leisure facilities management procurement bidders’ open day 13 june 2012

Leisure Facilities Management Procurement

Bidders’ Open Day

13 June 2012

Today’s Itinerary

10:30 Welcome and presentation

10:45 Tour of Beau Sejour

12:45 Lunch

13:30 Minibus to Footes Lane for tour

15:00 Minibus to airport

Background

• Fundamental spending review

• Executive Leadership Team has recommended

outsourcing of leisure facilities if:

•target level of savings can be achieved

•level of quality can be maintained

• Benign market, comparatively strong economy

• Leisure service runs at net operating cost of

in excess of £800k

Project team and decision making

• Dave Chilton (Chief Officer, Culture & Leisure)

• Keith Gallienne (Director of Leisure Services)

• Yousof Khan (States lawyer)

• Colin Thorburn (Estates Manager)

• The Sports Consultancy (Chris Marriott and Simon Molden)

• Project team and board reports to Executive

Leadership Team

• Ultimate decision rests with States of

Deliberation.

The Guernsey context

• Crown Dependency

• Housing control regulation

•Opportunity to understand this better through clarification sessions with

Director of Housing Control

• No TUPE regulation but staff will be

transferred under similar process

The opportunity

• Beau Sejour

• Pool, gym, 12-court hall, theatre, conference hall,

outdoor pitches

• Underwent £9m refurbishment in 2002

• Footes Lane

• island’s main outdoor sporting arena

• grass pitch, athletics track and stand

• ATP and football/rugby pitch

• 10-year management contract

• Grounds maintenance staff to remain in-house

• Sports development will remain in-house (Sports Commission)

The opportunity

• Asset management responsibilities matrix to be

released with ITT documentation

• Condition surveys to be undertaken

• Utilities

• Legal agreement will be drafted in-house

• Sensible approach to risk allocation to

achieve best value

Procurement process

• PQQ

• Invitation to tender (max. 6 bidders

shortlisted)

• Final tender

Procurement timetable

Issue Advertisement 30 May 2012

Bidders Open Day 13 June 2012

PQQ Submission Deadline 22 June 2012

Invitation to Tender Issued 6 July 2012

ITT Submission Deadline 7 September 2012

Clarification Meetings 21 September 2012

Final Tender Issued 19 October 2012

Final Tender Submission Deadline 2 November 2012

States of Deliberation Decision re Preferred Bidder February 2013

Start of contract April 2013

Questions & answers