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JOB ADVERT: EDUCATION ASSISTANTS
PEP Annex A i
THE PROVINCIAL EDUCATION DEPARTMENT OFFERS CONTRACT EDUCATION ASSISTANT
POSITIONS TO UNEMPLOYED YOUTH (UP TO 35 YEARS).
(insert name of school) is offering temporary Education Assistant positions to the unemployed youth
of the Province, up to the age of 35 years old from 1 December 2020 until 31 March 2021.
The Western Cape Education Department is initiating a drive to create employment for the
unemployed youth who have an interest in education and the community in which they reside.
Duties/ tasks
Among other things, Education Assistants will be required to prepare the classroom for teaching and
learning and ensure that teaching materials are available and ready for use. Hand out workbooks/
textbooks to learners. Preparing mark sheets, keeping of records, capturing of marks. Distribute
question papers, worksheets, classwork books, marked scripts to learners. Assist the teacher with
photocopying of question papers, work sheets etc. Support the teacher to manage behaviour in the
classroom. Help learners with their educational and social development; maintain a safe, secure
and clean classroom environment; oversee learners out of the classroom and during lunch breaks;
supervise group activities of learners and carry out administrative tasks as required by the school.
Requirements
Candidates must be qualified unemployed graduates (NQF6/7 or higher) or have an NQF level 4
(Matric) qualification.
Good organisational skills; flexibility and creativity; basic IT skills; enjoy working with children and
young adults; patience, confidence and a compassionate attitude; good literacy and numeracy skills;
ability to manage groups of learners and deal with challenging behaviour and ability to communicate
in English and one other official language.
Applicants may not be studying currently, employed or in training.
Remuneration
The stipend paid to assistants will be R3 500 per month before the deduction of 1% for UIF (R35).
Closing date
The closing date is 16 November 2020, and it is envisaged that the successful candidates will begin
at schools on 1 December 2020.
JOB ADVERT: SCHOOL ASSISTANTS
PEP Annex A ii
PROVINCIAL EDUCATION DEPARTMENT OFFERS CONTRACT GENERAL SCHOOL ASSISTANT
POSITIONS TO UNEMPLOYED YOUTH (UP TO 35 YEARS)
(insert name of school) is offering temporary General School Assistant positions to the unemployed
youth of the Province up to the age of 35 years from 1 December 2020 until 31 March 2021.
The Western Cape Education Department is initiating a drive to create employment for the
unemployed youth who have an interest in education sector and in the community in which they
reside.
Duties/ tasks
Among other things, General School Assistants will be required to render services amongst others
as IT Support Workers, General Maintenance Workers (infrastructure maintenance), Care and
Support Workers, Administrative Support Workers. Help school management team in maintaining of
a safe, secure and clean school, classroom and administrative environment.
Requirements
With or without an NQF 4 qualification (matric) or Year 4 Schools of Skills qualifications or higher
qualifications. Candidate must have good organisational skills; flexibility and creativity; enjoy
working with children and young adults; patience, confidence and a compassionate attitude; good
literacy and numeracy skills; ability to manage groups of learners and deal with challenging
behaviour and ability to communicate in English and one other official language.
Remuneration
The stipend paid to assistants will be R3 500 per month before the 1% deduction for UIF (R35).
Closing date
The closing date is 16 November 2020, and it is envisaged that the successful candidates will begin
at schools on 1 December 2020.
