois Retailers’
Occupation Tax monies and Home Rule
Tax monies generated under a revenue-
sharing agreement between specific
businesses and the City of Sycamore.
The first participating business was
United Aviation Fuel Corporation, a
subsidiary of United Airlines
Corporation, which entered an
agreement with the City of Sycamore in
June 2001 (Ordinance 2001.10).
Under the terms of the 2001 agreement
between the City of Sycamore and
United Aviation Fuels, the City and the
retailer would share sales tax revenue
from the sales generated by the firm’s
call center in Sycamore. The City was to
retain a base amount of $300,000 per
year for ten years. The City was also to
receive an increase in gross
receipts at a rate corresponding with
the increase in the Retailer’s
taxable gross receipts over the previous
year, up to a 3 percent annual increase.
On May 30, 2003 a special City Council
meeting was held to revise the 2001
development agreement with United
Aviation
Fuel Corporation. The revised
agreement extended the term to May
31, 2026, and increased the City’s
annual allocation from $300,000 in FY03
to $360,000 in FY04, with an additional
2% increase each year for the remaining
years of the agreement.
The Fund’s revenues were substantially
enhanced by a new incentive agreement
with American Aviation Supply, LLC,
which was approved by the City Council
on October 18, 2004. American Aviation
Supply and the City of Sycamore
entered a lease for a new order
acceptance center in Sycamore on
February 7, 2005 and the firm opened
its center on the mezzanine of the
Sycamore Center in March, 2005. Under
the terms of the agreement, the City
and the retailer would agree for a
period of about 26 years to share sales
tax revenue from the firm’s operations.
The City would retain $360,000 in the
first year, and could realize up to a 5
percent increase per year for each of
the following years, depending on the
fortunes of the retailer. The City
would never make less than $30,000 per
month or $360,000 per year in new
sales tax revenue from the firm’s
operation in any year that the
agreement is in force. The governing
index for determining the annual
increase would be the Consumer Price
Index (CPI) for Urban Consumers, as
seasonally adjusted. The amount of the
City share would increase (or,
theoretically decrease) to take account
of the change in the preceding 12-
month period of the CPI. If the
agreement should remain in force for
the full term, or until December 31,
2030, the City would gain a minimum of
SALES TAX DISTRIBUTIVE FUND Capital Funds (Fund 22)
155
$9,360,000 and upwards to $18,400,843
over the next 26 years.
Some key items financed by Fund 22 in
FY14 include the following:
• $25,000 for the City’s sidewalk
matching program(#8321).
• $5,000 for miscellaneous public
parking lot patching and
improvements (8627).
• $85,000 for dredging along the
Sycamore golf course that was
budgeted in FY12 & FY13 but
not completed; 22-8628.
• $3,500 for general public
building upkeep (e.g. painting,
etc.) Line item 8625.
• $20,000 to continue the funding
of the Blue Line (8343).
• $162,000 to replace two police
vehicles, a new fire command
vehicle and a Building and
Engineering vehicle (#8521).
• $97,000 to purchase a new
dump truck, cardiac monitor
and computer upgrades
(#8540).
• Reserves transfers of $25,002 to
the fire and police pension
funds to offset property tax levy
funding.
• A reserve transfer of $115,000
to the Public Improvements
Fund. Escrow agreements were
established with three partially
developed subdivisions to
ensure funding for final
improvements. Due to the slow
residential housing market the
funding has not been ample to
complete the necessary repairs
in a timely fashion. This
transfer will combine with the
escrow funds for Heron Creek
Country Estates to pave the
final lift on Merry Oaks Drive.
As homes are built the City will
be reimbursed the costs
associated with the project.
156
SALES TAX DISTRIBUTIVE FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
22 3215 Sales Tax, City, United $11,694,406.00 $12,000,000.00 $7,000,000.00 $8,000,000.00
22 3216 Sales Tax, State, United $6,682,517.00 $6,800,000.00 $3,990,000.00 $4,560,000.00
22 3217 Sales Tax, City, American $9,259,382.00 $10,250,000.00 $9,000,000.00 $10,250,000.00
22 3218 Sales Tax, State, American $5,291,072.00 $5,850,000.00 $5,130,000.00 $5,850,000.00
Total Sales Tax $32,927,377.00 $34,900,000.00 $25,120,000.00 $28,660,000.00
22 3412 State Government Grants $0.00 $0.00 $0.00 $0.00
Total Intergovt Revenue $0.00 $0.00 $0.00 $0.00
22 3710 Investment Interest $32,591.00 $30,000.00 $20,000.00 $20,000.00
22 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
Total Other Income $32,591.00 $30,000.00 $20,000.00 $20,000.00
TOTAL REVENUE $32,959,968.00 $34,930,000.00 $25,140,000.00 $28,680,000.00
22 8302 Building R&M $18,800.00 $5,000.00 $0.00 $3,000.00
22 8316 Street R&M $0.00 $0.00 $0.00 $0.00
22 8321 Sidewalk R&M $7,606.00 $25,000.00 $25,000.00 $25,000.00
22 8331 Consulting Services $30,064.00 $7,500.00 $5,000.00 $5,000.00
22 8343 Developmental Services $92,000.00 $20,000.00 $20,000.00 $20,000.00
Total Contractual Services $148,470.00 $57,500.00 $50,000.00 $53,000.00
22 8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
22 8493 Reimbursement, United $17,955,817.00 $18,370,467.00 $10,570,000.00 $12,122,000.00
22 8494 Reimbursement, American $14,133,937.00 $15,680,020.00 $13,710,000.00 $15,663,000.00
22 8497 Contingencies $0.00 $0.00 $0.00 $10,000.00
Total Other Services $32,089,754.00 $34,050,487.00 $24,280,000.00 $27,795,000.00
22 8521 Vehicles $0.00 $118,000.00 $125,000.00 $162,000.00
22 8540 Machinery/Major Tools $11,395.00 $45,000.00 $45,000.00 $97,600.00
Total Equipment $11,395.00 $163,000.00 $170,000.00 $259,600.00
22 8623 Property Demolition $0.00 $0.00 $0.00 $0.00
22 8625 Remodeling $16,411.00 $15,000.00 $5,000.00 $3,500.00
22 8626 New Const--Bldgs/Grounds $40,392.00 $0.00 $0.00 $0.00
22 8627 Parking Lot Improvements $5,447.00 $10,000.00 $0.00 $5,000.00
22 8628 Storm Water Syst Improv $30,136.00 $80,000.00 $25,000.00 $85,000.00
22 8629 Sanitary Syst Improv $0.00 $0.00 $0.00 $0.00
22 8634 Street Const or Reconst $1,735.00 $0.00 $0.00 $0.00
22 8638 Bikepath Construction $0.00 $0.00 $0.00 $0.00
22 8639 Other Capital Improvements $32,658.00 $40,000.00 $40,000.00 $42,000.00
Total Permanent Improv $148,689.00 $145,000.00 $70,000.00 $135,500.00
22 9001 Trsf to General Fund $450,000.00 $450,000.00 $450,000.00 $275,000.00
22 9006 Trsf to Cap Asst Fund $0.00 $0.00 $0.00 $0.00
22 9034 Trsf to 2009 Bond Fund $216,025.00 $151,870.00 $151,870.00 $146,074.00
Total Transfers Out $666,025.00 $601,870.00 $601,870.00 $421,074.00
TOTAL EXPENDITURES $33,064,333.00 $35,017,857.00 $25,171,870.00 $28,664,174.00
Total Revenues $32,959,968.00 $34,930,000.00 $25,140,000.00 $28,680,000.00
Beginning Fund Balance $2,042,296.00 $1,937,931.00 $1,937,931.00 $1,906,061.00
Available Resources $35,002,264.00 $36,867,931.00 $27,077,931.00 $30,586,061.00
Expenditures $33,064,333.00 $35,017,857.00 $25,171,870.00 $28,664,174.00
Reserve Trsf to Police Pension $0.00 $0.00 $0.00 $8,027.00
Reserve Trsf to Fire Pension $0.00 $0.00 $0.00 $16,975.00
Reserve Trsf to Public Imprv. $0.00 $0.00 $0.00 $115,000.00
Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $1,937,931.00 $1,850,074.00 $1,906,061.00 $1,781,885.00
Fund 22
157
Fund Overview
The Street Maintenance Fund was
created in FY09. The purpose of the
fund is to provide resources for annual
street and alley repairs, re-surfacing,
and reconstruction. The dedicated
sources of revenue include home rule
sales tax proceeds and a new 2 cent per
gallon tax on gasoline sold at local fuel
stations. On January 21, 2008 the City
Council voted to increase the City’s
home rule sales tax rate from.75% to
1.25% and to dedicate the increased
revenue to this new fund (Ordinance
2007.40). The Council also approved
the 2 cent per gallon tax on January 21,
2008 (Ordinance 2007.41). The home
rule tax increase went into effect on July
1, 2008 and the new gasoline tax went
into effect on May 1, 2008.
