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MINUTES
of the
ORDINARY MEETING
CHAIRMAN: Cr MW Curran (Mayor)
Held in the Boardroom
Town Hall
2 Caledonian Hill
Gympie Qld 4570
On Wednesday, 04 May 2016
At 9am
Ordinary Meeting Minutes 4 May 2016 1
Gympie Regional Council
Gympie Regional Council ORDINARY
Mayor MW Curran (Chairman),
Crs MA McDonald, GC Hartwig, MS Gear, DW Dodt , DH Stewart, HT Smerdon,
WR Leitch and JK Cochrane
CONTENTS:
DISCLOSURE OF INTERESTS BY COUNCILLORS ............................................................................... 3
SECTION 1: OPEN WITH PRAYER .................................................................................................. 3
SECTION 2: APOLOGIES / LEAVE OF ABSENCE ............................................................................ 3
SECTION 3: CONFIRMATION OF MINUTES .................................................................................. 4
SECTION 4: PETITIONS ................................................................................................................... 5
4.1 PETITION: USE OF MARY RIVER FOR RECREATIONAL PURPOSES ............................................................................................ 5
4.2 PETITION: HYDROTHERAPY POOL AT NEW AQUATIC CENTRE ................................................................................................ 6
4.3 PETITION: REDUCING THE SPEED LIMIT ON CHINAMANS CREEK ROAD ................................................................................ 7
SECTION 5: PLANNING AND DEVELOPMENT .............................................................................. 9
5.1 BUILDING APPROVALS FOR FEBRUARY 2016 ............................................................................................................................ 9
5.2 BUILDING APPROVALS FOR MARCH 2016 .............................................................................................................................. 11
5.3 APPLICATION FOR COMMERCIAL OTHER - SUBSIDIARY ON PREMISES LICENCE AT 115 RIVER ROAD GYMPIE .............. 13
SECTION 6: CORPORATE AND COMMUNITY SERVICES ........................................................... 16
6.1 COMMUNITY ASSISTANCE GRANTS - ROUND TWO 2015-2016 ....................................................................................... 16
6.2 MARCH 2016 MONTHLY FINANCIAL REPORT........................................................................................................................ 19
SECTION 7: OFFICE OF THE CEO .................................................................................................. 22
7.1 BUILDING OUR REGIONS ROUND 2 - MARY VALLEY HERITAGE RAIL .................................................................................. 22
7.2 NOTIFIED MOTION - STORMWATER OUTFALLS TO THE WIDE BAY CREEK, WOOLOOGA .................................................. 25
SECTION 8: INFRASTRUCTURE SERVICES ................................................................................... 26
8.1 RFT: 2015-2016-T019 ASPHALT OVERLAYS OAK STREET AND RED HILL ROAD ........................................................... 26
8.2 RFT: 2015-2016-T106 - ASPHALT PAVEMENT REPAIRS.................................................................................................... 28
8.3 TENDER T020 "THE SUPPLY AND INSTALLATION OF GEOMEMBRANE FOR RAINBOW BEACH AND GOOMERI
LANDFILLS" .................................................................................................................................................................................. 30
SECTION 9: ENGINEERING SERVICES .......................................................................................... 32
9.1 2015-2016 T017 COOLOOLA COVE DEDICATED WATER MAIN AND SLUDGE TRANSFER MAIN CONTRACT ............. 32
9.2 CONTRACT 2015/16-T018 COOLOOLA COAST SCADA UPGRADE ................................................................................ 36
SECTION 10: ATTACHMENTS......................................................................................................... 39
5.1 BUILDING APPROVALS FOR FEBRUARY 2016 .......................................................................................................................... 39
ATTACHMENT 1 BUILDING APPROVALS FOR FEBRUARY 2016 42 ............................................................................ 39
Ordinary Meeting Minutes 4 May 2016 2
Gympie Regional Council
5.2 BUILDING APPROVALS FOR MARCH 2016 .............................................................................................................................. 39
ATTACHMENT 1 BUILDING APPROVALS FOR MARCH 2016 51 ................................................................................ 39
5.3 APPLICATION FOR COMMERCIAL OTHER - SUBSIDIARY ON PREMISES LICENCE AT 115 RIVER ROAD GYMPIE .............. 39
ATTACHMENT 1 APPLICATION FOR LIQUOR LICENCE - 115 RIVER ROAD, GYMPIE 61 .......................................... 39
6.2 MARCH 2016 MONTHLY FINANCIAL REPORT........................................................................................................................ 39
ATTACHMENT 1 MARCH 2016 MONTHLY FINANCIAL REPORT 64 .......................................................................... 39
Ordinary Meeting Minutes 4 May 2016 3
Gympie Regional Council
The meeting commenced at 9.02am.
PRESENT: Mayor Cr MW Curran (Chairman), Cr GC Hartwig, Cr MS Gear, Cr DH Stewart,
Cr HT Smerdon, and Cr WR Leitch.
Also in attendance were Chief Executive Officer (Mr BJ Smith), Director
Corporate and Community Services (Mr M Stanton ), Director Planning and
Development (Ms G Vereker), Director Engineering Services (Mr B Fredman),
Director Infrastructure Services (Mr D Scordalides), Manager Building and
Plumbing Services (Mr R Prout), Manager Community Development and
Facilities (Mrs H Kelly), Senior Officer – Community Development (Ms A Stark),
General Manager Construction and Maintenance (Mr G Curry), Manager Waste
Services ( Mr M Pavlinic), Finance Manager (Ms C Swift) and Minutes Clerk (Ms
T Condon).
Cr JK Cochrane entered the meeting at 9.03am.
Cr DW Dodt entered the meeting at 9.04am.
DISCLOSURE OF INTERESTS BY COUNCILLORS
SECTION 1: OPEN WITH PRAYER
Pastor David Becker from Gympie Christian Family Church offered a prayer for
the advancement of the region and the true welfare of its people.
One Minute’s silence for family and friends of deceased residents of the
region.
SECTION 2: APOLOGIES / LEAVE OF ABSENCE
An apology was received from Cr MA McDonald.
Ordinary Meeting Minutes 4 May 2016 4
Gympie Regional Council
SECTION 3: CONFIRMATION OF MINUTES
M01/05/16 Moved Cr MW Curran Seconded Cr WR Leitch
That the Minutes of the Gympie Regional Council Ordinary Meeting held
on 24 February 2016 be taken as read and confirmed.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
M02/05/16 Moved Cr DW Dodt Seconded Cr MS Gear
That the Minutes of the Gympie Regional Council Post-Election Meeting
held on 13 April 2016 be taken as read and confirmed.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 5
Gympie Regional Council
SECTION 4: PETITIONS
4.1 Petition: Use of Mary River for Recreational Purposes
PORTFOLIO: Planning and Development
DIRECTORATE: Office of the CEO
DOC ID: 1840933
1. REPORT
Petition received with 260 signatories
“We the undersigned, respectfully petition the Gympie Regional Council to:
Build a safe turn off the highway and an all-weather road to the water's edge
at the sands below the Normanby Bridge and to remove the rocks closing the
Widgee Crossing Road and maintain the track so all Gympie Residents may
use the river for recreational purposes as do most other towns on a major river
in Australia.