BASIC EDUCATION EMPLOYMENT INITIATIVE RECRUITMENT TIMELINES
PEP Annex A iii
ACTION DATE Status
Schools place advert for Education and
School Assistants
6 November 2020
Closing date of adverts 13 November 2020
Final selection/interview and decision 20 November 2020
Inform successful candidates and issue a
letter of appointment
23 November 2020
Education and School Assistants sign a
Contract of Employment and provide all
relevant documentation
2 December 2020
Schools indicate to Head Office the number
of appointees and attendance
4 December 2020
APPLICATION FORM FOR CONTRACT EMPLOYMENT FOR EDUCATION ASSISTANTS AND GENERAL SCHOOL ASSISTANTS
PEP Annex B
LOCATION OF SCHOOL
PROVINCE Western Cape
DISTRICT
SCHOOL NAME/S (MAXIMUM CHOICE OF 3)
PERSONAL DETAILS
NAME/S
SURNAME
DATE OF BIRTH (block at age 35)
IDENTITY NUMBER / PASSPORT NUMBER
GENDER
DO YOU HAVE ANY DISABILITY YES NO
SPECIFY THE DISABILITY (IF ANY)
DO YOU HAVE A CRIMINAL RECORD Yes / No
CONTACT DETAILS CELL
PHYSICAL ADDRESS
HIGHEST QUALIFICATION ATTAINED
(ATTACH CERTIFIED CERTIFICATE/S)
TESTIMONIAL ATTACHED YES NO
ATTACH IDENTITY DOCUMENT YES NO
___________________________
INITIAL AND SURNAME (SIGNED)
______________________________
DATE
PRINCIPLES OF EMPLOYMENT
PEP Annex C
It is proposed that recruitment and selection be left to the discretion of the School
Governing Bodies (SGBs) and the school principals. The overarching principles that
need to be adhered to are that:
(i) the EAs & GSAs should come from the community where the school is located;
(ii) To ensure that there is a fair distribution of appointments within the local
community, it would be preferable where possible to limit appointment to one
per household (e.g. where a five applications are received from one
household, the appointing committee must consider and recommend only
one person for appointment);
(iii) Education Assistants should be unemployed youth up to the age of 35, not in
training, employment or studying;
(iv) Education Assistants at a school for Learners with Special Education Needs
(LSEN) may be a person with disability who is up to 35 years old, not in training,
employment or studying. The school should determine the suitability of such a
person to work with LSEN;
(v) In the category of “General School Assistants”, candidates may be youth who
are up to 35 years old, not in training, employment or studying;
(vi) Education Assistants should be in possession of a minimum of an NQF Level 4
(matric) qualification, however an NQF Level 7 (degree) will be an added
advantage;
(vii) For General School Assistants an NQF Level 4 qualification (matric) is not a
requirement; however, having such a qualification or higher will be an added
advantage;
(viii) People with qualifications in ICT, infrastructure and care workers should be
prioritised;
(ix) in selecting suitable candidates, consideration should be made to prioritise
female applicants and people with disabilities; and
(x) Males and Females should be given equal opportunities, to the extent that 50
per cent (%) of the EAs & GSAs appointed should be female.
SELECTION CRITERIA
PEP Annex D
(i) The selection of Education Assistants (EA)/ General School Assistants (GSA) will be
done at school level.
(ii) Interviews must be scheduled with shortlisted candidates.
(iii) The following documents and criteria must be adhered to at the selection
meeting:
(aa) A consolidated list of all the applicants;
(bb) Completed application forms;
(cc) Covering letter and Curriculum Vitae (CVs) of each applicant;
(dd) Testimonials (former school, religious leader, etc.);
(ee) Police clearance certificates to be provided within six weeks of
appointment;
(ff) Certified copy of identity document/ passport
(gg) Where applicable: NQF Level 4 qualification certificate, for Education
Assistant applicants with NQF level 6 and 7 will have an added advantage.
These applicants as well as those who have a teaching qualification should
be prioritised.
(hh) Candidates must not be currently studying, in training or employed.
(ii) Up to the age of 35 years of age (as specified for EA/GSA)
(iv) The list of preferred EAs & /GSAs must be submitted to the Provincial Coordinator
within a week of finalising the selection.
EMPLOYMENT CONTRACT
1 | P a g e B a s i c E d u c a t i o n E m p l o y m e n t P r o g r a m m e I N I T I A L H E R E :
AGREEMENT
ENTERED INTO BY AND BETWEEN
(School name)
[HEREIN REFERRED TO AS “THE SCHOOL”]
DULY REPRESENTED BY …………………………………. IN HIS/HER CAPACITY AS
Principal: …………….. (school name)………………………
duly authorised thereto
and
…………………………………………………………….……………………………….