Typically the annual street maintenance
program through this fund includes
approximately $1 million in street
repairs. In FY14 a larger program of $2
million is planned as a widening of the
stretch of Bethany Road from Peace to
Aster Drive is included. Roughly half of
the cost for the Bethany project came
from a grant from the State of Illinois.
STREET MAINTENANCE FUND Capital Funds (Fund 30)
158
STREET MAINTENANCE FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
30 3210 Sales Tax--City $906,058.00 $875,000.00 $1,050,000.00 $925,000.00
30 3220 Gasoline Tax--City $246,338.00 $250,000.00 $248,000.00 $250,000.00
Total Sales Tax $1,152,396.00 $1,125,000.00 $1,298,000.00 $1,175,000.00
30 3411 Federal Govt Grants $0.00 $0.00 $0.00 $0.00
30 3412 State Govt Grants $450,000.00 $0.00 $0.00 $0.00
Total Intergovt Revenue $450,000.00 $0.00 $0.00 $0.00
30 3710 Investment Interest $20,529.00 $15,000.00 $17,500.00 $15,000.00
30 3711 Refunds/Reimbursements $0.00 $47,515.00 $47,515.00 $0.00
Total Other Income $20,529.00 $62,515.00 $65,015.00 $15,000.00
TOTAL REVENUE $1,622,925.00 $1,187,515.00 $1,363,015.00 $1,190,000.00
30 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
30 8331 Consulting Services $40,000.00 $50,000.00 $50,000.00 $75,000.00
Total Contractual Services $40,000.00 $50,000.00 $50,000.00 $75,000.00
30 8621 Land Acquisition $0.00 $60,000.00 $60,000.00 $0.00
30 8634 Street Const or Reconst $0.00 $0.00 $0.00 $0.00
30 8637 Street Improv--Maintenance $866,501.00 $1,047,515.00 $1,018,000.00 $2,000,000.00
30 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $866,501.00 $1,107,515.00 $1,078,000.00 $2,000,000.00
TOTAL EXPENDITURES $906,501.00 $1,157,515.00 $1,128,000.00 $2,075,000.00
Total Revenues $1,622,925.00 $1,187,515.00 $1,363,015.00 $1,190,000.00
Beginning Fund Balance $1,082,068.00 $1,798,492.00 $1,798,492.00 $2,033,507.00
Available Resources $2,704,993.00 $2,986,007.00 $3,161,507.00 $3,223,507.00
Expenditures $906,501.00 $1,157,515.00 $1,128,000.00 $2,075,000.00
Ending Fund Balance $1,798,492.00 $1,828,492.00 $2,033,507.00 $1,148,507.00
Fund 30
159
BOND AND LOAN FUNDS
FUND TITLE PAGE
17 1994 EPA Loan Fund 161
18 1995 EPA Loan Fund 163
24 2002 Bond Fund 165
25 2003 EPA Loan Fund 167
26 2003 Bond Fund 169
27 2005 Bond Fund 171
29 2007 Bond Fund 173
31 2005 EPA Loan Fund 175
32 2006 EPA Loan Fund 177
34 2009 Bond Fund 179
35 2009 EPA Loan Fund 181
36 2012 Refunding Bond Fund 183
160
Fund Overview
The 1994 EPA Loan Fund pays debt
service on the low-interest EPA loan of
$7.8 million that provided the resources
to build the excess flow facility at the
north treatment plant and funded the
related reconstruction of the collection
system. The debt service is funded by
the Sewer Fund and will be retired in
2014.
1994 EPA LOAN FUND Debt Service Fund (Fund 17)
161
1994 EPA LOAN FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
17 3710 Investment Interest $33.00 $20.00 $30.00 $30.00
17 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $33.00 $20.00 $30.00 $30.00
17 4504 Trsf from Sewer Fund $540,925.00 $540,925.00 $540,925.00 $540,925.00
Total Tranfers In $540,925.00 $540,925.00 $540,925.00 $540,925.00
TOTAL REVENUES $540,958.00 $540,945.00 $540,955.00 $540,955.00
17 8342 Financial Services $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $0.00 $0.00 $0.00
17 8411 Debt Service--Principal $501,388.00 $515,423.17 $515,423.17 $529,851.48
17 8412 Debt Service--Interest $39,537.00 $25,501.17 $25,501.17 $11,072.86
17 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $540,925.00 $540,924.34 $540,924.34 $540,924.34
TOTAL EXPENDITURES $540,925.00 $540,924.34 $540,924.34 $540,924.34
Total Revenues $540,958.00 $540,945.00 $540,955.00 $540,955.00
Beginning Fund Balance $4,510.00 $4,543.00 $4,543.00 $4,573.66
Available Resources $545,468.00 $545,488.00 $545,498.00 $545,528.66
Expenditures $540,925.00 $540,924.34 $540,924.34 $540,924.34
Ending Fund Balance $4,543.00 $4,563.66 $4,573.66 $4,604.32
Fund 17
162
Fund Overview
The 1995 EPA Loan Fund pays debt
service on the low-interest EPA loan of
$2.815 million that provided the
resources to close the Electric Park
treatment facility and re-route the
sewage flow to the north treatment
plant. The debt service is funded by the
Sewer Fund and will be paid off in 2015.
1995 EPA LOAN FUND Debt Service Fund (Fund 18)
163
1995 EPA LOAN FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
18 3710 Investment Interest $12.00 $15.00 $15.00 $15.00
18 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $12.00 $15.00 $15.00 $15.00
18 4504 Trsf from Sewer Fund $189,223.00 $189,223.00 $189,223.00 $189,223.00
Total Tranfers In $189,223.00 $189,223.00 $189,223.00 $189,223.00
TOTAL REVENUES $189,235.00 $189,238.00 $189,238.00 $189,238.00
18 8342 Financial Services $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $0.00 $0.00 $0.00
18 8411 Debt Service--Principal $169,140.00 $174,278.36 $174,278.36 $179,573.00
18 8412 Debt Service--Interest $20,081.00 $14,943.38 $14,943.38 $9,650.00
18 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $189,221.00 $189,221.74 $189,221.74 $189,223.00
TOTAL EXPENDITURES $189,221.00 $189,221.74 $189,221.74 $189,223.00
Total Revenues $189,235.00 $189,238.00 $189,238.00 $189,238.00
Beginning Fund Balance $1,715.00 $1,729.00 $1,729.00 $1,745.26
Available Resources $190,950.00 $190,967.00 $190,967.00 $190,983.26
Expenditures $189,221.00 $189,221.74 $189,221.74 $189,223.00
Ending Fund Balance $1,729.00 $1,745.26 $1,745.26 $1,760.26
Fund 18
164
Fund Overview
The 2002 Capital Projects Bond Fund
consists of the proceeds from the
$3,947,396.80 General Obligation Bond,
Series, 2002, plus investment interest and
transfers from other City funds to pay the
outstanding debt service on the bonds. This
fund was created in April, 2002. The main
source of revenue for the principal and
interest payments on the debt will be
restaurant/bar tax proceeds.
This advanced refunding issue was rated A1
by Moody’s Investors Service. The actual
proceeds, less closing costs, amounted to
$3,911,832.80.
The Series 2002 City of Sycamore General
Obligation Bonds were refunded in the
summer of 2012 to achieve interest savings.
Residual bond proceeds will be spent down
in FY2014 and FY2015 as part of the City’s
sidewalk program and the engineering for
many of related capital projects.
