framemaker and numbering

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Bernard Aschwanden

www.publishingsmarter.com

bernard@publ i sh ingsmarter.com

Develop Numbering inAdobe FrameMaker 2015

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The agenda

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Develop a numbering systemApply it to templatesTest itDevelop books with complete numberingExplore the 1-2-3s, the A-B-Cs, and more

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Housekeeping and note taking

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3Not all slides or topics are

equally weightedUse some, discard othersSlide speed varies as this is

a QUICK sessionQuestions? Ask along the

way!

I’d love to claim errors/typos is on purpose… they isn’t, ain’t, and weren’t never; however, I’ll fix ‘em as I can…

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About your speaker

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4Publishing Smarter: PresidentContent strategist, publishing

tech expert, author, and geek-enough

Certified Technical Trainer DITA Content management Topic-based writing

Society for Technical Communication (www.stc.org) President Associate Fellow

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Standard disclaimer

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In the interest of brevity I will make some blanket statements to keep it simple

It’s not all 100% “the truth”, but I’ll stay close

Purists may complain And they are wrong! (except when they are

right)

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Major disclaimer

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This is a quick sessionThere are LOTS of

samples in slides or FrameMaker

Simple samplesStill complex ideasTricky to set things up

To review/apply this Watch the recording Jot down “time

stamps” Cool item at 17:23 Series labels at 18:57 Mixing character

formats and numbering at 26:33

Then watch it again Pause it, rewind, try it Do this at your own

pace Slowly test with your

content

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G e t t i n g t h r o u g h n , R , r , A , a n d a

1 , 2 , 3 , 4 , 5I , I I , I I I , I V , Vi , i i , i i i , i v , vA , B , C , D , Ea , b , c , d , e

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Numbering basics

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Numeric

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1. Launch your web browser¶2. Go to www.publishingsmarter.com¶3. Review content and place an order for products¶

The list could be edited to the following:4. Launch your web browser¶5. Enter the address for our home page¶

Our address is www.publishingsmarter.com¶6. Review content and place an order for products¶

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Numeric code

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<n=1>Launch your web browser¶<n+> Go to www.publishingsmarter.com¶<n+> Review content and place an order for

products¶

The list could be edited to the following:<n=1>Launch your web browser¶<n+> Enter the address for our home page¶

Our address is www.publishingsmarter.com¶<n+> Review content and place an order for

products¶

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Can also use Roman uppercase

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I. Launch your web browser¶II. Go to www.publishingsmarter.com¶III. Review content and place an order for

products¶

The list could be edited to the following:IV. Launch your web browser¶V. Enter the address for our home page¶

Our address is www.publishingsmarter.com¶VI. Review content and place an order for

products¶

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Or Roman lowercase

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i. Launch your web browser¶ii. Go to www.publishingsmarter.com¶iii. Review content and place an order for

products¶

The list could be edited to the following:iv. Launch your web browser¶v. Enter the address for our home page¶

Our address is www.publishingsmarter.com¶vi. Review content and place an order for

products¶

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Roman code

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I. <R=1>.II. <R+>.III. <R+>.

And for lowercase, you would use the following:i. <r=1>.ii. <r+>.iii. <r+>.

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Alphabetical code

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A. <A=1>.B. <A+>.C. <A+>.

And for lowercase, you would use the following:a. <a=1>.b. <a+>.c. <a+>.

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Bonus tip: Add character tags

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Using character tags allows numbers to be configured

Create a tag, use “as is” settings where needed

For a sample: File > New >

Document Click Explore

Standard Templates Select Reference

Card Click Show Sample

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The “behind the curtain” of numbering

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Building blocks

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Core ways to number

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5 core number types (numeric, roman, alpha, Japanese, Chinese) from previous releases inc’l:Type Result

n Arabic numerals (1, 2, 3, … 99, 100, 101, …)

a Lower case Alphabetic (a, b, c, …, z, aa, ab, ac, …)A Upper case Alphabetic (A, B, C, …, Z, AA, AB, AC, …)

r Lower case Roman (i, ii, iii, …, xcix, c, ci, …)R Upper case Roman (I, II, III, …, XCIX, C, CI, …)

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LTR and RTL

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FrameMaker supports building blocks (Paragraph Designer) and numbering formats (Numbering Properties dialog) based on RTL language properties: Indic numeric Farsi numeric Farsi alpha Hebrew numeric Abjad numeric Alif Ba Ta numeric

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Absolute counters

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<n=1><a=1><A=1><r=1><R=1>Resets the number (or alpha, or roman value) to the

first in the series. While this is usually used to reset a counter to a value of 1 (or a, A, i or I)

May be used to force any value (1, 2, 3, …or a, b, c, … or i, ii, iii, …) using values such as <n=23> or <A=14>

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Incremental counters

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<n+><a+><A+><r+><R+>Increases the value of the counter by 1 and

displays the next value in a specified format.Therefore, in a series beginning with, say,

<n=1> and followed by three sets of <n+> subsequent values 2, 3 and 4 are displayed.