(full name and identity number)
(HEREIN REFERRED AS THE “EDUCATION ASSISTANT OR SCHOOL ASSISTANT”)
PEP Annex E i
2 | P a g e E D U C A T I O N A S S I S T A N T / S C H O O L A S S I S T A N T C O N T R A C T 2 0 2 0 I N I T I A L H E R E :
PREAMBLE
WHEREAS the Education Assistant/School Assistant must have an interest in supporting schools to
create a conducive teaching and learning environment; and
WHEREAS the School is prepared and able to provide such an opportunity.
NOW THEREFORE THE PARTIES AGREE AS FOLLOWS:
1. APPOINTMENT
1.1 The School hereby appoints the Education Assistant/School Assistant, subject to a clean
criminal record, to perform the services set out in the job description attached as Appendix A
for a fixed contract period commencing on …………………………….. and terminating on 31
March 2021 irrespective of the date of signing of this Agreement.
1.2 The Education and School Assistant’s/School Assistant’s employment and conditions of service
shall be governed by the Basic Conditions of Employment Act No. 75 of 1997 (herein referred
to as “the Act”).
2. REMUNERATION
2.1 The School shall pay the Education Assistant/School Assistant an all-inclusive amount of:
• R3 500 per month
a) The Education and School Assistant shall not be entitled to any payment for the duration of
this Agreement or at its termination other than the payments provided for in clause 2.1;
or
b) Constituting a basic condition of employment in terms of the Basic Conditions of
Employment Act, 1997 (Act 75 of 1997), and which may not be excluded or limited by way
of an agreement.
c) The school will contribute 1% to the Unemployed Insurance Fund and 1% for UIF will be
deducted from your stipend.
3. WORKING HOURS AND LEAVE
3.1 The Education Assistant/School Assistant shall work 40 hours per week and 8 hours per day
(meal intervals excluded).
3.2 All the prescripts regarding annual, sick, special, maternity, family responsibility leave and all
other kinds of leave (if any) and related leave prescripts for employees appointed in a full-time
3 | P a g e E D U C A T I O N A S S I S T A N T / S C H O O L A S S I S T A N T C O N T R A C T 2 0 2 0 I N I T I A L H E R E :
capacity under the Act shall be applicable to the Education Assistant/ School Assistant.
Specific provisions are indicated below:
ANNUAL LEAVE: According to Section 20(2)(b) of the Act, the Education and School Assistants
will be entitled to one day of annual leave on full remuneration for every 17 days on which the
employee worked or was entitled to be paid.
SICK LEAVE: According to Section 22(3) of the act, the Education and School Assistant is entitled
to one day’s paid sick leave for every 26 days worked, on condition that a medical certificate
must be issued and signed by a medical practitioner or any other person who is certified to
diagnose and treat patients and who is registered with a professional council established by
an Act of Parliament.
FAMILY RESPONSIBILITY LEAVE: According to Section 27 of the Act, this kind of leave only applies
to employees who have worked for an employer for longer than four months; and who works
for at least 5 days a week for the employer.
4. OBLIGATIONS OF THE SCHOOL WITH REGARD TO EDUCATION ASSISTANT’S/SCHOOL
ASSISTANTS PERFORMANCE
4.1 The School shall make every effort to ensure that the work assigned to the Education and
School Assistant is, insofar as practically possible, providing growth opportunities and building
skills.
4.2 The School shall ensure that at least one mentor is assigned to supervise the work of the
Education and School Assistant and to assess the performance of the Education and School
Assistant on a regular basis in accordance with the job description at Appendix A, for purposes
of development only.
4.3 The School shall, as soon as practicable—
a) Furnish the Education Assistant/School Assistant with all relevant and available information
and access to relevant equipment necessary for the Education Assistant/ School Assistant
to perform the duties and receive the experience agreed upon under this Agreement.
5. CONDUCT
5.1 The Education Assistant/ School Assistant shall comply with all the prescripts referred to in clause
1.2 and all Education Assistant/ School Assistant financial and other workplace policies of the
Department.
