let a thousand orcids bloom': orcid ids and the orcid project at imperial college london

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‘Let a Thousand ORCIDs Bloom’:

ORCID iDs and the ORCID Project at

Imperial

M25 Consortium CPD25 – Open Access and Repositories

Foundling Museum, 26th April 2017

Sarah Stewart – Research Data Support Assistant

Scholarly Communications Team, Library Services

Imperial College London

‘Let a Thousand ORCIDs Bloom’

Presentation Overview

• ORCID and ORCID iDs

• ORCID Project at Imperial

• ORCID at Imperial

CC-BY: Torsten Reimer

Why Use Persistent Identifiers?

• Use of persistent identifiers has

increased as scholarly

communications become

increasingly digital.

• ORCIDs and DOIs support open

science through supporting

interoperability in research

infrastructures.

• For instance, DataCite, CrossRef

can use DOIs and ORCID iDs in

addition to other metadata to map

and link documents, data and

researchers.

People are unique, but not their names!

• Name changes

• Variant spellings

• Different versions

(Initials vs. full name)

• Transliteration and

special characters

• Multiple family

names

• Career and job

changes

• Variations in

metadata have

implications for

authorship and

linking research

outputs

ORCID iDs…

hinemizushima.com

The Name Ambiguity Problem in Research:

A Tale of Two Torstens

ORCID provides:

About ORCID

• Non-profit owned by member

organisations

• Provides research

contributors with free

identifiers

• Funded by membership fees

and external grants

• Supported by national

consortia (Finland, Germany,

UK, Italy)

• Mandated by funders and

publishers – Wellcome Trust,

Hindawi, Royal Society,

PLoS, IEEE, NIHR, etc.

ORCID in Numbers (April 21, 2017):

What is an ORCID iD?

• ‘Open Researcher & Contributor ID’

• Developed by ORCID, a non-profit community-owned organisation

• Provides a solution to name ambiguity in research and scholarly

communications

• Unique, persistent identifier for you as a researcher/academic.

Linked to your name, rather than to your institution

• Can be applied to your research outputs to identify, validate and

confirm your authorship

• Can be used to track research outputs

How can I register for an ORCID iD?

ORCID iD Profile

Why Get an ORCID iD?

• Credit for research outputs

• Makes research outputs more discoverable

• ORCID iD moves with the researcher as they move to other

institutions, ensuring continuity of identity across their academic career

• Keep track of research outputs and report on your work to funders,

publishers and institutions (interoperability of research systems)

• Reduced burden on reporting due to research systems interoperability

(CRIS, Grant applications, Manuscript submission systems)

• Many publishers and funders now mandate ORCID iDs including:

Wellcome Trust, Royal Society, PLoS, eLife, EMBO, IEEE, ScienceOpen,

Wiley, etc.

ORCID promotes System Interoperability:

How ORCID iDs work: ORCID and ISNI

ORCID is aimed at living research contributors

Individuals have to self-register for an ORCID iD

Individuals control their own iD and ORCID profile

ORCID profiles can contain information on works (research outputs) but also on

grants, employment history, etc.

ORCID iD is compatible with the ISNI ISO Standard

ORCID Registry randomly assigned ORCID iD numbers from a block of

numbers

Set aside for them by the ISNI International Agency.

ORCID and ISNI collaborate by linking ISNI and ORCID iDs.

How ORCID iDs work:

Systems Interactions

Publishers and ORCID iDs

• 2015: ‘Open Letter: Requiring ORCID in Publication Workflows’

• Connecting iD across multiple research information platforms enables

recognition and reduces reporting burdens for researchers

• More than 3000 journals already collect ORCID iDs from authors

• 75% of registrations occur because of publisher mandates

• Still some issues that need improvement, such as managing duplicate records

and verifying affiliations which require further communication and engagement

with authors.