Officer comment.
The standing orders for Council meetings state:
When a petition is first presented to an ordinary meeting, no debate on or in
relation to the petition shall be allowed, and the only motion which may be
moved is that:
(a) the petition be received and tabled for consideration at a future ordinary
meeting or
(b) the petition be received and referred to a Standing Committee or the chief
executive officer for consideration, and where appropriate, for a report to be
presented to the local government or
(c) the petition not be received.
A report will be coming to Council in the near future regarding ways of better
utilising the Mary River and the issues raised in the petition will be addressed
as part of that report.
M03/05/16 Moved Cr DW Dodt Seconded Cr JK Cochrane
That the Petition be received and referred to the Chief Executive Officer
for consideration.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 6
Gympie Regional Council
4.2 Petition: Hydrotherapy Pool at New Aquatic Centre
PORTFOLIO: Social Wellbeing
DIRECTORATE: Office of the CEO
DOC ID: 1834579
1. REPORT
Petition received with 1024 signatories.
“We, the undersigned, respectfully petition the Gympie Regional Council to
build and operate a hydrotherapy pool at the new Gympie Aquatic Centre”.
Officer comment:
This petition was received on 1 March 2016. A report will be brought to the
next meeting for Council’s consideration.
M04/05/16 Moved Cr DH Stewart Seconded Cr WR Leitch
That the Petition be received and referred to the Chief Executive Officer
for consideration.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 7
Gympie Regional Council
4.3 Petition: Reducing the Speed Limit on Chinamans Creek Road
PORTFOLIO: Infrastructure Services
DIRECTORATE: Office of the CEO
DOC ID: 1840642, 1840058, 1840059
1. REPORT
Petition received with 38 signatories.
“This road as you would be aware is approximately 4 kilometres long and has
numerous blind rises and corners along the length. The current speed limit of
100 k.p.h., you would have to agree is far too high. Several of the blind corners
are gullies flowing under the roadway and there is no room for 2 cars and
pedestrians or horse riders at the same time. An altercation recently occurred
between a motorist and a horse rider where the motorist is of the opinion
that, because he pays registration, he has right of way over the horse and the
speed limit being 100 k.p.h., he could drive as he pleased.
As a retired police sergeant having spent 20 years at the traffic branch in
Brisbane, I still consider myself somewhat of an authority on traffic matters,
and in my opinion the speed limit should be drastically reduced.
Since the Traveston Crossing Dam was cancelled, and the properties sold off
by the Government, new and younger families with children and pets have
moved into our valley. There are many more children on the road riding
pushbikes and ponies and people walking dogs and just plain walking and
exercising. This is a school bus route as well, so, more children are waiting for
the bus.
Imbil Police have attended to our concerns but all they can really do is test for
alcohol and drugs. Driving without undue care and attention and driving too
fast for the conditions does not happen all the time, but, there is certainly the
potential to cause serious injury or death. One resident informed us that his
SatNav notifies him that Chinamons Creek Rd is a 40 kph zone!
In my opinion and those of the residents of the street and immediate
neighbours who have business or children with friends here, we request that
serious consideration be given to reducing the speed limit down to 60
kilometres per hour, and possibly erecting a horse riding sign to warn
motorists.
Another major concern is the deteriorating condition of the rood. There are
holes and trenches over 20 centimetres deep. Many of these on the blind
corners making watching for oncoming traffic and manoevering around the
craters on artform.”
Ordinary Meeting Minutes 4 May 2016 8
Gympie Regional Council
M05/05/16 Moved Cr JK Cochrane Seconded Cr DW Dodt
That the Petition be received and referred to the Chief Executive Officer
for consideration.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 9
Gympie Regional Council
SECTION 5: PLANNING AND DEVELOPMENT
5.1 Building Approvals for February 2016
PORTFOLIO: Planning and Development
DIRECTORATE: Planning and Development
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
3. Governance - cohesive, responsible and transparent
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
A report detailing building activity within the Region for the month, with a
comparison over the last three years, is presented for Council’s information.
2. REPORT
The Building Approvals Report and the Statistics Graph for February 2016 are
included as an attachment.
A total of 77 Building Approvals were issued for the month of February, of
which 36 approvals were issued by Private Building Certifiers and 41 were
issued by Council Building Certifiers. The total number of approvals for
February included 16 new dwellings.
In comparison a total of 77 Building Approvals were issued in February 2015
with a total of 12 new dwellings approved.
The graphs attached demonstrate that the total Building Approvals issued for
February 2016 is above the trend for 2013 and 2014 and the same as 2015.
This trend is further demonstrated when 2016 figures are compared with the
number of overall approvals issued for the year to date (as at February), for
the last three years:
February 2016 total approvals year to date – 77
February 2015 total approvals year to date – 77
February 2014 total approvals year to date – 70
February 2013 total approvals year to date – 59
Ordinary Meeting Minutes 4 May 2016 10
Gympie Regional Council
3. BUDGET IMPLICATIONS
Council’s Building Services Team is maintaining its increased market share in
the region’s building certification business, and as such, increased its predicted
revenue in the 2015/2016 financial year.
4. POLICY IMPLICATIONS
There are no policy implications.
5. CONSULTATION
Director – Planning and Development
ATTACHMENTS
1. Building Approvals for February 2016
M06/05/16 Moved Cr MS Gear Seconded Cr DH Stewart
That Council notes the report.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 11
Gympie Regional Council
5.2 Building Approvals for March 2016
PORTFOLIO: Planning and Development
DIRECTORATE: Planning and Development
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
3. Governance - cohesive, responsible and transparent
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
A report detailing building activity within the Region for the month, with a
comparison over the last four years, is presented for Council’s information.
2. REPORT
The Building Approvals Report and the Statistics Graph for March 2016 are
included as an attachment.
A total of 91 Building Approvals were issued for the month of March, of which
60 approvals were issued by Private Building Certifiers and 31 were issued by
Council Building Certifiers. The total number of approvals for March included
27 new dwellings.
In comparison a total of 80 Building Approvals were issued in March 2015 with
a total of 25 new dwellings approved.
The graphs attached demonstrate that the total Building Approvals issued for
March 2016 is above the trend for the last four years.
This trend is further demonstrated when 2016 figures are compared with the
number of overall approvals issued for the year to date (as at March), for the
last three years:
March 2016 total approvals year to date – 91
March 2015 total approvals year to date – 80
March 2014 total approvals year to date – 66
March 2013 total approvals year to date – 42
3. BUDGET IMPLICATIONS
Council’s Building Services Team is maintaining its increased market share in
the Region’s building certification business, and as such, increased its
predicted revenue in the 2015/2016 financial year.
4. POLICY IMPLICATIONS
There are no policy implications.
