lean practices for effective project management

LEAN PRACTICES

FOR EFFECTIVE

PROJECT

MANAGEMENT

Presented by,Vimal Raj K

PROJECT MANAGEMENT ?

Application of knowledge, skills and techniques to execute

projects effectively and efficiently.

PROCESS IN PM

EFFECTIVE MANAGEMENT

All projects are measured against some performance criteria

that indicate whether the project is successful or not.

The following are the most important performance criteria,

TIME

COSTQUALITY

SAFETY

COST EFFECTIVE

For cost effective project management we should focus on

each and every aspects and the key point we have to focus is

wastage.

Waste generated as a result of design & specifications

Waste generated by construction activities

WASTAGE BY SPECIFICATION & DESIGN

Design and the specifications can contribute significantly to the amount of waste generated during the construction of a project particularly when uneconomical design solutions are selected or when unsuitable materials are specified.

However once the design is in place, the waste arising from the design can be estimated, controlled and reduced at tender stage, particularly for ‘area based’ packages such as flooring, walling and ceilings or when off site manufacture is used.

WASTAGE BY CONSTRUCTION ACTIVITIES

The way construction activities are carried out during the construction process also impacts on the quantity of waste produced.

This waste is more difficult to estimate at tender stage as it is based upon events that occur during construction that are not foreseen at tender stage.

Maximum wastage arises under this category.

How to reducethese waste???????

LEAN CONSTRUCTION

INSPIRATION

TOYATA PRODUCTION SYSTEM

(TPS)

DEFINITION

Lean construction is a “way to design production systems to

minimize waste of materials, time, and effort in order to generate the maximum possible amount of value”

LEAN TOOLS

Value stream mapping

Waste walk & Reduction

Building Information Modeling(BIM)

5 Whys

A3 reports

Poke-a-yoke

Partnering

Last Planner

TOOLS FOR REDUCTION OF WASTE

Value stream mapping –identifying the waste.

Last Planner – minimizing the waste.

IDENTIFY WASTE??????????

VALUE STREAM MAPPING

VALUE STREAM MAPPING

Value stream mapping is a lean-management method for analyzing the current state and designing a future state for the series of events that take a product or service from its beginning through to the customer.

At Toyota, it is known as "material and information flow mapping".

VSM - PRINCIPLES

Diagnostic Tool– Reveals hidden symptoms of larger problems

Strategic Planning Activity– Helps priorities opportunities for improvement– Results in an implementation plan

Macro-Level - Visual Representation – Information flow– People and material flow– Each process block represents a handoff or a break in the timeline

Contains Relevant Metrics– Lead time – throughput / turnaround / flow time– Cycle time – touch / process time

HOW IT PROCESS?

Define value

from the

customer’s

perspective

Map the

value

stream

Create flow;

eliminate the

root causes

of waste

Create pull

where flow

is difficult

to achieve

Seek

perfection via

continuous

improvement

SIPOC - Process Map

S I O CP

Suppliers Inputs Process Outputs Customers

STANDARD SYMBOLS

21

VSM - Boundary

Current State Define the boundaries Define the value Identify the tasks and flows of material and information between them Identify resources for each task and flow Create the current state map

Future State (Design) Visualize the “Ideal State” and design the future state map

– Identify value added and waste from Current State– Reconfigure the process to eliminate waste / Add Value

Implementation Plan Develop Action plans and track

VALUE ADD & NON VALUE ADD

Value Add (VA)• Any activity the customer values (and is willing to pay for)

– Who are your customers? – What do they really want?

• To be considered “value add”, a process step must have YES to all these questions– Does the customer care?– Does it change the thing?– Is it done right the first time? – Is it required by law or regulation?

Non Value Add (NVA)• Any activity that consumes time and / or resources & does not add value to the

service or product for the customer. These activities should be eliminated, simplified, reduced, or integrated.– Necessary – Legal / regulatory requirements– Unnecessary - Waiting, Unnecessary processing, Errors/defects, Motion (people),

Transportation (product), Underutilized people, Inventory

LAST PLANNER SYSTEM

Last Planner is a short-term project planning system first used in engineering construction 20 years ago.

Glenn Ballard and Greg Howell created The Last Planner System (LPS) to improve the predictability and reliability of construction production.

It continues to create significant improvements in project & program safety, predictability, productivity, speed of delivery, profit and feelings of wellbeing among project staff.

PROCESS IN LP

LEAN THINKER

The impossible is often the untried

Great ideas need landing gears as well as wings