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The Right Software for State and Local Governments
MunisProcurement:
Case Study
Norfolk Public Schools of Virginia
PaGe 8
page 10
Streamlinethe Procurement Process
Discover
of e-procurementthe Benefits
page 12
eight
to Strategic Sourcing
PaGe 4
Steps
PaGe 6
munisa tyler erp solution
Public procurement is an important
function of all state and local governments, but today’s public
sector purchasing departments are faced with increasing
challenges. Purchasing departments must follow hundreds—
sometimes thousands—of rules, regulations and directives;
must adapt to cuts in budgets; and must meet the procurement
needs of their organization with a limited workforce and limited
resources—all while having to transparently account for every
tax dollar spent. It’s clear that state and local governments must
change the way they do business in order to maximize their
purchasing power.
Munis® procurement—part of Tyler’s complete enterprise
resource planning (ERP) system for financial management,
human capital management, citizen services and revenues, and
pension management—makes it easy to manage the entire life-
cycle of a purchase, from “req to check.” Advanced functionality
automates complex processes for increased efficiency, and
sophisticated tools help to cut costs by making optimum use of
your workforce and budget—all with the goals to cut spending,
increase cost savings and manage risks associated with public
purchasing. Munis delivers the right tools, functionality and
access to data to help you make the best purchasing decisions
for your organization.
Procurement: Yesterday and TodayFrom their inception, public purchasing departments have been
relegated to a tactical role: to obtain quality goods and services in
order to support an effective and efficient government and ensure
the prudent use of public funds. Slow, error-prone, paper-based
processes characterized by fragmented purchasing, off-contract
buying and a lack of control over expenditures ensured procurement
administrators spent their time chasing paperwork, rather than on
negotiating better prices or managing their supplier base. Employees
stockpiled supplies, ensuring they had what they needed, when they
needed it, leading to wasted supplies and space.
Today’s public sector purchasing departments have a better
solution for managing the supply and purchase of resources—one
that takes into account the increasing need for flexibility within the
public procurement environment.
The solution: Web-based software that automates purchasing processes across a public sector
organization.
These solutions focus your organization’s buying power, improving compliance
with complicated internal business rules, and state, local and federally mandated
requirements. They increase purchasing transparency. And they ensure the efficient
use of procurement employees.
The results:A new focus on sourcing as a strategic operation•
Procurement professionals are seen as strategic leaders within state and local government•
Full accountability to taxpayers for tax dollars spent•
Steps to Strategic Sourcing1
Assess your organization’s 1.
current spending
Assess the supply market2.
Perform total cost analyses3.
Identify suitable suppliers4.
Develop a sourcing strategy5.
Negotiate with suppliers 6.
Implement a new supply 7.
structure
Track results and restart 8.
assessment
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1Nishiguchi, Toshihiro. Strategic
Industrial Sourcing (New York: Oxford
University, 1994)
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The Power of Strategic SourcingAccording to the National Institute of Governmental Purchasing
(NIGP), “Strategic sourcing is the collaborative and structured
process of critically analyzing an organization’s spend to
make decisions about strategies to acquire commodities and
services more effectively and efficiently.2” In short: it’s about
continuously analyzing needs, business rules, suppliers and
other factors, and re-evaluating organizational purchasing
activities in order to get the best products and services at the
best price from the best vendor, resulting in real value for
taxpayer dollars.
With the development of advanced purchasing software and
strategic sourcing, state and local governments can now:
Apply project-based and best practice-based sourcing processes in •order to effectively manage vendor negotiations
Minimize data entry and import process costs for a more streamlined •procurement process
Simplify sourcing requirements through common standards, work •patterns and information requirements in order to lower inventory costs
Leverage Web technology to create new forums for interaction with •vendors
Procurement Administrators as Strategic LeadersWith better analysis functionality, more efficient purchasing
processes and a focus on strategic sourcing, procurement
administrators are in a unique position to become strategic
leaders within their organization. In fact, according to the
Aberdeen Group, a leading supplier of technology-driven
research, “e-Procurement technology and other advanced
technologies essentially are freeing procurement professionals
to become true supply managers…and the role of procurement
is shifting from reducing costs to creating supply value for
the [organization]3.” Procurement professionals can use their
unique perspective to help bring about change, whether in
the form of strategic sourcing, e-commerce, automation or
any other area that reduces cost and effort or more completely
meets organization needs.
