introduction to volunteering. agenda opportunities of all shapes and sizes taking the lead ...

Introduction to Volunteering

Agenda

Opportunities of All Shapes and Sizes

Taking the Lead

Resources Information and Tour

Volunteer Appreciation

Closing Remarks

School Opportunities

Volunteer Opportunities at HHES

Classroom activities and/or partiesField tripsPBIS Incentive DaysCopying for teachers and staffAssisting teacher in classroom/lesson

prepStorytellingMentoring and tutoring

Goals for Today’s Orientation

To understand of the role of the volunteer in our program

To review the policies and procedures relevant to our volunteer program

To review the responsibilities of any volunteer in our school

How do I Start?

Attend the Mandatory Volunteer Training

Watch the AACPS volunteer video

Provide your information (e-mail)

Signupgenius.com

Provide a positive relationship with the students and staff

Give individualized assistance to students

Help teachers with non-instructional tasks so they have more time to work with the children

Works as a team member with the faculty and staff

Share your talents.

The Role of the Volunteer

Volunteer Responsibilities

Know and practice the code of conductMaintain caring and a professional attitudeBe prompt and dependableHelp keep the building safe (Sign in and

wear a name tag)Allow the teacher to handle disciplineBe flexible

Volunteer Code of Ethics

As a volunteer, I am a member of an educational team. As a volunteer member of that team…

I shall maintain the dignity necessary to gain the respect of students and set a good example at all times.

I will show high regard for each child by being courteous, impartial, and fair.

I will respect those with whom I work.

I will not impose my own religious or political views upon students.

I understand that I will work under the supervision

Confidentiality is Crucial

As a member of the educational team, each

volunteer must understand that all

information regarding children, teachers, and

the school is confidential and should remain in the

school setting!

Confidentiality includes…

Student performance Student behavior Conversations heard

amongst staff Concerns with teachers

and staff Incidents with students Health and medical

issues Parent information

Computer Data is confidential too!

Some school system data is confidential!

Some student work on computers can be confidential!

While in School....

Please Respect Teachers’ Schedules

While in School.... Safety First

Please ensure the care of your Preschool Age Children before Volunteering

While in School…

Always remember to sign in and out!

Make sure to tell the office that you are volunteering.

Be a Good Role Model

Set a good example.

Be courteous, impartial, and fair.

Earn respect.

Give respect.

Do not impose your own religious or political views upon students.

Be a Good Role Model

There is no dress

code for adults.

But, we ask that

you follow the

same dress code

we ask our

students to follow!

The Do Nots!!!!

Do not smoke on any school

property.

Do not bring drugs or alcohol

onto our property.

Please Remember:

Call the school if you will not be able to come in on

your volunteer day

410-222-6930

HHESSystems that are in place…

We are a PBIS (Positive Behavior and Intervention Supports) School

3 R’s Respect yourself, Respect others, and Respect Property

We use a voice level chart at HHESLevel 1=SilenceLevel 2=WhisperLevel 3=Soft VoiceLevel 4=Teacher VoiceLevel 5=Outside

Background Checks

Not Required for regular classroom volunteers who are also parents of students in the school

Commercial Background Checks

Suggested for regular classroom volunteers who are not parents of students in the school

Required for volunteers who go on overnight trips or have unrestricted access to students

Required for PTA/PTO/CAC or Booster Group Officers

Required for volunteers going to Arlington Echo or Drownproofing

It begins and ends with SECURITY

Sexual

Harassment

Child Abuse

For your gift of time now and throughout the school

year!

Questions/Concerns: Avita Chavez atjones@aacps.org or PTA

hebronharmanpta@gmail.com

PTA Opportunities

PTA Opportunities: Larger Events/Activities

Board Positions (2-Year Term) 2014-15 Vacancies - President and Secretary

Coordinator/Chair (2-year term) Hullabaloo

Winter Event

Product Sale Fundraiser(s)

Bookfairs

Talent Show

Walk-A-Thon

Restaurant Fundraisers

Communication/Social Media

Swag sales

Membership

Volunteer

New Ideas???

