managing capital budgets - agenda business problem benefits of managing capital budgets key...

Presenter: Ganesh Sundaresan

BEGINS AT 3:30pm EST

Managing Capital Budgets - Agenda

• Business Problem

• Benefits of Managing Capital Budgets

• Key Capabilities in ProcureIt

• Q&A

Managing Capital Budgets – Business Problem

• Lack of real-time visibility into budgets

• Risk of budget overruns

• Cost and revenue allocation issues due to lack of control & visibility

• Lack of visibility into budgets at the time of accrual reporting

Managing Capital Budgets – Benefits• Real time availability of budget status.

• Ability to control cost overruns on special projects.

• Better control due to availability and visibility of budget data.

• Improved efficiency in the procurement process.

• SOX/Grant compliance.

Managing Capital Budgets – Key ProcureIt Capabilities

• Visibility into budgets from the main dashboard page

• Multi – Level budgets. Supports up to 6 levels of budgets.

• Ability to setup and track budgets by various criteria such as GL Code, Vendor, Project Code, Budget Number, Capital Expenditure number etc.

• Ability to track encumbrance, committed and actual amounts against budget.

• Flexibility in defining budget periods (monthly, quarterly, annual etc.)

Managing Capital Budgets – Key ProcureIt Capabilities

• Ability to track budgets for PO invoices, Non PO invoices and Expense Reports

• Ability to import budgets from external systems

• Notifications when budgets reach a certain percentage amount

• Ability to reserve a portion of the budget for tax and freight charges

• Ability to trigger approval workflow when budget close to its limit

Budget Tracking – ProcureIt Dashboard

Budget Tracking During Approval

Budget Tracking

Budget Setup Wizard

Budget Setup Wizard

Budget Audit

Questions?