graduate student advising cise department new graduate student orientation 19 august 2015

Graduate Student Advising

CISE DepartmentNew Graduate Student Orientation

19 August 2015

• Department Chair: Dr. Juan E. Gilbert• Associate Chair: Dr. Tamer Kahveci• Graduate Coordinator: Dr. Ahmed Helmy – DAS: Dr. Shaundra Daily

• TA Assignment: Dr. Rong Zhang • PhD Exam:• Student Services Center: – Coordinator: Ms. Adrienne L. Cook– Graduate Admission: Ms. Kristina Sapp

Graduate Programs through the CISE Department

Computer Science/Engineering• Master of Science through:

– College of Liberal Arts and Sciences– College of Engineering

• Master of Engineering through:– College of Engineering

• Doctor of Philosophy– College of Engineering

Digital Arts and Sciences• Master of Science through:

– College of Engineering

MS in Computer Science through the College of Engineering

• Required Core Courses:– COT 5405 Analysis of Algorithms– COP 5555 Programming Language Principles– Two from the following four courses:• CDA 5155 Computer Architecture Principles• COP 5615 Distributed Operating System Principles• CNT 5106C Computer Networks• COP 5536 Advanced Data Structures

MS in Computer Science through the College of Engineering

• Course and Credit Requirement for Thesis Option:– 12 CISE Graduate core credits– 6 Master thesis research credits (CIS 6971)– 12 other CISE graduate-level credits:

• Minimum of 6 credits MUST be taken from CISE graduate-level courses.– Up to 1 credit of CIS 6935 (Graduate Seminar) allowed.– Up to 3 credits of CIS 6905 (Individual Study) allowed.– EXCLUDES CIS 6910, CIS 6940.

• Maximum 6 credits outside the department MAY be taken with approval from the Graduate Affairs Committee.– Up to 3 credits of EGN 5949 (Internship) allowed.

MS in Computer Science through the College of Engineering

• Course and Credit Requirement for Non-Thesis Option:– 12 CISE graduate core credits.– 18 other CISE graduate-level courses.

• Minimum of 12 credits MUST be taken from CISE graduate-level courses.– Up to 1 credit of CIS 6935 (Graduate Seminar) allowed.– Up to 3 credits of CIS 6905 (Individual Study) allowed.– EXCLUDES CIS 6910, CIS 6940.

• Maximum 6 credits outside the department MAY be taken with approval from the Graduate Affairs Committee.– Up to 3 credits of EGN 5949 (internship) allowed.

MS Computer Engineering through the MS Computer Engineering through the College of EngineeringCollege of Engineering

• Required Core Courses:– CDA 5155 Computer Architecture Principles– COT 5405 Analysis of Algorithms– Two from the following three courses:• CNT 5106C Computer Networks• COP 5615 Distributed Operating System Principles• CDA 5636 Embedded Systems

MS Computer Engineering through the MS Computer Engineering through the College of EngineeringCollege of Engineering

• Course and Credit Requirement for Thesis Option:– 12 other CISE graduate core credits:– 6 master research credits (CIS 6971)

• Minimum of 6 credits MUST be taken from CISE graduate-level courses.– Up to 1 credit of CIS 6935 (Graduate Seminar) allowed.– Up to 3 credits of CIS 6905 (Individual Study) allowed.– EXCLUDES CIS 6910, CIS 6940

• Maximum 9 credits Electrical and Computer Engineering or other courses outside the department may be taken with approval from the Graduate Affairs Committee.– Up to 3 credits of EGN 5949 (internship) allowed.

MS Computer Engineering through the MS Computer Engineering through the College of EngineeringCollege of Engineering

• Course and Credit Requirement for Non-Thesis Option:– 12 CISE graduate core credits– 18 other CISE graduate-level credits:

• Minimum of 9 credits MUST be taken from CISE graduate-level courses.– Up to 1 credit of CIS 6935 (Graduate Seminar) allowed.– Up to 3 credits of CIS 6905 (Individual Study) allowed.– EXCLUDES CIS 6910, CIS 6940.

• Maximum 9 credits Electrical and Computer Engineering or other courses outside the department may be taken with approval from the Graduate Affairs Committee.– Up to 3 credits of EGN 5949 (internship) allowed.