procurement professionals can:View and analyze full life cycle costs, not just purchase price•
Consolidate purchasing power•
Negotiate for better prices and better value for purchases•
Create tighter supplier relationships to achieve better standardization •and improvements in cost, quality and delivery time
Organizational buying power is maximized and procurement
administrators are seen as greater assets to their organization.
Accountability to TaxpayersToday’s purchasing departments must be vigilant about
procurement practices. Legislation requires state and local
governments to be transparent in their procurement processes,
to be fair in awarding bids to vendors and to take into account
their social responsibility as government organizations, all
while achieving the most value for each dollar spent. After all,
taxpayer dollars are at stake with every procurement transaction
and every dollar saved can be spent on providing better services
to citizens.
The right purchasing software makes it easy for state and local
governments to optimize quality, cost and efficiency, while
providing the data, analysis and reporting required by federal,
state and local laws. Taxpayers have a full accounting of how
their dollars are being spent, and state and local governments
are able to operate efficiently, effectively and responsively.
2“Resolution No. 1027, Resolution on Strategic Sourcing in Public
Procurement.” NIGP. 21 Oct. 2006. <http://www.nigp.org/eweb/StartPage.
aspx?Site=NIGP&webcode=abt-res_1027>.
3Aberdeen Group. “Best Practices in
e-Procurement: Reducing Costs and Increasing
Value through Online Buying.” Dec. 2005.
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The Right Procurement Software for State and Local GovernmentsEnsuring an efficient, effective and fully auditable procurement process can be easier said than done. Vast amounts of
procurement files and related documents—such as requisitions, purchase orders (POs), bid requests, contracts, invoices
and more—are often decentralized and hard to access. Paper-based processes lack important analytic and reporting
functions that can provide insight into your organization’s spending. And fewer available resources can leave state and
local governments without the right people or tools to get the job done.
Munis is the answer to your needs.
Designed with an insider’s insight of your challenges, wants and needs based on Tyler’s more than 30 years focused
solely on the public sector, Munis procurement is a fully integrated Web-based purchasing system for automating the
entire procurement process life cycle, from requisition to purchase.
Munis gives you the tools to efficiently and effectively comply with regulatory requirements or highly structured
procurement processes, while integrating fully with your financial processes and software. Purchasing employees have
access to detailed supply chain information in a seamless, real-time and intuitive manner. And proven strategic sourcing
techniques such as spend analysis, competitive sourcing and contract negotiation mean your organization gets the right
value for its purchases and can provide full accountability for its purchasing decisions.
State and Local Government
Reduces financial—including •paper, administrative, warehouse, supply and third-party—costs
Allows organizations to utilize •budgets more effectively
Ensures accountability, •auditability, and compliance with local, state and federal requirements
Increases the public’s •confidence in state and local government
Procurement Administrators
Increases organization-wide •visibility into procurement expenditures, minimizing supply and budget risk
Provides real-time insight •into business processes for strategic decision making
Simplifies the management •of and eliminates redundant supplier relationships
Improves communication with •employees and vendors
Procurement Employees
Eliminates unnecessary •paperwork and reduces data entry time and errors
Decreases “req to •check” process time and Procurement Administrative Lead Time (PALT), reducing administrative time and costs
Improves customer service by •ensuring the right product is procured at the right time at the best value
Requestors
Provides easy access to •products or services when needed
Improves understanding and •ability to conform to internal business rules, policies and contracts
Increases access to answers •regarding product availability and reimbursement
Benefits of Munis Procurement
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What’s more, when you purchase software with Tyler, we believe
you are purchasing the last software system you will ever need.
