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Microsoft PowerPoint 2013
Tutorial
Basic Features of Microsoft PowerPoint
Microsoft PowerPoint is a presentation program. It is used for making “slides” that can
be shown on computer screens or projected on a screen, just like photographs used for overhead
projectors and slide projectors. PowerPoint is also flexible since you can use the elements found
on it. Moreover, you can use again your presentation, or tweak it easily, removing the need for
costly changes.
Like other, Microsoft Office programs, PowerPoint uses a graphical user interface,
conssisting of the standard tabs, menus, toolbars, and icons.
Creating a Presentation
Using Templates
1. Open PowerPoint by clicking Start, then All programs. Click Microsoft PowerPoint. By
default, the name of the first presentation is Presentation1.
Title Bar
Gallery
Quick Access
Toolbar
Scroll Bar
Previous
and Next
Slide
Buttons
Ribbon
Slide Area
Slide Show
(from
current slide)
Template
Name
Slide
Indicator
Normal
View Slide Sorter
View
Reading
View
2. Click the File Tab, then click New. The New Pesentation window will appear.
3. Under Available Templates and Themes, click Sample Templates. You will see the
available choices in the middle pane. Try clicking each one. A Preview will be displayed in
the right pane.
4. You can select any of the sample templates or you can search Office.com Templates, a
separate section also under Available Templates and Themes, for more choices. An
Internet connection is required to do this.
5. The template that you chose will be applied to the slide. The same thing when you choose
an installed template, rather than a downloaded one.
6. To input text, click the text boxes and type in the text that you want to replace.
Click Create
when done.
Presentation
template to
choose from
7. The template already contains addittional slides
but you can add slides with a particular layout.
Under the Home tab, in the Slides group, click the
(New Slide) button.
8. A drop-down gallery will appear. Click the
layout you want for your new slide.
Using Themes
Aside from using templates, you can also use
themes
to create your PowerPoint presentation.
1. After opening PowerPonit, click the Design tab, then go to the Themes group.
2. Click the drop-down arrow to view the entire quick gallery. You can preview each
theme just by hovering your mouse over it. Click the one you like.
You can move and
resize the text box. Click
it then hover the mouse
pointer over the dashed
border. When the
pointer changes to a
quad arrow, just click
and drag. To resize,
click and drag the
handles (marked by
little circles and
squares) of the border.
3. Your chosen theme will be applied to the first slide of your presentation. We will use
the Sketchbox theme for this example.
4. There is a quick way of adding slides to your presentation. Right-click anywhere under
the Slides Tab and choose New Slide from the shourtcut menu that will appear.
5. On the new slide, click Click to add text and type the title of your slide.
6. To add content to your slide, click Click to add text and type the content. By default,
PowerPoint provides its users with bulletd lists. You can add a new bullet with the
same indention by pressing Enter. Modify indentions by using the (decrease
indent) and (increase indent) buttons. These commands can be easily accessed
through the Mini toolbar, which will appear when you select or right-click the text to
be modified.
Adding Other Items to Your Presentation
1. Click the Insert tab. In the Images group, click the button.
2. Choose a picture by clicking it. Click Insert.
3. To resize a picture, click and drag the handles (small circles and squares) around the
inserted image.
4. Now go to the Text group, also under the Insert tab. Click the (Text Box) button. Click
below one of the pictures inserted and type its caption. Repeat this instruction to insert
captions in your slide.
Drag the
handles
(small
circles and
squares) to
resize the
pictures.
Drag the
handles
(small
circles and
squares) to
resize the
pictures.
5. Next, click the (Header &
Footer) button. In the dialog box,
check Footer and type your name
below it. Click Apply to All.
6. To insert a table, go to the Tables
group and click the (Table)
button. Click the Table in the drop-
down menu.
7. Create a new table like the one below. Choose the appropriate number of rows and
columns when the dialog appears.
Name Age Birthday
Adan, Jerell B. 18 January 26, 1997
Camarillo, Kaye Marie D. 19 February 10, 1996
Dela Pena, Jesel Daze B. 18 March 18, 1997
Ganzo, Jeanelen Mae P. 19 June 23, 1996
Macadangdang, Kervin A. 19 December 12, 1996
Quinanola, Khrystin Lorrayne A. 19 October 6, 1996
8. To delete a slide, right click the slide to be deleted on the Outline tab and a shourtcut
menu will appear. Click Delete Slide.