MS Computer Science - College of MS Computer Science - College of Liberal Arts and SciencesLiberal Arts and Sciences

• Required Core Courses:– COT 5405 Analysis of Algorithms– Two from the following five courses• COT 5616 Mathematics for Intelligent Systems• COT 6315 Formal Languages and Computation Theory• CNT 5106C Computer Networks• COP 5536 Advanced Data Structures• COP 5555 Programming Language Principles

MS Computer Science - College of MS Computer Science - College of Liberal Arts and SciencesLiberal Arts and Sciences

• Course and Credit Requirement for Thesis Option:– 9 CISE graduate core credits.– 6 master thesis research credits (CIS 6971)– at least 15 other graduate-level credits:

• Minimum of 6 credits MUST be taken from CISE graduate-level courses.– Up to 1 credit of CIS 6935 (Graduate Seminar) allowed.– Up to 3 credits of CIS 6905 (Individual Study) allowed.– EXCLUDES CIS 6910, CIS 6940.

• Minimum 6 credits outside the department– At least 3 of these credits must be offered by the College of

Liberal Arts and Sciences.– Up to 3 credits of EGN 5949 (internship) allowed.

• The student's program must form a coherent specialization which must be approved by the CISE Graduate Affairs Committee.

MS Computer Science - College of MS Computer Science - College of Liberal Arts and SciencesLiberal Arts and Sciences

• Course and Credit Requirement for Non-Thesis Option:– 9 CISE graduate core credits.– 21 other CISE graduate-level credits:

• Minimum of 9 credits must be taken from CISE graduate-level courses.– Up to 1 credit of CIS 6935 (Graduate Seminar) allowed.– Up to 3 credits of CIS 6905 (Individual Study) allowed.– EXCLUDES CIS 6910, CIS 6940.

• Minimum of 9 credits outside the department.– At least 3 of these credits must be offered through the College of

Liberal Arts and Sciences.– Up to 3 credits of EGN 5949 (internship) allowed.

• The student's program must form a coherent specialization which must be approved by the CISE Graduate Affairs Committee.

Graduate Program - Master

• Course Requirement: 30 credits– Thesis option: 24 grad credits + 6-credit MS

thesis• Need to form committee with advisor and 2 members

– Non-thesis: 30 graduate credits + general oral exam

– With approval, 6 credits from non-CISE• Maintain GPA >=3.0 (both overall and major

Master of Science Degrees

• Master: – MS in Computer Science through CoE (new, Spring 2015)– MS / ME in Computer Engineering through CoE– MS in Computer Science through CLAS– MS in Digital Art and Science through CoE

M.S./M.E. and Ph.D. RegistrationSTRONG RECOMMENDATIONS

• First Term– One core course - – Two elective courses

– Core courses typically have a heavier workload than elective courses.

– Students tend to have greater success their first semester if they take only one core course.

• Second Term– One or two core courses (Ph.D. students should consider

two core – Qual Exam issues)– One or two electives – Total = 3 courses [9 credits=full-time]

DAS Program and Registration

• Core courses– CAP5705 – Computer Graphics– CAP5100 – Human-Computer Interaction– Four additional core (choose from list on CISE website)

• First Term– Computer Graphics– 2 electives

• Second Term– Human-Computer Interaction– 2 electives

CISE Graduate Degree Programs

• PhD: – Computer Engineering through CoE– Computer Science through CoE (pending)– Human-Center Computing through CoE (pending)

• Core Courses• Students must complete two courses from

Theory area and two courses from the Systems area of their choice

Ph.D. Core Courses

• THEORY (Select 2)• COP 5536 Advanced Data Structures• COT 5405 Analysis of Algorithms• COT 6315 Formal Languages & Computational Theory

• SYSTEMS (Select 2)• CDA 5155 Computer Architecture Principles• CNT 5106C Computer Networks• COP 5555 Programming Language Principles• COP 5615 Distributed Operating Systems Principles

Transfer of Credit• M.S. students can transfer up to nine hours.• Ph.D. students with master’s can transfer up to 30 credits

from M.S., plus an additional 15 credits from post-M.S. work.• Ph.D. students without master’s can transfer in 15 hours of

graduate coursework.• Transferred courses (specific) cannot have been counted

toward another degree.• Transfer credit does not satisfy course requirements in M.S.

and Ph.D. programs. It only adds to hours earned.• Transfer should be done during the first semester.

– Bring copy of complete transcript to the SSC to apply for transfer early in your first semester.

