information governance shared space may 2006

Knowledge Services Group

Information Governance Shared Space

May 2006

Annette Thain

Annette.thain@nes.scot.nhs.uk

0141 223 1553

Knowledge Services Group Summary

• Introduction• How to access • How to join • Navigation• Communities• Resources• Help• Manage users

Knowledge Services Group Introduction

• To aid communication and sharing of knowledge

• Encourage a knowledge sharing culture

• Prevent duplication of effort

Knowledge Services Group Benefits

• Allow communities within communities

• Share information and resources across communities

• Enable publishing to the e-Library to share with the wider community

• Tool for the MKNs

Knowledge Services Group

Shared Space Structure E-Library / specialist e-Libraries:Open to all users

Shared Space

For all Network members interested in a broad subject

Password-protected

Community/Project:

Specific interest area

Password-protected

PFPI

Public-partnership forums

Patient Information

Community Forums

Knowledge Services Group

Shared Space Functions• Share knowledge resources

• Work collaboratively

• Dialogue and advice

• Keep up to Date

• Build a community website

Knowledge Services Group

To access

To join

Knowledge Services GroupTo log in with

Athens username

and password

Knowledge Services Group

Read T&C to join. An

email is sent to the

administrator

Knowledge Services Group

Homepage of Shared

space

Knowledge Services Group Select to view

IG Shared space or

one of the communities – will only display ones you

are a member

Knowledge Services Group

Menu of options always

available – display depends on your

role

Resources – new

-full list

-search

Discussions

Contacts

-browse

-search

Events and courses

Your profile

NavigationGo back to e-Library or

IG homepage

Knowledge Services Group

Click to view

resources

Knowledge Services Group

Search on

contacts

Knowledge Services Group

Option to email or print

Knowledge Services Group

Edit my

profile

Knowledge Services Group

Adding resources

Select from type

Knowledge Services Group

Select an appropriate

heading

Knowledge Services Group

Complete the form,

some fields are

compulsory

Documents can be

uploaded, links to web pages, or described in a free text box

Knowledge Services Group

Share with another

community you are a

member of Depending on the community rules resources may have to be

moderated

Knowledge Services Group

New resource

Knowledge Services Group

New resource in the community

Knowledge Services Group

Discussions topics by

date and title

Knowledge Services Group

Box to allow you to add comments to a thread or to start a

new topic

Knowledge Services Group

Help

Knowledge Services Group

To join

Managing users

Knowledge Services GroupNeed to log in with Athens

username

Knowledge Services Group

Read T&C to join. An

email is sent to the

administrator

Knowledge Services Group

Administrators page

From here an administrator can

•Authorise users

•Manage users

•Authorise resources, discussions topics and threads

•Authorise communities

Knowledge Services Group

Administrator reads form

Knowledge Services Group

Authorises

Knowledge Services Group

Administrator can manage members

Knowledge Services Group

Allocating roles

Default for shared space is discusser

and publisher

Need to allocate roles for

communities

Knowledge Services Group

Available roles

Knowledge Services Group

• Any problems contact

Annette Thain

0141 223 1553

Annette.thain@nes.scot.nhs.uk