That’s why we provide all product and feature upgrades free of
charge as part of your maintenance contract, meaning you’ll
never have to purchase a new version of your Munis software. It
means upgrades and new releases are released throughout the
year and clients can incorporate changes and advancements
when they are ready, greatly reducing the disruption to
employees’ work. And it means a significantly lower total cost
of ownership compared to other procurement systems. Reduce
costs, gain full visibility into expenditures, comply with state,
local and federal requirements, and efficiently manage budget
dollars with Munis.
Key features include:Direct access to catalogs, online bidding and auctioning, and vendor information•
Advanced search functionality for procurement employees and requestors•
Detailed audit trails•
Integration with Tyler Content Manager for full document management•
Ability to attach documents to records•
Accommodation of NIGP or user-defined commodity codes•
Support of centralized vendor lists•
Role-based security•
By integrating all of the tools and processes associated with
procurement in a strategic and organized manner, Munis provides a
complete view of your organization’s purchases, allowing you to:
Streamline and simplify processes•
Utilize e-procurement and cooperative bidding to meet procurement needs•
Improve vendor relationships and access to bids•
Increase efficiency, reduce costs and get the best prices for goods and services•
Procurement administrators
proactively analyze spending
reports and identify areas where
supplies or services are needed
or where contracts can be
renegotiated
Employees enter
requisition requests
electronically, which are
automatically routed
to the right person for
approval
procurement administrators easily manage invoices, track open payables, generate checks,
maintain full vendor and expenditure history, and more
inventory
is automatically reserved upon requisition
procurement administrators create and approve contracts for purchases and encumber the
appropriate funds in advance, or automatically turn awarded
bids into contracts
Bid documents are automatically created once the requisition is approved
Vendors
manage bids and maintain business and contact
information through a secure website
procurement administrators
can generate a list of vendors or bids to select the most
cost-effective option
awarded bids are automatically converted into purchase orders
munis automatically confirms if a purchase is within budget during PO entry and
updates the available budget
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Budget: $400 million
Years as a Tyler Client: 5
Tyler Products Used: Munis
Schools/Facilities: 62
Employees: 5,400
Students: 36,000
Before Munis, we printed eight copies of the purchase order for all the departments and parties that needed one. after we implemented the Munis eRP system, TylerForms and increased document management processes, we were able to reduce that to zero.”— Christopher Steele, Senior Director, Purchases and Supply Department
“
Norfolk Public Schools,Virginia
challenges:Manual data entry and paper forms resulting in an inefficient •
“req to check” process
Lack of visibility and tracking of requisitions, POs, contracts, invoices •
and checks
Inefficient vendor ordering process for approved items•
solutions:Fully electronic procurement process with automatic reconciliation of •
purchases with budgeted funds
Advanced workflow•
Integration with Mercury Commerce/eSchoolMall catalogs •
Use of PCards for purchases and payments•
Implementation of Munis Vendor Self Service•
Benefits:Elimination of manual processes, resulting in a reduction of purchasing •
staff by 30%
Shortened PALT time, resulting in easier access to needed supplies and a •
reduction in purchasing staff workload
Increased ability to track and view procurement processes, •
ensuring accountability
Savings of 20% due to lower prices associated with the establishment of •
approved online vendor catalogs and use of cooperative contracts
Reduction of check production by more than 60% and significant reduction •
in PO creation due to PCard use
Fast vendor access to POs, invoices, payments and more online, resulting in •
more time for purchasing staff to work on strategic tasks
powerful central programs Munis central programs provide easily accessible overviews of critical
purchasing data, providing you with unrivaled insight into your organization’s
spending. Accessed directly from the Munis Role-Tailored Dashboard, these
central programs integrate key purchasing information from Munis applications
into one central screen, providing one-click access to relevant data. View
summary or detail information and link to records contained in individual Munis
applications. Export data to Microsoft® Excel®. Even customize which fields of
information are visible on your central screen for faster review.
expenditure central provides procurement administrators with an easy way
to search for and view enterprise-wide expenditure information. Generate a
list of expenditures based on key field data—such as contract or contract line
item, PO or PO line item, invoice or check information—and access complete
expenditure details for each item on the list. Analyze areas of overspending and
determine where improvements can be made.
