nclc orgsync

Utilizing Different Aspects of OrgSync to Plan a Large Conference

Alyssa MartinezNational Collegiate Leadership Conference

University of Arizona

About NCLC

• 24 years• Planning Committee – All students

• Spans three days at the University of Arizona

https://www.youtube.com/watch?feature=player_embedded&v=35CvtdC6fRk

• Leadership Workshops• Service projects throughout Tucson• Keynote speaker and banquet• Motivational speakers• Teambuilding sessions

The Conference

The Conference

• Networking opportunities• Tucson Excursions• Awards ceremony• Leadership Enrichment Certification

By the Numbers

• NCLC 2012–652 participants–75 institutions–22 states and Mexico–89 workshops–104 presenters–60 student volunteers

Why Me?

• 3 years on the committee• 3 positions– Service Chair– Conference Administration– Director of Operations

OrgSync

• Forms• To-Do List• Website• Calendar, Polls, Files

Forms

• Registration• Call for Programs• Scholarships • Awards• Internal Use

Registration

• Manage it ourselves• Easily organize participant information• Customizable• Payments• Open/Close Times

Call for Programs

• Review function – Include people from a distance

• Organization of Presenter information

Other Forms

• Excursions– Payment collected ahead of time– Attendance/selection

• Scholarships/Awards– Keep private

• Internal use– Tracking internship hours– Admin paperwork– Applications for positions/co-curricular transcript

To-Do List

• Hold everyone accountable– Even when absent

• More efficient meetings– Check on current tasks– Assign new tasks easily

Website

• Can easily make changes at any time• Link committee profiles to bios

Other

• Calendar– Meetings• Attendance for internship credit

• Polls– Vote on a theme, socials

• Files– Meeting minutes, logos

Next Steps• Improve CyberSource payments• Learn from excursions for service projects• Expand planning committee– Opening up reviewing to others– Use technology to shorten distance gap

• Open NCLC community to all participants• Have participants join the group ahead of time• Create Advisor group• Use OrgSync to strengthen NCLC tie to NCLA• Use store to sell NCLC merchandise• Logic for forms (registration)

Discussion/Questions

Alyssa Martinez alyssama@email.arizona.edu