5.2 The Education Assistant/School Assistant shall—
a) Faithfully and diligently devote his or her time to the service of the School as agreed upon;
and
4 | P a g e E D U C A T I O N A S S I S T A N T / S C H O O L A S S I S T A N T C O N T R A C T 2 0 2 0 I N I T I A L H E R E :
b) Undertake duties in accordance with Appendix A, as any person duly authorised thereto
by the Department for this purpose requires of him or her.
5.3 Obligations: The Education Assistant / School Assistant may not during the period of this
Agreement or anytime thereafter, disclose or use any record, or any part thereof, obtained as
a result of his or her employment under this Agreement, except if—
a) The necessary written authorisation has been obtained; or
b) Required or permitted by law.
5.4 Any failure by the Education and School Assistant to comply with clause 5.1, 5.2 or 5.3 during
the term of this Agreement shall constitute misconduct.
5.5 Any alleged misconduct or inefficiency by the Education Assistant / Education Assistant shall
be dealt with in accordance with the disciplinary and incapacity procedures outlined in the
Act.
6. TERMINATION OF EMPLOYMENT
6.1 The term of service of the Education Assistant/School Assistant shall terminate at a date referred
to in Clause 1.1 or, if he or she resigns or is dismissed in terms of Chapter 5 of the Act.
6.2 The Education Assistant / School Assistant may resign any time before the end of his or her term
of service by giving—
a) one week’s notice, if the Education Assistant / School Assistant has been employed for four
(4) weeks or less; or
b) two weeks’ notice, if the Education Assistant / School Assistant has been employed for more
than four (4) weeks but not more than one year.
7. GENERAL TERMS AND CONDITIONS
7.1 GOOD FAITH
In the implementation of this Agreement, the parties undertake to observe the utmost good
faith and they warrant in their dealing with each other that they shall neither do anything nor
refrain from doing anything that might prejudice or detract from the rights, assets or interests of
each other.
7.2 INTERPRETATION
The interpretation of this Agreement shall be governed by the laws and legal principles
applicable in the Republic of South Africa.
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7.3 JURISDICTION OF THE COURTS
The parties to this Agreement submit to the jurisdiction of the Courts of the Republic of South
Africa in the event of any legal proceedings arising from the provisions of this Agreement.
7.4 VARIATION
7.4.1 The Agreement constitutes the whole of the agreement between the parties to this Agreement
relating to the subject matter of this Agreement, and save as otherwise provided, no
amendment, alteration, addition or variation of any right, term or condition of this Agreement
shall be of any force or effect unless reduced to writing and signed by the parties to this
Agreement.
7.4.2 The parties agree that there are no other conditions, warranties or representations, whether
oral or written and whether expressed or implied or otherwise, save those contained in this
Agreement.
7.5 WAIVER
No waiver of any of the terms and conditions of this Agreement shall be binding for any purpose
unless expressed in writing and signed by the party giving the same, and any such waiver will
be effective only in the specific instance and for the purpose given. No failure or delay on the
part of either party in exercising any right, power or privilege precludes any other or further
exercise thereof or the exercise of any other right.
8. INABILITY TO PERFORM
It shall not be a breach of the Agreement if a party to this Agreement is prevented from or
hindered in the performance or observance of its obligations by any Act of Parliament or other
action of the State or by any cause or event outside the control of that party. Should the
Education Assistant/School Assistant not perform against expectation then clause 6.1 is
applicable.
9. NOTICE AND DOMICILLIUM
9.1 The parties choose as their respective domicilium citandi et executandi (domicile of summons
and execution) for the purpose of legal proceedings and for the purpose of giving or sending
any notice provided for or necessary in terms of this Agreement, the following addresses:
School:
Physical address: ………………………………………………………
Postal address: ……………………………………………………..
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Telephone Number: ……………………………………………………..
E-mail address: ……………………………………………………..
Education/School Assistant:
Physical address: …………………………………………………………………..
………………………………………………………………….
………………………………………………………………….
Postal address: ………………………………………………………………….
…………………………………………………………………
…………………………………………………………………
Telephone Number: …………………………………..