2002 BOND FUND Fund 24
165
2002 BOND FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
24 3710 Investment Interest $4,850.00 $3,000.00 $2,500.00 $2,000.00
24 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
24 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $4,850.00 $3,000.00 $2,500.00 $2,000.00
24 4501 Trsf from General Fund $185,000.00 $185,000.00 $185,000.00 $0.00
24 4506 Trsf from Cap. Assist. Fund $120,000.00 $61,242.00 $61,242.00 $0.00
24 4507 Trsf from Motor Fuel Tax Fnd $0.00 $0.00 $0.00 $0.00
24 4522 Trsf from Fund 24 Reserve $0.00 $0.00 $0.00 $0.00
Total Transfers In $305,000.00 $246,242.00 $246,242.00 $0.00
TOTAL REVENUES $309,850.00 $249,242.00 $248,742.00 $2,000.00
24 8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
Total Commodities $0.00 $0.00 $0.00 $0.00
24 8302 Building R&M $50,000.00 $0.00 $0.00 $0.00
24 8321 Sidewalk Repair & Maintenance $0.00 $25,000.00 $25,000.00 $25,000.00
24 8331 Consulting Services $59,747.00 $105,000.00 $105,000.00 $50,000.00
24 8342 Financial Services $0.00 $0.00 $0.00 $0.00
24 8348 Buildings, R&M $0.00 $0.00 $0.00 $0.00
Total Contractual Services $109,747.00 $130,000.00 $130,000.00 $75,000.00
24 8411 Debt Service--Principal $170,000.00 $180,000.00 $180,000.00 $0.00
24 8412 Debt Service--Interest $130,102.00 $63,033.00 $63,033.00 $0.00
24 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $300,102.00 $243,033.00 $243,033.00 $0.00
24 8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
24 8521 Vehicles $0.00 $0.00 $0.00 $0.00
24 8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
24 8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
Total Equipment $0.00 $0.00 $0.00 $0.00
24 8626 New Const--Bldgs/Grounds $0.00 $0.00 $0.00 $0.00
24 8628 Storm Water System Improv $0.00 $0.00 $0.00 $0.00
24 8630 Watermain Improvements $0.00 $0.00 $0.00 $0.00
24 8633 Sanitary Syst Improvements $0.00 $0.00 $0.00 $0.00
24 8634 Street Const or Reconstruct $0.00 $0.00 $0.00 $0.00
24 8635 Street Light Construction $0.00 $0.00 $0.00 $0.00
24 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00
Total Major Improvements $0.00 $0.00 $0.00 $0.00
24 9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00
24 9006 Trsf to Capital Asst Fund $0.00 $0.00 $0.00 $0.00
24 9011 Trsf to Public Bldg Fund $0.00 $0.00 $0.00 $0.00
Total Transfers Out $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $409,849.00 $373,033.00 $373,033.00 $75,000.00
Total Revenues $309,850 $249,242 $248,742 $2,000
Beginning Fund Balance $327,545 $227,546 $227,546 $103,255
Available Resources $637,395 $476,788 $476,288 $105,255
Expenditures $409,849 $373,033 $373,033 $75,000
Reserve Trsf to Fund 24 $0 $0 $0 $0
Ending Fund Balance $227,546 $103,755 $103,255 $30,255
Fund 24
166
Fund Overview
The 2003 EPA Loan Fund pays debt
service on a low, simple-interest (2.5%)
EPA loan of $764,800 that provided the
resources to construct Well #9 The debt
service is funded by the Water Fund and
will be paid off in 2024.
2003 EPA LOAN FUND Debt Service Funds (Fund 25)
167
2003 EPA LOAN FUND (L17-247300)
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
25 3710 Investment Interest $63.00 $50.00 $60.00 $60.00
25 3732 Loan Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $63.00 $50.00 $60.00 $60.00
25 3742 Reserve Transfer--Water Fund $0.00 $0.00 $0.00 $0.00
25 4502 Transfer from Water Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00
Total Tranfers In $50,000.00 $50,000.00 $50,000.00 $50,000.00
TOTAL REVENUES $50,063.00 $50,050.00 $50,060.00 $50,060.00
25 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
25 8342 Financial Services $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $0.00 $0.00 $0.00
25 8411 Debt Service--Principal $35,786.00 $36,686.42 $36,686.42 $37,610.00
25 8412 Debt Service--Interest $13,950.00 $13,050.08 $13,050.08 $12,128.00
25 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $49,736.00 $49,736.50 $49,736.50 $49,738.00
25 8626 New Const. Bldgs/Grounds $0.00 $0.00 $0.00 $0.00
25 8629 Well Improvements $0.00 $0.00 $0.00 $0.00
25 8630 Water Main Improvements $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $49,736.00 $49,736.50 $49,736.50 $49,738.00
Total Revenues $50,063.00 $50,050.00 $50,060.00 $50,060.00
Beginning Fund Balance $6,023.00 $6,350.00 $6,350.00 $6,673.50
Available Resources $56,086.00 $56,400.00 $56,410.00 $56,733.50
Expenditures $49,736.00 $49,736.50 $49,736.50 $49,738.00
Net Capital Transfers $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $6,350.00 $6,663.50 $6,673.50 $6,995.50
Fund 25
168
Fund Overview
The 2003 Bond Fund was created in April,
2003 and revised on September 15, 2003 to
finance various public improvements
including public sidewalk replacement, the
financing of the completion of Oakland
Drive, the financing of a portion of the
Bethany Road reconstruction project, and
the redemption of outstanding Series 1996
bonds to gain an interest savings of
$12,275. The debt service on the bonds is
annually provided by the Capital Assistance
Fund ($8,000; 06-9026). The bonds will
mature in their entirety on January 1, 2018.
The Series 2003 bonds were rated “A1” by
Moody’s Investors Service, and all prior
debt of the City was upgraded to “A1” as a
result of this rating. The average interest
rate including all costs of issuance is
3.901%.
The majority of the outstanding debt was
refunded in 2012 to achieve interest
savings. The remaining debt service will be
retired in 2018.
2003 BOND FUND Debt Service Funds (Fund 26)
169
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
26 3710 Investment Interest $1,173.00 $800.00 $200.00 $100.00
26 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $1,173.00 $800.00 $200.00 $100.00
26 4501 Trsf from General Fund $0.00 $0.00 $0.00 $0.00
26 4506 Trsf from Capital Fund $95,000.00 $95,000.00 $95,000.00 $8,000.00
26 4507 Trsf from MFT Fund $50,000.00 $50,000.00 $50,000.00 $0.00
26 4519 Trsf from 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
26 4526 Reserve Trsf--2003 Bond Fund $50,000.00 $0.00 $0.00 $0.00
Total Tranfers In $195,000.00 $145,000.00 $145,000.00 $8,000.00
TOTAL REVENUES $196,173.00 $145,800.00 $145,200.00 $8,100.00
26 8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00
26 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00
26 8331 Consulting Services $70,642.00 $0.00 $0.00 $0.00
26 8342 Financial Services $350.00 $175.00 $175.00 $175.00
Total Contractual Services $70,992.00 $175.00 $175.00 $175.00
26 8410 Bond Redemption $0.00 $0.00 $0.00 $0.00
26 8411 Debt Service--Principal $115,000.00 $115,000.00 $115,000.00 $10,000.00
26 8412 Debt Service--Interest $35,305.00 $31,050.00 $31,050.00 $1,215.00
26 8417 Bond Issue Costs $0.00 $0.00 $0.00 $0.00
26 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $150,305.00 $146,050.00 $146,050.00 $11,215.00
26 8521 Vehicles $0.00 $0.00 $0.00 $0.00
Total Equipment $0.00 $0.00 $0.00 $0.00
26 8634 Street Const or Reconst $50,000.00 $0.00 $0.00 $0.00
Total Permanent Improv $50,000.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $271,297.00 $146,225.00 $146,225.00 $11,390.00
Total Revenues $196,173.00 $145,800.00 $145,200.00 $8,100.00
Beginning Fund Balance $129,716.00 $4,592.00 $4,592.00 $3,567.00
Available Resources $325,889.00 $150,392.00 $149,792.00 $11,667.00
Expenditures $271,297.00 $146,225.00 $146,225.00 $11,390.00
Ending Fund Balance $54,592.00 $4,167.00 $3,567.00 $277.00
Reserve Transfer to 2003 Bond Fund $50,000.00 $0.00 $0.00 $0.00
Restated Fund Balance $4,592.00 $4,167.00 $3,567.00 $277.00
2003 BOND FUND Fund 26
170
Fund Overview
The 2005 Bond Fund was created
following the Council’s approval of the
issuance of the $2,965,000 General
Obligation Bonds, Series 2005 on May
16, 2005 (Ordinance 2005.06). The
purpose of the bond issuance was to
refund the outstanding 1999 Refunding
Bond series at a lower rate of interest.
