guideline sktpm process (proccom website ph.2) rev 5

GUIDELINE SKTPM PROCESS

PROCUREMENT COMMITTEE WEBSITE

TABLE OF CONTENT

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1. WHAT IS SKTPM?

2. HOW TO GET SKTPM?

A. STEP 1 (DOWNLOAD & FILL MANDATORY FORMS

B. STEP 2 (SUBMIT MANDATORY FORMS)

C. STEP 3 (RECEIVE USER ID AND PASSWORD)

D. STEP 4 (UPLOAD SKTPM DOCUMENT)

E. STEP 5 (PRINT AND SIGNED PQ-001)

F. STEP 6 (SKTPM DOCUMENT VALIDATION)

G. HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY UPLOADED

H. STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

WHAT IS SKTPM?

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SKTPM Surat Keterangan Terdaftar Penyedia Barang dan Jasa Mampu.

It is a certificate issued by TOTAL E&P INDONESIE for qualified supplier in terms of financial, operational/business license, legal, and experience aspect.

SKTPM certificate will be used as replacement of administrative document during tender process. The objective is to simplify tender process and give room for supplier to prepare the administrative documents.

Vendor having SKTPM should always update their data and make sure all the information they put in the Proccom website is valid.

HOW TO GET SKTPM?

REQUIRED DOCUMENTS

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No. DOCUMENT HARDCOPY (Original)

SOFTCOPY (via Proccom Website) REMARKS

1 PQ-001 Yes No With Duty Stamp and Company Stamp

2 HSE Statement Yes No With Duty Stamp and Company Stamp

3 E-Procurement Participation Form Yes No With Company Stamp

4 E-Sourcing Participant Agreement Form Yes No With Duty Stamp and Company Stamp

5 Due Diligence Questionnaire Yes No With Company Stamp

6 Statement of Domestic Company Status Yes Yes Surat Pernyataan Perusahaan Dalam Negeri – For UB domestic company ONLY. Issued by Notary or Legal Consultant (With Duty Stamp)

7 Deed of Establishment, Amendment and it’s validation No Yes (Akta Pendirian, Akta Perubahan dan Pengesahannya) - Complete

8 Certificate of Domicile No Yes (Surat Keterangan Domisili Usaha)

9 SIUP/IUJK/SIUJK/IUT No Yes 10 TDP No Yes 11 SKT Migas No Yes IF ANY 12 Partnering Agreement / Agency Letter No Yes IF ANY 13 Tax Payment Certificate:

- SPPKP No Yes - NPWP No Yes - SPT (Form 1771), Tax Receipt (Bukti Pembayaran & Bukti Penerimaan) No Yes

14 Financial Report No Yes UM&UB : Audited (Complete) UK: Not Audited (Profit & Loss, Balance Sheet)

15 PO/SO/Contract No Yes (In line with all of your Business Classification/Experience)

FLOW PROCESS SKTPM PROCESS

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Download SKTPM Guidelines

and Forms at http://proccom.total.co.id

1

Submit ORIGINAL HARDCOPY

Documents to Procurement Committee

Counter

2

Receive Login ID of PROCCOM

WEBSITE through Vendor's Registered Email Account

3

Fill SKTPM Process and Upload SOFTCOPY of all REQUIRED DOCUMENTS via PROCCOM

WEBSITE

4

TEPI Process the application and verify all the submitted documents

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Collect SKTPM & Submit SIGNED PQ-001

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PRINT and SIGNED PQ-001 (Retrieved from PROCCOM

WEBSITE)

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STEP 1 (DOWNLOAD & FILL MANDATORY FORMS)

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STEP 1 (DOWNLOAD & FILL MANDATORY FORMS)

Click to download Mandatory Forms.

STEP 2 (SUBMIT MANDATORY FORMS)

STEP 2 (SUBMIT MANDATORY FORMS)

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Please fill all the requirement in the Mandatory Forms:

1. HSE Statement (Pernyataan Melaksanakan Ketentuan K3L) 2. e-Procurement Participation Form 3. e-Sourcing Participant Agreement 4. Due Diligence Questionnaire 5. Statement of Domestic Company Status (For Domestic Company having

UB Qualification ONLY)

Then submit the original document to :

SKTPM NEW PROCESS TOTAL E&P INDONESIE - Procurement Committee Counter

BRI Building 3rd Floor, Jl. Jendral SUDIRMAN No. 40, Klandasan Balikpapan – 76112

Mandatory Forms is valid for 3 (three) years unless there are any changes in the information.

Therefore, for SKTPM update does not necessarily to submit Mandatory Forms.

STEP 3 (RECEIVE USER ID AND PASSWORD)

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STEP 3 (RECEIVE USER ID AND PASSWORD)

After all the Mandatory Document is received and complete, you will receive an email from our server with your ID and Password information.

In the first login please fill security questions in case you forgot your password. And then, change your password.

Please note that security question cannot be edited nor retrieved once it is submitted. We advise to capture / note and save your security questions before pressing submit.