With inventory central procurement administrators can view and maintain
inventory at the summary or detail level. Search for inventory by storage location
or item code. Access complete information on inventory items and view by
transaction record, pick ticket or associated PO. Check if an item is in stock,
backordered or on its way. And track all organization assets. Each inventory item
is linked directly to its requisition entry housed in Munis Requisitions.
Developed specifically for purchasing personnel, Vendor central provides
users with complete access to vendor information including name, contact
information, associated invoices, contracts, POs, checks and more.
Administrators can e-mail the vendor or launch the vendor’s website directly
from this central screen for fast research of and contact with suppliers.
Vendor Central
Expenditure Central
Inventory Central
Streamline Procurement ProcessesEfficient procurement processes and strategic purchasing
decisions require the deliberate and proactive use
of easily accessible information. After all, how can
you choose the best vendor that will provide the best
value for your purchase when information is hidden in
scattered, outdated systems or filing cabinets?
Munis provides instant access to integrated purchasing
documents and data—from invoices and receiving
documents to POs and contracts—reducing paper
consumption, minimizing data entry, and reducing
information errors and duplication. It helps your
organization control procurement costs through
decentralized requisition entry, automated workflow
approvals and online budget checking. And it empowers
procurement administrators to easily track spending
trends and make better informed decisions—maximizing
the value of each purchase your organization makes.
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complete reportingMunis goes beyond standard reporting, making it quick and easy for users
to view and report on key data, such as 1099 forms and sales tax reports
specific to your state’s requirements. Create custom reports with Tyler
Reporting Services or use our complete library of report templates to report
on the average cost of transactions, average spending per year, number of
active PCards vs. inactive PCards, cardholders with highest dollar amount
spent vs. lowest dollar amount spent and more. Procurement administrators
can even create and review utilization reports for a specific department,
function or employee in order to analyze purchases by filtered criteria.
advanced WorkflowMunis Workflow helps you automate the flow of approvals, notifications and
tasks throughout your organization, ensuring the right tasks are carried out by
the right people at the right time. Tailor template business rules to work the
way your organization does, such as by defining who must approve requisitions
for each department and in what order they should be reviewed. Define vendor
submission deadlines for specific bid requests and set up dynamic alerts
and notifications to notify appropriate purchasing staff when a deadline is
approaching. Even track paperwork through the payment process in order to
easily answer questions from vendors and employees alike.
Administrators can also use the Workflow command center to view workflows,
capture and report on workflow metrics, monitor progress activity, identify
lags or blockages and re-route to other users, and access detailed information
and histories on any action or request. Track all tasks associated with a
specific workflow process and monitor related actions using dynamic task
lists. Advanced “presence” functionality developed on the Microsoft® Unified
Communication server indicates whether an employee is available, and users
can initiate an e-mail, IM or phone chat directly from the Munis screen.
The result: improved employee compliance with requisition and purchasing
processes, better communication between departments and streamlined
processes.
Key integrationMunis procurement is designed to work with the Tyler and third-party tools and
systems your organization uses every day. Tight integration between programs
means processes are smooth and you always have access to the data and
functionality you need, when you need it.
Munis procurement integrates fully with all of your munis erp applications,
resulting in the seamless processing of invoices, creation of checks and
reimbursement of employee expenses. Munis General Ledger is updated in real
time when an invoice is paid using Munis Accounts Payable, ensuring your
financial records are always up to date and accurate. Need to add a purchase
as a fixed asset? Munis Fixed Assets automatically updates appropriate
asset and depreciation accounts when activating, transferring, adjusting,
depreciating or retiring assets.