Ordinary Meeting Minutes 4 May 2016 12
Gympie Regional Council
5. CONSULTATION
Director – Planning and Development
ATTACHMENTS
1. Building Approvals for March 2016
M07/05/16 Moved Cr GC Hartwig Seconded Cr HT Smerdon
That Council notes the report.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 13
Gympie Regional Council
5.3 Application for Commercial Other - Subsidiary on Premises Licence at 115
River Road Gympie
PORTFOLIO: Planning and Development
DIRECTORATE: Planning and Development
DOC ID: 1835421
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
3. Governance - cohesive, responsible and transparent
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Nil.
2. REPORT
Council is in receipt of a letter from the Office of Liquor and Gaming
Regulation (OLGR) dated 3 March 2016 (copy attached).
An application for a ‘commercial other subsidiary on premises’ licence has
been submitted to OLGR. If this licence is granted it would enable the holder
to sell liquor on the premises where the principal activity is the provision of
prepared food to be eaten on the premises.
By law, the relevant local government authority must be informed of the
application and afforded the opportunity to:
Comment on the reasonable requirements of the public in the locality.
Object to the grant of the application on the grounds that the amenity,
quiet or good order of the locality would be lessened.
Compliance with local town planning requirements is also requested to be
confirmed.
Comments are requested by 18 March 2016. An extension to this period was
requested and it is has been confirmed that comments may be lodged
subsequent to the submission date.
2.1 STATUTORY REQUIREMENTS
2.1.1 Compliance with Planning Scheme
The subject site is included within the District Centre Zone of the Gympie
Regional Council Planning Scheme 2013. The purpose of the zone is as
follows:
The purpose of the zone is to provide for a mix of uses and activities. It
includes a concentration of land uses including retail, commercial, residential,
Ordinary Meeting Minutes 4 May 2016 14
Gympie Regional Council
offices, administration and health services, community, small-scale
entertainment and recreational facilities capable of servicing a district.
The licence application relates to an existing building within a commercial
complex on River Road.
Under the planning scheme, the proposed use would be defined as “Food and
Drink Outlet” and is identified as an exempt use where in an existing
commercial building.
In regard to the social and amenity impacts it is considered that the
development is unlikely to create significant impact on the surrounding
locality. The surrounding uses are a mix of commercial and industrial
businesses with no residential dwellings within the immediate vicinity.
Ordinary Meeting Minutes 4 May 2016 15
Gympie Regional Council
3. BUDGET IMPLICATIONS
There are no budget implications.
4. POLICY IMPLICATIONS
There are no policy implications.
5. CONSULTATION
Nil.
6. CONCLUSION
An application for a liquor licence within an existing commercial tenancy at
115 River Road Gympie has been received by OLGR.
Council’s comments in relation to the amenity of the locality and any town
planning requirements are sought.
The use is located in an existing commercial building within the District Centre
Zone and is considered exempt development i.e. no development approval is
required.
In relation to social impacts it is considered that the amenity of the
surrounding locality will not be adversely impacted.
ATTACHMENTS
1. Application for Liquor Licence - 115 River Road, Gympie
M08/05/16 Moved Cr DW Dodt Seconded Cr JK Cochrane
That
1. Council advises the Department of Justice and Attorney General
that it does not object to the application for a commercial other
subsidiary on premises licence and that the use is exempt
development under the 2013 Gympie Regional Council Planning
Scheme.
2. Council corresponds with Department of Justice and Attorney
General regarding the lack of information provided to Council
with regard to such applications.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 16
Gympie Regional Council
SECTION 6: CORPORATE AND COMMUNITY SERVICES
6.1 Community Assistance Grants - Round Two 2015-2016
PORTFOLIO: Social Wellbeing
DIRECTORATE: Corporate and Community Services
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
5. Social wellbeing - active, diverse, creative and empowered
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Background
Council’s Community Assistance Grants program provides financial assistance
to incorporated, not for profit organisations to support the provision of
projects which respond to identified community need, contribute to building
stronger communities and meet relevant guidelines. Individuals (such as artists
and cultural development workers) are also permitted to apply for Regional
Arts Development Funding, which is a category under the grants program.
There are two grant rounds per financial year. Round Two of 2015/16 was
open from 1-29 February 2016 for the following grant categories:
Community Capacity Building
Regional Arts Development Funding (RADF)
Community Events
Previous Consideration by Council
The Community Assistance Grants Policy and 2015/16 Community Assistance
Grant allocations were adopted by Council at its Ordinary Meeting on
3 June 2015 (Item 8.4 M07/06/15).
2. REPORT
A total of $56,934 is available for allocation through Round Two. Sixty-one
applications were received, totalling $274,608 in funding requests.
The grant process has complied with Council’s Community Assistance Grants
Policy and all applications have been assessed against specified eligibility and
assessment criteria as set out in the Community Assistance Grants Guidelines
2015/16. Council officers were not involved in the assessment of applications
for which they had declared any actual or potential conflict of interest.
Table 1 below outlines the funding recommendations for endorsement by
Council.
Following Council’s endorsement of grant recommendations, applicants will
be notified of the outcomes and funding distributed to successful applicants.
Ordinary Meeting Minutes 4 May 2016 17
Gympie Regional Council
Table 1 – Recommendations for Round 2, Community Assistance Grants 2015/16
Community Capacity Building Category (Maximum $5,000 grants)
Name of Applicant Project Name Funding
Recommendation
Compass Institute Inc Workshop project for people with a
disability
$2,000
Endeavour Foundation Learning with iPad for people with a
disability and their carers
$1500
Gympie Bowls Club Inc Prepare new set of rules $1,000
Gympie Cricket Assoc Inc Sightscreen upgrade $1,500
Gympie Gliding Club Inc Training, safety support & competition
development
$2,000
Gympie Men’s Shed Metalworking and steel fabrication $3,200
Gympie Roller Sports Club Inc Business case $4,500
Hope Reins Inc PAK - Purposeful Acts of Kindness,
Youth Volunteering
$2,250
Kandanga Creek Community
Hall Inc
Upgrade hall contents $1,000
Kia Ora & District Sports &
Progress Assoc Inc
New constitution $770
Little Haven Palliative Care Inc Implementation of database $4,500
Mary Valley Pony Club Inc Equipment upgrade $1,588
Tin Can Bay Girl Guides Start up in new area $2,196
TOTAL: $28,004
Community Events Category (Maximum $2,000 for local and $5,000 for regional events)
Name of Applicant Project Name Funding
Recommendation
Cooloola Coast Bowls Club Inc Ladies Spring Carnival $500
Widgee District Hall & Recreation
Assoc Inc
Widgee Bush Balladeers $2,180
Mary Valley Show Society Inc Mary Valley Show $1,400
TOTAL: $4,080
Regional Arts Development Fund (amount of funding dependent on type of proposed
activity and RADF allocation)
Name of applicant Project Name Funding
Recommendation
Chatsworth African Drumming
Group
Safari Afrika $1,330
Friends of the Heritage Theatre Inc Evolving to Awareness $1,770
Gympie & District Historical
Society Inc
Hitching an Iron Horse Mural $1,400
Heart of Gold International Film
Festival
Master Class Program $3,500
Kia Ora & District Sport & Progress
Assoc Inc
Restoration of Mural $3,750
Ordinary Meeting Minutes 4 May 2016 18
Gympie Regional Council
Mary River Festival Lantern Workshops $3,750
Mary Valley Show Society Woodshow and Workshops $2,600
Sue Flower Mandolin Magic 2016 $3,750
Wood N Music Festival Wood and Music Festival $3,000
TOTAL $24,850
3. BUDGET IMPLICATIONS
Funding pursuant to this report is within the 2015/16 budget allocation for
Community Assistance Grants approved by Council on 3 June 2015.