The Series 2005 bonds were rated “A1”
by Moody’s Investors Service, and all
prior debt of the City remains at “A1” as
a result of this rating. The average
interest rate including all costs of
issuance is 3.901%.
In FY2014 $15,000 has been allocated
from residual bond proceeds to address
hazardous sidewalks. This issue will be
retired in October 2015.
2005 REFUNDING BOND FUND Debt Service Funds (Fund 27)
171
2005 REFUNDING BOND FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
27 3710 Investment Interest $2,157.00 $500.00 $750.00 $500.00
27 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $2,157.00 $500.00 $750.00 $500.00
27 4501 Trsf from General Fund $55,000.00 $55,000.00 $55,000.00 $55,000.00
27 4502 Trsf from Water Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00
27 4504 Trsf from Sewer Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00
27 4506 Trsf from Capital Assist Fund $0.00 $0.00 $0.00 $0.00
27 4507 Trsf from Motor Fuel Tax Fnd $50,000.00 $50,000.00 $50,000.00 $50,000.00
27 4508 Trsf from Road & Bridge Fnd $50,000.00 $20,000.00 $20,000.00 $15,000.00
27 4514 Trsf from 1996 Bond Fund $0.00 $0.00 $0.00 $0.00
27 4519 Trsf from 1999 Bond Fund $0.00 $0.00 $0.00 $0.00
Total Transfers In $328,028.00 $298,028.00 $298,028.00 $293,028.00
TOTAL REVENUES $330,185.00 $298,528.00 $298,778.00 $293,528.00
27 8321 Sidewalk Repair & Replacement $0.00 $15,000.00 $15,000.00 $15,000.00
27 8342 Financial Services $350.00 $350.00 $350.00 $350.00
Total Contractual Services $350.00 $15,350.00 $15,350.00 $15,350.00
27 8410 Bond Redemption $0.00 $0.00 $0.00 $0.00
27 8411 Debt Service--Principal $280,000.00 $290,000.00 $290,000.00 $300,000.00
27 8412 Debt Service--Interest $43,030.00 $33,195.00 $33,195.00 $22,720.00
27 8497 Contingencies $0.00 $0.00 $0.00 $0.00
27 8500 Bond Discount $0.00 $0.00 $0.00 $0.00
27 8510 Bond Issue $0.00 $0.00 $0.00 $0.00
27 8634 Street Construction/Reconstruction $0.00 $0.00 $0.00 $0.00
Total Other Services $323,030.00 $323,195.00 $323,195.00 $322,720.00
TOTAL EXPENDITURES $323,380.00 $338,545.00 $338,545.00 $338,070.00
Total Revenues $330,185.00 $298,528.00 $298,778.00 $293,528.00
Beginning Fund Balance $100,974.00 $107,779.00 $107,779.00 $68,012.00
Available Resources $431,159.00 $406,307.00 $406,557.00 $361,540.00
Expenditures $323,380.00 $338,545.00 $338,545.00 $338,070.00
Ending Fund Balance $107,779.00 $67,762.00 $68,012.00 $23,470.00
Fund 27
172
Fund Overview
In the spring of 2007, a $2,002,045
general obligation bond was issued to
finance the reconstruction of the 100
block of South California Street, the
reconstruction of the 100 block of South
Main Street, the re-surfacing of State
Street from Main Street to Locust
Street, and the reconstruction of Locust
Street from Exchange Street to
Sycamore Street. The General Fund
assumed the annual debt service
requirements of about $200,000 a year.
The improvements on South California
Street were completed in FY2008. The S.
Main Street and E. State Street
improvements were completed in FY09.
2007 BOND FUND Debt Service Funds (Fund 29)
173
2007 BOND FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
29 3710 Investment Interest $375.00 $350.00 $225.00 $225.00
29 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
29 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $375.00 $350.00 $225.00 $225.00
29 4501 Trsf from General Fund $200,000.00 $200,000.00 $200,000.00 $200,000.00
29 4506 Trsf from Cap. Assist. Fund $0.00 $0.00 $0.00 $0.00
29 4507 Trsf from Motor Fuel Tax Fnd $0.00 $0.00 $0.00 $0.00
29 4522 Trsf from Sales Tax Dist Fund $0.00 $0.00 $0.00 $0.00
Total Transfers In $200,000.00 $200,000.00 $200,000.00 $200,000.00
TOTAL REVENUES $200,375.00 $200,350.00 $200,225.00 $200,225.00
29 8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
Total Commodities $0.00 $0.00 $0.00 $0.00
29 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
29 8342 Financial Services $428.00 $450.00 $450.00 $450.00
29 8348 Buildings, R&M $0.00 $0.00 $0.00 $0.00
Total Contractual Services $428.00 $450.00 $450.00 $450.00
29 8411 Debt Service--Principal $135,000.00 $140,000.00 $140,000.00 $145,000.00
29 8412 Debt Service--Interest $64,728.00 $58,652.50 $58,652.50 $52,492.50
29 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $199,728.00 $198,652.50 $198,652.50 $197,492.50
29 8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
29 8521 Vehicles $0.00 $0.00 $0.00 $0.00
29 8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00
29 8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
Total Equipment $0.00 $0.00 $0.00 $0.00
29 8626 New Const--Bldgs/Grounds $0.00 $0.00 $0.00 $0.00
29 8628 Storm Water System Improv $0.00 $0.00 $0.00 $0.00
29 8630 Watermain Improvements $0.00 $0.00 $0.00 $0.00
29 8633 Sanitary Syst Improvements $0.00 $0.00 $0.00 $0.00
29 8634 Street Const or Reconstruct $0.00 $0.00 $0.00 $0.00
29 8635 Street Light Construction $0.00 $0.00 $0.00 $0.00
29 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00
Total Major Improvements $0.00 $0.00 $0.00 $0.00
29 9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00
29 9006 Trsf to Capital Asst Fund $0.00 $0.00 $0.00 $0.00
29 9011 Trsf to Public Bldg Fund $0.00 $0.00 $0.00 $0.00
Total Transfers Out $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $200,156.00 $199,102.50 $199,102.50 $197,942.50
Total Revenues $200,375 $200,350 $200,225 $200,225
Beginning Fund Balance $0 $219 $219 $1,342
Available Resources $200,375 $200,569 $200,444 $201,567
Expenditures $200,156 $199,103 $199,103 $197,943
Net Capital Transfers $0 $0 $0 $0
Ending Fund Balance $219 $1,467 $1,342 $3,624
Fund 29
174
Fund Overview
The 2005 EPA Loan Fund pays debt
service on the low-interest EPA loan of
$1,099,359 that funded the
construction of the building and pump
equipment for Well #9 on Airport Road.
The debt service is provided by the
Water Fund and will be paid off in 2026.
