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GUIDELINES FOR FILLING THE FORMS
1. No overwriting, no corrections and no use of correction fluid allowed.
2. a. Form numbers should be the same on all the four copies and four information sheets.
b. All the four copies should be made into four sets, each set having one Application form
and one Information sheet.
c. Photocopies of the Application Forms and Information Sheets are not valid.
3. All Proficiency Badges must be tested by the Badge Committe at District level and
details be given in the Information sheet.
4. Information sheet will have to be completed and attached with the Registration
Application Forms.
5. Photographs should be correct and complete in all respects.(Hair-tied up, Sash, Uniform,
Scarf etc. Sash should be on the left shoulder outside the flap).
6. Date of birth should be same in the Application, Information sheet and the Certificate
issued by the school.
7. Check overage and underage applicably, i.e., should be above 14 years and below 18
years as on the date of the Application reaching NHQ.
8. One year gap should be there between rajyapuraskar Certificate date and Rashtapathi
Form filling date.
9. Renewed Charter number of the school to be furnished.
10. Investiture date and other dates to tally in the Application and the Information sheet,i.e., 6
months gap between Date of Investiture and Pratham Sopan, not between Pravesh and
Pratham Sopan.
11. Renewed Warrant No: of the SM/GC to be furnished.
12. Examiners for Proficiency Badge should be :
A. Ladies for Guides, Gents for Scouts.
B. Preferably not from the same school.
C. Different for different Badges.
D. Qualified/ Competent persons in the subject tested can be outsiders, need not be
teachers only.
E. Not the GC/SM who is signing as the Unit Leader
13. Select Proficiency Badges which are not earned earlier. Select carefully as per APRO
II/III, different for Scouts and Guides, Group A different from Group B.
14. Dates for different Proficiency Badges work should not overlap.
Make a Divisional Badge Committee. Also, have School level Badge Committee. Make a
list of the Examiners with the Name, Address, designation and specimen signature
counter-signed by the Principal. Keep a copy of it in the Log Book of every S/G for every
level. Send a copy to the District Commissioner also. Each Proficiency Badge should
have:
a. COH for starting the work
b. Examiners Certificate at the end of the work,
c. COH recommending the Proficiency Badge to be given.
15. Camping Report to be submitted in a week. Leader of the Unit should only certify it, not
any other Leaders. Camp should be Patrol Level or Unit Level, not District or higher
Level.
16. For Community Service Project, Permission letter from Principal, Photographs in action
in uniform, COH for starting and on completion and every weeks progress for two
months to be produced.
17. Hike report date should be within ten days of completion of the Hike. Hike report should
be with a route map. Maintain a separate notebook or file for the Activities to be done
with Permission Letters from the Principal, parent and the concerned authorities for the
activity to be taken up.
18. Unit should have been registered for PM Shield competition.
19. Teaching games should be for minimum 15 days. Permission from the Principal to be
sought. The Principal and two more teachers to certify the completion of the same.
20. Incomplete form in any respect will be rejected.
SOME COMMON ERRORS
1. Dates:
a. Duration of advancement not as per APRO
b. Night hike completed in one day
c. Community Development (CD)Project less than 6 months
d. Camping days
e. CD Project completion date after the date of receiving the form at NHQ
f. Dates of activities to be completed for Rajyapuraskar after Rajyapuraskar Certificate
Date
g. Rashtrapathi work started before completion of Rajyapuraskar
h. Dates of Investiture, Date of Birth etc., different in Application and in Information
sheet
i. Pravesh test completed before ten years of age
j. Overage
k. Next level Badges earned before completing the previous level
l. DOB not filled
m. Date of Validity of Charter No: not mentioned or expired
2. Proficiency Badges
a. Male examiners for Guides
b. Unit Leader as Examiner
c. PB earned not as per APRO
d. Same PB earned again
e. Incomplete
f. Name of the Examiner not mentioned
3. Incomplete form
4. Information sheet not attached with all the four copies of the Application
5. Camping :
a. LOC (Leader of Course)not mentioned
b. LOC for Guides, a male
c. Not completed
d. Not for required duration
6. SM/GC
a. Qualification not as per requirement
b. Warrant no: not mentioned or validity expired
7. Signatures
a. Not done
b. Variation
c. Not done by the Qualified person
8. Overwriting and corrections
9. Registration form not valid
10. Investiture not as per APRO
11. PM Shield
a. Unit not registered under PM Shield
b. Name of the project not authentic
12. Charter no:
a. Not mentioned
b. Not valid because not renewed
13. Hike
a. Place not mentioned
b. Distance not mentioned
c. Not as per APRO
14. SM/GC and Unit Leader different
Prepared by:
Smt Devika Nair
Pre-ALT(Guides)
ASOC, BS&G NHQ
State Organising Commissioner, Ernakulam Division
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