Publishers and ORCID iDs: Best Practices

https://orcid.org/content/requiring-orcid-publication-workflows-open-letter

Publishers and ORCID iDs

https://orcid.org/blog/2017/04/12/orcid-open-letter-one-year

ORCID in the UK

•2013: Jisc-led group recommends ORCID as persistent

researcher identifier

•2014: Jisc-ARMA-ORCID Pilot project across 8 UK

universities (including Imperial College London)

•2015:

•Wellcome Trust mandates ORCID iD for grant applications

• RCUK commits to ORCID

• Jisc announces ORCID Consortium

Imperial College London

• Faculties of Engineering, Natural

Sciences, Medicine and Business

School

• Ranked 3rd in Europe/ 8th in the

world (THE 2015-2016)

• ~15K students, ~8K staff including

~3900 academic and research

staff

• 10-12K scholarly publications per

year

• 82K scholarly publications

downloaded from Spiral, the Open

Access Research Repository

(March 2017)

• Largest data traffic into Janet

Network of UK Universities

Imperial College ORCID Project: 2014-2016

• Part of the JISC-ARMA-

ORCID Pilot Programme

• Imperial College London

became a member of

ORCID

• In early 2014, all research

and academic staff issued

with an ORCID identifier.

• Project identified 764

previously-existing iDs

linked to College staff and

created 3226 new iDs.

Imperial ORCID Project: 2014-2016

• One-off activity to increase awareness and uptake of ORCID

• All academic and research staff to receive an iD unless they have actively

opted out, already have one or are not in public staff directory

• Institutional affiliation and publication lists added to ORCID profiles

• Everything in profile set to ‘private’ by default, apart from name

• Staff encouraged to link their iD to Symplectic Elements

• New staff encouraged to self-register via Symplectic Elements

A Note on Privacy

• Privacy could be considered a concern for academics,

however, ORCID records were set to ‘private’ by default,

with the exception of name and this could be changed by

the researcher

• Privacy therefore not perceived to be a problem by

researchers and was no barrier to uptake

Publications Tracking at Imperial: Pre-

ORCID Workflow

ORCID workflow: Metadata on

Acceptance

ORCID Workflow: Tracking Research

Outputs

ORCID Support in Symplectic Elements

Academics self-register to:

•Add existing iD

•Create new iD

•Auto-claims research outputs with DOI and iD

•College CRIS (Symplectic Elements) acts as a source of data and metadata

for ORCID

•Promotes system interoperability (ORCID-Symplectic-ResearchFish)

•Direct benefits in terms of efficiency and time management (less time filling out

multiple forms)

ORCID Project Timeline, 2014-2015

ORCID Project in Numbers (25/02/2016)

ORCID at Imperial Post-Project

• Actively encourage staff to use iDs and to link and

activate their ORCID to Symplectic Elements

• Outreach alongside Open Access and Research Data

Management Initiatives

• Invite new staff to self-register via Symplectic Elements

• Support via email at orcid@imperial.ac.uk

ORCID Support in Library Services

• Email and face-to-face

enquiries

(orcid@imperial.ac.uk)

• Informational webpages

and FAQ

• Direct link to register for

ORCID

• Regular outreach and

promotion events

ORCID in Numbers to Date (April 21, 2017)

Total Imperial ORCID iDs to date (in Symplectic): 1864

Staff ORCID iDs added to Symplectic since January 2017:

93

Conclusions

• ORCID iDs are becoming the researcher identifier for the HE sector

• Fast uptake, no problems with systems or privacy concerns

• Clear communications and collaboration within institutions is required

• Engage researchers and provide clear communications and workflow

• ORCID systems integrations (CRIS, Repositories, Library Catalogue)

improves interoperability and increases efficiency and benefits for systems

users

• Useful for tracking research outputs

• Summary of Imperial ORCID project: doi.org/10.1629/uksg.268

Future Developments at Imperial?

• Integration with Department of Chemistry-led research data

repository which mandates an ORCID prior to deposit

• Integration with Library Catalogue and Spiral, the College’s Research

Repository, to make research outputs and authors’ works more

discoverable

Any Questions ?

For more Information:

Webpages:

www.orcid.org

www.imperial.ac.uk/orcid

E-mail : orcid@imperial.ac.uk

Twitter: @OAImperial @ORCID_org

Sarah Stewart: sarah.stewart@imperial.ac.uk

@Biostew