2005 EPA LOAN FUND Debt Service Funds (Fund 31)
175
2005 EPA LOAN FUND (L17-2475)
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
31 3710 Investment Interest $88.00 $70.00 $60.00 $60.00
31 3732 Loan Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $88.00 $70.00 $60.00 $60.00
31 3742 Reserve Transfer--Water Fund $0.00 $0.00 $0.00 $0.00
31 4502 Transfer from Water Fund $55,022.00 $55,022.00 $55,022.00 $55,022.00
Total Tranfers In $55,022.00 $55,022.00 $55,022.00 $55,022.00
TOTAL REVENUES $55,110.00 $55,092.00 $55,082.00 $55,082.00
31 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
31 8342 Financial Services $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $0.00 $0.00 $0.00
31 8411 Debt Service--Principal $37,670.00 $38,617.28 $38,617.28 $39,589.00
31 8412 Debt Service--Interest $17,352.00 $16,404.12 $16,404.12 $15,433.00
31 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $55,022.00 $55,021.40 $55,021.40 $55,022.00
31 8626 New Const. Bldgs/Grounds $0.00 $0.00 $0.00 $0.00
31 8629 Well Improvements $0.00 $0.00 $0.00 $0.00
31 8630 Water Main Improvements $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $55,022.00 $55,021.40 $55,021.40 $55,022.00
Total Revenues $55,110.00 $55,092.00 $55,082.00 $55,082.00
Beginning Fund Balance $5,591.00 $5,679.00 $5,679.00 $5,739.60
Available Resources $60,701.00 $60,771.00 $60,761.00 $60,821.60
Expenditures $55,022.00 $55,021.40 $55,021.40 $55,022.00
Net Capital Transfers $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $5,679.00 $5,749.60 $5,739.60 $5,799.60
Fund 31
176
Fund Overview
The 2006 EPA Loan Fund pays debt
service on the low-interest EPA loan of
$1,312,409 that funded the
construction of radium treatment
facilities at Wells 6 & 8. The debt service
is provided by the Water Fund and will
be paid off in 2026.
2006 EPA LOAN FUND Debt Service Funds (Fund 32)
177
2006 EPA LOAN FUND (L17-1692)
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
32 3710 Investment Interest $1,267.00 $1,100.00 $1,000.00 $900.00
32 3732 Loan Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $1,267.00 $1,100.00 $1,000.00 $900.00
32 3742 Reserve Transfer--Water Fund $0.00 $0.00 $0.00 $0.00
32 4502 Transfer from Water Fund $66,700.00 $66,700.00 $66,700.00 $66,700.00
Total Tranfers In $66,700.00 $66,700.00 $66,700.00 $66,700.00
TOTAL REVENUES $67,967.00 $67,800.00 $67,700.00 $67,600.00
32 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
32 8342 Financial Services $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $0.00 $0.00 $0.00
32 8411 Debt Service--Principal $45,099.00 $46,233.99 $46,233.99 $47,398.00
32 8412 Debt Service--Interest $21,598.00 $20,463.03 $20,463.03 $19,300.00
32 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $66,697.00 $66,697.02 $66,697.02 $66,698.00
32 8626 New Const. Bldgs/Grounds $0.00 $0.00 $0.00 $0.00
32 8629 Well Improvements $0.00 $0.00 $0.00 $0.00
32 8630 Water Main Improvements $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $66,697.00 $66,697.02 $66,697.02 $66,698.00
Total Revenues $67,967.00 $67,800.00 $67,700.00 $67,600.00
Beginning Fund Balance $92,972.00 $94,242.00 $94,242.00 $95,244.98
Available Resources $160,939.00 $162,042.00 $161,942.00 $162,844.98
Expenditures $66,697.00 $66,697.02 $66,697.02 $66,698.00
Net Capital Transfers $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $94,242.00 $95,344.98 $95,244.98 $96,146.98
Fund 32
178
Fund Overview
On September 21, 2009, the City Council
approved the issuance of $3,570,000 in
taxable general obligation bonds to fund
the construction of a new Police
department addition (Ordinance No.
2009.34). The bonds qualify as “Build
America Bonds” as defined under the
American Recovery and Reinvestment
Act of 2009. Under this program, the
City is entitled to receive payments from
the U.S. Treasury at 35 percent of the
corresponding interest payable on the
qualified Build America bonds. In this
case, the federal “discount” resulted in
a debt obligation that was about
$166,000 lower than that of comparable
tax-exempt bonds over the fifteen year
term of the issue. Standard & Poor’s
rating on the 2009 general obligation
bonds was “AA,” which represented a
two-step upgrade from the previous
rating of “A+”.
2009 BOND FUND Debt Service Funds (Fund 34)
179
2009 BOND FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
34 3710 Investment Interest $224.00 $150.00 $20.00 $25.00
34 3711 Refunds/Reimbursements $63,359.00 $62,930.00 $62,930.00 $62,501.00
34 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $63,583.00 $63,080.00 $62,950.00 $62,526.00
34 4501 Trsf from General Fund $0.00 $0.00 $0.00 $0.00
34 4506 Trsf from Cap. Assist. Fund $0.00 $0.00 $0.00 $0.00
34 4522 Trsf from Sales Tax Distrib Fund $216,025.00 $151,870.00 $151,870.00 $146,074.00
Total Transfers In $216,025.00 $151,870.00 $151,870.00 $146,074.00
TOTAL REVENUES $279,608.00 $214,950.00 $214,820.00 $208,600.00
34 8285 EDP Supplies $0.00 $0.00 $0.00 $0.00
Total Commodities $0.00 $0.00 $0.00 $0.00
34 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $0.00 $0.00 $0.00
34 8411 Debt Service--Principal $35,000.00 $35,000.00 $35,000.00 $30,000.00
34 8412 Debt Service--Interest $181,025.00 $179,800.00 $179,800.00 $178,575.00
34 8497 Contingencies $428.00 $500.00 $500.00 $500.00
Total Other Services $216,453.00 $215,300.00 $215,300.00 $209,075.00
34 8501 Bond Brokerage Fees $0.00 $0.00 $0.00 $0.00
34 8502 Bond Issue Costs $0.00 $0.00 $0.00 $0.00
34 8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
34 8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
Total Equipment $0.00 $0.00 $0.00 $0.00
34 8626 New Const--Bldgs/Grounds $449,614.00 $50,000.00 $34,000.00 $20,165.00
34 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00
Total Major Improvements $449,614.00 $50,000.00 $34,000.00 $20,165.00
34 9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00
34 9006 Trsf to Capital Asst Fund $0.00 $0.00 $0.00 $0.00
Total Transfers Out $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $666,067.00 $265,300.00 $249,300.00 $229,240.00
Total Revenues $279,608 $214,950 $214,820 $208,600
Beginning Fund Balance $585,157 $198,698 $198,698 $164,218
Available Resources $864,765 $413,648 $413,518 $372,818
Expenditures $666,067 $265,300 $249,300 $229,240
Net Capital Transfers $0 $0 $0 $0
Ending Fund Balance $198,698 $148,348 $164,218 $143,578
Fund 34
180
Fund Overview
The 2009 EPA Loan Fund pays debt
service on an EPA loan of up to $6.5
million for Phase I of an ambitious
schedule of planned improvements at
the City’s waste water treatment plant.
The Phase I improvements are focused
upon sludge handling and de-watering.
In August, 2009 the City Council
awarded the contract for Phase I to D.K
Sickley Construction Company in the
amount of $4,868,478 with the
concurrence of the Illinois
Environmental Protection Agency. The
Sickley bid was well within the
authorized loan limits. The IEPA will pay
for the construction costs directly and
the City will repay the IEPA over twenty
(20) years in annual loan payments. The
City’s financial liability was limited by
the generous agreement of the IEPA to
“grant” 25% of the contract award. The
City’s obligation will be to repay the
balance ($3,799,612 ) of the cost
through a no-interest loan.
The annual debt service on this loan will
be approximately $195,000.