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Display current value

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<n><a><A><r><R>Displays the current value without modification.Therefore, in a series beginning with, say,

<n=1> and followed by three sets of <n+>, two of <n> and two more of <n+> the values 1, 2, 3, 4, 4, 4, 5 and 6 are be displayed.

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Hidden value retained, or reset

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< >Maintains the current value and does not display it. There is a single blank space between the less than and greater than symbols.

< =0>Resets the value of the counter to a zero value and does not display it. Note that here is a single blank space between the less than symbol and the equal sign.

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Special characters

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\t Inserts a single tab stop\b Inserts a bullet\= Insert an en dash\m Inserts an em dash\en Inserts an en space\em Inserts an em space

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Bonus tip: Start or End

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Remember that paragraph numbering can appear before or after the text

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Bonus tip: Enhanced tab stops

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Mix in two tab stops to change number alignment

Number content with two tabs, for example, \t<n=1>\t as well as \t<n+>\t

Create one tab that is right aligned, at, for example 0.5”

Create a second that is left aligned at, for example, 0.75”

Test and review the appearance of numbers 8, 9, 10, 11

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Basic numbering in practice

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Basic numbers

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Tagged As Building block Displayed Notes

NumberFirst <n=1> 1 Resets the counter to a value of 1.

NumberNext <n+> 2 Incremental increase.

NumberNext <n+> 3 Incremental increase.

NumberNext <n+> 4 Incremental increase.

NumberNext <n+> 5 Incremental increase.

NumberNext <n+> 6 Incremental increase.

NumberFirst <n=1> 1 Resets the counter to a value of 1.

NumberNext <n+> 2 Incremental increase.

NumberNext <n+> 3 Incremental increase.

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Basic alpha

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Tagged As Building block Displayed Notes

AlphaFirst <a=1> a Resets the counter to a value of a.

AlphaNext <a+> b Incremental increase.

AlphaNext <a+> c Incremental increase.

AlphaNext <a+> d Incremental increase.

AlphaNext <a+> e Incremental increase.

AlphaNext <a+> f Incremental increase.

AlphaFirst <a=1> a Resets the counter to a value of a.

AlphaNext <a+> b Incremental increase.

AlphaNext <a+> c Incremental increase.

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Basic roman

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Tagged As Building block Displayed Notes

RomanFirst <r=1> i Resets the counter to a value of i.

RomanNext <r+> ii Incremental increase.

RomanNext <r+> iii Incremental increase.

RomanNext <r+> iv Incremental increase.

RomanNext <r+> v Incremental increase.

RomanNext <r+> vi Incremental increase.

RomanFirst <r=1> i Resets the counter to a value of i.

RomanNext <r+> ii Incremental increase.

RomanNext <r+> iii Incremental increase.

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Multi-level numbering

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Three Level Numbering (Numeric Base)

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Three Level Numbering (Mixed Alpha–Numeric)

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Mixed numeric and alphabetical numbering

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Blank values in numbering

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When numbering systems col l ide

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Series labels

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Problems without series labels

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Benefit of using series labels

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Text in autonumbering?

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Notes, tips, etc

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In the number field, add “plain” text, such as Tip:\t (adds the word “Tip”, a colon, then a tab stop) Note\= (adds the word “Note”, then an en dash) Remember\m (adds the word “Remember”, then an

em dash) Caution\sm (adds the word “Caution”, then an em

space)Format the content to appear uniquely with

character tags

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After renaming/developing a para tag

Reconfigure footnote numbering

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Format > Document > Footnote Properties

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Developing an EDD

Structure and numbering

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Number is part of text format rules

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All kinds of options

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Start position also supported

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As is character level format

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Book level numbering

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Set up book level numbering

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Use building blocks that a book can override

Includes: <$volnum> <$chapnum> <$sectionnum> <$subsectionnum>

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Then select files in the book and update

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Ideas to simplify the next numbering you need to configure

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Plan your numbering

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Complex numbering grid

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Summing up the discussion,and options to continue it.

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Conclusion and contact

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About this session

Develop a numbering systemApply it to templatesTest itDevelop books with complete numberingExplore the 1-2-3s, the A-B-Cs, and more

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My request

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Please suggest this session to othersIf there are any problems with slides, please

let me knowRemember my disclaimer at the beginning

Not all slides are equal: Use some, discard others In the interest of brevity I make some blanket

statements It’s not all 100% “the truth”, but I’ll stay close Purists may complain

And they are wrong! (except when they are right)

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Solving business problems via communication

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Follow up contact information

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905 833 8448 (Eastern Time)

bernard@publishingsmarter.com

www.linkedin.com/in/bernardaschwanden

@publishsmarter

www.publishingsmarter.com