4. POLICY IMPLICATIONS
Process and assessment has been in accordance with the Community
Assistance Grants Policy (CSPOL353).
5. CONSULTATION
The following Council officers were involved in the grants assessment process:
Senior Community Development Officer
Events Coordinator
Gallery Coordinator
Senior Facilities Officer
Advisor, People and Organisational Development
Parks Manager
Manager, Community Development and Facilities
6. CONCLUSION
All grant applications were assessed against approved eligibility and
assessment criteria and recommendations for funding are within approved
budget allocation.
M09/05/16 Moved Cr DW Dodt Seconded Cr DH Stewart
That Council endorses the Round Two 2015/2016 Community Assistance
Grant recommendations as set out in Table 1 of this report.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 19
Gympie Regional Council
6.2 March 2016 Monthly Financial Report
PORTFOLIO: Economic Development
DIRECTORATE: Corporate and Community Services
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
3. Governance - cohesive, responsible and transparent
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Council’s monthly financial statements for the period ending 31 March 2016
are provided for Council’s information. Council, at its meeting of 3 June 2015
adopted the 2015/16 Annual Budget, as presented within the report titled
‘Adoption of 2015/16 Budget’ (Council Minute Number M07/06/15).
Council, at its meeting of 24 February 2016 endorsed the amendments to the
2015/16 Annual Budget, as presented within the report titled ‘2015/16 Second
Budget Review’ (Council Minute Number M24/02/16).
The March 2016 financial statements provide a comparison of actual results to
the amended budget (second budget amendment).
2. REPORT
The Statement of Financial Position as at 31 March 2016 compares Council’s
Assets, Liabilities and Community Equity position to the previous financial
year, for the same period, being March 2015.
The Operating Statement by Directorate (Whole of Council) as at
31 March 2016 shows a negative operating result of $1.02M below the budget
forecast.
The operating result consists of:
Operating revenue that is 3% ($1.54M) below the year to date amended
budget. The major variances are:
Unfavourable variance in Investment income of $320k – this reduction
in income is offset by unspent expenditure within the same branch,
which will be amended in the third budget review;
Unfavourable variance in Waste fees of $909k – this will be addressed
in the third budget review.
The variance in Waste revenue results from two issues with the adopted
budget. One is the duplication of commercial waste revenue of $652,000
which appeared as an individual line item as well as in the consolidated rate
revenue item in the waste budget. The second issue is the inclusion of an
Ordinary Meeting Minutes 4 May 2016 20
Gympie Regional Council
income revenue figure of $670,000 which was used as a model in the budget
process which reflected a model of fees and charges which was not ultimately
adopted in the 2016/17 budget. It was envisaged that some increase in
commercial revenue through commercial waste charges and enforcement of
fee on non-Gympie residents would have increased the income item however
this did not eventuate. Steps will be taken between now and year end to
mitigate the impact on the budget.
Operating expenses that are 1% ($0.72M) above the year to date amended
budget. The major variance is attributed to the recognition of $547k in Flood
Levy Design expenses in this financial year, correctly identifying that these
expenses that were incurred in the investigation of a flood levy in the 2013/14
financial year do not represent an asset, and therefore must be expensed. This
will be addressed in the third budget review.
A report will be presented to Council at its meeting set down for 25 May 2016
to consider the 2015/16 Third Budget Review, recognising changes have
occurred that are currently impacting on Council’s overall financial
performance, and also recognising any savings in expenditure that are
available to offset these additional items.
The Investment Report as at 31 March 2016 compares Council’s invested funds
to the previous financial year. This comparison shows Council has $87.3M
invested, compared with $98.6M at this time last financial year, with the
majority of funds held with the Queensland Treasury Corporation and
receiving an interest rate return of 2.99%. Council’s cash holdings also include
restricted cash that is required to be utilised for specific purposes.
The Rate Collection Report as at 31 March 2016 compares Council’s rate
collection to the previous financial year (March 2015). Rates assessment
notices have been issued, with the due date for payment being 31 March
2016.
The Capital Budget Year to Date Report (by Directorate and by Asset Type)
and the associated graphs show that as at 31 March 2016 $28.47M (46.74%) of
Council’s capital works program was financially expended.
3. BUDGET IMPLICATIONS
Budget allocations set at the commencement of the budget year may change
as a result of variances occurring throughout the year.
Council has adopted the amendments to the 2015/16 Annual Budget, as
presented within the report titled ‘2015/16 Second Budget Review’ (Council
Minute Number M24/02/16).
4. POLICY IMPLICATIONS
Monthly management reporting and quarterly forecasts are in line with
Council policy and the Local Government Act 2009.
Ordinary Meeting Minutes 4 May 2016 21
Gympie Regional Council
5. CONSULTATION
Consultation has occurred with all Managers, Directors and the Chief Executive
Officer.
6. CONCLUSION
Council’s financial statements for the period ending 31 March 2016 provide a
comparison of actual results to the second budget amendment, as adopted by
Council (Council Minute Number M24/02/16).
ATTACHMENTS
1. March 2016 Monthly Financial Report
M10/05/16 Moved Cr DW Dodt Seconded Cr MS Gear
That the financial statements (as attached) for the period ended
31 March 2016, be approved.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 22
Gympie Regional Council
SECTION 7: OFFICE OF THE CEO
7.1 Building our Regions Round 2 - Mary Valley Heritage Rail
PORTFOLIO: Economic Development
DIRECTORATE: Office of the CEO
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
2. Economic development - vibrant, strong and resilient
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
The Mary Valley Rattler Heritage Railway (The Valley Rattler) was an icon of the
Gympie region from 1998, providing a unique heritage rail experience in the
heart of Gympie and the scenic Mary Valley from Old Gympie Station to until
its closure in 2012.
Since closing in 2012 Council has put in place a governance structure
comprising a holding company and operating company in order to facilitate
the re-instatement of the service. The Department of State Development has
facilitated the development of a robust business case to reinstate the service
and has retained the initial financial contribution from the previous
government of $2.6M. It has been recognised that this previous commitment
was never going to be sufficient to re-instate the business on a sustainable
basis.
Gympie Regional Council has the opportunity to apply through the
Queensland Government’s Building our Regions Round 2 program for capital
investment funding to cover critical infrastructure essential to revitalise and
ensure sound asset management of the Mary Valley Heritage Rail.
