fy 2016 signature authorization process controller’s office presented by: nancy chincholi

FY 2016Signature Authorization Process

Controller’s Office

Presented By: Nancy Chincholi

Controller’s Office

THE GOAL:

100%Signature Authorization

Form Submission

An Experiment

Controller’s Office

The 5 Emotional Stages of …

The Signature Authorization Process

Controller’s Office

SURPRISE !

The annual Signature Process is here again !

Stage 1:

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F&A Advisory members have been chosen to collect signatures

across the UMass Boston Campus

Stage 2:

SADNESS

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… typically follows sadness

Some of you may have already reached this stage of emotion, for

which we apologize and will help where we can

Stage 3:

ANGER !

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ALL Signature Forms are DUE by:

Academic Depts: Friday, October 23rd

Non-Academic Depts: Friday, October 30th

OR ELSE …( day before Halloween is NOT a coincidence )

Stage 4:

~ FEAR ~

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Rejoice!

As soon as all signature forms are completed & returned,

this process will be OVER.

( until next year … )

Stage 5:

JOY / HAPPINESS

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Purpose

•The annual update of signature authorizations / delegations is an important internal control component

•Ensures that all financial transactions are authorized and executed by the individual designated, in accordance with legislative, trustee and campus delegations of authority

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Scope

The annual signature authorization process does not apply to the following:

Type of Fund: Also referred to as: Contact:

(1) Sponsored project/grants

External grants or S-projects

Office of Research & Sponsored Programs

(2) Endowment Income U-funds / projects University Advancement

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Important Notes

• Signature authorization Financial System access

• All System Approvers MUST be Authorized Signatories

• Update Department Manager/Chair if incorrectly stated on the Signature Form

• Department Manager and Dean / Provost / Vice Chancellor must approve all forms

• Keep a copy of Signature Authorization forms on file for your records

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*

*

1) Signature forms distributed today (9/23) to

designated F&A Advisors, as follows:

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Let’s Recap …

Academic affairs Kirsten Grueter (for subsequent distribution )Administration & Finance Individual DirectorsAthletics & Recreation Marsha FlorioChancellor’s Office

Anne Riley

Enrollment Management

Michael Todorsky

Government Relations Noel CotterellOffice of Diversity & Inclusion Ana TorresOffice of Research & Sponsored Prgms

Matthew Meyer

Special Events

Allison Duffy

Student Affairs

Jennifer Chao

University Advancement

Deirdre McNamee

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Let’s Recap …

2) Completed Signature Forms are to be

returned as follows:

Department / Area DUE Return Forms To …

Academic Departments

October 23, 2015Kirsten Grueter Office of the Provost

Non-Academic Departments

October 30, 2015 Nancy ChincholiController’s Office

Controller’s Office

Let’s Recap …

3) If the Experiment is successful …

100% Signature Form submission for

FY 2016 !

Controller’s Office

Thank You for your attention to this

important internal control activity !

Questions ? …