getting to know the office of public school construction new superintendents symposium small school...

Getting to Know The Office of Public School Construction

New Superintendents SymposiumSmall School Districts’ Association

July 21, 2011

The Office of Public School Construction

Implements and administers the $35 billion voter-approved

School Facility Program and other programs of the

State Allocation Board (SAB)

OPSC Executive Management:Lisa Silverman, Acting Executive Officer lisa.silverman@dgs.ca.gov 916.375.4751

Authorized Bond Authority

State Allocation BoardThe SAB meets monthly to apportion funds to the school

districts, act on appeals, and adopt policies and regulations

SAB membership is comprised of: Director of Finance (the traditional chair) Director of the Department of General Services Superintendent of Public Instruction Three members of the Senate Three members of the Assembly One appointee by the Governor

State Allocation Board Members Ana Matosantos, Chair

Director, Department of Finance Designee: Pedro Reyes, Chief Deputy Director

Fred KlassDirector, Department of General Services Designee: Scott Harvey, Chief Deputy Director

Tom TorlaksonState Superintendent of Public Instruction, California Department of Education Designee: Kathleen Moore, Director, School

Facilities Planning Division

Vacant, Governor’s Appointee

State Allocation Board Members Senator Alan Lowenthal

27th District: Artesia, Avalon, Bellflower, Cerritos, Downey, Florence-Graham, Hawaiian Gardens, Lakewood, Long Beach, Lynwood, Paramount, Signal Hill, South Gate, and Willowbrook

Senator Loni Hancock 9th District: Alameda, Albany, Berkeley, Castro Valley,

Dublin, El Sobrante, Emeryville, Livermore, Oakland, Piedmont, Richmond, and San Pablo

Senator Sharon Runner 17th District: Los Angeles County: Antelope Valley, Santa

Clarita Valley, San Fernando Valley, Northridge, Granada Hills, Chatsworth, Sunland, and Tujunga. San Bernardino County: Victor Valley. Ventura County: Carpentaria, Santa Paula, Fillmore and Piru

State Allocation Board Members Assembly Member Julia Brownley

41st District: Agoura Hills, Calabasas, Encino, Hidden Hills, Malibu, Oak Park, Oxnard, Pacific Palisades, Port Hueneme, Santa Monica, Tarzana, Topanga, Westlake Village and Woodland Hills

Assembly Member Joan Buchanan 15th District: Alameda, Contra Costa, Sacramento and

San Joaquin counties, Brentwood, Danville, Elk Grove, Galt, Livermore, Oakley, Pleasanton, San Ramon, Stockton and Walnut Creek.

Assembly Member Curt Hagman 60th District: Anaheim, Chino Hills, Diamond Bar,

Industry, La Habra, La Habra Heights, La Mirada, Orange, Rowland Heights, San Dimas, Villa Park, Walnut, Whittier and Yorba Linda

SAB CommitteesInformal Advisory Committee: Implementation Committee

Organizations representing schools and stakeholders in the school facilities community

SAB Subcommittees: Audit: Senator Lowenthal, Chair

Scott Harvey, Kathleen Moore

Personnel: Kathleen Moore, Chair Assembly Member Buchanan, Pedro Reyes

Priorities in School Construction Funding/ Cash Management: Pedro Reyes, Chair Assembly Member Buchanan, Scott Harvey, Kathleen Moore

Rules and Procedures: Senator Hancock, Chair Assembly Member Brownley, Scott Harvey

Seismic Mitigation: Scott Harvey, Chair Assembly Member Buchanan, Kathleen Moore

Programs Administered by OPSCSchool Facility Program New Construction Modernization Career Technical Education Charter School Facilities Critically Overcrowded School Hardship – Facility & Financial High Performance Incentive Joint Use Overcrowding Relief Grant Seismic Mitigation

Other Programs Deferred Maintenance Emergency Repair State Relocatable Classroom Unused Sites Reporting Facilities Reports

(Community Schools, Expelled Pupils, ROP)

RemainingBond Authority as of July 2011

$1.925 billion*

includes all Propositions (1A, 47, 55, 1D)

Standard Project Approval Process

Unfunded Approval

Priority Funding ApportionmentBond Sale

Apportionment Process

ModernizationImprovements to educationally enhance existing school facilities

$702.3 million available60/40 state and local sharing basisWhich buildings qualify?