E-mail address: …………………………………..
or at such other address, not being a Post Office box or poste restante, of which the party
concerned may notify the other party in writing. Such change of address shall be effective
immediately upon receipt of notice of the change by the other party.
9.2 All notices to be given in terms of this Agreement shall be given in writing and be delivered by
email or registered post, and if—
a) delivered, be presumed to have been received on the date of delivery;
b) sent by prepaid registered post, be presumed to have been received within three business
days of posting unless the contrary is proved; or
Signed by the School at _______________________ on the_______ day of__________________2020.
SCHOOL: __________________________________________________________
(Signature and initial and surname)
___________________________ _______________________________
1. WITNESS 2. WITNESS
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Signed by the Education Assistant/School Assistant at ____________________ on the_______ day
of__________________2020.
EDUCATION ASSISTANT/SCHOOL ASSISTANT: __________________________________________________
(signature and initials and surname)
___________________________ _______________________________
1. WITNESS 2.WITNESS
MONTHLY PERFORMANCE REPORT EDUCATION ASSISTANT / GENERAL SCHOOL ASSISTANT
PEP Annex E ii
This performance report should be completed for each Education Assistant / General School Assistant by the school principal
on the last school day of each month
Appointment Level Education Assistant General Assistant
Employee Name Surname: First
Names
ID Number D.O.B
Reporting Month Year
School Name
Principal’s Name
School Category Primary Secondary Combined Special
EMIS Number
Quintile Rank 1 2 3 4 5
Rate the performance of Education Assistant / General School Assistant
Tick the appropriate column Satisfactory Unsatisfactory
1. Attendance
2. Reliability
3. Thoroughness and Accuracy
4. Willingness to Learn
5. Conduct
6. Friendliness and Helpfulness
7. Flexibility
8. Cooperation with colleagues
9. Initiative and Creativity
10. General progress
Details of any training programmes/activities to which the Education Assistant/ General School Assistant have been subjected
to during the month:
Overall Remarks by Principals:
Employee’s Remarks:
……………………………….. …………………………..
Employee Signature Date
……………………………….. …………………………..
Principal’s Signature Date
JOB PROFILE: EDUCATION ASSISTANTS
PEP Annex F
(a) Job purpose:
To provide administrative support to the school and assist teachers by supporting learners with their
educational and social developmental needs as well as promoting a safe and secure learning and
teaching environment. (Please note: Education Assistants are not qualified to teach)
b) Roles and responsibilities:
The roles and responsibilities that can be allocated to EA include, but are not limited to the following:
(i) Support the teacher with technical preparation of the classroom for teaching and learning and ensure
that teaching materials are available and ready for use.
(ii) Oversee learners in and out of the classroom settings such as in the library, laboratory, school events
and during lunch breaks.
(iii) Provide after school support to learners, such as homework classes, sports events, cultural activities
and school trips.
(iv) Provide services to maintain a safe, secure and clean classroom environment in promotion of the
COVID-19 standard operating procedures.
c) Required Skills
(i) Good organisational skills.
(ii) Flexibility and creativity.
(iii) Basic IT skills.
(iv) Enjoy working with children.
(v) Patience, confidence and a compassionate attitude.
(vi) Good literacy and numeracy skills.
(vii) Ability to manage groups of learners and deal with challenging behaviour.
(viii) Ability to communicate in English and one other official language.
d) Useful qualities of an Education Assistant
In noting that EAs will be supporting children's learning, they must have certain traits.
(i) Being Flexible
Being flexible is a key trait of a good EA. Having the ability to adapt your time to meet the
everyday needs of the teacher will ensure that lessons are carried out to plan and that pupils get
the best learning tools and environment for their success.
(ii) Being Friendly
When working as an EA, being able to build good relationships is essential as you will be talking
to pupils, staff and parents. The EA should be able to communicate clearly and build a trusting
relationship with the learners they are supporting. This will help to develop learners’ educational
needs and allow their parents to feel confident that their children’s development is in safe hands.
(iii) Being Dedicated
A good EA will show dedication to the task allocated to them. The EA will show initiative and will
cooperate with the supervisors in the school.
