international telecommunication union remote participation in council working groups presentation to...
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InternationalTelecommunicationUnion
Remote Participation in Council Working Groups
Presentation to Council 2010
Wednesday, 21 April 2010
Guy Girardet, IS Dept
guy.girardet@itu.int
May 2008October 2009
Agenda Remote Participation in Council Working
Groups (TOR for this pilot) Choice of web conferencing solution Lessons learned
May 2008October 2009
TOR – Remote Participation CWG Facilitate “remote participation” in ITU
Council Working Groups Request from delegates at Council 2009 Seven Council working groups Each working group could have up to 100 physical
and 50 remote participants Callback required Restricted to ITU membership (some meetings for
Member states only) Meetings will take place during working hours
(Geneva time) Meeting recordings Report results of pilot to Council 2010
May 2008October 2009
Requirements for solution
Must support screen sharing, chat, video, recording, registration, muting, participant management
Must be able to accommodate up to 50 remote participants
Integrated PSTN callback to remote participants Bridge between conference room AV and Web
conference audio Technical assistance for conference setup Meeting recording available same day as
conference
May 2008October 2009
Adobe Connect Pro
May 2008October 2009
Web Conferencing Solution
Adobe Connect Pro Hosted or in-house Persistent meeting rooms Authentication (accounts / groups, imported or via LDAP) Up to 100 participants (soft limit) Integrated audio conference (callback, auto-mute) (Supports all ITU working languages) Server based Supports screen sharing and video Flash based, no plug-ins Rich functionality
May 2008October 2009
Video chat Pod
May 2008October 2009
Captioning Pod
May 2008October 2009
Adobe Connect - Integrated Audio
May 2008October 2009
Use in Council Working Groups
May 2008October 2009
CWG Connect Meeting RoomsMeeting Link
ITU Council Working Group WCIT12 (25 January 2010)
http://itu.emea.acrobat.com/cwg-wcit/
ITU Council Working Group - Finregs (26-27 January 2010)
http://itu.emea.acrobat.com/cwg-finregs/
ITU Council Working Group (HRM - 28 January 2010)
http://itu.emea.acrobat.com/cwg-hrm/
ITU CWG Strategic and Financial Plan (29 Jan-1 Feb 2010)
http://itu.emea.acrobat.com/stratplan/
ITU Council Working Group WSIS (2-4 February 2010)
http://itu.emea.acrobat.com/cwg-wsis/
ITU Council Working Group MBG (4-5 February 2010)
http://itu.emea.acrobat.com/cwg-mbg/
May 2008October 2009
Logging into a Connect Meeting
May 2008October 2009
Joining the Teleconference
May 2008October 2009
Attendee List Pod
Handset icon displays
delegate that is speaking
Handset icon displays
delegate that is speaking
May 2008October 2009
Link with ITU (Salle H)
When a delegate in ITU Salle H
takes the floor, this will be
displayed as the Salle H participant
speaking.
When a delegate in ITU Salle H
takes the floor, this will be
displayed as the Salle H participant
speaking.
May 2008October 2009
Using the Chat Pod
Delegates can use the Chat
Pod to communicate with the ITU Meeting Host
and other participants.
Delegates can use the Chat
Pod to communicate with the ITU Meeting Host
and other participants.
May 2008October 2009
Requesting the Floor
Delegates can use the Raise Hand function to request the
floor.
Delegates can use the Raise Hand function to request the
floor.
May 2008October 2009
Meeting Layout: Welcome
May 2008October 2009
Layout: Agenda
May 2008October 2009
Recording: Discussion
May 2008October 2009
Lessons learned
May 2008October 2009
Lessons learned > 50 Remote participants from all ITU Regions. Security an important issue Need to upgrade ITU meeting rooms to support
working languages Need to clarify rules of procedure of remote
participants Need to focus on accessibility issues
CaptioningRole of sherpaVideo feed or speaker infoRoom layout
Need to plan for contingencies.
May 2008October 2009
Q&A
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