getting organizing and understanding your personal disc style

Welcome Getting Organized…Getting Organized…The GO System SeminarThe GO System Seminar

Learning to Get Organized, Focused and Highly Productive

Presented by:

Anne McGurty of Strategize & Organize

Workshop Purpose:Present ideas to help you get organized

Present ideas to help you stay organized

Present ideas to help you get focused

Present ideas to help you stay focused

Present ideas to help you get more productive

Present ideas to help you stay more productive

Learn to focus…Right Now

Checklist for Resource Material

Relax, Focus and Listen

“Handle Every Piece of Paper Once”

Bad Advice...In Most Cases. Other myths or mantras you’ve

learned

Warning!!

Workaholics and Over-schedulers

Three Possible Outcomes:

Nothing

“Human reset button”

Change your life

Best Reasons to Get Organized:

It feels great! Like the day before vacation Motivation

Seeking positive feelings Avoiding negative feelings

The Productive Environment™

Design Your Vision* Eliminate Your Obstacles/Excuses* Select Your Tools Commit Your Time and $$ Maintain Your Success

Why Hasn’t It Worked Before?

Six issues may need to be addressedLike a car with six problems – you’re not going to go anywhere!

Other Significant Barriers to Success Gadget solutions

Some planners

Some PDAs

Some software programs

Time Management IdeasDiSC Time Mastery Profile™

The 80/20 Principle

Conducting Effective Meetings

Speed-Reading

Keyboarding Skills

Finding Files – The Paper Tiger™

Maximize your Efficiency Document Control Intranet

Computer Skills

DiSC© Resources

Solutions for Hiring, Development, & Retention

Project Management Ideas

Clarity “A trip to the grocery store”

Once Again…The 80/20 Principle

Eliminate, Eliminate, Eliminate!!!

Contrast John Gagliardi with the “Busy Managers”

“Jethro Bodine” Project Planning

Personality Issues

Personality Issues Mismatches (100/300 pound candidates)

Spontaneous person/methodical job

Extrovert person/introvert assignment

Accommodating person/dominant assignment (Ike and Patton)

Concrete thinker/abstract assignment

Work teams – proper mix (especially your assistant if you have one)

General Eric Von Manstein’s Matrix Lazy/stupid – leave them alone, no harm

Hard working/intelligent – excellent staff officers

Hard working/stupid – fire them at once!

Lazy/intelligent – these are suited for the highest office

Be economical with your energy!

Psychological Issues

Psychological Issues: Call 911! Story Chronic disorganization, adult-add and other

dysfunctions May need paper “in sight” May need noise May need another person to help May think quite differently about filing

(emotional filing)

Psychological Issues:

Potential self-defeating behavior Multitasking Perfectionism Workaholic behavior Procrastination

Psychological Issues:

Duration and intensity – negative impact on your life

As anxiety increases, typical response is action – action drives out thought

What really matters often falls by the wayside in this situation

Handling Incoming Items

Zero Gravity Pen

Simplicity Warning!

Clutter Prevention

“Broken Windows Theory”

Controlling Incoming Items

Paper

E-mails

Voice mails

Verbal requests

Your thoughts (things you want to do)

Sequence of Getting Organized

Gathering

Filtering

Prioritizing

Doing

The Five Decisions Discard or recycle Delegate Take immediate action File for follow-up (must keep because you

need to take further action) Put in a reference file (want to keep, but no

further action is required)

The Five DecisionsPAPER E-MAIL VOICE MAIL

Discard Delete Erase

Delegate Forward Forward

Take immediate action Reply Reply

File for follow-up Print and file Write on follow-up form

Reference file Print and file Write on follow-up form

The Five Decisions – Pace Is Important!

Pick up the item Ask – “which one of the five”? If it is a follow-up item:

What am I going to do next on this item? When am I going to do it? Drop it in the appropriate follow-up file

Where Do I Put This Stuff?

Causes of clutter: Not putting things away Not having a pre-designated storage

place for things A cyclical issue

The GO System – Core Files

1 to 31 files January to December files Follow up forms file (blank forms) People files Meeting files

The GO System – Core Files Reading file (casual reading) Project files Waiting for response file Purchases and errands file Someday/maybe file Other files based on your unique situation

Prioritizing Your Workload

Prioritizing Your Workload Use the “flip-over” method (less than 60 seconds)

Can get it all done

Can’t get it all done

Handling interruptions

Resetting your system (“human reset button”)