PTA Opportunities: Smaller Events/Activities

Committee member for larger event

Coordinator for smaller event Ice Cream Social

Reading Night

Math Night

Science Fair

Skate Night

Movie Night

New Ideas?

Other Types of Opportunities

“Day-of” event/activity volunteer

Activity-specific supply purchasing

Newsletter

Scrips

Boxtops

Coke Points

Presentation coordinator

Copies/Distribution

Marquee

Grant Writing

Parent Liaison for External Committees

IT

Other ideas?

Ways to Get Information aout Volunteering

Check the Volunteer Ops section of our webpage: www.hhespta.org

Contact Event Chairs or Avita Chavez

Send an email to hebronharmanpta@gmail.com

Respond to calls for volunteers listed in the newsletter, distribution emails, or event flyers

Taking the Lead:Steps to take ASAP

Lead and budget assigned by PTA Board

Choose the date for event, confirm it with: PTA Board

Front Office Personnel (Mrs. Kimble)

Val, Head Custodian

Identify Committee Members (for planning)

Take a look at supplies that PTA has available for use

Make plan/timeline leading up to event

Create a brief spend plan and share with PTA Board

Make contact with former chairs or event volunteers if you want past experience insights

Rules to Remember

Have fun and be creative!

Respect the school property…leave it the way you found it.

After-hours events require a staff (or custodial team) member to be present

Don’t forget the teachers…they are a great resource

Contracts generally need to be signed by PTA president

Rules to Remember

If kitchen food prep is needed, must contact kitchen staff for assistance

“High Risk” Activities are restricted…check with PTA board if you have questions. Some examples include: mechanical amusement equipment, inflatables, skating, rock climbing, obstacle courses, trampolines, etc.

No food in gym. Need rubber soled shoes in gym.

Taking the Lead:Next Steps to Take Assess what needs to be done and assign person responsible…check in

to ensure that it is completed.

Assess how many volunteers you need and for what. Then recruit by posting on webpage/sending an email to PAT members (this is arranged through a request submitted to hebronharmanpta@gmail.com

Ask for donations from parents/businesses

Contact Meade High School Key Club if you need HS volunteers

Buy supplies (save receipts). Budget overruns must be approved by board

Advertise Event Website (ASAP)

Marquee and Newsletter (Month of)

Mrs. Taylor’s notes to staff (Month of)

Flyer and morning announcements(~1-3 weeks out)

Labels (day-of)

Taking the Lead: Final Steps to Take

Closet may be used for short term of supplies

Have volunteer assignments in advance or prepared ahead of time

Leave time for set up (note that gym and cafeteria are in use for much of the day)…plan accordingly

Do a trial run with AV

Make signs, assign greeters to conduct the flow of traffic

Don’t forget to have volunteers assigned for clean-up duty!

Resources

Budget Total established for each event

Brief Spend Plan must be submitted to board

For example: Hullaballoo Budget $1000 total, $200 for DJ, $400 for refreshments, $300 for prizes/candy, $100 for carnival-style game supplies

Must submit receipts for reimbursement (can be submitted “as-you-go” or all at once

Submit receipts to the PTA Treasurer or through the PTA mailbox labeled ATTN: Treasurer

Must be the same school year

Storage Areas

Mail room

Copier (requires code…send an email to the PTA email box or board member if you need it)

Storage closet

Volunteer Rewards

Volunteer “Hour” Power Log each hour you volunteer at School/PTA activities and

events

Each hour logged is an entry into our grand prize drawing

Grand prize is a family gift basket with a total value ~$100.

Any volunteer logging at least 10 hours receives an award at the end of the year

Please volunteer anytime and often!

Questions?

Hebronharmanpta@gmail.com

Board members

Former chairs and veteran volunteers

**Please consider some of the opportunities we have available for the 2013-14 School Year**