2. REPORT
Subsequent to the closing of the Valley Rattler’s operations, in April 2014, a
governance structure has been implemented which has reshaped and
refocused the Valley Rattler from a heritage railway enthusiast venture to a
regional tourism attraction run as a business to generate ongoing economic
benefits for the region.
However, the issue of asset management was identified as a major roadblock
to the ongoing operations of the Valley Rattler.
This will only be resolved through significant capital investment in the
replacement of track sleepers, crossings, remediation of the existing bridges,
rolling stock and station infrastructure as part of the project funding.
Ordinary Meeting Minutes 4 May 2016 23
Gympie Regional Council
A Business Case for Revitalising the Mary Valley Rattler Heritage Railway (The
Valley Rattler) prepared by EarthCheck and the Department of State
Development and finalised in March 2016, details the funding requirements of
these activities.
This Business Case was prepared in close consultation with the Rattler Railway
Company, Mary Valley Railway Community Holdings Limited and Gympie
Regional Council. The business case was supported by technical advice
provided by GHD, Department of Transport and Main Roads, Queensland Rail,
the Rail Safety Regulator, Aurizon, the Department of State Development and
other stakeholders.
Findings from the Business Case indicated that the preferred option regarding
the Valley Rattler’s operations is to implement a trip running from Gympie to
Amamoor and return. Whilst the previous service ran to Imbil, in the short
term this will not be financially sustainable.
This option requires $10.8 million upfront investment. Importantly this
proposal utilises concrete or steel sleepers which significantly reduces the
ongoing maintenance costs associated with timber sleepers.
If the project does not proceed the state government faces the ongoing
significant liability associated with the rail corridor.
Council had the opportunity to lodge an Expression of Interest to the
Queensland Government for funding of eligible costs - up to 50% of total
project costs, up to a maximum of $5 million per project - through the
Building our Regions program Regional Capital Fund. An expression of interest
for $5M was lodged by the closing date of 29 April 2016.
As a mandatory requirement, Expressions of Interest are to include a Council
Resolution indicating that Council supports the submission of the Expression
of Interest. Council will not know the outcome of the funding bid until
October. Acknowledging elections have just been held, the State Government
has allowed Council endorsement of submissions after 29 April 2016.
Should grant funding not be forthcoming and noting the current government
commitment of $2.6M, consideration would need to be given to the future of
the Gympie Railway Station Site. The options are for the site to remain with
the state who may wish to dispose of it for commercial purposes or
alternately, Council could determine whether it wishes to facilitate its retention
in community control for future community use e.g. rail museum, café, etc
An option for Council is to immediately commence discussions with
Queensland Rail, the owners of the infrastructure, and TMR the owners of the
rail corridor, with a view to ensuring the Gympie Station Precinct remains in
community control on the basis of its rail and social heritage significance to
Gympie. This also has the advantage of maintaining activity and interest in the
site and works towards developing outcomes to which the $2.6M could be
Ordinary Meeting Minutes 4 May 2016 24
Gympie Regional Council
applied. If the project does proceed these negotiations will have been
necessary anyway.
3. BUDGET IMPLICATIONS
The proposal as it stands will require a capital contribution from Council of
$3.2M.
4. POLICY IMPLICATIONS
There are no policy implications.
5. CONSULTATION
Mayor Curran
CEO
Tourism Development Manager
Rattler Railway Company
6. CONCLUSION
Funding received through a successful Building our Regions Round 2 program
will facilitate the refurbishment of essential track, crossing and bridge
infrastructure, refurbishment of associated Gympie Station buildings and
rollingstock. This will secure a future for this iconic tourist attraction and
provide ongoing small business opportunities, with a strong projection of job
creation during both the construction and operational stages.
M11/05/16 Moved Cr DW Dodt Seconded Cr GC Hartwig
That Council:
1. Submits an Expression of Interest through the Building our
Regions Round 2 program for the project Revitalising the Mary
Valley Rattler Heritage Railway (The Valley Rattler) for the amount
of $5M
2. Commences discussions with the State Government regarding the
tenure of the Gympie Station Site to ensure it remains in
community control given its rail and social heritage values.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 25
Gympie Regional Council
7.2 Notified Motion - Stormwater outfalls to the Wide Bay Creek, Woolooga
DIRECTORATE: Office of the CEO
1. REPORT
Councillor Smerdon has given notice of the following motion,
"That Council investigates the adequacy of the various stormwater outfalls to
the Wide Bay Creek behind the Woolooga shops taking into account concerns
which have recently been raised by stakeholders.”
Officer comment.
A range of minor works have occurred along this section of creek in recent
times and Council has also undertaken extensive flood modelling. An
assessment of the current situation with regard to safety, adequacy and
proper protection of the waterway can be undertaken.
M12/05/16 Moved Cr HT Smerdon Seconded Cr MS Gear
That
1. Council investigates the adequacy of the various stormwater
outfalls to the Wide Bay Creek behind the Woolooga shops taking
into account concerns which have recently been raised by
stakeholders as well as any matters relating to planning approvals.
2. A report be brought back to the next Ordinary Meeting including
possible recommendations.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 26
Gympie Regional Council
SECTION 8: INFRASTRUCTURE SERVICES
8.1 RFT: 2015-2016-T019 Asphalt Overlays Oak Street and Red Hill Road
PORTFOLIO: Infrastructure Services
DIRECTORATE: Infrastructure Services
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
1. Infrastructure - planned, connected and safe
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Request for Tender: 2015-2016-T019-Asphalt Overlays Oak St and Red Hill
Roads. The scope of works involves the supply of all labour, materials and
equipment necessary to deliver an asphalt surface on the both Red Hill Road
and Oak Street in Gympie.
The Tender Documents were placed on the Queensland Local Buy website.
Local Buy is the Local Government Association of Queensland (LGAQ)
procurement services company. Local Buy's core business is contracts:
establishing common-use procurement arrangements for Councils and Local
Government authorities. Purchasers using Local Buy contracts are compliant
with the Local Government Act 2009 in their procurement activities.
The Panel of Pre-Qualified Suppliers are registered to undertake works
including road resurfacing and supply, cart, spray of bitumen and asphalt. This
includes suppliers with prequalification under The Department of Transport
and Main Roads system.
2. REPORT
Request for Tender: 2015-2016-T019-Asphalt Overlays Oak Street and Red Hill
Road closed at 2:00pm on 8 April 2016.
Tenders were received as follows: (all inclusive of GST).
NAME OF
TENDERER
PRICE Submitted
(Including GST)
Allens Asphalt $1,145,953.05
Allroads Surfaces Pty $959,427.22
Downer Infrastructure $1,215,700.15
Stanley Macadam $858,665.50
Tropic Asphalts Pty $1,030,326.83
Lift-Tek Non-Conforming
Ordinary Meeting Minutes 4 May 2016 27
Gympie Regional Council
It was determined that the Tender submitted by Lift-Tek Pty Ltd, is non-
conforming. Lift-Tek suggested that due to their location, in North
Queensland, they were not able to provide the service to Gympie Regional
Council and therefore did not submit a conforming tender and were no longer
considered.
The five (5) conforming tenders were evaluated using Tender Evaluation
Reporting Tools.
