ibis launch briefing - smeug 2005

Middle East Users Group 2005

Developing an ERP Strategy at UAE University

14-Dec-2005

Presenters: Michael Dobe, Chief Information Officer

Salah El-Khatib, Finance Implementation Team Leader

Don Lacey, Director of Human Resources

Abdul Nasser, Chief Financial Planning Officer

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Middle East Users Group 2005

Presentation will cover:

Status of Information Systems @ UAE University

ERP Selection Process - IBIS

Implementation Methodology

Organizational Structure

Implementation Timeline

Questions and Answers

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Middle East Users Group 2005

Status of Information Systems @ UAE U

Student Information System

Finance

Human Resources

Portals: Oasis, Ain.ae, myuaeu….

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Middle East Users Group 2005

What is IBIS

Integrated

Business

Information

System

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Middle East Users Group 2005

SS IBIS

January 1, 2007

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Middle East Users Group 2005

The IBIS Vision – the Components

IBIS Information AccessSCT Operational Data Store

SCT Luminis

IBIS Portal and Community Collaboration

Banner Finance

Banner Student

Banner HR

PeopleAdmin

Printing Solutions (Evisions)

Email

Calendar

E-Learning (Blackboard)

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Middle East Users Group 2005

UAEU’s IBIS - FinanceUAEU’s IBIS - Finance

What is IBIS Finance ?

Those integrated ERP modules covering :

Accounting

Financial Reporting

Budgeting

Costing

Payroll

Purchasing

Warehousing

Fixed Assets

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Middle East Users Group 2005

UAEU’s IBIS - FinanceUAEU’s IBIS - Finance

Why IBIS Finance for the UAEU ?

Finance functions are all about planning, resources, utilization, measurement and reporting

Involving all activities at all levels and all areas of the University

As such, system integration needs can not be overemphasized

Hence, legacy systems are mostly independent, homegrown and with very humble interface capabilities

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Middle East Users Group 2005

UAEU’s IBIS - FinanceUAEU’s IBIS - Finance

IBIS Finance expectations at the UAEU

Liberate central administrative staff for other value-added services

Eliminate conflicting data/information

Focus on improving operational efficiencies, not on maintaining software interfaces

Program-based costing and reporting

Rule-based, online budgeting and budgetary controls

Central repository for all financial transactions with real-time query access

Electronic approvals to eliminate the paper chase

Finance Self-Service functions

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Middle East Users Group 2005

Human Resources Module

e-Recruitment

Biographic/Demographic Information

Contract Administration

Housing & Immigration

Compensation & Benefits

Performance Evaluation

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Middle East Users Group 2005

Human Resources Self-Service Functions

Payroll Information

Benefits and Deductions

Vacation & Leave Balances

Vacation Scheduling

Job Description

Personal Data

Employee Directory

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Middle East Users Group 2005

Luminis Module Components

Web Portal to All Enterprise Systems

Integrated Enterprise Content Management System (Standardizes Webpage Editing and Updating)

Standard Technical Tools & Methodologies:

Software Development Kits (SDKs)

Application Programming Interface (APIs)

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Middle East Users Group 2005

HOW WILL WE ACHIEVE IBIS?

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Middle East Users Group 2005

Plan

Implement

Define

Knowledge Transfer

SunGard SCT Implementation Methodology

•Four phase Industry proven Implementation methodology

•Structured approach

•Tailored for UAEU

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Middle East Users Group 2005

WHO WILL IMPLEMENT IBIS?

TEAM CONCEPT:- UAE University Staff- SSCT Consultants

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Middle East Users Group 2005

IBIS TEAMS

STU

Core Team

HR

Core Team

FIN

Core Team

LUMINIS

Core Team

STU Work Group HR Work Group FIN Work Group LUMINIS Work Group

PROJECT MANAGEMENT WORK GROUP

EXECUTIVE GROUP

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Middle East Users Group 2005

IBIS – When is it going to happen?

Definition Phase Completed

Planning Phase – in progress

Early implementation tasks in Nov. & Dec.

Functional work starts in January 2006

Target project completion is January 2007

Plan

Implement

Define

Knowledge Transfer

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Middle East Users Group 2005

Implementation Timeline

J A S O N D J F M A M J J A S O N D

Student 7.x Upgrade (IBIS pre-requisite)Define & Plan STU 7.x

Implement & Test STU 7.xLive on Banner Student 7.xHostel Management implementation

IBIS project definition & planning phasesComplete project definition documentForm project teamPlan hardware infrastructurePlan software infrastructureDefine data migration strategyDefine reporting strategyProject kick-off

IBIS implementation phaseInstall hardware & software environmentDeliver FIN & HR Business Process Analysis consultingFinance implementation (phased)

Functional consulting sessions deliveredPrototypes builtKey parallel processes runData migration developed & testedFinal end user trainingFinal data conversion

HR implementation (phased)Functional consulting sessions deliveredPrototypes builtKey parallel processes runData migration developed & testedFinal end user trainingFinal data conversion

Q3 06 Q4 06Q3 05 Q4 05 Q1 06 Q2 06

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Middle East Users Group 2005

SS IBIS

January 1, 2007