how a fortune 100 global technology provider gained visibility into meeting and event spend

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How a Fortune 100 Global Technology

Provider Gained Visibility into

Meeting and Event Spend

Reduced Suppliers, and

Generated Cost Savings

Company Overview:

https://www.flickr.com/photos/sakeeb/4087246274

A privately owned multinational computer technology company based in the United States that

develops, sells, repairs, and supports computers and related products and services.

https://www.flickr.com/photos/franganillo/3678747186

Meeting and Event Info:

5,000 annual worldwide events

3,000 cost centers

500 employees working on events

$200M USD annual spend

https://www.flickr.com/photos/epsos/8463683689

Bottom line savings of 5% of supplier spend

311 suppliers onboarded across 27 countries

14 local currencies

$32M USD payments processed

First Year Results:

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The client needed a solution that would:

create cost savings

reduce the # of preferred suppliers

automate the payment process

work closely with their MSP

https://www.flickr.com/photos/34094515@N00/374081831

The Challenge:

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And the solution needed to be accepted by:

1. Event planners

2. Procurement & strategic sourcing

3. Finance & accounts payable

https://www.flickr.com/photos/34094515@N00/374081831

The Challenge:

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https://www.flickr.com/photos/saneboy/3617855124

Event Planners

Required:

A paperless world

8https://www.flickr.com/photos/cybrgrl/2693814267

Event Planners

Required:

Less time reconciling invoices

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https://www.flickr.com/photos/xavier33300/9583638675/

Event Planners

Required:

Simple and easy collaboration with their preferred suppliers

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https://www.flickr.com/photos/76657755@N04/8125974243

Event Planners

Required:

Reporting on what they’re spending

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https://www.flickr.com/photos/dahlstroms/12416292583

Aggregate meeting and event spend from their preferred suppliers.

Procurement &

Strategic Sourcing

Required:

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https://www.flickr.com/photos/vestman/3871170258

Procurement &

Strategic Sourcing

Required:

Provide visibility into their actual spend to uncover new savings opportunities through

easy-to-use, detailed reporting.

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https://www.flickr.com/photos/nicholas_t/7383428640

Procurement &

Strategic Sourcing

Required:

Drive compliance with their supplier contracts, purchase order approvals, and

RFP rules

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https://www.flickr.com/photos/smemon/12696032183/

Finance & Accounts

Payable Required:

Replace meeting cards with a more effective and valuable payment process

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https://www.flickr.com/photos/76657755@N04/7214596024

Finance & Accounts

Payable Required:

Pay suppliers accurately and on time.

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https://www.flickr.com/photos/certified_su/229016531

Ensure compliance with AP policy.

Finance & Accounts

Payable Required:

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https://www.flickr.com/photos/howard_roark/4415947949

The Solution:

Eved met the requirements of the three disparate groups of stakeholders and worked

directly with their MSP – all within the timeframe the client required.

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Creating a successful meeting or event takes a combination of the right people, the right process, and the right technology.

Learn how Eved can help you.

+1 312.902.3833sales@eved.comwww.eved.com

This content originated from this case study.