microsoft office word 2007 illustrated complete developing multipage documents

Microsoft Office Word 2007Microsoft Office Word 2007Illustrated Complete Illustrated Complete

Developing Multipage Developing Multipage DocumentsDocuments

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• Build a document in Outline View

• Work in Outline view

• Navigate a document

• Generate a table of contents

• Generate an index

ObjectivesObjectives

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• Insert footers in multiple sections

• Insert headers in multiple sections

• Create a master document

• Finalize a master document

ObjectivesObjectives

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Building a Document in Outline View

• Use Outline View to organize headings and subheadings that identify topics and subtopics• Assign each heading a level from 1 to

9, with Level 1 being the highest level• Assign the Body Text level to the

paragraphs

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Building a Document in Outline View

Outliningtab isactive

Level ofcurrentheading

Minus symbol means that no otherheading or text appears below thecurrent heading

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Working in Outline View

• Promote and demote headings and subheadings• Move or delete blocks of text• When you move a heading, all of the

text and subheadings also move with the heading

• Use the buttons on the Outlining toolbar to view and work with headings and subheadings

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Working in Outline View

Move Upbutton

Expandbutton

Plus outline symbol indicates thatadditional levels or paragraphs of textare included under the heading

Collapsebutton

Show Levellist arrow

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Navigating a Document

• Use the document map and cross references to navigate through a multi-page document

• The Document Map pane shows all the headings and subheadings in the document

• A Thumbnail is a smaller version of a page that appears in the Thumbnails pane

• A cross-reference is text that electronically refers the reader to another part of the document

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Navigating a Document

Thumbnails pane

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Navigating a Document

• Using bookmarks• A bookmark identifies a location or a

selection of text in a document• A bookmark can be a word, the

beginning of a paragraph, or a heading• Click the Insert tab, then click

Bookmark in the Links group to open the Bookmark dialog box

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Generating a Table of Contents

• Use a table of contents to obtain an overview of the topics and subtopics covered in a multi-page document• Word searches for headings, sorts

them by heading levels, and then displays the completed table of contents

• Format headings and subheadings with Heading styles

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Table of contents style

Preview

Generating a Table of Contents

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Generating an Index

• An index lists many of the terms and topics included in a document, along with the pages on which they appear• Can include main entries, subentries,

and cross-references

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Generating an Index

Selected text appears here

Type text or subentry here

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Generating an Index

• Creating a cross-reference in the index• A cross-reference in an index refers the

reader to another entry in the index• Use the Cross-reference text box in the

Mark Index Entry dialog box to create a cross reference

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Inserting Footers in Multiple Sections• Multipage documents often consist of

two or more sections that you can format differently• Can include different text in the footer for

each section and can change how page numbers are formatted from section to section

• Click the Insert tab, then click the Footer button in the Header & Footer group

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Inserting Footers in Multiple Sections

Close Headerand Footerbutton

Link toPreviousButtondeselected

Page numberchanged to 1

Your nameentered atthe leftmargin

Page 2 ofdocument

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Inserting Headers in Multiple Sections

• Multi-page documents often consist of two or more sections, each of which can be formatted differently• Header text and page numbers can be

different in each section• Deselect the Link to Previous button

when you change the text of a header in a new section

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Inserting Headers in Multiple Sections

Table ofContents

Page i

No Text Quest Specialty Travel Quest Specialty Travel

Text Text

Your Name Page 1 Your Name Page 2

No textappears inthe header insection 1

Centered textappears on allpages in section 2

SECTION 1 SECTION 2

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Inserting Headers in Multiple Sections

• Using text flow options• Text flow options control how text in

multi-page document breaks across pages

• Change text flow options in the Paragraph dialog box

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• A master document is a Word document that contains links to two or more related documents called subdocuments• Create a master document to organize

and format long documents such as reports and books

Creating a Master Document

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Working with Master Documents

Your pathwill differ

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Finalizing a Master Document

• Work in Outline view to expand and collapse a master document• Expand the master document to view

each individual subdocument and make changes to the content

• Collapse subdocuments for the master document to contain only links to all the subdocuments included within it

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Finalizing a Master Document

• Once you have inserted subdocuments in a master document, you can• Add or update a table of contents• Modify the document headers and

footers

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Finalizing a Master Document

• Modifying TOC styles

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Summary

• Outline view• Use to organize headings and

subheadings that identify topics and subtopics in multipage documents

• Navigate through documents with • Document Map• Thumbnails• Cross-references

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Summary

• Table of contents• An overview of topics and subtopics

covered in a multipage document

• Index • Lists many terms and topics included in

a document, along with the pages on which they appear

• Headers and footers can be unique for each section of a document

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Summary

• Master Documents• Contains links to two or more related

documents called subdocuments• Use to organize and format long

documents into manageable subdocuments

• Subdocuments can be opened and edited directly from master document

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SummarySummary

• Cover PagesCover Pages• Add to a document as a title pageAdd to a document as a title page• Enter information in content controlsEnter information in content controls

• Modifying a Table of ContentsModifying a Table of Contents• Change TOC levelsChange TOC levels• Modify TOC stylesModify TOC styles

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