Does your organization use purchase cards, or pcards, to reduce the processing
costs associated with POs, invoices and checks; improve control over employee
purchases; and improve purchasing security? Munis makes it easy to incorporate
the use of PCards into your procurement processes. This Web-based card
management program imports transaction details incurred on PCards, can
split individual transactions to multiple accounting codes and creates accounts
payable invoices. Purchase card administrators can monitor card transactions in
real time, and create and analyze custom reports to improve spend tracking and
anticipate problems with a transaction before they occur. It’s that easy.
Electronically file, index, archive, search for and retrieve documents—including
scanned files, word processing documents, spreadsheets, TIFF and JPEG
images, PDFs and more—with Tyler content manager. Link documents to
specific purchasing records stored within Munis for access to complete data.
Review an image of a PO, as well as related invoices, packing slips, contracts,
checks and more. And use Optical Character Recognition (OCR) to query on the
text of any scanned document or text-based file and perform redaction to keep
sensitive financial information private.
Workflow Command Center In Progress
Workflow Command Center In Progress (detail) 11
As state and local governments search for more
efficient and cost-effective purchasing methods,
purchasing departments are recognizing the power
of e-procurement and cooperative bidding to drive
down costs, gain easy access to more qualified
bidders and bids, and facilitate faster, more effective
communication with vendors.
That’s why Munis integrates fully with third-party
e-procurement solutions—to provide powerful Web-
based solutions that allow public sector entities
to share related costs and eliminate purchasing
duplication. These advanced programs allow
procurement administrators to import, update and
delete requisitions, submit bid requests, and connect
with other buyers over the Web. Create, update and
upload catalogs for approved purchases and wait
for vendors to submit bids. Then, choose the lowest
or best bid for your needs. Whether you choose to
submit a bid request as a single buyer, or join a
request with other public sector organizations seeking
the same goods or services, e-procurement can help
you save money, reduce negotiating time and get the
best value for your money.
Discover the Benefits of e-Procurement and Cooperative Bidding
e-procurement can4:Reduce maverick, off-contract spending •by 64%
Reduce prices by 7.3% for spend •brought back onto contract
Reduce requisition-to-PO cycles by 66%•
Reduce requisition-to-PO costs by 58%•
Increase total spend under management •by 20%
Each new dollar brought under »management can yield 5% to 20% cost reduction
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4Aberdeen Group, “The e-Procurement Benchmark
Report,” August 2006.
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Increase efficiency, Reduce Costs and Get the Best PricesAccording to estimates made by the Institute for Supply
Management, the manual processing cost for a single purchase
transaction of $500 is $120-$150.5 When you’re looking to
reduce costs and gain more value from purchases, you must
look inside your organization to improve efficiencies, increase
productivity and make better-informed decisions.
Streamline workflow, improve the analysis of data and easily monitor •spending with the munis role-Tailored dashboard. Increase efficiency and discover the savings.
Provide employees with electronic requisitioning with • munis requisitions. Ensure employee compliance with business rules and eliminate purchasing fraud and abuse.
Track inventory across the organization—and in multiple locations—with •munis inventory. Eliminate unnecessary purchases and wasteful spending.
Analyze and compare vendor responses to bids with • munis Bid management. Get the most value from taxpayer dollars by choosing the right vendor, every time.
Monitor vendor contracts with • munis contract management. Choose to renew existing contracts or go out to bid for increased savings.
Analyze PO and invoice information for specific vendor categories with •munis purchase orders. Make strategic sourcing decisions and maximize your organization’s purchasing power.
Automate billing processes and authorizations with • munis accounts payable. Improve employee efficiency to save time and money.
Determine where, how and in what order you print POs, invoices, checks and •more with TylerForms. Gain control of your organization’s paperwork and reduce paper, printing and mailing costs.
Maintain complete fixed asset financial statements with • munis Fixed assets. Fulfill auditors’ requirements, improve transparency and gain visibility into your organization’s spending habits.
Provide vendors with instant access to key bid, PO, invoice and check •information via munis Vendor self service. Improve communication with vendors and leverage opportunities for cost savings.
Realize significant savings in employee time and reduced
organizational costs, all with Munis.
