miner mall assets
Post on 22-Feb-2016
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Miner Mall Assets
Welcome to Training!• Why PeopleSoft?– PeopleSoft will help UTEP to grow.
• What’s Your Part?– We need your skills and expertise in order to utilize
PeopleSoft. It’s a vehicle and you’re the driver!– Over time you will build your own history with PeopleSoft.
• What to Know About Training? – Training is an investment in your professional growth.– Be open to change
What Can You Do?• Feel free to ask questions and take notes.• Contact the Help Desk if you encounter a glitch or
forget how to complete a transaction.• Revisit the training webpage to review training
materials and videos.• Become your office’s “Go-To” person. Be willing to
offer your help. • Attend our Go-Live Work Sessions—open lab time
you can use to process live documents/transactions.
Terminology• Asset – An Asset is an owned item of value. An
asset is determined by its cost and physical properties.
• Asset Profile ID – An asset profile is a way to categorize assets.
What is an Asset Profile ID?
• Simply a “shortcut” to add required information each time you add an asset.
• The profile ID is made up of three separate categories that make up one asset profile ID.– Class code– Asset Definition– Category
What is an Asset Profile ID?
1. Class code – A table of codes that is used statewide to standardize personal and real property reporting. It is 3 digits in length and has a specific description.
2. Asset Definition – Identifies if the asset is capitalized or controlled. CAP or CTL
3. Category - One or two digit numerical or alphanumerical category assignment with a description under that category.
• Capital - Capitalized assets are assets that have a value equal to or greater than the $5000
• Control - A controlled asset is an asset that has a value less than $5000, but is considered of a high-risk nature. – Computers– TVs– Cameras
What is an Asset Profile ID?
What is an Asset Profile ID?Class code Category
ExampleAsset Profile ID= 204CTL41
204 CTL 41
Class code for Desktop CPUItem is less than 5K but is controlled Category for Furn & Equipment - Owned
Category Description
1 Land and Land Improvements
2 Buildings and Building Improvements
3 Infrastructure, Depreciable
Code Description
201 SUPERCOMPUTER
202 MAINFRAME COMPUTER & PERIPHERALS
203 MINICOMPUTER, SERVERS
What is NOT changing?
• Miner Mall will remain our PR/PO system of record.
• The overall functionality in Miner Mall will not change.
What is changing?
• Assets will now be coded at the purchase requisition level in Miner Mall.
• The accounting codes section of Miner Mall has been modified to reflect the PeopleSoft chart field set-up which includes the Profile ID.
Adding a Profile ID• Profile ID’s can be selected at either the
header or line levels of a PR document.
• At the header or line level click on Select from all values to access the search window.
Adding a Profile ID
• Enter a brief description and click Search.
Adding a Profile ID
Things to keep in mind….• Not all items are considered assets and will not
require a Profile ID.
References• Additional information and resources can be
found on the PeopleSoft website.
Job AidsPower Point slidesQuick GuidesCrosswalkUPKs
Classroom Summary
• Topic summary.• Web page location. (Peoplesoft.utep.edu)• Training materials and UPK’s available.• Help Desk support available.• Drop in sessions available May 5th.• FAQ’s will be posted on the web site.
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Thank You!
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