mobilization and deployment of an undac team

Field Coordination Support Section

Mobilization and Deployment Mobilization and Deployment of anof an

UNDAC TeamUNDAC Team

Field Coordination Support Section

UNDAC Mobilisation & Deployment

National Focal PointNational Focal Point

OCHAOCHA

National Mobilizing CentreNational Mobilizing Centre

UNDACUNDAC MemberMember

Field Coordination Support Section

UNDAC Deployment System

OCHA

National Mobilizing Centre

NMC

UNDAC Member

5.FCSS composes UNDAC team and prepares the deployment (TOR, travel, visa, equipment)

2.FCSS sends:• alert to NMC• SMS to members

(copy by e-mail (and Fax) to UNDAC members)

• Open topic on Virtual OSOCC

3.NMC alert all UNDAC members in their country

4.UNDAC members inform OCHA about their confirmed availability

1.OCHA receives request for UNDAC from affected country

undac_alert@un.org

VOSOCC

By Tel

Field Coordination Support Section

UNDAC Team – UNDAC Team – FCSS/OCHA’s responsibilityFCSS/OCHA’s responsibility

– MobilizationMobilization– Selection of Team MembersSelection of Team Members– Deployment Deployment – Selection of Marshalling PointSelection of Marshalling Point– Travel arrangementsTravel arrangements– Security clearancesSecurity clearances– Accident and SOS (repatration) Insurance Accident and SOS (repatration) Insurance – Financial / Equipment SupportFinancial / Equipment Support– Emergency Management Emergency Management – Support to UNDAC Team in the fieldSupport to UNDAC Team in the field

Field Coordination Support Section

UNDAC Team – UNDAC Team – Country ResponsibilityCountry Responsibility

– Ensure Mobilizing Centre functions Ensure Mobilizing Centre functions

– Alert national membersAlert national members– FundingFunding– “ “Insurance”Insurance”– Remain in contact with FCSSRemain in contact with FCSS– Identify new UNDAC candidatesIdentify new UNDAC candidates– Mission follow-up on national levelMission follow-up on national level

Field Coordination Support Section

UNDAC Team – UNDAC Team – Member’s ResponsibilityMember’s Responsibility

– Confirm receipt of message Confirm receipt of message – State Availability (Virtual OSOCC)State Availability (Virtual OSOCC)– Get released for missionGet released for mission– Personal preparednessPersonal preparedness– Reply to all FCSS messagesReply to all FCSS messages– Keep personal information updatedKeep personal information updated– Participate in training and refresher courses Participate in training and refresher courses

Field Coordination Support Section

UNDAC MobilizationUNDAC Mobilization

• M 1M 1 ALERT + ALERT + reply formreply form

• M 2M 2 STAND-BY (STAND-BY (team selected) + reply form)team selected) + reply form)

• M 3aM 3a DESPATCH (DESPATCH (travel instructions, attestationtravel instructions, attestation) ) + reply form for selected members+ reply form for selected members

• M 3bM 3b STAND-DOWN + reply formSTAND-DOWN + reply form• M 1 – Test + reply formM 1 – Test + reply form• M 2 – Test Reply from membersM 2 – Test Reply from members

M0M0 Information message Information message

Field Coordination Support Section

UNDAC MobilizationUNDAC Mobilization

• M 0M 0 Information messageInformation message

• M 2M 2 STAND-BY (STAND-BY (team selected) + reply form)team selected) + reply form)

• M 3aM 3a DESPATCH (DESPATCH (travel instructions, attestationtravel instructions, attestation) ) + reply form for selected members+ reply form for selected members

• M 3bM 3b STAND-DOWN + reply formSTAND-DOWN + reply form• M 1 – Test + reply formM 1 – Test + reply form• M 2 – Test Reply from membersM 2 – Test Reply from members

• M 1M 1 ALERT + reply formALERT + reply form

Field Coordination Support Section

M 1M 1 ALERT + reply formALERT + reply form

Field Coordination Support Section

UNDAC MobilizationUNDAC Mobilization

• M 0M 0 Information messageInformation message• M 1M 1 ALERT + reply formALERT + reply form

• M 3M 3 DESPATCHDESPATCH ( (travel instructions, attestationtravel instructions, attestation) ) + reply form for selected members+ reply form for selected members