2009 EPA LOAN FUND Debt Service Funds (Fund 35)
181
2009 EPA LOAN FUND (L173363)
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
35 3412 State Direct Grants $0.00 $0.00 $0.00 $0.00
35 3710 Investment Interest $0.00 $0.00 $0.00 $0.00
35 3720 Miscellaneous $0.00 $0.00 $0.00 $0.00
35 3732 Loan Proceeds $0.00 $0.00 $0.00 $0.00
Total Other Income $0.00 $0.00 $0.00 $0.00
35 3744 Reserve Transfer--Sewer Fund $0.00 $210,000.00 $195,000.00 $210,000.00
35 4504 Transfer from Sewer Fund $0.00 $0.00 $0.00 $0.00
Total Tranfers In $0.00 $210,000.00 $195,000.00 $210,000.00
TOTAL REVENUES $0.00 $210,000.00 $195,000.00 $210,000.00
35 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
35 8342 Financial Services $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $0.00 $0.00 $0.00
35 8411 Debt Service--Principal $0.00 $210,000.00 $195,000.00 $210,000.00
35 8412 Debt Service--Interest $0.00 $0.00 $0.00 $0.00
35 8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
35 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $0.00 $210,000.00 $195,000.00 $210,000.00
35 8626 New Const. Bldgs/Grounds $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $0.00 $210,000.00 $195,000.00 $210,000.00
Total Revenues $0.00 $210,000.00 $195,000.00 $210,000.00
Beginning Fund Balance $105,000.00 $105,000.00 $105,000.00 $105,000.00
Available Resources $105,000.00 $315,000.00 $300,000.00 $315,000.00
Expenditures $0.00 $210,000.00 $195,000.00 $210,000.00
Net Capital Transfers $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $105,000.00 $105,000.00 $105,000.00 $105,000.00
Fund 35
182
Fund Overview
On June 18, 2012, the City Council
approved the issuance of $3,130,000 in
general obligation bonds to refund the
outstanding series 2002 bonds (Fund
24) and the majority of the 2003 series
(Fund 26).
The refunding will save the City
approximately $386,000 over the next
ten years.
2012 REFUNDING BOND FUND Debt Service Funds (Fund 36)
183
2012 REFUNDING BOND FUND
Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget
36 3412 State Direct Grants $0.00 $0.00 $0.00 $0.00
36 3710 Investment Interest $0.00 $2,000.00 $800.00 $150.00
36 3720 Miscellaneous $0.00 $0.00 $0.00 $0.00
36 3730 Bond Proceeds $0.00 $3,085,033.00 $3,085,033.00 $0.00
Total Other Income $0.00 $3,087,033.00 $3,085,833.00 $150.00
36 4501 Transfer from General Fund $0.00 $0.00 $0.00 $153,500.00
36 4506 Transfer from Capital Assistance $0.00 $58,758.00 $58,758.00 $207,000.00
36 4507 Transfer from MFT Fund $0.00 $0.00 $0.00 $50,000.00
Total Tranfers In $0.00 $58,758.00 $58,758.00 $410,500.00
TOTAL REVENUES $0.00 $3,145,791.00 $3,144,591.00 $410,650.00
36 8331 Consulting Services $0.00 $0.00 $0.00 $0.00
36 8342 Financial Services $0.00 $0.00 $0.00 $0.00
Total Contractual Services $0.00 $0.00 $0.00 $0.00
36 8410 Bond Redemption $0.00 $3,005,000.00 $3,005,000.00 $0.00
36 8411 Debt Service--Principal $0.00 $30,000.00 $30,000.00 $330,000.00
36 8412 Debt Service--Interest $0.00 $40,374.44 $40,374.44 $80,600.00
36 8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00
36 8497 Contingencies $0.00 $0.00 $0.00 $0.00
Total Other Services $0.00 $3,075,374.44 $3,075,374.44 $410,600.00
36 8501 Bond Brokerage Discount $0.00 $31,000.00 $31,000.00 $0.00
36 8502 Bond Issue Costs $0.00 $32,975.00 $32,975.00 $0.00
36 8515 EDP Equipment $0.00 $0.00 $0.00 $0.00
36 8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00
Total Equipment $0.00 $63,975.00 $63,975.00 $0.00
36 8626 New Const. Bldgs/Grounds $0.00 $0.00 $0.00 $0.00
Total Permanent Improv $0.00 $0.00 $0.00 $0.00
TOTAL EXPENDITURES $0.00 $3,139,349.44 $3,139,349.44 $410,600.00
Total Revenues $0.00 $3,145,791.00 $3,144,591.00 $410,650.00
Beginning Fund Balance $0.00 $0.00 $0.00 $5,241.56
Available Resources $0.00 $3,145,791.00 $3,144,591.00 $415,891.56
Expenditures $0.00 $3,139,349.44 $3,139,349.44 $410,600.00
Net Capital Transfers $0.00 $0.00 $0.00 $0.00
Ending Fund Balance $0.00 $6,441.56 $5,241.56 $5,291.56
Fund 36
184
Project Other Gen Fnd MFT Rd/Bridge Sewer Water Cap Asst Total
1994 EPA Loan $540,925 $540,925
1995 EPA Loan $189,223 $189,223
2003 EPA Loan $50,000 $50,000
2005 EPA Loan $55,022 $55,022
2006 EPA Loan $66,700 $66,700
2009 EPA Loan $210,000 $210,000
2002 Bond $0
2003 Bond $3,215 $8,000 $11,215
2005 Bond $29,692 $55,000 $50,000 $15,000 $86,514 $86,514 $322,720
2007 Bond $200,000 $200,000
2009 Bond $146,074 $146,074
2009 EPA Loan $210,000 $210,000
2012 Bond $153,000 $50,000 $207,500 $410,500
Total $178,981 $408,000 $100,000 $15,000 $1,236,662 $258,236 $215,500 $2,412,379
Project Other Gen Fnd MFT Rd/Bridge Sewer Water Cap Asst Total
1994 EPA Loan $540,925 $540,925
1995 EPA Loan $189,223 $189,223
2003 EPA Loan $50,000 $50,000
2005 EPA Loan $55,022 $55,022
2006 EPA Loan $66,700 $66,700
2009 EPA Loan $210,000 $210,000
2002 Bond $185,000 $120,000 $305,000
2003 Bond $50,000 $95,000 $145,000
2005 Bond $55,000 $50,000 $20,000 $86,514 $86,514 $298,028
2007 Bond $200,000 $200,000
2009 Bond $151,870 $151,870
Total $151,870 $440,000 $100,000 $20,000 $1,026,662 $258,236 $215,000 $2,211,768
Project Other Gen Fnd MFT Rd/Bridge Sewer Water Cap Asst Total
1994 EPA Loan $540,925 $540,925
1995 EPA Loan $189,223 $189,223
2003 EPA Loan $50,000 $50,000
2005 EPA Loan $55,022 $55,022
2006 EPA Loan $66,700 $66,700
2009 EPA Loan $210,000 $210,000
2002 Bond $185,000 $120,000 $305,000
2003 Bond $50,000 $95,000 $145,000
2005 Bond $155,000 $50,000 $50,000 $86,514 $86,514 $428,028
2007 Bond $200,000 $200,000
2009 Bond $216,025 $216,025
Total $216,025 $540,000 $100,000 $50,000 $1,026,662 $258,236 $215,000 $2,405,923
Project Other Gen Fnd MFT Rd/Bridge Sewer Water Cap Asst Total
1994 EPA Loan $540,925 $540,925
1995 EPA Loan $189,223 $189,223
2003 EPA Loan $50,000 $50,000
2005 EPA Loan $55,022 $55,022
2006 EPA Loan $66,700 $66,700
2009 EPA Loan $105,000 $105,000
2002 Bond $200,000 $120,000 $320,000
2003 Bond $50,000 $95,000 $145,000
2005 Bond $155,000 $50,000 $50,000 $86,514 $86,514 $428,028
2007 Bond $200,000 $200,000
2009 Bond $284,196 $284,196
Total $284,196 $555,000 $100,000 $50,000 $921,662 $258,236 $215,000 $2,384,094
FY2010-2011
FY2011-2012
FY2012-2013
FY2013-2014
186
2013-2014 CHART OF ACCOUNTS
GENERAL FUND
I. Revenue Codes
Property Taxes
3110 Property Tax—General
3112 Property Tax—FICA/IMRF
3113 Property Tax—Employer Contribution (Police Pension)
3114 Property Tax—Employer Contribution (Fire Pension)
3115 Property Tax—Crossing Guards
3119 Property Tax—Property Tax Increment
Sales and Use Taxes
3210 Sales Tax—City
3211 Sales Tax—MROT
3212 Hotel/Motel Tax
3213 Miscellaneous Tax (e.g. Foreign Fire Insurance Tax)
3214 Restaurant/Bar Tax
3215 Sales Tax, City, United Aviation Fuels
3216 Sales Tax, State, United Aviation Fuels
3217 Sales Tax, City, American Aviation Supply
3218 Sales Tax, State, American Aviation Supply
3219 Transfer Tax
3220 Gasoline Tax
Licenses
3310 Liquor Licenses
3311 Dog Licenses
3312 Electrical Licenses
3319 Other
Intergovernmental Revenue
3410 Federal Pass-Through Grants
3411 Federal Government Grants
