mod 6050 project management and fund raising topic – proposal writing and fundraising (wk 6...
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MOD 6050 PROJECT MANAGEMENT AND FUND
RAISING
TOPIC – PROPOSAL WRITINGAND FUNDRAISING
(WK 6 &8)
LECTURER: DR. G. O. K’AOL
LEARNING OBJECTIVES
At the end of this session the students should be able to:
Discuss the relationship between fundraising and project proposal
Discuss project proposal formulation process
Describe the major components of a project proposal
Develop a project proposal for a group project
3.0 PROJECT PROPOSAL DESIGN AND FORMULATION
Project design consists of two elements: Project planning - formulation of
project elements Project proposal writing -
converting the plan into a project document
Conceive project idea
Decide on need for project formulation
Write terms of reference for project proposal formulation
Steps
Terms of reference for project proposal formulation
Decision confirmed in
writing Project conceptpaper Products
3.1Preparation for Project Proposal Formulation
3.2 Formation of Project Proposal
4. Prepare project budget
1. Analyze and forecast the situation
2. Set objectives
3. Design strategy
5.Write project proposal document
Analyze and forecast situation
*Review relevant policies and programs
*Analyze and forecast population
*Review socio-economic and cultural factors
*Identify persons and groups related to the project
*Analyze and forecast problems*Analyze and review gender concerns
Design Strategy
*Establish design criteria*Formulate strategy and its components
*Establish schedules and assign major activities
*Identify and quantify resource requirements
*Design management system for project implementation
Prepare project budget
*Review strategy components
*Review resource requirements
*Review schedule and assignment of activities
*Determine budget format
*List budget line items using format
*Assign cost to line items
Set Objective
*Identify potential strategies
*Set objectives at various levels
*Establish logical framework
3.3 Steps & Components in Project Proposal Formulation
3.4 Problem Tree
The problem tree is a powerful tool for analyzing the causes and effects of the core problem.
It is also a useful means of presenting the problem statement in summary visual form
3.4 Problem Tree: Sanitation Example
Diarrhoeal diseases Infectious hepatitis
Poor health
Intestinal worms
Inadequate disposal of Human excreta: Only 50 households (out of 300)have pit latrines Only 20 households use their pit latrines No pit latrine on school compound
Lack of awareness
Lack of resources
No school health activities
Taboos
Core problem
Effects
Causes
4.0PROJECT PROPOSAL
A project proposal is a detailed description of a series of activities aimed at solving a certain problem.
A winning project proposal requires careful project planning and design
Project proposal is used to seek project funding or approval
4.1Components of Project Proposal
Project proposal should provide explanation of: Executive summary Project background (the problem) Project goals and objectives Project beneficiaries and stakeholders Major activities and schedule Methodology Resources required
Human Financial (Budget) Material and Equipment
The organization profile Monitoring and evaluation
4.2.1 Executive Summary The summary provides information about
the major points of the project proposal The summary should be brief and should
include Problem statement Project goals and objectives Beneficiaries Project activities and deliverables Implementing organization Total project budget
4.2.2 Background and Problem Statement History of the proposed project Problem statement The background of the proposal
should also be brief
4.2.3 Situation AnalysisAnalysis and forecasting of situation: Relevant policies and programs Target population Social-economic and cultural factors Persons and group related to the project Problem statement Analysis and review of major gender
concerns
4.2.6 Project Strategy Intervention method to the problem It includes:
Design criteria Strategy components Schedule and assignment of major
activities Resource requirement Management system for project
implementation
5. Logical framework The Log Frame is a visual presentation of
the major elements of a project It is presented in a matrix format. Log Frame provides a summary in terms
of: Objectives (overall goal , purpose, results
activities) Objectively verifiable indicators Sources of verification Important assumptions
6.0 PROJECT EVALUATION
Evaluation is the process of determining the value or the achievement of project goals or objectives
It involves gathering and analyzing information to determine: Whether the project is carrying out
its planned activities The extent to which the project is
achieving its stated objectives or goals.
6.0 PROJECT EVALUATION Project evaluation is carried out
periodically, midterm or at the end of the project.
Project evaluation can be done internally or externally
Elements that should be evaluated include: Progress in the work plan Achievement in objectives or goals Impact of the project or cost
effectiveness of the project.
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