leveraging information lifecycle governance to achieve information success

Nick Inglis, CIP, IGP

"Information Governance is all the rules, regulations, legislation, standards and policies with which organizations need to comply when they create, share and use information.” -Chris Walker

Information Governance

Information Risk

Information Value

Non-Financial�- Intrinsic Value�- Business Value�- Performance Value Financial�- Cost Value�- Economic Value�- Market Value

Legal Risk Financial Risk Reputation Risk Operational Risk Environmental Risk Va

lue:

Risk:

Risk Points: Victoria L. Lemieux, http://www.arma.org/bookstore/files/Lemieux.pdf Value Points: Doug Laney, http://searchcio.techtarget.com/feature/Six-ways-to-measure-the-value-of-your-information-assets

Business Technology

Capabilities

Structures

Infrastructure Processes

Supports

Authorities

Business

Processes

Supports

Authorities

Technology

Capabilities

Structures

Infrastructure

Business Technology

Capabilities

Structures

Infrastructure Processes

Supports

Authorities

Business

Business Technology

Capabilities

Structures

Infrastructure Processes

Supports

Authorities

Authorities Information Governance Leader

Business / Organization Legal / Compliance

Records & Information

Management Privacy / Security IT

Business

Supports Project Management

Change Management Communication Organizational Learning / Training

Standards /�Best Practices Help Desk / FAQs

Business Technology

Capabilities

Structures

Infrastructure Processes

Supports

Authorities

Business

Processes Accountability

Metrics Policies Procedures Rules Roles

Business Technology

Capabilities

Structures

Infrastructure Processes

Supports

Authorities

Technology

Capabilities Access

Information�Lifecycle Capture Collaborate Version

Control Retention / Storage

Holds / eDiscovery

Disposal / Archiving

Search

Protection

Business Technology

Capabilities

Structures

Infrastructure Processes

Supports

Authorities

Technology

Business Technology

Capabilities

Structures

Infrastructure Processes

Supports

Authorities

Structures Information Architecture Taxonomy Metadata Formats Protocols Technology

Architecture

Technology

Infrastructure Security

Applications & Software

APIs / Web Services

Networks & Connectivity

Hosting / Cloud SLAs &

Licensing Hardware

Performance

Business Technology

Capabilities

Structures

Infrastructure Processes

Supports

Authorities

Capture Collaborate Version Control

Retention / Storage

Holds / eDiscovery

Disposal / Archiving

Capture Collaborate Version Control

Retention / Storage

Holds / eDiscovery

Disposal / Archiving

Stage

Capture Collaborate Version Control

Retention / Storage

Holds / eDiscovery

Disposal / Archiving

Stage Stage

Capture Collaborate Version Control

Retention / Storage

Holds / eDiscovery

Disposal / Archiving

Stage Stage Capability

Capture Collaborate Version Control

Retention / Storage

Holds / eDiscovery

Disposal / Archiving

Stage Stage Capability Stage

Capture Collaborate Version Control

Retention / Storage

Holds / eDiscovery

Disposal / Archiving

Stage Stage Capability Stage Capability

Capture Collaborate Version Control

Retention / Storage

Holds / eDiscovery

Disposal / Archiving

Stage Stage Capability Stage Capability Stage

Capture Collaborate Retention / Storage

Disposal / Archiving

Stage Stage Stage Stage

Capture Collaborate Retention / Storage

Disposal / Archiving

Capture Collaboration Retention / Storage Disposal / Archiving

Location Local Computer Information System Records System Archiving System

Time Until ready to collaborate

Disposed after 2 years if not declared

Disposed after 7 years if not archived

Disposed if not archived

Action Upload to SharePoint

Declare or move to disposal

Decision required: dispose or archive

Metadata File Name, Creation Date, Author

File Name, Creation Date, Author, Contract number, Signed

File Name, Creation Date, Author, Contract number, Signed

File Name, Creation Date, Author, Contract number, Signed

Workflows None If signed=“yes”, “declare as Record” workflow

7 years after last modified date, disposal workflow

Disposal or move to Archival rules

Additional Details None Print restrictions Print restrictions

All Information

Group A

Sub-group A1

Sub-group A2

Group B

Sub-group B1

Sub-group B2

Group C Sub-group C1

All Information

Group A

Sub-group A1

Sub-group A2

Group B

Sub-group B1

Sub-group B2

Group C Sub-group C1

Nick Inglis, CIP, IGP