3412 State Government Grants
3413 State Income Tax
3414 Personal Property Replacement Tax
3415 Sycamore Schools
3416 Township Road/Bridge Tax
3417 State Motor Fuel Tax
3418 Sycamore/DeKalb Revenue Sharing Agreement
188
Service Charges
3510 Planning/Zoning Filing Fees
3511 Engineering Inspection
3512 Building Inspection
3513 Electrical Inspection
3514 Plumbing Inspection
3515 Other Inspection
3516 Dispatch/Genoa
3517 Police Contractual Services
3518 Police Miscellaneous Services
3519 Fire User Fees
3520 Fire Protection District General
3521 Fire Protection District Ambulance
3522 Fire Trust Funds
3523 Annexation Fees
3524 Other
Fines
3610 Circuit Court
3611 Parking
3612 Other
Other Income
3710 Investment Interest
3711 Refunds/Reimbursements
3712 Sales of Assets
3713 Rental Income
3714 Trash Removal
3715 Franchise Fees
3716 Recouped Loans
3717 Appreciation In Investments
3718 Recapture Revenue
3720 Miscellaneous Income
3721 Voided Checks
3722 Charitable Grants
3730 Bond Proceeds
3731 Note Proceeds
3732 Loan Proceeds
3741 Reserve Transfer—General Fund
3742 Reserve Transfer—Water Fund
3744 Reserve Transfer—Sewer Fund
3745 Reserve Transfer—Hotel/Motel Tax Fund
3746 Reserve Transfer—Water Impact Fee Fund
3747 Reserve Transfer—Sewer Impact Fee Fund
189
3748 Reserve Transfer—Sales Tax Distributive Fund
3752 Employee Contributions
Transfers In
4502 Water Fund
4503 Water Impact Fee Fund
4504 Sewer Fund
4505 Sewer Impact Fee Fund
4506 Capital Assistance Fund
4507 Motor Fuel Tax Fund
4508 Road & Bridge Fund
4509 Hotel/Motel Tax Fund
4510 Foreign Fire Insurance Tax Fund
4511 Public Buildings Fund
4512 Ambulance (Rescue Vehicle) Fund
4513 Downtown Revolving Loan Fund
4514 1996 Bond Fund
4515 Police Pension Fund
4516 Fire Pension Fund
4517 1994 EPA Bond Fund--Treatment
4518 1995 EPA Bond Fund--Water
4519 1999 Bond Fund
4520 Library Fund
4521 Tax Increment Financing Fund
4522 Sales Tax Distributive Fund
4523 Employee Benefit Assistance Fund
4524 2002 Capital Projects Bond Fund
4525 2003 EPA Loan Fund
4526 2003 Bond Fund
4527 2005 Bond Fund
4528 Transfer Tax Fund
4529 2007 Bond Fund
4530 Street Maintenance Fund
4531 2005 EPA Loan Fund
4532 2006 EPA Loan Fund
4533 Radium Decommission Fund
4534 2009 Bond Fund
4535 2009 EPA Loan Fund
Funds Receiving Revenue
01 General Fund
02 Water Fund
03 Water Impact Fee Fund
04 Sewer Fund
190
05 Sewer Impact Fee Fund
06 Capital Assistance Fund
07 Motor Fuel Tax Fund
08 Road & Bridge Fund
09 Hotel/Motel Tax Fund
10 Foreign Fire Insurance Tax Fund
11 Public Buildings Fund
12 Ambulance (Rescue Vehicle) Fund
13 Downtown Revolving Loan Fund
14 1996 Bond Fund
15 Police Pension Fund
16 Fire Pension Fund
17 1994 EPA Bond Fund
18 1995 EPA Bond Fund
19 1999 Bond Fund
20 Library Fund
21 Tax Increment Financing Fund
22 Sales Tax Distributive Fund
23 Employee Benefit Assistance Fund
24 2002 Capital Projects Bond Fund
25 2003 EPA Loan Fund
26 2003 Bond Fund
27 2005 Bond Fund
28 Transfer Tax Fund
29 2007 Bond Fund
30 Street Maintenance Fund
31 2005 EPA Loan Fund
32 2006 EPA Loan Fund
33 Radium Decommission Fund
34 2009 Bond Fund
35 2009 EPA Loan Fund
36 2012 Refunding Bon Fund
Types of Bank Accounts Receiving Revenue
CHK Checking
NOW NOW Account
MMF Money Market Fund
COD Certificate of Deposit
RPA Repurchase Agreements
TRA Trust Account
PBK Passbook Account
ILL Illinois Funds
191
II. Expenditure Codes
Personnel
8100 Salaries-Regular
8102 Salaries-Overtime
8103 Salaries-Part-time
8171 FICA
8172 Police/Fire Pension
8173 IMRF
8174 IMRF Early Retirement
8175 Health Insurance
8176 Life Insurance
8177 Medicare
8178 Worker Comp
8179 Unemployment
8185 Accrued Compensation
8186 Unemployment Payouts
8190 Employee Payouts
8191 Disability Payouts
8192 Fire/Police Commission
8193 EAP Retainer
Commodities
8202 Printed Materials
8204 Office and Library
8219 Building Supplies
8223 Equipment R&M
8224 Street Paint/Supplies
8225 Barricade Parts
8227 Sweeper Parts
8237 Sidewalk R&M
8238 Welding Supplies
8239 Sanitary System R&M
8226 Vehicle Maintenance Parts
8228 Street/Alley Materials
8229 Streetlights—Parts
8230 Traffic Signals—Parts
8231 Traffic and Street Signs
8232 Water System Parts
8233 Storm Sewer Parts
8234 Treatment Plant Equip
8235 Salt/Ice Control
8236 Solids Dewatering
8240 Firefighting Supplies
192
8241 Ambulance Supplies
8242 Patrol Supplies
8243 Investigation Supplies
8244 Lab Supplies and Minor Equipment
8245 Gas, Oil & Antifreeze
8246 Sewage Treatment Chemicals
8247 Sanitary System Chemicals
8248 Excavation Restoration
8249 DARE Supplies
8250 Potable Water Chemicals
8270 Wearing Apparel
8285 EDP Supplies
8291 Janitorial Supplies
8295 Small Tools/Equipment
8299 Commodities, NEC
Contractual Services
8301 Rental Equipment
8302 Building R&M
8303 Meal Allowance
8304 Car Allowance
8305 Freight and Postage
8306 Special Events
8310 Equipment, R&M
8311 Building Mechanical R&M
8312 Elevator Maintenance
8313 Landscape/Grounds
8314 Tree Planting
8315 Vehicles, R&M
8316 Street/Alley R&M
8318 Traffic Signals R&M
8319 Snow & Ice Control
8320 Intergovernmental Services
8321 Sidewalk R&M
8322 Bridge R&M
8323 Parking Lot R&M
8325 Kishwaukee River R&M
8327 Storm Sewer R&M
8328 Water System R&M
8329 Sanitary System R&M
8330 EDP Services
8331 Consulting Services
8332 Mapping Services
8333 Backflow Prevention
193
8334 Census Services
8337 Telephone System
8342 Financial Services
8343 Developmental Services
8344 Dispatch Services—DeKalb County
8345 Medical Services
8346 Refuse Removal Services
8347 Nuisance Abatement
8348 Buildings, R&M—NEC
8349 Legal Services
8352 Electricity
8350 Haz Mat Abatement
8353 Natural Gas
8355 Utilities NEC
8356 Lab & Testing Services
8357 Radium Treatment
8366 Legal Notices
8373 Marketing, Public Information
8375 Dues and Subscriptions
8376 Training, Professional Development
8385 Taxes, Licenses, Fees
8399 Contractual Services—NEC
Other Services
8410 Bond Redemption
8411 Debt Service—Principal
8412 Debt Service--Interest
8413 Municipal Lease
8414 Note Payments
8415 Bad Debt—Ambulance
8416 Downtown Loans
8417 Bond Issue Costs8418 Downtown Grants
8471 Surety Bonds and Insurance
8472 Worker Comp/Liability Premium
8474 Health Insurance Premium
8475 Life Insurance Premium
8476 Section 125 Payments
8477 Retiree Health Insurance
8478 Boiler Insurance
8479 Recapture Payments
8480 Garbage Contract
8489 Community Grants
8490 Intergovernmental Agreement
8491 Sewer Recapture
194
8492 Refunds/Reimbursements
8493 Reimbursement—United Aviation Fuels
8494 Reimbursement—American Aviation Supply
8496 Radium Removal Contingencies
8497 Contingencies
8498 Sycamore Library Payments
8499 Other Services NEC
Equipment
8500 Bad Debt Expense
8501 Bond Brokerage Fees
8502 Bond Issuance Costs
8510 Office Furniture & Equipment
8515 EDP Equipment
8521 Vehicles
8540 Machinery/Major Tools
8580 Telephone/Radio Equipment
8582 Fire Hydrants
8583 Water Meters
8584 Water Pumps & Motors
Remodeling/Renovation/Major Improvements
8620 Depreciation
8621 Land Acquisition
8622 Environmental Cleanup
8623 Property Demolition