(iv) Being Reliable
This means showing up for work consistently, as expected and adhering to the principle of
punctuality. The EA will complete the tasks that have been assigned to them and will refrain from
giving excuses for not being able to fulfil their role as expected.
Working hours: Normal working week 40 hours
Agreement This job profile has been consulted and agreed to between the relevant parties
Education Assistant Signature:
Initial and surname:
Date:
Direct Supervisor Signature:
Initial and surname:
Date:
JOB PROFILE: SCHOOL ASSISTANTS
PEP Annex G
(a) Job purpose:
To provide cleaning and general maintenance support to the school and assist the School
Management Team to have a clean, safe and secure educational and administrative environment.
b) Roles and responsibilities:
The roles and responsibilities that can be allocated to EA include, but are not limited to the following:
(i) Provide general maintenance service to the built and external built environment of the school;
(ii) Provide reading support services;
(iii) Provide care and support services;
(iv) Provide general administrative support services.
c) Required Skills
(i) Good organisational skills.
(ii) Flexibility and creativity.
(iii) Enjoy working with children.
(iv) Patience, confidence and a compassionate attitude.
(v) Good literacy and numeracy skills.
(vi) Ability to communicate in English and one other official language.
d) Useful qualities of a School Assistant
In noting that EAs will be supporting children's learning, they must have certain traits.
(i) Being Flexible
Being flexible is a key trait of a good School Assistant. Having the ability to adapt your time to
meet the everyday needs of the School Management team.
(ii) Being Friendly
When working as a School Assistant, being able to build good relationships is essential as you
will be talking to the School Management Team and other staff.
(iii) Being Dedicated
A good School Assistant will show dedication to the task allocated to them. The EA will show
initiative and will cooperate with the supervisors in the school.
(iv) Being Reliable
This means showing up for work consistently, as expected and adhering to the principle of
punctuality. The School Assistant will complete the tasks that have been assigned to them and
will refrain from giving excuses for not being able to fulfil their role as expected.
Working hours: Normal working week 40 hours
Agreement This job profile has been consulted and agreed to between the relevant parties
School Assistant Signature:
Initial and surname:
Date:
Direct Supervisor Signature:
Initial and surname:
Date:
BASIC EDUCATION EMPLOYMENT INITIATIVE CHECKLIST
PEP Annex H
Education/School Assistant: ………………………………………………………
Checklist for applications:
Document Provided and on record
Copy of CV
Copy of ID / Passport
Copy of testimonial
Tax Certificate
Copy of banking details
Copy of qualification
Criminal record application
EMIS Number of the Institution
District Office Mark with "X" SK OB CW WCMEE
D
MSE
D
MC
ED
MN
ED
Institution Name
Principal of the Institution
Total 2020 annual own income budget (excl any income
received from Government) Rands only R
Total 2020 annual budget (total cost to institution) for SGB
postsRands only R
Document required: 2020 Approved budget attached Mark with "X"
Actual own income received for the period 1 Jan 2020 till 30
September 2020.Rands only R
Actual amount paid for SGB posts for the period 1 Jan 2020 till
30 September 2020.Rands only R
Document required: Proof of own income received and SGB
salaries paid for the period 1 Jan till 30 Sept 2020.Mark with "X"
Number of SGB posts on November 2020 payroll, excl Gr R
SGB postsNumber of SGB posts - Nov 2020
Total SGB payroll for November 2020, excl Gr R SGB posts Rands only R
Document required: List of names in SGB posts applied for as
well as total cost per SGB post for Nov 2020.Mark with "X"
Number of SGB posts on December 2020 payroll, excl Gr R
SGB postsNumber of SGB posts - Dec 2020
Total SGB payroll for December 2020, excl Gr R SGB posts Rands only R
Document required: List of names in SGB posts applied for as
well as total cost per SGB post for Dec 2020.Mark with "X"
Principal
Date: D D M M 2 0 2 0
Financial information
APPLICATION FORM: PRESIDENTIAL EMPLOYMENT INITIATIVE PROGRAMME (PEP) - SAVING JOBS
School details
YES
YES
YES
YES
Declaration
I, the principal of this institution, hereby declare that information provided is correct and that all requested documents in support of this
application have been attached.