Rank NAME OF TENDERER Total weighted score of price
and non-price elements
1. Stanley Macadam 95.2
2. Allroads Surfaces Pty 94.0
3. Tropic Asphalts Pty 87.6
4. Allens Asphalt 85.6
5. Downer Infrastructure 82.5
The highest ranking Tenderer, Stanley Macadam, has not worked for Gympie
Regional Council. However, references were provided from both Moreton Bay
Regional Council and Redlands City Council. The reference checks revealed;
that on similar works, as requested as a part of this tender, Stanley Macadam’s
performance is excellent.
3. BUDGET IMPLICATIONS
Sufficient funds are available within the Oak Street and Red Hill Road projects
which were adopted in the 2015/2016 Capital Works Budget.
4. POLICY IMPLICATIONS
There are no policy implications.
5. CONSULTATION
The Tender Evaluation was undertaken by a panel consisting of Grayden Curry
– General Manager Construction and Maintenance, Darryl Waugh – Road Asset
Construction Manager, Ian Calvert – Technical Officer Capital and Tim Schluter
– Civil Engineer.
6. CONCLUSION
N/A
M13/05/16 Moved Cr WR Leitch Seconded Cr DW Dodt
That Council accepts the Schedule of Rates Tender of Stanley Macadam
Pty Ltd for RFT: 2015-2016-T019-Asphalt Overlays Oak Street and Red Hill
Road, for a GST inclusive amount of $858,665.50.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 28
Gympie Regional Council
8.2 RFT: 2015-2016-T106 - Asphalt Pavement Repairs
PORTFOLIO: Infrastructure Services
DIRECTORATE: Infrastructure Services
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
1. Infrastructure - planned, connected and safe
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Request for Tender: 2015-2016-T106-Asphalt Pavement Repairs . The scope of
works involves the supply of all labour, materials and equipment necessary to
deliver asphalt pavement repairs on sections of Bruce Highway in Gympie
area. This work forms part of Council’s Road Maintenance Performance
Contract (RMPC) with the Department of Transport and Main Roads.
The Tender Documents were placed on the Queensland Local Buy website.
Local Buy is the Local Government Association of Queensland (LGAQ)
procurement services company. Local Buy's core business is
contracts: establishing common-use procurement arrangements for local
government authorities. Purchasers using Local Buy contracts are compliant
with the Local Government Act 2009 in their procurement activities.
Local Buy services provide a panel of pre-qualified suppliers registered to
undertake works including road resurfacing and repairs of bitumen and
asphalt. This includes suppliers prequalified under The Department of
Transport and Main Roads contractors system.
2. REPORT
Request for Tender: 2015-2016-T106-Asphalt Pavement Repairs closed at
2:00pm on 8 April 2016.
Tenders were received as follows: (all inclusive of GST).
NAME OF TENDERER PRICE Submitted (Including GST)
Allens Asphalt Pty Ltd $471,930.80
Allroads Surfaces Pty Ltd Non-conforming $379,962.00
Downer Infrastructure $557,022.80
Stanley Macadam Pty Ltd $471,936.87
Tropic Asphalts Pty Ltd $409,184.91
Lift-Tek Non-conforming
Tender submitted by Lift-Tek Pty Ltd, is non-conforming. Lift-Tek stated that
due to their location, in North Queensland, they were not able to provide the
Ordinary Meeting Minutes 4 May 2016 29
Gympie Regional Council
service to Gympie Regional Council and therefore did not submit a
conforming tender and were no longer considered.
Tender submitted by Allroads Surfaces Pty Ltd is non-conforming. The
tenderer is not prequalified under The Department of Transport and Main
Roads contractors system to carry out asphalt works on Main Roads and does
not conform to required specifications.
The four (4) conforming tenders were evaluated using Tender Evaluation
Reporting Tools.
The highest ranking Tenderer, Tropic Asphalt Pty Ltd, has previously carried
out work for Gympie Regional Council on Main Roads projects and has been
acceptable.
3. BUDGET IMPLICATIONS
This Tender 2015-2016-T106 –Asphalt Pavement Repairs forms part of Road
Maintenance Performance Contract (RMPC) with the Department of Transport
and Main Roads and will be fully funded by the Department.
4. POLICY IMPLICATIONS
There are no policy implications.
5. CONSULTATION
The Tender Evaluation was undertaken by a panel consisting of:
Rob Brook – Contracts Manager,
Darryl Waugh – Road Asset Construction Manager,
Ian Calvert – Technical Officer Capital and
Tim Schluter – Civil Engineer.
M14/05/16 Moved Cr WR Leitch Seconded Cr DH Stewart
That Council accepts the Schedule of Rates Tender of Tropic Asphalt Pty
Ltd for RFT: 2015-2016-T106-Asphalt Pavement Repairs , for a GST
inclusive amount of $409,184.91.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Rank NAME OF TENDERER Total weighted score of price
and non-price elements
1. Tropic Asphalts Pty Ltd 97.06
2. Allens Asphalt Pty Ltd 93.10
3. Stanley Macadam Pty Ltd 89.57
4. Downer Infrastructure 83.75
Ordinary Meeting Minutes 4 May 2016 30
Gympie Regional Council
8.3 Tender T020 "The Supply and Installation of Geomembrane for Rainbow
Beach and Goomeri Landfills"
PORTFOLIO: Environmental Sustainability and Waste Management
DIRECTORATE: Infrastructure Services
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
1. Infrastructure - planned, connected and safe
4. Environment - sustainable, managed and healthy
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Council has an obligation to rehabilitate closed landfills to meet Environment
and Heritage Protection requirements. The Goomeri and Rainbow Beach
landfills are on the current program for rehabilitation.
Rehabilitation of these landfill sites includes the installation of an engineered
landfill cap with LLDPE Geomembrane layer. Tenders were called for this
component of the works.
2. REPORT
Tenders for “The Supply and Installation of Geomembrane for Rainbow Beach
and Goomeri Landfills” were invited, and closed on 14 April 2016.
Three tenders were received with the GST exclusive prices as follows:
Curtis Barriers International Pty Ltd $288,990
Taneo Group $246,980
Jaylon Pacific Pty Ltd $232,570
Tenders were evaluated based on price and non- price elements with the
following weightings:
Relevant Experience 10%
Key Personnel Skills and Experience 10%
Respondent Resources 10%
Demonstrated understanding 10%
Price 60%
The tender from Taneo Group was evaluated as the preferred tender with a
score of 96.91 over the lowest tenderer Jaylon Group at 94.96.
3. BUDGET IMPLICATIONS
Funding for the rehabilitation of the Rainbow Beach and Goomeri Landfills was
adopted in the 2015/16 Capital Budget.
Ordinary Meeting Minutes 4 May 2016 31
Gympie Regional Council
4. POLICY IMPLICATIONS
There are no policy implications.
5. CONSULTATION
The tenders were evaluated by a panel consisting of Miljenko Pavlenic –
Manager Waste Service and Tim Schluter – Civil Engineer
6. CONCLUSION
That the preferred tender is that submitted by Taneo Group.
