inteplast - workflow brief user instruction noa manual-2008 hq… · 5.3 please note: the...

IPHQ Workflow User Instruction

1. NOA System Supported M/C Personnel: Larry You (x 7324) 2. LOGIN 2.1 January 2008, the Intranet (front-page) will list Workflow Icon representing URL:

http://ipgwf.inteplast.com

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2.2 Workflow setup password is same as your user ID for first time log on. Go to your Modify

Personal Profile to reset your password as soon as possible after log on. If you forget your password, reset password by click on Forget your password button.

You will receive an email: ******* PLEASE DO NOT REPLY TO THIS EMAIL ********* Your password to the IPGWF has been reset to: 32zNZS7Ccd Please login to IPHQ-Flow and change your password as soon as possible. ******* PLEASE DO NOT REPLY TO THIS EMAIL *********

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2.3 Reset your password Click <Modify Personal Profile> then <change log on password> to reset your password.

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3. Fill Online Form 3.1 After login the workflow system

From the left-side control panel Click

(1) Click -Document

(2) Click -Personnel

(3) Click -Notice Of Absence (4) Click To-Do-List

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3.2 Click button < Type Form > then fill the form (the Instructor will explain and demo how to fill form and summit it. Also demo how supervisor approve/forward to next level if needed)

3.3 After fill out the form, you must click <Submit> button

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4. Setup Your Backup Person 4.1 Go to right side top of screen and click <Modify Personal Profile>. Put in your password, click

<button> <Submit>

4.2 Click < Proxy > then <Set> button

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4.3 Click <+> to add your backup person

4.4 Locate your Cost Center and check the backup person’s name then click the <Submit> button

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4.5 Click on <Save> button then refresh to retrieve the backup person in your NOA type form

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5. Forward Forms to Next Higher Level Management (for manager level only) 5.1 Click < Select Next Level > button

5.2 Select a higher-level management person, click < Select > then confirm button

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5.3 Please note: the higher-level management person has been added into the routing

6. Frequent Ask Questions 1. What should I do if my “Notice Of Absence” need to go to someone other than my Cost Center

manager? The workflow system (in default) will forward you NOA form to your Cost Center manager.

Please contact Personnel Department (Fu-Mei Huang) to add into control table. However official Cost Center manager will stay the same in the control file.

2. Do I need to click both buttons <Save> and <Submit> after I fill form or change personal profile? Which button should be clicked first?

(a) For changing personal profile or setting up manager backup (proxy), first hit <Save> then click <Submit> to complete setup. (b) When fill online forms just click <Submit> 3. How to navigate through the left side control panel?

Click the icon to open the associated topic; click icon to minimize the topic.

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4. After 20 minutes, why the FPG workflow automatically signs me off? And my input is lost. The screen right-top corner displays the “Session will be expired in 12:32”. The workflow Always limit each login session to 30 minutes. Just Login again. 5. As a manager, how do I setup a backup person while I am away? Go to top of screen and click “Modify Personal Profile” (see page 5 for screen demo)

(a) Put in password again (b) Click button < Set > (c) Click button < +> (d) Locate Cost Center and check the t person’s name (e) Click < Submit > button (f) Click < Save > button

6. As a manager, after I setup my backup person (proxy), do I need to start the proxy and give a

time range to make it effective? Yes. Setting up the backup (proxy) person is essential. But not activated. Please check “Start (g) Proxy” and select the time range then Click < Save > button Once your backup is activated, those forms that needed approval will be routed to your backup (no longer to you).

7. As a manager, if I want to forward some forms to other higher-level management, can I do that? Yes you can forward to other as appropriate. Click button < Select Next Level > (See page 9 for screen example) 8. If for special NOA (other than Vacation, Sick Leave, and Personal Day), who will do the final

approval.

Personnel Department will have the final approval for Jury Duty, Military, Funeral, Long/Short Term Medical, Family, and others (except Vacation, Sick Leave, Personal Day).

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