9. You can change the background of the slides by clicking the Design tab and going to the
Background group. For quick formatting, click . Select a background color from the
drop-down gallery.
10. Click Apply to all when you are done and ready to apply the selected
color to all the slides.
Click here to see the gallery
and click your choice of
background color.
If your desired color is
not in the gallery, click
More Colors.
11. If you clicked More Colors, the Colors window will
appear. Click your desired color and then click OK.
You will return to the Background window. Click
Appy to All.
12. Click the File tab, then click Save As. Name the file
as what you want.
Creating Master Slides
A master slide sets all the properties and attributes ao all the slides currently in your
presentation. This means that you will only have to set it up and the rest of the slides in your
presentation will follow its attributes and properties. In this way, your slides will have a consistent
format.
In the master slide, you can add various elements that you would want to show up in your
other slides, such as Title, Objects, Date, Footers and Numbers.using the master slide will make it
easier for you to format the rest of the slides that you are going to include in your presentation.
Editing the Master Slide
1. Under the View tab, in the Master Views group, click the (Slide Master) button. The
Slide Master screen will then open, like the one depicted below. You can then edit the
attributes that you want to set for all the slides. Note that a new tab appears on the
Ribbon > Slide Master Tab > with its own gallery of commands.
2. You can also format the title and subtitles of your PowerPoint presentation through the
Slide Master. Select Click to edit Master title style or Click to edit Master subtitle style,
right- click and choose the font size, font color, and font style on the Mini toolbar. The
Context menu also appears and gives other font and paragraph formatting options that
you may use. Since it is a text box, a Drawing Tools contextual tab appears on the Ribbon
whenever you select it.
3. You can also format some items on the master slide by double-clicking them. If you so,
the Format tab under the Picture Tools or Drawing Tools contextual tab will be selected
automatically. You can use its gallery of commands to specify things such as color, size,
and position that will affect the said area.
Animations and Slide Transition
You can animate text as they appear on the slide, like they do in some cartoon shows.
Using Animations, you can make the text (and images, if you like) float,bounce, zoom, or fade
into the screen.
1. Click the object that you like to animate, then go to the Animation tab on the Ribbon.
2. In the Animation group, palce the mouse pointer over each option to get a preview of
the effect. You can scroll the Animation gallery using the arrow keys on the right of
the panel.
3. To see the list of animations currently applied to the slide, click the Animation pane.
A task pane will appear on the right side of the screen. As you add effects to your slide,
this will be listed on the task pane. To view the animations, click the play button on
Slide
Master Tab
Contextual Tab
Context
Menu
Font Styl
Font Color
Mini Toolbar
Font Size
the Animation pane or the Animations Ribbon. You may
change the order of an animation by bringing it up or down
using the Re-order arrow keys.
4. Next, select an effect for your slide, transition by clicking the
Transitions tab to display the gallery in the transition to this
Slide group. You can click the arrow keys to view all the
choices.
5. Click to view how the slide transition look like.
Aside from images, charts and tables, you can also add other elements in the slide to
make it more dynamic. You can add bullets, shapes, and WordArt.
Click here to
edit slides
other than the
title slide.
Choose a slide
layout from
these choices.
Right-click a
slide to see the
menu for
duplicating or
deleting
layouts.
Once you are done altering your master slide, click which is under the Slide Master
tab on the Ribbon. The seetings on the master slide will now take effect in the slides you will be
making.
Shapes
Shapes are used in presentation that require some illustrations.
1. To include Shapes in your presentation,click the Insert tab, then click in the Illustrations
group. The Shapes gallery will appear.
2. Select a shape from the drop-down gallery.
3. You will notice a change in the mouse pointer. Drag the mouse on the slide area to create a shape.
You can also add buttons. Select any Actions button at the bottom of the Shapes gallery. You will
notice a change in the mouse pointer.
You may also add WordArt to the slides. WordArt is a stylized way of
presenting words on the slide. Words that can be shaped into certain forms and color may be
added to slides. To insert a WordArt, click the Insert tab, then click in the Text group. A gallery will
then appear that will let you choose a style. You can also access WordArt through the Format tab. This
contextual tab appears on the Ribbon whenever you select an object in your slide.
Action Buttons
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