how to run a meeting. before during after before during after

How to Run a Meeting

Before

During

After

Before

During

After

Send out Reminders!

• Call, text, email• Include time,

location, agenda

• Let them know their presence is important!

Coming to our meeting?

Think about the Room

• If possible, arrange chairs

in a circle

Think about the Room

• Consider adding plants, flowers, music…

Think about the Room

• Post the agenda

Think about the Room

• Have quote relevant to topic

Think about the Room

• Provide food

Before

During

After

The Three Rs

• Relationship• Reality• Response

Reality

Response

Relationship

The Three Rs: Relationship

Reality

Response

Relationship

The Three Rs: Relationship

• New member welcome: The power of touch Reality

Response

Relationship

The Three Rs: Relationship

• Get people talking!

Reality

Response

Relationship

The Three Rs: Relationship

• Get people talking!– Suggestion: 3

rounds of introductions

Reality

Response

Relationship

The Three Rs: Relationship

• Get people talking!– Suggestion: 3

rounds of introductions (example):• Round 1:

Introduce self…name, major, where from

Reality

Response

Relationship

The Three Rs: Relationship

• Get people talking!– Suggestion: 3

rounds of introductions (example):• Round 1: Introduce

self…name, major, where from

• Round 2: What brought you to this meeting?

Reality

Response

Relationship

The Three Rs: Relationship• Get people talking!– Suggestion: 3 rounds

of introductions (example):• Round 1: Introduce

self…name, major, where from

• Round 2: What brought you to this meeting?

• Round 3: If the world were free from hunger, how would life be different?

Reality

Response

Relationship

The Three Rs: Relationship

• Review your chapter agreements– Example:• Maintain a good

attitude• Listen respectfully• Don’t dominate• Resolve conflicts

Reality

Response

Relationship

The Three Rs: Reality

• Reconnecting to our mission and the reality of global hunger– Hunger Journeys– Ted talks and other

videos– Readings

Reality

Response

Relationship

The Three Rs: Response

• Review your chapter’s action and learning goals from the VCA– Deli ops– Expanding the

Dialogue– Becoming

changemakers

Reality

Response

Relationship

Other Considerations

• Start and end on time

Other Considerations

• Review the agenda, and follow it

Other Considerations

• Have hand-outs? – Don’t distribute

while facilitator is talking. People don’t really listen when things are being handed out.

Other Considerations

• Make it fun!– How many times

did you laugh?

Other Considerations• Bring the meeting

to a clear close…don’t let it dribble.– Articulate action

items– Set date for next

meeting– Thank everyone for

coming!

Before

During

After

After

• Send everyone a thank you email with notes and actions from the last meeting

After

• Someone not show up? Call/text/email and let them know they were missed!

We missed you!!!

Tips for Facilitation

Tips for Facilitation

• Be yourself!

Tips for Facilitation

• Be yourself!• Keep things on track, but be flexible

Tips for Facilitation

• Be yourself!• Keep things on track, but be flexible• Listen well…encourage questions

and exploration

Tips for Facilitation

• Be yourself!• Keep things on track, but be flexible• Listen well…encourage questions

and exploration • Note who is not speaking and invite

participation

Tips for Facilitation

• Be yourself!• Keep things on track, but be flexible• Listen well…encourage questions

and exploration • Note who is not speaking and invite

participation• Let the group help

And now you know…

How to Run a Meeting!