i have the gavel... now what? special libraries leadership summit 2014

I have the gavel… now what?I have the gavel… now what?Let’s play…Let’s play…

Who wants to have an effecting Who wants to have an effecting meeting?meeting?

Special Libraries EditionSpecial Libraries Edition

InstructionsInstructions• Everyone plays along

– All points are cumulative. If you miss one, just keep playing– Pick the most correct answer. This isn’t a cut-and-dry topic so you

may not be wrong… just not the most right.– Play to learn something, not just to be right.

• Everyone has a role in making meetings successful– Even if you aren’t the chair, there are a lot of things you can learn

here.

• First rule always – Come prepared! The more prepared everyone is, the better it will go.

Confident?Confident?

LifelinesLifelines

ScoringScoringQuestio

nYour

AnswerCorrect

?Point Value

Your Points

Your Score

1     1    2     1    3     1    4     2    5     2    6     2    7     3    8     3    9     3    

10     5     

Total   

23    

#1 – 1 point#1 – 1 point

How often should you meet?

B - Quarterly

A - Monthly

C - Annually

D – Only when we need toD – Only when we need to

#2 – 1 point#2 – 1 point

How do you invite participation and keep the meeting on track?

B – Publish agenda & stick to it

A – Control the microphone

C – Require written reports

D – Let observers speak first

B – Publish agenda & stick to it

#3 – 1 point#3 – 1 point

What do you do when someone goes off topic?

B – Keep discussion relevant

A – Just see where it goes

C – Ask for a motion

D – Chastise them

B – Keep discussion relevant

#4 – 2 points#4 – 2 points

What should be the focus of every meeting?

B – Discussing ideas

A – Reading reports

C – Making decisions

D – Getting to know one another

C – Making decisions

#5 – 2 points#5 – 2 points

What is the key to a successful year?

B – Excellent vendor relations

A – Clear strategic plan

C – Strong, responsive Board

D – Dedicated volunteers

C – Strong, responsive Board

#6 – 2 points#6 – 2 points

Once you have consensus, how do you construct the motion?

B – Have Secretary write it

A – Write it as a group

C – Table motion for rewrite

D – Have the sponsor write itD – Have the sponsor write it

#7 – 3 points#7 – 3 points

What is the most important thing to do at the close of a meeting?

B – Recap commitments

A – Ask for motion to adjourn

C – Review actions taken

D – Make assignments

B – Recap commitments

#8 – 3 points#8 – 3 points

How do you construct an agenda?

B – Use the same one each time

A – Build on the last meeting

C – Seek input from members

D – Just see where it goes

A – Build on the last meeting

#9 – 3 points#9 – 3 points

What should the Chair do immediately after the meeting?

B – Communicate what happened

A – Take a deep breath

C – Follow up with nonparticipants

D – All of the above

B – Communicate what happened

#10 – 5 points#10 – 5 points

What is the most important thing to get right about holding a successful meeting?

B – Give everyone time to speak

A – Get through the agenda

C – End on time

D – Follow Robert’s Rules

C – End on time

Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!Winner!