M15/05/16 Moved Cr HT Smerdon Seconded Cr DW Dodt
That tender from Taneo Group for the Supply and Installation of
Geomembrane for Rainbow Beach and Goomeri Landfills for $246,980.00
excluding GST be accepted.
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 32
Gympie Regional Council
SECTION 9: ENGINEERING SERVICES
9.1 2015-2016 T017 Cooloola Cove Dedicated Water Main and Sludge
Transfer Main Contract
PORTFOLIO: Infrastructure Services
DIRECTORATE: Engineering Services
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
1. Infrastructure - planned, connected and safe
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Council’s capital works budget for 2015/16 includes works for the construction
of a dedicated water main to connect the Tin Can Bay / Cooloola Cove water
treatment plant directly to the Cooloola Cove reservoir. This will provide the
following benefits:
Reduce the maximum pressure and the variation in pressures within the
Cooloola Cove reticulation system providing a consistent pressure in the
reticulation network.
Reduce the risk to landowners of losing water supply by reducing the
probability of line breaks within the reticulation system due to variation in
pressure.
Increase the efficiency of the chlorine disinfection system and reduce the
variation in chlorine levels within the reticulation system.
Increase the level of redundancy in the system that serves Tin Can Bay.
A sludge pipeline from the Tin Can Bay / Cooloola Cove water treatment plant
to the Cooloola Cove sewage treatment plant has been planned to reduce
loading/risk of failure of the sludge and backwash recovery system. This work
has been included in the same contract to gain cost efficiencies.
2. REPORT
Tenders were requested for the dedicated pressure pipeline (Part A) at
Cooloola Cove and the sludge line (Part B).
Part A consists of a 3.5 kilometre 300mm diameter potable water main from
the intersection of Queen Elizabeth Drive and Investigator Avenue to the water
reservoir near Endeavour Drive.
Part B consists of a 1.3 kilometre 100mm diameter sludge transfer main from
the Tin Can Bay / Cooloola Cove water treatment plant to the Cooloola Cove
sewage treatment plant. Included within the trench is telecommunications
infrastructure to assist with the delivery of the Supervisory Control and Data
Acquisition (SCADA) system. This will provide increased redundancy for system
operation.
Ordinary Meeting Minutes 4 May 2016 33
Gympie Regional Council
For probity, the tender process was administered by Council’s procurement
department and tenders requested through the Queensland governments
eTender website.
TENDERS RECEIVED
Tenders were submitted electronically through the eTender website. Tenders
received by the closing date of 10/02/2016. Sixteen (16) offers were received.
Prices were obtained for two different classes of pipe material.
The following table presents all the tenders received, adjusted for comparison
purposes to include the same amount of provisional items.
Tenderers Total (ex. GST)
(oPVC PN20 pipe)
Total (ex. GST)
(oPVC PN16 Pipe)
Aqua Projects Solutions Pty
Ltd
$ 1,966,296.00 $ 1,842,396.00
Bellrise Investments Pty Ltd $ 1,053,110.40 $ 987,230.40
Bonelli Construction $ 997,096.55 $ 846,646.55
Carruthers Contracting $ 1,116,300.13 $ 1,054,563.33
Diona Pty Ltd $ 1,064,438.84 $ 1,096,829.84
FB Contracting $ 1,227,442.00 $ 1,110,104.80
HTE Constructions $ 1,787,398.96 Did not submit
M & K Pipelines (QLD) Pty ltd $ 948,412.77 $ 904,787.97
Newlands Civil Construction
Pty Ltd
$ 939,394.17 $ 940,491.57
NTS Group Pty Ltd $ 1,251,188.80 $ 1,169,768.80
Offaly Civil Engineering Pty
Ltd
$ 995,680.62 $ 859,249.02
O'Leary Drainage & Civil Pty
Ltd
$ 829,144.93 $ 724,360.93
Queensland Plumbing & Civil
Pty Ltd
$ 1,175,150.33 $ 1,068,950.33
SMS Civil $ 1,104,309.80 Did not submit
Suncoast Pipelines $ 844,586.08 $ 711,066.08
The MCQ Group $ 1,116,300.13 $ 999,188.73
Table 1 - Tenders received (listed alphabetically)
ASSESSMENT OF TENDERS
After review the additional price for the slightly higher pressure pipe is not
considered to be justified.
Ordinary Meeting Minutes 4 May 2016 34
Gympie Regional Council
Tenders were assessed based on a number of criteria including relevant
experience, key personnel, WH&S and QA management systems and price to
determine which offer is the most beneficial to Council.
Each Tender was assessed on the information provided in the Tender
documents. Five (5) offers were shortlisted for consideration as a result of the
assessment. The scores and tender values are presented below.
Tenderer Score (%)
Tender Value (ex
GST)
Suncoast Pipelines 96.87 $711,066
Offaly Civil Engineering Pty Ltd 95.56 $859,249
M & K Pipelines (QLD) Pty Ltd 88.12 $904,788
O'Leary Drainage & Civil Pty Ltd 87.64 $724,361
Bonelli Construction 86.00 $846,646
Table 2 – Evaluation Scores
Suncoast Pipelines had the highest score, and offers a solution that meets all
the technical requirements of the project.
Suncoast Pipelines are prominent civil contractors and have previously
successfully performed work for Gympie Regional Council.
The tender price includes $10,000 in provisional items.
3. BUDGET IMPLICATIONS
A budget of $550,000 ex GST was allocated for this work in the 2015/2016
financial year made up of the following project budgets:
Ledger Account
Code
Project Description Allocated Budget
4304141 Dedicated Main to Cooloola Cove
Reservoir
$450,000
4304155 Cooloola Cove/TCB WTP sludge
line and control cable
$100,000
TOTAL $550,000
Table 3 – Budget
Unused budget allowances for this financial year can be reallocated to make
up the shortfall as follows;
Water Mains Upgrade $ 60,000
SCADA Upgrading $ 100,000
This would increase the budget allocation for this financial year to $710,000.
Ordinary Meeting Minutes 4 May 2016 35
Gympie Regional Council
4. POLICY IMPLICATIONS
The proposed works are in accordance with Council’s strategic goals to
provide infrastructure which is planned and connected.
5. CONSULTATION
The tender assessment was carried out internally by members of Water and
Sewerage Branch.
6. CONCLUSION
It is considered that the pricing is competitive and in line with the market for
this type of work.
Based on the panel’s tender assessment, Suncoast Pipelines received the
highest evaluation score and is the lowest shortlisted tender. They are
considered capable of carrying out the works.
M16/05/16 Moved Cr HT Smerdon Seconded Cr JK Cochrane
That Council:
1. Authorises the reallocation of funds as per the report; and
2. Accepts the tender of Suncoast Pipelines for 2015-2016 T017
Cooloola Cove Dedicated Water Main and Sludge Transfer Main
Contract for the value of $711,055 (ex GST).
