implementing the ais e-strategy “practicing what we preach” presented by ina smith to the up...
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Implementing the AIS E-strategy
“Practicing what we preach”
Presented by Ina Smith to the
UP Library Advisory Committee
31 May 2006
Research at UP highest
“Pandor praises Tuks for its amount of research” –
Beeld, 12 May 2006
“Pandor praises Tuks for its amount of research” –
Beeld, 12 May 2006
Supporting research
E-products:
• Federated Search Engine (Google Scholar™)• Institutional Research Repository (UPSpace)
A Federated Search Solution for UPA Federated Search Solution for UP
Google Scholar™ & ScholarSFX™Google Scholar™ & ScholarSFX™
““Only librarians like to search;Only librarians like to search;
everyone else likes to find.”everyone else likes to find.”
- Roy Tennant -
What is a Federated Search Engine?
• Global search OR Meta Search OR Broadcast Search• Same-time searches of different e-resources• Single searchable point• Blends:
– E-journals, library catalogue, subscription databases, e-print collections, digital repositories, web pages
Why a Federated Search Engine?
• Client service business model• Client needs have changed• NetGen students depend on Google
– Simple search interface– Search all resources simultaneously– “Three-clicks”
• Saves time• Immediate access to fulltext via link resolver• Maximise technology• Utilise AIS Subscription databases more fully• Reduce workload on staff
About Google Scholar™
“Google Scholar provides a simple way to broadly search for scholarly literature. From one place, you can search across many disciplines and sources:
• Peer-reviewed papers,• Theses;• Books;• Abstracts and articles, from academic publishers,
professional societies, preprint repositories, universities and other scholarly organizations.”
Basic Search
Advanced Search
Limit search to specific subject areas
Limit search to specific author, publication, date published etc.
About ScholarSFX™
• Free Service – eIFL Countries• Link resolver• Enables users to link from Google Scholar™ references
to fulltext:– Free e-journal targets, e.g. DOAJ, Highwire Press– Aggregator e-journal targets– Subscription fulltext e-journals– OCLC WorldCat
Google Scholar™ & ScholarSFX™
Federated Search Engine
Google Scholar™Link Resolver
ScholarSFX™
Output/ Results
(fulltext)
Knowledge Base
Open URL
Input (keywords
)
Access fulltext within 3 clicks!
• On-campus: IP recognition
Accessible via WAM Table @ http://0-scholar.google.com.innopac.up.ac.za
• Off-campus:
http://0-scholar.google.com.innopac.up.ac.za ORAccess from http://scholar.google.com Set Google “Scholar Preferences”
Links client to Google Scholar™ URL on WAM Table
http://0-scholar.google.com.innopac.up.ac.za
More info about the implementation of Google Scholar™& ScholarSFX™
Instructions for use
Access (1): Authentication
Access (2): Search terms
Access (3): References
Lookout for one of the following:
• Library Search – to holdings in catalogue
• SFX@University of Pretoria – to fulltext journal articles
Access (4): Link to catalogue
Access (5): Link to catalogue
Access (6): Catalogue info
Client has already been authenticated via LDAP Server
Access (7): Link to article
Access (8): Platform (Vendor/ Publisher)
Access (9): Open Fulltext
Client has already been authenticated via LDAP Server
Benefit all!
• Guide Google-users back to valuable high quality library resources
• Increase library presence• Address client needs• Saves time• Immediate access to fulltext via link resolver• Reduce workload on staff• Training: Effective Internet search strategies• Training: Evaluate quality of resources• All for free!• “If you can’t beat them, join them!”• Share this implementation with others
“Offering [Google Scholar™] as an option will not deny our students the choice of using a
specific database and advanced features.
But refusing to offer that option will deny them an alternative that may suit their needs better than
database-by-database searching.”
- James Rettig, Univ of Richmond -
An Institutional Research Repository An Institutional Research Repository for the University of Pretoriafor the University of Pretoria
UPSpaceUPSpace
What is an institutional repository?
• Set of services• Management & dissemination of digital materials• Organisational commitment• Stewardship• Long-term preservation• Organisation, access, distribution
Why an institutional repository?
• We need to learn to manage digital resources as well as we do with print
• The emphasis is going back towards organizing content
• We need to work even closer together in this global world
• Adapt new ways of delivering service, perhaps even to people you might never see
From: “What’s happening to our world?” – Pierre Malan (Sabinet), 17-08-2005
Jonathan Jansen Collection
Curriculum Vitae
Gerard Moerdijk Collection
Arnold Theiler Collection
UPePrints (Scholarly Publications)
Other items
• Web-pages• Books• Presentations e.g. in
MSPowerPoint• Conference papers• Technical reports• Working papers• Interviews• Datasets• Maps• Audio files• Video files• 2D/ 3D - objects
Other Collections
• Mapungubwe Collection• Housing Collection (Arhitecture)• Bone Cancer Research Group (Chemistry)• Pastures (Veterinary Sciences)• Pearce Collection• Sir Herbert Baker Collection• Centre for Augmentative & Alternative Communication• SA Music Collections
Benefits (1)
• For Researchers– Central archive of research – Profile – web space– Increased visibility & prestige– Increased usage and impact– Distributed or decentralised input– Persistant URL’s for citations– Statistical reports– Restrict access– Encourages dialogue between researchers
• E-mail• Recommend an Item• Subscribe to a Collection
• For UP– Provide coherent view of UP research output with immediate access to
fulltext– Link to UP Research Report– Long term archiving & preservation of intellectual output– Making available UP wealth of knowledge internationally
Benefits (2)
• For scholars– Free, unrestricted easy access – also to fulltext
– Searchable (incl. fulltext) – not static web page
• For information specialists– Convenient, easily retrievable
– Develop new skills
– Updated with regard to research conducted
– Electronic workflow – quality control
– Collaboration with faculties
• For the Community!
Prof Roger Fischer, Department of Architecture:
"What this demonstrates to me is that where traditionally each of the activities of the different academic groupings would have been siloed into their own way of doing, this project has created opportunity for a synergy where the whole is greater than the sum of its' parts, including an enthusiasm in the students they will only discover in use and not in invention."
Future prospects?
• Introduce UPSpace to more faculties & departments
• Support from UP Executive Management• UP Policy on open access• Publishing on UPSpace maybe a NRF
prerequisite for funding• Collaboration & supporting others• Play a role in the reform of the scholarly
communication system – also internationally
Acknowledgements
• All role players @ the AIS• Prof Theo Bothma – Consultant• Department of IT• AIS Management Team
Thank you!
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