Improve Vendor Relationships and access to BidsThe type of relationship your organization has with vendors
can mean easy access to the right supplies at the right
price—or it can mean struggling to find the resources your
employees need, when they need them. Munis can help you
establish mutually-beneficial relationships with vendors by
providing suppliers with fast, easy and free access to the
bidding process online, anytime and from anywhere.
Customizable to your organization’s needs, business
processes and security concerns, munis Vendor self service
actively extracts information directly from your Munis
database and makes it available from any computer with a
secure Internet connection. Whether a vendor is searching for
or submitting a bid; checking current and past PO, invoice,
check or bid details; or creating and updating a profile,
Munis Vendor Self Service provides vendors with access to
key information and business records. Registered vendors are
automatically sent an e-mail notification when a bid request
is posted, and vendors can adjust or place bids at any time
during the open period. Improve vendor access to bids and
related documents and spend less time entering vendor data
and responding to routine requests for information.
Vendor Self Service
5Mitchell, Kenneth. “Instituting E-Procurement in the Public
Sector.” All Business. 1 Feb. 2000. <http://www.allbusiness.com/
management/595853-1.html>.
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role-Tailored dashboardThe Munis Role-Tailored Dashboard is where
successful procurement truly begins. Developed
using Microsoft SharePoint®, it provides an easy-
to-use, simplified way of finding and accessing
the data you need by integrating all of your Munis
procurement data into one source. Launch all of your
Munis applications from a central location and gain
a 360-degree view of your purchases, budgets and
expenditures. Track purchases from requisition to
check. Proactively monitor inventory numbers and
identify areas where action is needed. And quickly act
upon approvals, notifications, and alerts and analyze
spending. Data is displayed in real time, ensuring
you always have access to the most up-to-date and
accurate information. Improve data management,
information sharing and delivery with the Munis Role-
Tailored Dashboard.
requisitionsManaging requisitions has never been easier
with Munis Requisitions. Allow employees to enter
requests electronically—Munis automatically
creates the appropriate bid documents and updates
the available budget. Inherent program flexibility
means next year entry of requisitions and POs is
supported and procurement administrators can
create multiple POs from a single requisition, or
one PO from multiple requisitions. Administrators
can also view available budget, commodity data
and more, can identify purchases as assets for
later import into Munis Fixed Assets and can send
requestors suggested vendors for their supply needs
with detailed reason codes and comments.
inventoryMunis Inventory streamlines the management, tracking
and reporting of items such as office supplies and
public works inventory. Inventory is automatically
reserved when a requisition is processed and quantities
are updated when items are issued. Buy items in bulk
and issue to users as needed. Set a reorder point by
item—workflow will notify you when on-hand quantity is
low. And generate restocking POs for back ordered items.
Munis Inventory automatically manages all inventory
accounting, including on-hand balances, and month-
to-date and year-to-date values. Munis Inventory also
helps procurement administrators perform a physical
inventory of items. Use reconciliation sheets to record
counts, and then maintain a history of the last physical
quantity, the last physical count data and the variance
percentage. Even track manufacturer and manufacturer
number, serial number and expiration date—all with
Munis Inventory.
Bid managementSimplify bid management with Munis Bid
Management. Use the application to create an
unlimited number of user-defined bid catalogs and
route to specific departments or individuals. Create
bid documents from scratch or automatically from
a requisition. All requested quantities of items are
automatically combined into a master vendor bid
catalog to facilitate volume buying. Ready to submit
a request for bid? View full vendor information, add
or delete vendors, and track an unlimited number of
vendor responses and response deadlines. Let Munis
choose the best vendor by item based on the available
bids, or manually choose a vendor based on your
unique criteria. Once a bid is awarded it is transferred
electronically to Munis Purchase Orders or can be
turned directly into vendor contracts. It’s that easy.
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accounts payableEnsure your organization’s invoices are paid on
time and within budget with Munis Accounts
Payable. Manage vendor invoices, track
open payables, prepare pre-check registers,
automatically batch generate checks, and
maintain vendor and expenditure history.