Core Course Equivalency - 1

• If you believe that you have taken a course (or courses), including undergraduate course(s), that is equivalent to a core course in our department, you will need to take the following steps: – Obtain a copy of your finalized transcript from your prior

institution. – Prepare a copy of the course syllabus and catalog

description of the equivalent course(s) as well as any supporting material such as exams, projects, and homework.

Core Course Equivalency - 2

– Bring these items, along with the equivalency form, to the instructor who teaches the core course for determining whether the course can be waived.

• Remember: This is a different process than transferring prior credits, a process which should be handled, with the help of your grad advisor early in your first semester.

Elective coursework outside the CISE Department

• M.S. students please refer to the Graduate Handbook for information approved courses outside of CISE.– MUST obtain permission before taking the course.– CPT (internship) credits are included in this

category, however only 3 credits CPT may count toward graduation.

– NOTE: Announcements about other departments’ courses may appear routinely via email – this does NOT indicate departmental approval as an elective.

Supervisory Committees - 1• M.S. and M.E. Thesis Option:

– 3 members, two must be from CISE• M.S. and M.E. Non-Thesis Option:

– No supervisory member needed– Default status

• Ph.D.:– 5 members, three from CISE and at least one external

• Please note: Some faculty in other departments hold appointments in CISE – these faculty members cannot be external committee members.

Supervisory Committees - 2

• Committees must be formed no later than the end of the second semester (small exception for Ph.D.s).

• Committees cannot be changed in the final term, but can be adjusted at any time until the final term.

Thesis/Dissertation: The Process

• Locate a committee chairperson• Agree on a topic• Organize your committee• Complete the required research• Apply for graduation at the beginning of last term

and complete exit process– Attend graduation meeting at beginning of semester you

plan to graduate.• Write thesis/dissertation• Schedule your defense• Defend and submit thesis/dissertation to graduate

school

About the M.S. Thesis• Plan on at least the last two semesters to complete• Thesis must be defended prior to the final defense

date• http://www.cise.ufl.edu/academics/grad/masters.shtml#core

About the Ph.D. DissertationAbout the Ph.D. Dissertation Most finish in 5-7 yearsMost finish in 5-7 years http://www.cise.ufl.edu/academics/grad/phd/index.shtml#csreqhttp://www.cise.ufl.edu/academics/grad/phd/index.shtml#csreq

M.S. Non-Thesis: The Process

• Complete required coursework

• Apply for graduation at the beginning of last term and complete the exit process (watch for email notification)– Attend graduation meeting at beginning of semester you

plan to graduate

Grade Issues

• You must have a 3.0 overall grade point average and a 3.0 major GPA to graduate– Students with less than a 3.0 are not considered in

good standing – Students with GPAs below a 3.0 will be reviewed

by the Graduate Affairs Committee for further action (including possible dismissal) at the end of each semester.

Grade Issues – 2

• ANY grade < C (e.g. C-, D+, etc.) will NOT count toward graduation

• A comment on repeating coursework– This is STRONGLY DISCOURAGED

• Undergraduate coursework does not count toward graduation

“I” Grades• If a student fails to complete all of a course’s requirements,

the instructor has the option to give a grade of “I” (incomplete)

• Most instructors will use this option only if there are extenuating circumstances (family emergency, medical situation, etc.)

• An “I” must be made up the following term.• Students cannot sit in on a course to make up an “I” grade• Failure to correct an “I” will result in the grade being

calculated as an E for the GPA.• Students are not allowed to graduate with an “I”, “H”, “J”, or

“N” on their record.

Dropping a Course (withdrawal)• Graduate students can drop a maximum of

two courses during their entire enrollment. (int’ls must file UFIC RCL form)

• If you have an assistantship you must maintain 9 enrolled hours (fall & spring). This means that dropping a course is not an option.

• Students are NOT ALLOWED to adjust schedules after the official drop/add period.

Campus Resources• UF Counseling Center – 301 Peabody Hall - 392-1575• Student Mental Health – Infirmary Building - 24-hour

helpline - 392-1171• Student Healthcare Center – Infirmary Building –

392-3261• University Police Department – Building 51, Museum Rd. 392-

1111. Call 911 for emergencies.• Dean of Students Office – 202 Peabody Hall

– Disability Resource Center– Judicial Affairs– Multicultural Affairs– Student Legal Services

Registration• Make sure there are no holds on your record (ISIS, insurance, financial, credentials, etc.)

