i-9 e-verify solution - hiretech.com · i-9/e-verify the i-9 is the most significant new hire form...

I-9/E-Verify

The I-9 is the most significant new hire form that your business will use. That’s why the Government created the M-274 handbook - a guide over 100 pages long on how to manage compliance issues!

Everywhere you look on the I-9, compliance is at stake:From how/when you complete:

Section 1Section 2Section 3

In being able to prove:Exactly how the form was filled outBy whom the form was filled outWhat was entered

As well as:How long to retain the I-9How to properly correct mistakes

As you can imagine, Immigration Customs Enforcement (ICE) takes this form very seriously. I-9 audits were up 339% in 2018! The resulting fines to businesses were just as staggering, and they don’t originate where most employers think (hiring undocumented workers). Simple clerical errors/technical violations are the small mistakes that are racking up hefty fines on business owners.

Employers must understand the critical nature of this mandatory form.

ICE has very specific regulations with regards to correcting mistakes on I-9s. Simply having the person fill out a brand new I-9 won’t keep you in the clear. Additionally, one would have to know all the mistakes that exist on your current I-9s, and that would require not only reading the M-274, but also understanding it in full.

HIREtech can help enable compliance with your current I-9 process.

Our complete I-9 solution handles all aspects of the I-9:Section 1Section 2Section 2 Remote SigningSection 3Retention FormulaRemediationAudit TrailIntegrated E-Verify

It is a mobile enabled, easy to use, compliance driven platform that can plug and play within your current system.

Remote I-9 or Hire Employees AnywhereHaving remote workers is a growing trend in the United States. Form I-9 requires that Section 2 be completed face to face (with the new hire) by the Employer or an Authorized Representative within 3 days of the first day of Employment. FaceTime, Skype, emailing PDFs sound like practical ways of completing Section 2 for remote hires; however, each method violates compliance.

To enable compliance with your Remote Section 2 process, utilize the HIREtech network of over 400 locations across the U.S. Even when hiring in the most rural of areas, you need not worry - our network can also come to your new hire.

With such a simple and easy process, you can hire the best candidate no matter where they live.

HIREtech can help enable compliance with your current I-9 process.

I-9 Remediation or Fix Your Old I-9sICE has very specific regulations with regards to correcting mistakes on I-9s. Simply having the person fill out a brand new I-9 won’t keep you in the clear. Additionally, one would have to know all the mistakes that exist on your current I-9s, and that would require not only reading the M-274, but also understanding it in full.

Let HIREtech be your worry-free solution to fixing I-9s.

ICE has very specific regulations with regards to correcting mistakes on I-9s. Simply having the person fill out a brand new I-9 won’t keep you in the clear. Additionally, one would have to know all the mistakes that exist on your current I-9s, and that would require not only reading the M-274, but also understanding it in full.

ICE has very specific regulations with regards to correcting mistakes on I-9s. Simply having the person fill out a brand new I-9 won’t keep you in the clear. Additionally, one would have to know all the mistakes that exist on your current I-9s, and that would require not only reading the M-274, but also understanding it in full.

ICE has very specific regulations with regards to correcting mistakes on I-9s. Simply having the person fill out a brand new I-9 won’t keep you in the clear. Additionally, one would have to know all the mistakes that exist on your current I-9s, and that would require not only reading the M-274, but also understanding it in full.

ICE has very specific regulations with regards to correcting mistakes on I-9s. Simply having the person fill out a brand new I-9 won’t keep you in the clear. Additionally, one would have to know all the mistakes that exist on your current I-9s, and that would require not only reading the M-274, but also understanding it in full.

ICE has very specific regulations with regards to correcting mistakes on I-9s. Simply having the person fill out a brand new I-9 won’t keep you in the clear. Additionally, one would have to know all the mistakes that exist on your current I-9s, and that would require not only reading the M-274, but also understanding it in full.

At our HQ in Houston, Texas, we leverage a combination of live human beings and technology to go:

Line by line,Page by page,I-9 by I-9

and identify all the mistakes we find on your historical forms.

Then we’ll show you exactly:What needs to be keystroked inBy whom

in order to fix your I-9s.

Our system then keeps both the original and corrected versions stored as one employee record so that you have a track record of and confidence in what has been done.

ICE has very specific regulations with regards to correcting mistakes on I-9s. Simply having the person fill out a brand new I-9 won’t keep you in the clear. Additionally, one would have to know all the mistakes that exist on your current I-9s, and that would require not only reading the M-274, but also understanding it in full.

Audit Trail Report or We Got Your BackEmployers must be able to prove EXACTLY how their I-9s were filled out in the event they are audited. You don’t get any do overs and “I don’t know” is not an acceptable answer during an ICE inspection. The audit trail report is one of the first things an ICE auditor will look for whether you’ve done a paper I-9 or used an electronic system.

The HIREtech I-9 solution has real time creation of an audit trail report.Who logged in and from what What data fields were enteredWhen signedWhat was uploadedOld and new values in the event of changes to any section of the I-9Date/time/IP address stamps

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Our audit trail report includes a 100% Audit Defense with our solution. It is the solution you need for the peace of mind you deserve.

Notifications or Know What’s UpThe I-9 is time sensitive in many aspects. You must know exactly when to:

Complete all sectionsRe-verify documentsSubmit E-Verify casesRetain the I-9 once an employee is termed

Our system lets all parties Know What’s Up in real time.

This dynamic platform notifies everyone involved in the process what they need to do and when they need to do it based on the dates entered. Reminder notifications are sent as often as you like so that you always Know What’s Up.

The days of missing critical dates and action items are gone with our transparent notification system and Real Time Dashboard.

E-Verify or Authorized Agent = Streamlined ProcessWhile E-Verify is very closely related to the I-9 process, both are two distinct events that new hires go through.

E-Verify is not mandatory in all 50 states, but there are scenarios where you must still participate (even if your state isn’t mandatory).

HIREtech is an Authorized Agent for E-Verify.

As a result, we streamline the E-Verify process for you by integrating it into the I-9. Once you’ve completed Section 2, the E-Verify case is automatically submitted.

You will no longer have to take a separate step in your onboarding process to log into E-Verify and start from scratch to submit the case.

Also, our system queues every E-Verify submission so if/when we go through another Government Shutdown, you don’t have to worry about having to go back and resubmit every hire you need to E-Verify.

HIREtech brings industry-leading solutions to the forefront of your onboarding process. Our I-9 solution gives you the peace of mind you need by providing an added layer of security.

844.HIREtec

info@hiretech.com

HIREtech.com

Security or Sleep EasyWe live in a scary world. Identity theft and breaches occur on a regular basis. The security of your company’s Personally Identifiable Information (PII) is an absolute must!

All HIREtech products and services are built by us - from the ground up - with customer security as our priority.

We are secure with regards to:SOC 1SOC 2ISO 27001FedRAMPData EncryptionDisaster Recovery/Business Continuity

Compliant.Easy.

Streamlined.Quick.Smart.

Mobile Enabled.Real Time.

Integrated.Secure.

If you care about those words, then the answer is YES. You’ll love working with HIREtech. Talk to you soon.

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