Allow individual departments to enter invoices
themselves, schedule invoices for payment on a
flexible basis and use the recurring invoice feature
to save central AP employee time. Have more than
one invoice entry system? Munis Accounts Payable
can do the processing for all of your systems. This
advanced application even takes the guesswork
out of calculating how much sales tax to refund at
the end of the period—it does it for you based on
your state’s specific requirements.
TylerFormsTylerForms helps you control where, how and in
what order to print POs, invoices, checks, work
orders, 1099s and other documents by merging
your application data with templatized electronic
form designs. Our advanced output processer
negates the need for pre-printed forms—you can
use less expensive standard blank paper; bar codes;
signatures; bank, OCR and postal fonts and logos;
and other data-driven elements that pre-printed
forms can’t produce. Libraries of form templates are
tailored to work with your Tyler applications and your
organization’s unique needs. Forms can be printed
to your existing network printers and e-mailed, faxed
or saved as a PDF file. Optional high-speed laser
printers and folder/sealer/inserter hardware and
addressing systems can even save your staff hours
or days normally spent manually folding forms and
stuffing and addressing envelopes.
Fixed assetsMunis Fixed Assets helps you manage the
record-keeping of all organizational fixed
assets including land, buildings, machinery
and equipment, construction in progress, and
infrastructure. Create asset records from POs
or from invoices. Simplify record maintenance
and reporting by tying an unlimited number
of individual assets to master assets. Track
items transferred, missing, not in use, or due
for maintenance or replacement. And calculate
depreciation by selective methods such as
composite rate, and report on the depreciation
schedule. Munis Fixed Assets provides a
complete set of financial statements, fully
reflecting your organization’s investments.
Vendor self service
Provide vendors with 24/7 online access to bid
information and business records with Munis
Vendor Self Service. Once registered, vendors
can maintain a detailed profile; search for bid
requests based on commodity code, bid number
or vendor-specific description; view summary and
detail bid, PO, invoice and check information; and
more. Customize the site to your organization’s
needs and practices, and ensure vendors access
only the information they are authorized to
see—you control the settings. Build lasting
relationships with vendors using Munis Vendor
Self Service.
contract managementCreate, approve and maintain vendor contracts—
including multi-year contracts—with Munis
Contract Management. Encumber the appropriate
funds in advance and create associated
requisitions, POs and invoices. Allocate contracts
by account or account segment. Enter and track
milestones for each contract. Define and track
multiple subcontractors. And enter and track
vendor performance. Procurement administrators
can also view all bids, invoices and other
documents tied to a contract and can view and
update up to 500 contracts at a time. Munis
Contract Management helps you do it all.
purchase ordersWith Munis Purchase Orders, you can create
and maintain purchase orders from scratch or
based on requisitions. This advanced application
ensures your financial data is always up to date
by confirming whether a purchase is within
budget during PO entry and by updating the
available budget in real time. Add an unlimited
number of descriptions per line item and an
unlimited number of comment lines, assign
user-defined attributes, and report on vendors
by a variety of codes, such as type, class,
geography and performance. Inherent flexibility
in Munis Purchase Orders means the application
accommodates any form of commodity code you
choose to use—NIGP or user-defined.
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The Tyler logo and design mark are registered trademarks of Tyler Technologies, Inc. © 2011, all rights reserved. No portion of this material may be reproduced without expressed permission by Tyler.M
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At Tyler Technologies (NYSE: TYL), we have a
single mission: enable local governments to
be more efficient, more accessible and more
responsive to the needs of citizens. That’s what
we do. And that’s all we do—in partnership
with more than 9,000 clients, including local
government and school offices throughout all
50 states, Canada, Puerto Rico, the U.S. Virgin
Islands and the United Kingdom.
Tyler Technologies is a leading provider of
information management solutions and services
for the public sector—and Tyler is the largest
company in the country solely dedicated to
providing software and IT services to the public
sector market.
Software that thinks like you do.
info@tylertech.com | 1.800.772.2260 | www.tylertech.com
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