• Look at the schedule of courses at www.registrar.ufl.edu/soc/• Log into ISIS system at www.isis.ufl.edu– Go to the “Register Now” menu

• Enter your selections by course section number• Register for 9 (nine) credits. This is a full-time load for

graduate students. • Register for AT LEAST one course by 5 p.m. on Friday, 21

August 2015, to avoid the late registration fee ($100).

Fall Deadlines• Classes begin 24 August 2015 (MON.).• Drop/Add is Monday, 24 August, through 11:59 pm,

Friday, August 28. – Your schedule needs to be set by the end of drop/add

(severe $$ consequences otherwise)• Fees for courses are due by 3:30p.m. on Friday, 4

September. (late= $100 late payment fee)

– Students with Achievement Award pay total amount shown on fees due statement LESS $1500 in any semester registered for 9 credits.

Fall Dates to Remember(https://catalog.ufl.edu/ugrad/current/Pages/adfall1415.aspx)

• Classes end on Wednesday, Dec 9th.• Final exams: Dec. 12 (Saturday) Dec. 14-18

(Monday-Friday)• Holidays (no classes, UF shut down)– 7 September- Labor Day– 6-7 November- Homecoming– 11 November- Veterans Day– 25-28 Thanksgiving

FULL COURSE LOAD• 9 credits in fall/spring

• 6 in summer

Summer Courses

• Except for independent study and/or thesis/dissertation research courses, beginning Summer 2009 all summer coursework will be offered only in EDGE format.

• What this means for grad assistants.• What this means for those with the

Achievement Award.

Student Services Center

• The SSC provides assistance for students in the CISE department for academic and personal issues.

• The SSC is open Monday through Friday, 8 am to 5 pm.

• The SSC is located in CSE E405.– Sign in at the computer kiosk to see an advisor.

SSC - 2• The SSC provides help with:

– Course scheduling– Adding and dropping courses– Withdrawing from a semester– Petitions– Supervisory committees– Academic problems– Graduation– Exam sign-up– Internships– And tons of other things!

• Come see us if you have questions about ANYTHING – squelch a crisis before it grows unmanageable!!

E-mail

• See more on e-mail set-up at: http://www.isis.ufl.edu/• As a courtesy, when e-mailing SSC, PLEASE

include your UFID number.

More help. . .

• International Friendship www.internationalfriendship.org

an organization that exists to befriendand assist international students and their families during their transition and stay in America – free Englishclasses every week, plus more. . .

Additional Notes• Degree/credential verification

A hold on your record for this reason will keep you from registering!

• Other holds that may appear– Emergency contact (every 4 months)

– Registration prep (each semester) – Local address information– Student health insurance/ Immunization Holds– Financial. . . .etc.

• CPT meetings every semester – see UFIC website: ufic.ufl.edu

SPEAK• You must score 45 or more on this test to

apply in any semester as a “regular” TA

• SPEAK test dates Fall 2015 semester: See http://ase.ufl.edu

SPEAK

• All international graduate students whose first language is not English must have a passing score (45 or higher) on either a Test of Spoken English –or a TOEFL-IBT Speaking test (23+). Any International student who is appointed to teach (with lecturing/lab responsibilities) must enroll, during their first semester teaching, in a 3-credit EAP 5836 course

POP QUIZ

1. It’s your first term. How many courses do you sign up for? ____ How many core classes do you sign up for? ____

2. By 5 p.m., Mon., 5 January, you must be registered for _________.

3. You’ve made a mistake during registration. What do you do now?

4. Fees are due on what date? ____ At what time? ____

5. Where do you obtain a CISE email account? Then what?

6. It’s 11:59 p.m., 12 January. You’re in trouble if you haven’t……

7. You’re responsible for . . .a. fees & tuition payments

b. deadline & checklist datesc. holds

d. final transcript & degree certificate

8. Transferring, shmansferring, it’s the same as equivalency anyway. T/F?

9. You write me an email and sign it “Sekhar 1234-5678.” Your full name is:

a. Sekhar Sharmab. Vikram P. Guptac. Doesn’t matter, we can find out from the UFID you includedd. All of the above

Trivia

• What is the title of this structure?

– A. Gainesville– B. French Fries– C. Millennium– D. Alachua

Trivia

• What is the nickname of Ben Hill Griffin Stadium?

– A. The Everglades– B. The Swamp– C. The Zoo– D. The Scariest Place on

Earth

Trivia

• Who is this mascot?

– A. Carl the Crocodile– B. Albert the Alligator– C. Henry the Hedgehog