Can’t come to work

Prioritize any time you feel yourself losing control

Kit Contents 24 page step-by-step workbook

24 page tip workbook

Poster – “the five decisions” reminder

Card – “the five incoming items” and “the five decisions” reminder

Sample pad of follow-up forms

A set of core labels for your files

A CD with a variety of implementation resources

Implementation Tips Serious throw-away session with someone else present Getting over the “homeostasis hump” Using capture cards Setting appointments with yourself Keep a serious abundance of file folders and labels

handy

Implementation Tips

Work on unavoidable irritants Use in/out baskets (even if you have no

assistant) Other “flipping” applications Get a copy of the book getting organized

by Chris crouch

JLS Story

“The job of a problem is to get your attention”

Orange Barrels

“Five lanes to one lane”

Influencing Others

Edgar Guest Poem

“The Sermon” by Edgar Guest

I’d rather see a sermon, than hear one any day. I’d rather you walk with me, than merely show the way. For the lessons you deliver, may be very wise and true,

But I think I’ll get my lessons, by observing what you do, I might misunderstand, all this high advice you give,

But I won’t misunderstand how you act and how you live.

Second Half of DaySecond Half of Day The DiSC Profiles

What we will cover today:What we will cover today:What is DiSC classic?Basic InsightsNew Features in DiSCMarston’s DiSC ModelDiSC Classic EPIC Record

DiSC Classic 2.0 DiSC® Classic is used to improve performance,

deal more effectively with conflict, and value differences. Using the research-based DiSC model, DiSC Classic helps you better understand why you act the way you do.

DiSC Four DimensionsDiSC Four Dimensions The four dimensions of D, i, S, and C are

combined to provide a Classical Profile Pattern that describes a wide range of interpersonal behaviors and preferences.

Basic Insights:Basic Insights: Personal Insight into Behavioral Preferences

and Inclinations Appreciation of Personal Diversity A Common Language to Understand

and Discuss Personality Dialogue About Personality Preferences and

Differences

Relating to Individuals with Different Personalities

What is new in DiSC ® Classic 2.0? Enhanced narrative representation

Broader interpretation Personalization Story about YOU Strong personal connection

Organized and presented in a more meaningful way Ease of interpretation

Elaboration on highest DiSC Dimension through personalization

Richer descriptions Affirming language inspires action

EnvironmentEnvironmentPerceives Environment as:• Favorable• UnfavorablePerceives Self as:More Powerful than the EnvironmentLess Powerful than the Environment

DiSC® Classic 2.0 Tele-Training

Marston’s Model: SelfPerceives Self as More Powerful than the EnvironmentMore Powerful than the Environment

Perceives Self as Less Powerful than the EnvironmentLess Powerful than the Environment

D

S

i

C

Marston’s Model IntegratedMarston’s Model IntegratedDimension Environment SelfDominance Unfavorable More powerfulInfluence Favorable More powerfulSteadiness Favorable Less powerfulConscientiousness Unfavorable Less powerful

High D■ Sees an unfavorable environment that they want to overcome

■ Tries to change, fix, or control things

High iHigh i Sees a favorable environment in which they can influence

others

Tries to persuade, promote, or influence others

High SHigh S Sees a favorable environment that they want to

maintain Tries to be cooperative, supportive, and agreeable

while keeping things stable

High CHigh C Sees an unfavorable environment that they do not

want to try to change

Tries to work within established rules, guidelines, and procedures to ensure accuracy and quality

Response Form28 boxes of 4 adjectives Forced choice

The DiSC® Classic Individual Report has four sections.

Section l is devoted entirely to you and your unique behavior style

Section ll covers the DiSC model and the DiSC Dimensions

Section lll overviews the Classical Patterns

Section lV contains the scoring and data analysis for your report

DiSC® GraphYour scores on each DiSC dimension

Classical Profile Pattern

Your Highest DimensionDescription of your Highest Dimension

•DiSC® Classic paper•DiSC Classic 1.0

Your Highest Dimension

Description of your Highest Dimension in DiSC® Classic 2.0

Individual Report:

Intensity Index Adjectives that describe a person on each of the four

dimensions DiSC® Classic paper DiSC Classic 1.0 DiSC Classic 2.0

Intensity Index

D Dimensioni DimensionS DimensionC Dimension

Description of Your Classical Description of Your Classical Profile PatternProfile Pattern

•DiSC® Classic paper•DiSC Classic 1.0

Individual Report Section 1: Description of your

Classical Profile Pattern in DiSC® Classic 2.0

+•New Personalized

narrative highlights: MotivationWork Habits

Insights

Individual Report: Section II

The DiSC Model This page includes a brief description of the DiSC Model

Individual Report: Section IV

Scoring and Data Analysis DiSC Classic Graph Tally Score Boxes Summary of Interpretation

Contact Anne McGurtywww.StrategizeAndOrganize.com

Now to Schedule a Custom Training or Consulting