moderator check list

MODERATOR CHECK-LIST

Value in Webinars

ID: Andrea Hildreth

Client: Walden University, Capstone Project

OVERVIEW1. Pre-Session Preparation2. Log-on3. Invitations4. Presenter (P) Arrival5. Greet Audience (A)

Legend: Presenter (P), Moderator (M), Audience (A)

1. PRE-SESSION PREP Remember, you are learners not

performersMaking mistakes shows that you are trying,

and learning This purple/gold presentation is behind

the scenes information

1.1 OPEN THESE WINDOWS Here are the windows you want to have

open in your web browserWebinar Platform homepageThe Screen for this Webinar PresentationResource pool (example: SlideShare)Value in Webinars wikiThis “Moderator Check-List” presentationE-mailTwitter

1.2 CREATE THESE DOCS Create these documents and keep them

on your desktop ready to plug-in as neededText for e-mail invitationText for Twitter invitations (Will happen at ?

p.m.; Starting in 10 minutes; Just starting; . . .”

Speech for introduction of P You will review the speech with P before going

LIVE

1.3 SESSION LINKS Create a separate document for session

linksAsk P for them prior to their intro and you

want to have them on-handAdd to the list as links arise in the

presentation or the CHAT

1.4 WRITE INVITATION It will contain

Name of Presenter Presentation Title Presentation Time Link to Webinar Link to Presenter Bio Link to Info on presentation topic (ask the

Presenter to suggest links, they may also be used during the Presentation)

1.4.1 E-MAIL INVITATION SAMPLE“Join [Name of Presenter] at [time of

webinar] on [Name of Presentation] LIVE [webinar link], Presenter Bio: [Link to Presenter Bio],Topic: [Link to topic info]”

Note: this message is 165 characters, your message length will vary depending on the fill-in information. Twitter allows 140 characters so you may need to decide which information will draw a larger audience; Presenter Name or Topic Name and list only that link.

1.4.2 TWITTER INVITATION SAMPLE 20 minutes prior: “Webinar with [Name

of Presenter or topic] LIVE [webinar link] at [Time of webinar]”

10 minutes prior: “Just underway: Webinar with [Name of Presenter or topic] LIVE [webinar link]

1.4.3 SAMPLE INTRODUCTION Hello! It’s great to see all of you here,

thank you for joining us. I am ___, and I will be Moderating this webinar, so type any questions, comments or problems into the Chat Area and I will respond. If the chat gets lively and I miss your posting, please type it in again.

It is my pleasure to introduce ___ from ___ institution. ___ will be speaking to us about ____.

I will put some links to information about ___ into the Chat Area.

REVIEW – ON YOUR DESKTOP List of Links

Partial list for P to make additions Invitations

E-mail invitation1st Twitter invitation2nd Twitter invitation3rd Twitter invitation

Speech for introducing PRemember, this is a draft for review by P

2. LOG-ON As Moderator (M) you need to log-on ½

hour prior to the session startNow that you have the session link, you can

send your first set of invitations Go through the audio check supplied by

the webinar company Preview your video picture

2.1 ADD SHEETS: MAP Create a new sheet which contains a

mapThe webinar platform might have a clipart

map you can use, or search for one online and paste it onto the sheet

Audience members will mark their locations on the map using Whiteboard tools

2.2 ADD SHEETS: AUDIENCE SANDBOX Consider creating a sheet on which

audience members can “play” while they wait for the presentation to beginThese sheets can also be useful if there is a

delay in the presentation (technology problem, etc.)

Create an Icebreaker ActivitySee the Value in Webinars wiki page

“Instructor Introduction” for Icebreaker ideas

3. INVITE FOLKS E-mail and Tweet prospective audience

(A) membersThis message should be prepared ahead of

time Remember to send multiple Tweets as

the presentation time approaches

4. PRESENTER ARRIVAL If P has not arrived 15 minutes prior to

start you need to contact them Have them do the Audio Wizard Have them do the Video Preview

4.1 PRESENTER UPLOAD Have them upload their presentation

When upload is complete, they should cycle through the slides to Verify that they are correct Remind themselves of the order Show you where they will discuss links they want

you to drop into the Chat Area Show you where they have planned for A

participation – and tell you if they are Yes/No or Muli-choice polls

4.2 REVIEW P INTRO Review the introduction you have

prepared with PMake revisionsHave all of this in writing so you don’t have

to think about it when you are LIVE

4.3 REVIEW LINKS Ask P for the list of links they want you

to “drop” into the Chat Area (if not previously discussed)

Edit the list of links you created prior to the session

4.4 REVIEW PARTICIPATION Ask P how they plan to interact with A (if

not previously discussed)Raised handsYes/No questionsPoll questionsChat prompts

This tells you what you where to add emphasis in your A welcome

4.5 ABOUT POLLS Inform P that the Poll results will be

tabulated automaticallyYou might have to TURN ON this feature so

check the webinar set-up tabs for information

4.6 SUGGEST PARTICIPATION If you have time prior to the webinar

start, offer to help P add audience participation exercises

4.6.1 PARTICIPATION IDEAS P may have an idea of a place in their

presentation where a question would fitHelp them craft a question, decided if it is

yes/no or a poll question and create a sheet for it (then you just have to remember to plug it in)

If they don’t have an idea, divide the presentation into segments (¼,or ½ way points) insert participation exercises

5. GREET AUDIENCE Since you have already sent invitations,

A will begin arriving Make sure you have set the controls so

that you will get an audio cue when someone arrivesBut, turn this off once the webinar has

started because it can be distracting to P and A

Immediately welcome them through the Chat Area

5.1 GREET AUDIENCE After welcoming an Audience member,

ask them to run the Audio WizardGive them the link to the Audio Wizard

5.2 BE WELCOMING Early arrivals

“Hello Susan, we will be starting in [1/2 hour]. If you want you can go to P’s personal web page to get an idea of what’s ahead” [drop link here]

“Welcome Susan, we have some music prepared for you while you wait” [give directions to the music list]

5.3 GREET UNIVERSE Remember that the chat is “rolling” so

folks who enter the room after “Susan” will be able to see what you have typed to her

So you are actually giving information to the Universe (not just Susan) and you don’t have to repeat the same informationHave a few messages and cycle through

them so that a new arrival can look at the old chat and see the P bio page and the audio wizard and how to access the music, etc

5.4 AFTER THE GREETING Steer them to the Icebreaker activity

Tell the first few audience members how to participate in the activity, then let them tell those who arrive after them

THE END