• M 3bM 3b STAND-DOWNSTAND-DOWN + reply form + reply form• M 1 – Test + reply formM 1 – Test + reply form

• M 2 – Test Reply from membersM 2 – Test Reply from members

• M 2M 2 STAND-BYSTAND-BY (team selected) (team selected) + reply form+ reply form

Field Coordination Support Section

M 2M 2 STAND-BYSTAND-BY (team selected will receive insurance form)(team selected will receive insurance form)

Field Coordination Support Section

UNDAC MobilizationUNDAC Mobilization

• M 0M 0 Information messageInformation message• M 1M 1 ALERT + reply formALERT + reply form• M2M2 STAND-BY (team selected) + reply formSTAND-BY (team selected) + reply form

• M 3bM 3b STAND-DOWN + reply formSTAND-DOWN + reply form

• M 1 – Test + reply formM 1 – Test + reply form• M 2 – Test Reply from membersM 2 – Test Reply from members

• MM 3a3a DESPATCHDESPATCH (travel instructions, attestation) (travel instructions, attestation) + reply form for + reply form for selectedselected members members

Field Coordination Support Section

M 3a DESPATCHM 3a DESPATCH (travel instructions) (travel instructions)

Field Coordination Support Section

UNDAC MobilizationUNDAC Mobilization

• M 0M 0 Information messageInformation message• M 1M 1 ALERT + reply formALERT + reply form• M 2M 2 STAND-BY (STAND-BY (team selected) + reply form)team selected) + reply form)• M 3M 3 DESPATCH (DESPATCH (travel instructions, attestationtravel instructions, attestation) )

+ reply form for selected members+ reply form for selected members

• M 1 – Test + reply formM 1 – Test + reply form

• M 2 – Test Reply from membersM 2 – Test Reply from members

• M 3bM 3b STAND-DOWNSTAND-DOWN + reply form+ reply form

Field Coordination Support Section

UNDAC MobilizationUNDAC Mobilization

• M 0M 0 Information messageInformation message• M 1M 1 ALERT + reply formALERT + reply form• M 2M 2 STAND-BY (STAND-BY (team selected) + reply form)team selected) + reply form)

• M 3M 3 DESPATCH (DESPATCH (travel instructions, attestationtravel instructions, attestation) ) + + reply form for selected membersreply form for selected members

• M 3bM 3b STAND-DOWN + reply formSTAND-DOWN + reply form

M 1 – Test + reply formM 1 – Test + reply formM 2 – Test Reply from membersM 2 – Test Reply from members

Field Coordination Support Section

UNDAC UNDAC ADMINISTRATIVE ADMINISTRATIVE

ISSUESISSUES

Field Coordination Support Section

1. UNDAC CONTRACT 1. UNDAC CONTRACT (Special Service Agreement for 2 years - US$1)(Special Service Agreement for 2 years - US$1)

• Medical CertificateMedical Certificate• UN Personal History Form (P.11)UN Personal History Form (P.11)• Copy of PassportCopy of Passport• UN Security CertificatesUN Security Certificates• Passport-size picturesPassport-size pictures

2. UNITED NATIONS Certificate: (valid 1 year)2. UNITED NATIONS Certificate: (valid 1 year)

• APPLICATION FORM APPLICATION FORM • 6 PHOTOGRAPHS (6 PHOTOGRAPHS (not electronicnot electronic))

Field Coordination Support Section

PERSONAL INFORMATIONPERSONAL INFORMATION

• CONTACT INFORMATION – professional and private– Tel./mobile/fax, email

• PERSONAL INFORMATION – date of birth, passport details

• LANGUAGES Spoken and Written• PROFESSIONAL PROFILE

Don’t forget to update the VO

Field Coordination Support Section

END OF MISSION:

1. Travel Claim• Detailed information on ITINERARY• Banking details (with IBAN number)• Travel Authorisation • DSA Disbursement Voucher (Receipt) : for money, if received from UNDP Office• All Ticket Stubs, Passenger Receipts, and Airport Tax• Other Official Expenditures (WITH RECEIPTS) e.g.

official tel calls

2. Team Debrief Report

Field Coordination Support Section

Strong Commitment to UNDACStrong Commitment to UNDAC

• AvailabilityAvailability

• ParticipationParticipation

in Missionsin Missions

Field Coordination Support Section

Are you READY ?