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 36
Gympie Regional Council
9.2 Contract 2015/16-T018 Cooloola Coast SCADA Upgrade
PORTFOLIO: Infrastructure Services
DIRECTORATE: Engineering Services
DOC ID:
LINKS TO CORPORATE/OPERATIONAL PLAN
STRATEGIC THEMES:
1. Infrastructure - planned, connected and safe
1. BACKGROUND AND PREVIOUS COUNCIL CONSIDERATION
Council’s capital works budget for 2015/16 includes works for the upgrade of
telemetry hardware for the Councils public utility networks to provide remote
monitoring and control of its active assets.
2. REPORT
Tenders were requested for the supply and installation of upgraded telemetry
hardware to be installed at 21 sewerage pump stations, 3 water reservoir sites
and 4 water bores located in the Tin Can Bay, Cooloola Cove and Rainbow
Beach area.
This hardware will provide the essential platform for the delivery of the
Supervisory Control and Data Acquisition (SCADA) system and software which
will allow for the remote monitoring and control of the network.
For probity, the tender process was administered by Council’s procurement
department and tenders requested through the Queensland governments
eTender website.
TENDERS RECEIVED
Tenders were submitted electronically through the eTender website. Tenders
received by the closing date of 21/03/2016. Ten (10) offers were received.
Ordinary Meeting Minutes 4 May 2016 37
Gympie Regional Council
The following table presents all the tenders received.
Tenderers Offer (ex GST)
APC Intergration $ 488,275.00
Brisbane Electrical $ 681,895.00
Comlek Engineering $ 336,943.00
Downer EDI $ 470,590.00
Industrial Controls Australia $ 343,908.00
Intalect Pty Ltd $ 276,960.00
J & P Richardson Industries $ 615,623.00
Pat Hogan Electrics $ 565,112.66
Powercor Networks Services $ 632,113.71
PSA Engineering Services $ 366,856.81
Table 1 - Tenders received (listed alphabetically)
ASSESSMENT OF TENDERS
Each Tender was assessed on the information provided in the Tender
documents. Five (5) offers were shortlisted for consideration as a result of the
assessment. An external consultant was engaged as a Subject Matter Expert to
assist with the review of the technical aspects of the tender. The scores and
values are presented below.
Tenderer Score (%) Value (ex GST)
Industrial Controls
Australia 93.27
$ 343,908.00
COMLEK Engineering 92.50 $ 336,943.00
PSA Engineering
Services 89.05
$ 366,856.81
Downer EDI 88.59 $ 470,590.00
Intalect Pty Ltd. 85.91 $ 276,960.00
Table 3 – Evaluation Scores
Industrial Controls Australia had the highest score and offers a solution that
meets all the technical requirements of the project. It is a local company based
in Gympie and has extensive experience in this field, proven by previous work
for Council.
The cost of the work is in line with budget estimates.
3. BUDGET IMPLICATIONS
A budget of $740,000 ex GST was originally allocated for this work in the
2015/2016 financial year made up of the following project budgets:
Ordinary Meeting Minutes 4 May 2016 38
Gympie Regional Council
Ledger
Account Code
Project Description Allocated
Budget
4409309 SCADA Upgrading (Sewerage) $467,797
4390005 SCADA Upgrading (Water) $272,200
TOTAL $739,997
Table 4 – Budget
This contract is only for part of the works programmed for this financial year.
Sufficient funds are available to complete the work this financial year.
4. POLICY IMPLICATIONS
The proposed works are in accordance with Council’s strategic goals to
provide infrastructure which is planned, connected and safe and to enhance
the environment by managing the safe collection, transportation, treatment
and disposal of waste.
5. CONSULTATION
The tender assessment was carried out internally by members of Water and
Sewerage Branch and Procurement Section.
6. CONCLUSION
Based on the panel’s tender assessment, Industrial Controls Australia (ICA)
received the highest tender score. They are considered capable of carrying out
the works.
M17/05/16 Moved Cr HT Smerdon Seconded Cr DW Dodt
That Council accepts the tender of Industrial Controls Australia (ICA) for
contract 2015/16-T018 Cooloola Coast SCADA Upgrade – for the value of
$343,908.00 (ex GST).
Carried
FOR: Cr MW Curran, Cr WR Leitch, Cr JK Cochrane, Cr DW Dodt, Cr MS Gear,
Cr GC Hartwig, Cr HT Smerdon and Cr DH Stewart
AGAINST: Nil
Ordinary Meeting Minutes 4 May 2016 39
Gympie Regional Council
SECTION 10: ATTACHMENTS
5.1 Building Approvals for February 2016
Attachment 1 Building Approvals for February 2016 ................ 40
5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016 ..................... 49
5.3 Application for Commercial Other - Subsidiary on Premises
Licence at 115 River Road Gympie
Attachment 1 Application for Liquor Licence - 115 River
Road, Gympie .............................................................. 59
6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report ............... 62
There being no further business the meeting closed at 10.16am.
Confirmed this TWENTY-FIFTH day of MAY 2016
________________________
Cr MW Curran
CHAIRMAN
Ordinary Meeting Minutes 4 May 2016 40
Item 5.1 Building Approvals for February 2016
Attachment 1 Building Approvals for February 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 41
Item 5.1 Building Approvals for February 2016
Attachment 1 Building Approvals for February 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 42
Item 5.1 Building Approvals for February 2016
Attachment 1 Building Approvals for February 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 43
Item 5.1 Building Approvals for February 2016
Attachment 1 Building Approvals for February 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 44
Item 5.1 Building Approvals for February 2016
Attachment 1 Building Approvals for February 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 45
Item 5.1 Building Approvals for February 2016
Attachment 1 Building Approvals for February 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 46
Item 5.1 Building Approvals for February 2016
Attachment 1 Building Approvals for February 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 47
Item 5.1 Building Approvals for February 2016
Attachment 1 Building Approvals for February 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 48
Item 5.1 Building Approvals for February 2016
Attachment 1 Building Approvals for February 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 49
Item 5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 50
Item 5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 51
Item 5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 52
Item 5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 53
Item 5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 54
Item 5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 55
Item 5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 56
Item 5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 57
Item 5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 58
Item 5.2 Building Approvals for March 2016
Attachment 1 Building Approvals for March 2016
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 59
Item 5.3 Application for Commercial Other - Subsidiary on Premises Licence at 115 River Road
Gympie
Attachment 1 Application for Liquor Licence - 115 River Road, Gympie
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 60
Item 5.3 Application for Commercial Other - Subsidiary on Premises Licence at 115 River Road
Gympie
Attachment 1 Application for Liquor Licence - 115 River Road, Gympie
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 61
Item 5.3 Application for Commercial Other - Subsidiary on Premises Licence at 115 River Road
Gympie
Attachment 1 Application for Liquor Licence - 115 River Road, Gympie
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 62
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 63
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 64
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 65
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 66
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 67
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 68
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 69
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 70
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 71
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 72
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 73
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
Ordinary Meeting Minutes 4 May 2016 74
Item 6.2 March 2016 Monthly Financial Report
Attachment 1 March 2016 Monthly Financial Report
Gympie Regional Council
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