kadena special olympics 2008 volunteer briefing volunteer coordinator: capt mara roedder (961 aacs)...
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Kadena Special Kadena Special OlympicsOlympics
2008 2008Volunteer Briefing
Volunteer Coordinator:
Capt Mara Roedder (961 AACS) – 634-8164
ksookinawa@gimail.af.mil
When: 8 November 2008 **Rain out day: 15 Nov**
Where: Risner Fitness Center (Kadena Air Base)
Who: Over 1200 Athletes from 62 Local schools,
Workshops and DoDDS
Game DayGame Day
Show times (other then huggers): Please check with special team POCs
1. Crisis Action Team2. Medical3. Logistics4. Sports 5. Opening/Closing Ceremonies6. Traffic Control
Bus Start Time: 0615Volunteer Check-in: 0600
General InformationGeneral InformationTimes/All VolunteersTimes/All Volunteers
• Weather
• Heat – It might be hot!
• Hydrate, avoid heat-related injuries
• Rain – KSO is a rain or shine event! If it is raining on game day, you still need to show up. If the event is postponed, it will be announced on AFN radio/television/Website
• In case of lightning, don’t leave your athlete! Move into Risner, O’Connor Gym, Pro shop, etc.
General InformationGeneral InformationAll VolunteersAll Volunteers
• What to wear –
• athletic attire recommended
• Comfortable clothes and shoes
• Conservative/in good taste
• No inappropriate language/graphics, no short shorts/skirts, no exposed stomachs
• What to bring - sunscreen, hat, sunglasses, rain gear
• Food/Drink - Lunch provided, water available all day
• Parking - Extremely limited – carpool, walk, bike, use shuttles
General InformationGeneral InformationAll VolunteersAll Volunteers
• What is a Hugger?
• A Hugger is an escort for the athletes/family
• Ambassador for the military
• Escort athletes/family to events
• Pick up lunch/water
• Pick up gift bags
• Be a friend!
General InformationGeneral InformationHuggersHuggers
Hugger ResponsibilitiesHugger Responsibilities
• Pick up 1 balloon on way out
• Volunteers will take groups of 10-15 to Athlete Tents in Parking lot behind Risner
• Give your athlete balloon (used for Opening Ceremony)
•Tent Monitors and Interpreters will be there to assist
Hugger Hugger ResponsibilitiesResponsibilities
Stay with your athlete/family throughout the day Escort to events/lunch/bathroom – EVERY THING!
Must stay at the Games until your Athlete leaves (make sure you check out with the tent monitor)
Athlete’s name and events on a number tag Events ID by code, i.e. T1, F1 Tear off a gift bag ticket from the athlete number
tag and exchange it with your gift bag at the gym.
• Sign In
• Begins at 0615 @ Risner Aerobics Room (on the side closest to the track)
•Don’t go in the front!
• Sign-in arranged alphabetically
•Certificate
• Pick up Volunteer Trifold, lanyard, athlete balloon, event booklet
• Move to Athlete Tents behind Risner to meet athlete
• PLEASE BE FLEXIBLE!
General InformationGeneral InformationVolunteersVolunteers
Volunteer Registration
Outside-Track side
Enter Here!
N
K-N O-R S-V W-Z/ teens
G-JD-FA-C
Risner Aerobics Rm
To Tents
Inside Gym – Off Limits
Exit HERE!
• Be a cheerleader, smile, have fun, relax and be calm
• Be aware that athletes need direction, assistance, and supervision at all times
• Acknowledge accomplishments and speak clearly (to the interpreters)
• Communicate with gestures like high fives, thumbs up and words: “Good try! Great job!”
• Remember, the athletes are unique individuals• RESPECT THEM!
• Make sure your athletes are comfortable, i.e. bathroom breaks, food, water, health
• How would you feel if you could not communicate?
Working with Special Needs Working with Special Needs IndividualsIndividuals
Opening/Closing Opening/Closing CeremoniesCeremonies
• Opening Ceremony Overview• Parade of Athletes• Torch Run• Closing Ceremony
POC:
Capt EmilyHuhmann: emily.huhmann@kadena.af.mil
Capt David Klein: david.klein@kadena.af.mil
TentsProcession
Volunteers
BleachersChalk Lines
BandDVs
StageCauldron
Torch Run
OPENING CEREMONY
A B
Band
StageCauldron
CLOSING CEREMONY
TentsCircle of Friendship
BleachersChalk Lines
Torch Run
Trained Volunteers
18 MDG Medical Tent18 MDG Medical Tent
Medical Tent• First Aid and Triage• Privacy for special needs cases• Location: Athlete Tents and by US Volunteer Registration
Emergency Services• Japanese and US Medical Support• Support from Kadena Fire Department as needed
Capt Andrew Mattern: andrew.mattern@kadena.af.mil
All VolunteersAll Volunteers
• Three medical teams on roving golf cart, two personnel per golf cart
• Optometry services provided to athletes in the Athlete Tent area near Information Booth
• Diaper changing available in Athlete Tent area
18 MDG Medical Tent18 MDG Medical TentAll VolunteersAll Volunteers
• Top concern for you and the athlete
• Maintain situational awareness at all times
• Protection from the heat/rain
• Wear a hat and use sunscreen
• Drink plenty of water – avoid caffeine/soda
• Encourage athlete to drink plenty of water
• Report unsafe conditions immediately!!
SafetySafetyAll VolunteersAll Volunteers
Carpool/Walk/Bike/Run – don’t add to the congestion
US Volunteer Parking (Shuttle Route) OClub Military Clothing & Sales NCO Club 18 MDG Front Parking Lot (no bus – walk to Clothing
Sales/NCO Club) No Shuttle
18 MSG, 18 CONS, AFSO21/Recruiters Office, Education Center, Marek Park
TransportationTransportationAll VolunteersAll Volunteers
• Gates open at 0600• Shuttles will begin running at 0615• Arrive early – buses will be scarce after
0800
TransportationTransportationAll VolunteersAll Volunteers
• Support and contingency coordination• Direct Link with Command Post• Translators at main Nerve Center and Info
booth• Lost and Found for objects and people• Maps and Schedule of Events• Crisis Team
Nerve CenterNerve CenterAll VolunteersAll Volunteers
• Anti-terrorism/Force Protection• Not recommended to bring backpacks or personal baggage•Watch for people trying to leave perimeter
• Report unattended bags/packages to • Security Forces or KSO Command Center
• Evacuation Procedures• Stay with Athlete/Assist with Evacuation• Go to evacuation area, account for everyone
Security Forces TopicsSecurity Forces TopicsAll VolunteersAll Volunteers
• Evacuation Areas• Primary evacuation point – Marek Park• Secondary evacuation point – Post office• Tertiary evacuation point -- Dorm Parking lot- Bldg 138
Security Forces TopicsSecurity Forces TopicsAll VolunteersAll Volunteers
Have FUN!
Sign in at the Risner Aerobics Room (on the side)
NEVER leave your athlete and their family at anytime
If the need arises, go to Tent Monitor for positive handoff
ISSUES or PROBLEMS contact: Nerve Center Team (Yellow polo shirts)
KSO Committee members (Blue polo shirts)
Someone with a radio
When your athlete goes home, check out with your tent monitor
Rules to FollowRules to FollowHuggersHuggers
Rules to FollowRules to Follow
• Keep safety in mind at all times• Don’t take anyone outside Risner
perimeter unless they have the proper id or visitors pass
• Don’t sign up – and then not show up!• This is a commitment - Ripple effect….• Don’t leave to eat at Chili’s/Bowling
Alley/etc until you are finished• Food provided
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