I, the principal of this institution, understand that the submission of incorrect information or an incomplete application may disqualify my
application.
I, the principal of this institution, understand that the above application is subject to approval and available funding.
Signature:
SGB Chairperson
PEP Annex I
1
PEP Annex J
MEMORANDUM OF AGREEMENT
Entered into by and between:
THE WESTERN CAPE GOVERNMENT VIA THE WESTERN CAPE DEPARTMENT OF EDUCATION
(Herein represented by ……………………………………. in his/her
capacity as ………………………...… and duly authorised thereto)
(Herein referred to as “the Department”)
and
……………………………………….…………………….
a duly registered public school or Institution under the auspices of the Western Cape
Education Department (duly represented by …………………………...………… in his/her
capacity as .................................................................................... )
(Hereinafter referred to as “the SCHOOL/INSTITUTION”)
(collectively called as “the Parties”)
2
PEP Annex J
WHEREAS the Parties have reached an agreement in terms of which the Department
will transfer into the registered account of …………………………………………… aligned
to the approved allocation for the SCHOOL/INSTITUTION (“the funds”) to the
SCHOOL/INSTITUTION for the PRESIDENTIAL EMPLOYMENT INITIATIVE PROGRAMME FOR
BASIC EDUCATION (“the Programme”) for the payment of either:
A. Stipends to education- and schools assistants; or
B. School Governing Body posts’ salaries
NOW THEREFORE THE PARTIES AGREE AS FOLLOWS:
The Department shall effect payment of the funds in tranches, through a transfer payment, prior to the effective payment date of the school’s payroll, subject to the following terms and conditions:
1. The SCHOOL/INSTITUTION hereby confirms that it takes full responsibility for the
management of the Programme for the period as set out in the agreement
between of the Parties.
2. The payment approved for the SCHOOL/INSTITUTION for the Programme will be full
and final payment to SCHOOL/INSTITUTION.
3. The funds may only be utilised for the purpose that has been agreed upon.
4. Funds shall be transferred into the designated account opened in the name of the
SCHOOL/INSTITUTION as registered with the Western Cape Education Department.
5. Should any of the funds not be used as per the agreement, after the funds have
been paid over, the relevant funds must immediately be refunded to the
Department.
6. Payroll sheets, including staff payslips and attendance registers must be retained
for audit purposes.
7. The SCHOOL/INSTITUTION grants authorised officials of the Western Cape
Government, through its Institutional Development Officers, access to its financial
records and these officials shall be entitled to inspect the SCHOOL/INSTITUTION
records at its premises, after reasonable prior written notice of its intentions to do
so has been furnished.
8. Should the SCHOOL/INSTITUTION breach any or all of the conditions as set out in
this agreement, and fail to remedy such breach within 30 days of receiving such
written notice from the Department requiring it to do so, the Department, without
detriment to any other remedy which may be available to it in law, shall be entitled
to cancel this agreement and claim back all allocated funds with interest.
3
PEP Annex J
9. This memorandum of agreement constitutes the sole and only agreement
between the parties pertaining to the subject matter thereof and no amendments
thereto shall be of any force or effect unless reduced to writing and signed by both
parties.
10. If any of the clauses of this agreement are found to be invalid or not binding on
the parties, such finding will not affect the validity of this agreement and the parties
agree to be bound by the other provisions of the agreement.
SIGNED AT ……………………………. ON THIS ……… DAY of ………………… 2020
THE DEPARTMENT
(Herein represented by …………………………….
in his/her capacity as ……...……………………...)
AS WITNESS:
1. …………………………………
2. …………………………………
SIGNED AT ……………………………. ON THIS ……… DAY of……………………. 2020
SCHOOL/INSTITUTION
(Herein represented by…………………...…………
in his/her capacity, as Principal/MANAGER, duly
authorised thereto)
AS WITNESS:
1. …………………………………
2. …………………………………
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