(a) Sample of E-mail ID and Password Information

(b) Security Questions on first login

STEP 4 (UPLOAD SKTPM DOCUMENT)

STEP 4 – (1) NAVIGATION PANEL

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Click here to start input your company SKTPM information and documents. (or click My Profile)

You can choose the language (Bahasa or English)

Your SKTPM Notification center. You can see your SKTPM status via this display.

Each SKTPM supporting documents are divided in to sections : General Details, Legal, Financial, Personnel & Equipment, and Experience.

Summary View to review all the uploaded information and to Print the PQ-001. Submission to submit the SKTPM process.

To check the status of your SKTPM (Valid / In progress etc). To request for

access to add / edit company SKTPM information and documents.

STEP 4 - (2) GENERAL DETAILS

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Click here to start input your company’s information and to make sure your General Data details is correct.

Do not forget to always click save and continue for each section.

STEP 4 - (3) LEGAL INFORMATION

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Fill all the required field and upload the supporting

document as per category (in .pdf).

Click here to add additional document category of your

business license (ex: SKT Migas, etc).

STEP 4 - (4) LEGAL INFORMATION

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Click here to start input the data

Scroll the window to see additional field needed to be input.

The 1st line of BoD that you put will be used as the Company Representative /Management in the PQ-001

(Summary View).

For UK and UM do not need to submit Statement of Domestic Company status so please upload blank document to choose “Dalam Negeri”.

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STEP 4 - (5) FINANCIAL INFORMATION

Click here to input your Financial Report date.

Fill all the field (just like in the PQ-001).

Upload the complete financial report (in .pdf).

Starting July every year, the only accepted Financial report is the previous year. (Ex: In July 2014, accepted financial report is in the year of 2013).

Please Note: Tambah Baru / Add New is used if you need to add additional Financial Report. (ex: in 2011, 2012 and 2013). For first time input, you do not need to click this button. Please be aware once you add new date of financial report you will NOT be able to delete them. But in case you did please contact Proccom administrator to delete them for you. Financial report that will be shown in the summary view is financial report with the latest date issuance.

All Value in Units / Satuan

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STEP 4 – (6) PERSONNEL & EQUIPMENT

Upload the complete financial report (in .pdf).

Personnel & Equipment Section are only for Supplier having Contracting Service (Jasa Pemborongan) / Supplier having Business Classification with code B. (see list of business classification for more info) Skip or click “Simpan dan Lanjut” if you did not have Contracting Service classification.

For Supplier having Contracting Service classification, Click here to start input the data

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STEP 4 – (7) - EXPERIENCE

For Supplier as agent / distributor, please input your information here.

Upload your company profile and product/service catalogue here.

Click here to start input the data.

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STEP 4 - (8) SUMMARY VIEW Summary View section allows you to review once again the data that you already input in your profile.

Click this tab to view each of section.

This data will be taken from the first (1st) line of Director list that you put in the Director in Legal Information section.

After all the document and information is complete, click tab “Lainnya” and click export to pdf to get the pdf version of you PQ-001.

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STEP 4 (9) - SUBMISSION

Please double-check your data before pressing the button below. Make sure that you fill in all the data correctly.

After clicking submit “Kirim Data Qualifikasi”, the SKTPM data can not be altered

without permission from the PROCCOM administrator.

PLEASE NOTE :

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- All the document shall be in .PDF format.

- We strongly suggest to compress your document before upload to the system.

- Maximum document submitted in the Website is 5 MB (per document/upload).

- If you have a lot of document for each sections (ex: lots of Notary Deed amendments), please save them gradually to make sure all the document uploaded in the system.

- Do not change to other section before pressing “simpan dan lanjut” or “save and continue” and get successful notification.

Make sure to always CLICK save before continue to next

section.

HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY UPLOADED

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Successful document upload can be seen by symbol near the browsing feature.

You can click the symbol to download and check the document whether it is the proper one or not.

Before Upload After Upload

STEP 5 (PRINT AND SIGNED PQ-001)

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STEP 5 (PRINT AND SIGNED PQ-001)

Export the PQ-001, print and signed (add duty stamp) the PQ-001.

After your SKTPM is valid and the certificate is issued, bring them and collect your SKTPM Certificate to :

TOTAL E&P INDONESIE - Procurement Committee Counter

BRI Building 3rd Floor, Jl. Jendral SUDIRMAN No. 40, Klandasan Balikpapan – 76112

STEP 6 (SKTPM DOCUMENT VALIDATION)

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STEP 6 (SKTPM DOCUMENT VALIDATION)

In this step, Proccom will review and validate all the information and documents. In case of invalid / lack of document(s), supplier will receive email from the system. You can also check your SKTPM process status in the Notification panel in the website (after login).

If all the document is valid, supplier will also receive email from the system and may start register tender online and receive tender information based on matched qualification and classification.

STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

Please collect your SKTPM Certificate* at BRI Building - 3rd Floor, Balikpapan (Procurement Committee Counter) by submitting:

1. SIGNED PQ-001 (Retrieved from Summary View in the Website) **;

2. The power of attorney (if represented by your staff) and ;

3. Previous original SKTPM certificate (for SKTPM update only)

NOTE:

*You will need SKTPM certificate for the Pre-qualification / Post-qualification purposes during tender process.

**PQ-001 original document is valid for 3 (three) years unless there are any changes in the information. Therefore, for SKTPM update does not necessarily to submit PQ-001.

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STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

HOW TO SUBMIT SKTPM DOCUMENTS CORRECTLY IN PROCCOM WEBSITE

Procurement Committee | 2014

REQUIRED DOCUMENTS

How to Submit SKTPM Documents Correctly in Proccom Website 2

LEGAL INFORMATIONS

6. Statement of Domestic Company Status 7. Deed of Establishment, Amendment and its Validation 8. Certificate of Domicile 9. SIUP/IUJK/SIUJK/IUT 10.TDP

COMPANY STATUS

How to Submit SKTPM Documents Correctly in Proccom Website 4

UK (Usaha Kecil)

Dalam Negeri

SURAT IJIN USAHA UM (Usaha Menengah)

Dalam Negeri

UB (Usaha Besar)

Dalam Negeri

Statement of Domestic Company Status Issued by Notary or Legal Consultant

NATIONAL No

Attachment

6. STATEMENT OF DOMESTIC COMPANY STATUS

How to Submit SKTPM Documents Correctly in Proccom Website 5

Board of Director Share Holder 2/3 occupied by Indonesia Citizen Min. 51% Owned by Indonesia Citizen

7. DEED OF ESTABLISHMENT, AMENDMENT AND ITS VALIDATION

How to Submit SKTPM Documents Correctly in Proccom Website 6

Required Deeds: ● Establishment Deed. ● Latest Deed about: * Current Share Holder * Current Board of Director ● Akta Penyesuaian UU No. 40

Tahun 2007 (for “PT” only)

• Validation from KEMENKUMHAM PT

• Validation from National Court (Pengadilan Negeri) CV

7. DEED OF ESTABLISHMENT, AMENDMENT AND ITS VALIDATION

Presentation title - Place and Country - Date Month Day Year 7

● Complete Pages of Notarial Deed. ● COMBINE notarial Deed and its Validation in ONE attachment ● Different Deed in different field.

8. CERTIFICATE OF DOMICILE

Presentation title - Place and Country - Date Month Day Year 8

Issued by Lurah/Camat Can’t replaced by Izin Gangguan

SKDU (Certificate of Domicile)

9. SIUP/IUJK/SIUJK/IUT

Presentation title - Place and Country - Date Month Day Year 9

SIUP IUJK

Presentation title - Place and Country - Date Month Day Year 10

IUT SIUJK

10. TDP

How to Submit SKTPM Documents Correctly in Proccom Website 11

Presentation title - Place and Country - Date Month Day Year 12

Company Name and Address should be same at all Business Licences and match with General Information you submitted.

Ijin Usaha SIUP/IUJK/SIUJK/IUT

Surat Keterangan Domisili Usaha SKDU

TANDA DAFTAR PERUSAHAAN TDP

FINANCIAL INFORMATIONS

13. Tax Payment Certificate 14. Financial Report

13. TAX PAYMENT CERTIFICATE

Presentation title - Place and Country - Date Month Day Year 14

Annual Tax Receipt for the year 2013 (Tanda Terima SPT Tahunan) 1771 complete Form SSP (Surat Setoran Pajak)

BUSINESS QUALIFICATION

Presentation title - Place and Country - Date Month Day Year 15

Equity (IDR) max 500.000.000 max 10.000.000.000 > 10.000.000.000

or

Revenue (IDR) max 2.500.000.000 max 50.000.000.000 > 50.000.000.000

Qualification Usaha Kecil (Kalimantan domicile only) Usaha Menengah Usaha Besar

Unaudited Financial Report

Audited Financial Report

14. FINANCIAL REPORT

Presentation title - Place and Country - Date Month Day Year 16

USAHA KECIL: Balance Sheets Profit & Loss Sign by Director with Company and Duty Stamp.

14. FINANCIAL REPORT

Presentation title - Place and Country - Date Month Day Year 17

USAHA MENENGAH & BESAR Complete Pages of Financial Audited Report Audited by Public Accountant.

EXPERIENCE 15.PO/SO/Contract

Presentation title - Place and Country - Date Month Day Year 18

15. PO/SO/CONTRACT

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Complete pages of PO/SO/Contract contains: Total Amount Material/service detail in accordance to selected Sub Bidang Starting and Completion Date (for Service and Chartering Project)

All PO/SO/Contract Experiences are not On Going Project.

TERIMA KASIH

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Procurement Committee | 2014 ep-id.proc-com@total.com | 0542 532475 or 0542 532429

Please make sure that : All documents uploaded in PDF Format Size per attachment max. 5 MB