module 4: disaster recovery grant reporting

Module 4: Disaster Recovery Grant Reporting

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Module 4 Content

• Overview of DRGR• Open an Account• Action Plans• Drawdowns• Quarterly Reports

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Overview

What is DRGR?How does info flow in DRGR?

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Overview—What is DRGR?DRGR is an online computer system for HUD staff and grantees. Grantees can use DRGR to:

• Submit information on activities funded under Action Plans (APs) and Amendments

• Group and track activities by Projects• Create and approve vouchers to draw down

funding for activities as needed• Submit Quarterly Performance Reports (QPRs)

HUD staff can review and comment on DRGR APs and QPRs

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Overview—How Does Information Flow in DRGR?

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Overview—How Does Information Flow in DRGR? (CONTINUED)

DRGR ACTION PLAN / REPORTING PROCESS

DRAFT

Original in Progress

SUBMIT

Submitted – Await for Review

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DRGR ACTION PLAN / REPORTING PROCESS

DRAFT

Original in Progress

/ EDIT

Modified – Resubmit When Ready

REJECTRejected – Await for

ModificationSUBMIT

Submitted – Await for Review

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DRGR ACTION PLAN / REPORTING PROCESS

DRAFT

Original in Progress

/ EDIT

Modified – Resubmit When Ready

REJECTRejected – Await for

Modification

APPROVEReviewed and

Approved

SUBMIT

Submitted – Await for Review

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DRGR ACTION PLAN / REPORTING PROCESS

DRAFT

Original in Progress

/ EDIT

Modified – Resubmit When Ready

REJECTRejected – Await for

Modification

APPROVEReviewed and

Approved

DRAFT

Original in Progress

REJECTRejected – Await for

Modification

SUBMIT

Submitted – Await for Review

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SUBMIT

Submitted – Await for Review

DRGR ACTION PLAN / REPORTING PROCESS

DRAFT

Original in Progress

/ EDIT

Modified – Resubmit When Ready

REJECTRejected – Await for

Modification

APPROVEReviewed and

Approved

DRAFT

Original in Progress

/ EDIT

Modified – Resubmit When Ready

REJECTRejected – Await for

Modification

APPROVEReviewed and

Approved

SUBMIT

Submitted – Await for Review

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Requesting a Grantee DRGR AccountSend following information to CPD Field Office staff:• User Name• Grantee• Address, Phone/Fax, and Email• 6-digit number you can remember• Your roles (a) Grantee System Admin, (b) Request or

Approve DrawdownsCPD Field Office staff will forward authorized requests

to DRGR_Help@hud.gov

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Logon to DRGRhttps://drgr.hud.gov/DRGRWeb/

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DRGR Release 6.3 Jan 2009

Unique User ID and PWs assigned and managed by HUD HQ DRGR staff

DRGR Release 6.4 July 2009

HUD Single Sign-on - User ID and PWs assigned and managed across HUD systems

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•Use Main Navigation Bar to Select ModuleUse Module Navigation Menu links to select screensUse Page Help on Right or Help Index on Left

Main Navigation Bar vs. Module Links

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Link only shows for Grantee Admin Users

Links show for ALL Grantee Users

Search Voucher – Link shows for ALL UsersOther Links – Only for Users with Draw Rights

Link shows for ALL Grantee Users

DRGR SYSTEM TIPS

• Navigate using DRGR Links• Never use browser’s BACK button• Logout using the Logout link in Utilities• System times out after 20 minutes• Save early, save often• NSP grant numbers have “N” in 5th digit

– Example: B-08-UN-24-0110

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Grantee Admin Module and Links

ADMIN – USER AUTHORIZATION

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ACTION PLAN – KEY STEPS

• Add Plan/Confirm Grant

•Enter Narrative on Community-Level Needs

• Add/Edit Projects

• Add/Edit Activities

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Adding an Action Plan – Confirm Grant

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ACTION PLAN NARRATIVES

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DRGR Release 6.3 Jan 2009:

Disaster Damage and Recovery Needs

DRGR Release 6.4 July 2009:

Appropriation Specific Narratives- Including NSP. Basic formatting – Bold, Italic, Underline, Bullets

DRGR PROJECTS VS. ACTIVITIES

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• Separate DRGR activities are required if there are any subawards, separate national objectives, DRGR activity types, or multifamily properties.