Portable buildings over 20 years old Permanent buildings over 25 years old

ModernizationCommon Project Elements Accessibility/Fire & Life Safety upgrades Like-for-like replacement of old and/or

portable classrooms 50 Year-Old Building upgrades, including

repair or replacement of old utilities Upgrades to facilities for energy efficiency Integration of high performance building

components for “greener” building and environments

New ConstructionAdds building capacity

to a school district based on projected need to house pupils

$250.1 million available 50/50 state and local sharing basis Additional capacity includes:

Construction of a new school Addition of classrooms to an existing school

Projected need determined by gap between: District’s projected enrollment Existing classroom capacity

Funds costs associated with housing new pupils includes the following, but not limited to:

Plan Checking Construction Management Site Acquisition & Development Hazardous Waste Costs Demolition, Landscaping Utility Costs Furniture & Equipment

Classrooms Subsidiary Facilities Outdoor Facilities Design Engineering Testing Inspection

New Construction

Required in Projects Apportioned from:

Proposition 47

Proposition 55

The Proposition appears on eachSAB funding shell

Contact you Project Manager for questions regarding the LCP requirements

Labor Compliance Program

Along with the Authorization for Fund Release (Form SAB 50-05), submit either:

A copy of the contract between the District and the LCP provider, and

A copy of the DIR letter approving the LCP contractor to initiate and enforce LCPs

OR

A copy of the DIR letter approving the district to initiate and enforce LCPs internally 

Labor Compliance Program

Questions regarding the SAB 50-05 submittal process Contact:

Debra Morton, Supervisor debra.morton@dgs.ca.gov  916.375.2033

Labor Compliance Program

Seismic MitigationRepair, reconstruction, or replacement

of the “most vulnerable” school facilities

$194.8 million available All Category 2 buildings Requirements

Contract on or after May 20, 2006 Identifies the minimum work necessary to obtain DSA

approval Occupied by students and staff Structural engineer’s report (with DSA concurrence) Geohazard report if necessary

(with California Geological Survey concurrence)

Seismic Mitigation Contact Information Dave Zian, Supervisor

david.zian@dgs.ca.gov  916.375.4228

Alan Shoemaker, Project Manager alan.shoemaker@dgs.ca.gov 916.376.5359

Darlene Newman, Project Manager (Facility Hardship) darlene.newman@dgs.ca.gov 916.375.4269

Overcrowding Relief GrantCreation of useable outdoor space

through the reduction of portable classrooms on overcrowded sites

$422.3 million available Reduces the number of portable

classrooms and replaces them with permanent classrooms at either:A. The same site (e.g. multistory), or B. Another school site

The final filing date for the eighth funding cycle is July 29, 2011.

Overcrowding Relief GrantProgram Requirements School site pupil population density

> 175 % of CDE’s recommended density ORG Eligibility Determination Form (CDE) ORG Pupil Eligibility Determination (OPSC) Narrative describing how project relieves

overcrowding

Overcrowding Relief GrantContact Information Brigitte Baul, Supervisor

brigitte.baul@dgs.ca.gov  916.375.5984

High Performance IncentiveSupplemental grant for projects that have increased costs associated with

high performance attributes

$73.1 million available High Performance Attributes include

Promotes energy and water efficiency Maximizes the use of natural lighting Improves indoor air quality Uses recycled materials and materials that

emit a minimum of toxic substances Acoustics conducive to teaching/learning

High Performance IncentiveContact Information: Brian LaPask, Supervisor

brian.lapask@dgs.ca.gov  916.375.4667

Tim Hegedus, Project Manager timothy.hegedus@dgs.ca.gov  916.375.6726

Facility HardshipExisting facilities must be

replaced or rehabilitated due to an imminent health and safety threat, or

have been lost to fire, flood, earthquake or other disaster

Contact Information: Karen Mandell, Supervisor

karen.mandell@dgs.ca.gov 916.376.8959

Darlene Newman darlene.newman@dgs.ca.gov 916.375.4269

Financial HardshipProvides assistance for districts that

cannot provide all or part of their local share for a SFP project

Contact Information: Jason Hernandez, Audit Supervisor

jason.hernandez@dgs.ca.gov 916.376.5369

Steve Inman, Audit Supervisor steve.inman@dgs.ca.gov 916.375.4576

OPSC Contacts Main Phone: (916) 376-1771 Directory of Services

–www.documents.dgs.ca.gov/opsc/resources/opsc_dir_servs.pdf

SFP Contacts by County- www.applications.opsc.dgs.ca.gov/employee/pmassign.asp

www.dgs.ca.gov/opscInformation Available on our Website: Upcoming Meetings Meeting Agendas Program Information Program Forms Newsletter: Building Blocks OPSC Performance Metrics

www.dgs.ca.gov/opscUseful Tools:

•Grant Calculator•Enrollment

Projection Calculator

•Project Tracking

Online Applications

www.dgs.ca.gov/opscReceive noticesvia email: •OPSC Electronic Meeting Notification Sign Up

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