free and reduced price meal eligibility process: getting started 2010 - 2011 1 in accordance with...
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Free and Reduced PriceMeal Eligibility Process:
Getting Started2010 - 2011
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In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability.
For Food Distribution on Indian Reservations discrimination is also prohibited on the bases of religion and political beliefs.
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (TTY). In the Midwest Region please notify the Regional Director, Civil Rights/EEO, 77 W. Jackson Blvd., FL 20, Chicago, IL 60604-3591 or call (312) 353-3353. USDA is an equal opportunity provider and employer.
Free and Reduced PriceMeals Eligibility Process
There are three sections for this webcast:
1)Getting Started2)Eligibility Certification 3)Special Approval Situations and
Recordkeeping Requirements
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General Requirement
Schools participating in national School Lunch Program (NSLP) and School Breakfast Program (SBP) must make free and reduced-price meals available to eligible children
Eligibility Manual (EM) page 2
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Save These WebPages:
DPI Child Nutrition Website is located at:
fns.dpi.wi.gov/fns_index
Free and Reduced Price and Eligibility information is located at:
fns.dpi.wi.gov/fns_fincou1
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Eligibility Manual for School Meals
January 2008 edition at:
fns.dpi.wi.gov/fns_fincou1
Check for additional USDA Guidance Memos at:
fns.dpi.wi.gov/fns_usdaplcymem
Current Resources:Use the USDA materials
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Getting Started Download current materials from DPI website Send out Public Release to:
Media Local Organizations working with low-income households
Distribute Application Materials about 4 weeks before school starts but no earlier than July 1
Complete the Direct Certification Process
EM pages 3, 7 – 8, 47 - 50
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Locating Free and Reduced Application Materials
Free and Reduced applications materials are available on the DPI website at:
fns.dpi.wi.gov/fns_fincou1
Most documents and forms are available on the DPI Website (many are available as Word documents that you can modify after download)
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Free and Reduced-Price Meals Application Packet
Income Eligibility Guidelines
Public Release
Download application materials annually from DPI website
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Free/Reduced-Price Meals Application/Distribution
1. Must use the current DPI prototype forms
2. Changes to wording on application other than school name, programs, and names/numbers to contact requires DPI approval prior to distribution
3. Must send or distribute to households of all students enrolled. Distribute after July 1(but only about four weeks before the beginning of the school year) EM page 7
4. Maintain confidentiality of all household/student application and eligibility information
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Free/Reduced-Price Meals Application Packet
Foreign language translations are available to help households understand the application process:
Spanish - on the DPI website
Other languages – on the DPI website but links to USDA website (these have not been modified for Wisconsin)
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Income Eligibility Guidelines
Income guidelines change on July 1 each year (however the 2009-2010 guidelines have been extended for the entire 2010 -2011 school year)
Must use the correct year income guidelines when approving applications
Do not send the complete free/reduced guidelines to parents with the application materials (application packet materials have only the top of reduced category)
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Public Release
Must send to at least one media source and to at least one local/grass roots organization that works with low - income people in the community
Required TO SEND release to the media, not required TO PAY to have it published.
Keep copy of the public release as sent out
and documentation of where it was sent
Community Outreach Send Public Release to Community and
Grassroots Organizations that work with low-income households
Include: Programs School Offers (NSLP, SBP, etc.) Sample form the agency can use to
tell/show families what is available How family can get a copy of form and
complete to receive benefits
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The Free and Reduced-Price Meal Eligibility Certification
Process Other Training Opportunities at:
fns.dpi.wi.gov/fns_training
DPI Trainings
Summer Classes
Wisline Sessions
Webcast Sessions
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