• Projects are used to group activities by categories such as major programs outlined in Disaster Recovery Action Plan (Housing, Econ. Devt, Infrastructure) or eligible use categories for NSP.

• Projects are entered first. Activities are entered second since they must be assigned to projects.

PROJECT & ACTIVITY SET-UPThere are two main paths and a variation on the 2nd path available to grantees in setting up projects:• Path 1 – Grantees that have not yet entered any

project-level data in the DRGR system, but know all their project and activity budgets.

• Path 2 – Grantees that have the grant amount in the “Bucket” or “Restricted Balance” project budget

• Variation – Grantees primarily states and urban counties making competitive awards, but have not made selections yet.

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Path 1: Create project budgets first and assign each activity added to a project.

Path 2 – Activities can be assigned to the “Bucket” or “Restricted Balance” project budgets. For any assigned to restricted, your CPD rep will have to work with you to re-assign activities and their budgets to approved projects.

Variation – Grantees may include project and activities with know budgets, but will not add activities until these are known.

Path 2 and the Variation will use the ADJUST PROJECT BUDGET checkbox on the Edit Activity – Page 1 Screen

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ADDING/EDITING PROJECTS

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New features in DRGR Release 6.4: Edit Activity Page shows blocks by HUD or Grantee System Admin Users

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New features in DRGR Release 6.4: Activity Grant Budget has title: Total Budget, Program Funds

Select Project button launches SEARCH PROJECT screen

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New features in DRGR Release 6.4: Grantee Can View Entire Action Plan with Activity Index by Project # and Download Print Version (PDF)

DRGR DRAWDOWNS• Obligate funds to an activity• Create a voucher• Search for a voucher• View a voucher or voucher line item• Cancel a voucher line item• Revise a voucher line item• Approve or reject a voucher line item• Revoke approval of a voucher line item• Block an activity from drawdowns

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Obligations

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Search results

Links to additional search results

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Budget information

Information about the selected activity

Enter amount to be obligated

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Select the date to submit to LOCCS

Click this button to locate the activities to include in the voucher

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Select activities to include

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Program Income selected as Fund Type

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New fields

Click amounts to see how they were calculated

Enter drawdown amounts

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QPRs

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System Rules for APs and QPRsNew QPRs may be submitted without the approval of prior QPRs, but may not be submitted if changes have been made to the Action Plan such as adding projects/activities, changing budgets, or changing performance goals. 

Action Plan changes should be submitted in advance of QPR due dates to allow review of Action Plan changes. 

If Action Plans are in approved status, grantees can continue to add and submit QPRs for approval regardless of the status of prior QPRs.  However, HUD staff must approve QPRs in order since the data is cumulative based on prior QPRs.

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Q P R – LIST OF REPORTS

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Q P R - ACTIVITY LEVEL: Addresses and Accomplishments from Quarter Only

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Read Only from Drawdown Module

Q P R – REPORT OUTPUT

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HUD QPR LIST SCREEN

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HUD QPR OVERALL PROGRESS COMMENT

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HUD QPR ACTIVITY COMMENT

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DRGR Release 6.4 – Reports Module:DRGR Grantee and Field Users can download spreadsheets and/or PDFs of their grant data

For more information, email DRGR_Help@hud.gov.

You can also find more information at http://www.hud.gov/offices/cpd/communitydevelopment/

programs/drsi/drgrs.cfm 70

DRGR Resources

• DRGR FAQs with NSP Updates• User Guide for DRGR Drawdowns, Release 6.3• Mid-Course Adjustment for Entering NSP

Eligible Uses, Eligible Activities, and NSP Grant Information in the DRGR System

• DRGR Updates – New Features/Upcoming Releases

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Module 4 Summary

• Overview of DRGR• Open an Account• Action Plans• Drawdowns• Quarterly Reports

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