8624 Private Property Redevelopment
8625 Remodeling
8626 New Construction—Buildings/Grounds
8627 Parking Lot Improvements
8628 Storm Water System Improvements
8629 Well Improvements
8630 Water Main Improvements
8631 Water Valves
8632 Water System Improvements NEC
8633 Sanitary Sewer System Improvements
8634 Street Construction or Reconstruction
8635 Street Light Construction
8636 Bridge Improvements
8637 Street Improvements—Maintenance
8638 Bikepath Construction
8639 Other Capital Improvements
195
Transfers Out
9002 Trsf to Water Fund
9003 Trsf to Water Impact Fee Fund
9004 Trsf to Sewer Fund
9005 Trsf to Sewer Impact Fee Fund
9006 Trsf to Capital Assistance Fund
9007 Trsf to Motor Fuel Tax Fund
9008 Trsf to Road&Bridge Fund
9009 Trsf to Hotel/Motel Tax Fund
9010 Trsf to Foreign Fire Insurance Tax Fund
9011 Trsf to Public Buildings Fund
9012 Trsf to Ambulance (Rescue Vehicle) Fund
9013 Trsf to Downtown Revolving Loan Fund
9014 Trsf to 1996 Bond Fund
9015 Trsf to Police Pension Fund
9016 Trsf to Fire Pension Fund
9017 Trsf to 1994 EPA Bond Fund--Treatment
9018 Trsf to 1995 EPA Bond Fund--Water
9019 Trsf to 1999 Bond Fund
9020 Trsf to Library Fund
9021 Trsf to Tax Increment Financing Fund
9022 Trsf to Sales Tax Distributive Fund
9023 Trsf to Employee Benefit Assistance Fund
9024 Trsf to 2002 Capital Projects Bond Fund
9025 Trsf to 2003 EPA Loan Fund
9026 Trsf to 2003 Bond Fund
9027 Trsf to 2005 Bond Fund
9028 Trsf to Transfer Tax Fund
9029 Trsf to 2007 Bond Fund
9030 Trsf to Street Maintenance Fund
9031 Trsf to 2005 EPA Loan Fund
9032 Trsf to 2006 EPA Loan Fund
9033 Trsf to Radium Decommission Fund
9034 Trsf to 2009 Bond Fund
9035 Trsf to 2009 EPA Loan Fund
III. Department Codes
“500” Numbers
510 Mayor and City Council
511 Administration
512 City Clerk
513 General Fund Support
521 Police
196
522 Fire
541 Public Works, General Fund
542 Public Works, Water Division, Water Fund
543 Public Works, Treatment Plant, Sewer Fund
544 Building and Engineering
IV. Division Codes
610—Police Administration
611—Police Operations
620—Fire Administration
621—Fire Operations
631—Street Division
640—Water Division
651—Treatment Plant Division
A. Departmental Divisions:
1. Mayor and City Council. No Division
2. Administration. No Division
3. City Clerk. No Division
4. Police
610 Administration
611 Operations
5. Fire
620 Administration
621 Operations
6. Public Works
631 Street Division
640 Water Division
651 Treatment Plant Division
7. Building and Engineering. No Division
V. Departmental Programs and Codes:
701 Mayor and Council Dept., Mayor and Council Program
702 Administration Dept., Administration Program
703 Administration Dept., ESDA Program
704 Administration Dept., Finance
705 Human Resources Program
707 City Clerk Dept., City Clerk Program
710 Police Dept., Adm. Div., Administration Program
712 Police Dept., Oper. Div., Patrol Program
197
713 Police Dept., Oper. Div., Investigations Program
715 Police Dept., Oper. Div., Crossing Guard Program
716 Police Dept., Adm. Div., Records & Parking Enforcement
717 Police Dept., Adm. Div., Community Services
720 Fire Dept., Admin. Div., Administration Program
722 Fire Dept., Admin. Div., Internship Program
721 Fire Dept., Oper. Div., Operations Program
730 P.W. Dept., Street Div., Administration Program
731 P.W. Dept., Street Div., Operations Program
732 P.W. Dept., Street Div., Forestry Program
733 P.W. Dept., Street Div., Collection System
734 P.W. Dept., Street Div., Municipal Building
740 P.W. Dept., Water Div., Administration Program
741 P.W. Dept., Water Div., Operations Program
750 P.W. Dept., Treatment Plant Div., Admin. Program
751 P.W. Dept., Treatment Plant Div., Operations Program
752 Treatment Plant, Oper. Div., Collection program
760 Building & Engineering Dept., Engineering Program
770 Building and Engineering Dept., Building and Zoning Program
1. Mayor and City Council
Mayor and City Council Program—701
2. Administration
Administration Program—702
ESDA Program—703
Finance Program—704
Human Resources Program
3. City Clerk
City Clerk Program—707
4. Police
Administration Division
Administration Program—710
Records and Parking Enforcement—716
Community Services--717
Operations Division
Patrol Program—712
Investigations Program—713
Crossing Guard Program—715
198
5. Fire
Administration Division
Administration Program—720
Internship Program--722
Operations Division
Operations Program--721
6. Public Works Street Division
Administration Program—730
Operations Program--731
Forestry Program—732
Collection System—733
Municipal Building—734
Public Works Treatment Plant Division
Administration Program—750
Operations Program—751
Public Works Water Division
Administration Program—740
Operations Program—741
7. Building and Engineering
Engineering Program—760
Building and Zoning Program--770
******************************************************************
How Does This Work? To provide a detailed breakdown of how we spend, we manage a “program-based” accounting system. To
make it simple, we use “700” numbers or prefixes on our invoices, receipts, and payment requests. The
computer program knows how to code the divisions and departments because each 700 number has only
one “home” in the divisions and departments.
Examples:
1. A patrol sergeant assigned to the Operations Division needs a new flashlight. Assuming there is an
open account at a company that sells such items, he would code the receipt he receives as follows:
712-8242
Explanation: “712” is assigned to the Patrol Program. “8242” is the Patrol Supplies line item.
2. A street laborer assigned to the Public Works Department’s Street Division needs a new chain saw
blade to finish cutting some limbs in the public way. He goes to C&S Lawn and Equipment, charges
the blade, then codes the receipt as follows:
732-8295
199
Explanation: “732” is assigned to the Forestry Program of the Street Division. The account number “8295”
is the Small Tools/Equipment line item.
With a modified accrual system, we spend by program, and budget by department and division. Except
for the preparation of our budget pages, our employees do not have to worry about the department or
division numbers throughout the year. We only need to remember (or have reference to) the program
numbers. Since each department has a block of program numbers assigned to it, there can be no
confusion about where the dollars are going unless someone uses the wrong three-digit program code.
There is only one small exception to this rule: for those employees working in the Water Division or the
Treatment Plant Division of the Public Works Department, the funding comes from separate funds. To
keep it simple, we code the Water Fund expenditures with a “2” prior to the seven-digit program coding
and the Sewer Fund expenditures with a “4” prior to the seven-digit program coding. For example, if
the chain saw blade in the previous example was purchased by a Water Department employee, the
coding would be “2-741-8295.”
200
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