new hire orientation 2010

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The Madeira SchoolApril 8, 2023

New HireTechnology Overview

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The Department of Technology (DoT)The CISCO Phone SystemEmail: MS OutlookThe DOT Network Drives, Printers, & ScanningMy Backpack Grading SystemBlackboard Learning Management SystemEducational Technology Center (ETC)

Agenda

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Secure your DOT ID Information Letter (from the Director)Email all requests to DOT@MADEIRA.ORG. While the group is interdependent, focal areas of expertise are as follows:

Jeff Dayton-Director of Technology: manages and provides support in all operations; procures hardware & software tools.

Kim Adams-Systems Administrator and Blackboard Administrator: MAC specialist & hardware issues.

Aeronia Poole-Educational Technology Specialist and Smart Certified Trainer: instructional technology & application issues.

Kathy Stroop-Systems Administrator: “Jacqueline of all trades”; hardware & network issues.

The Department of Technology (DOT)

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THE PHONE: Jeff Dayton, DOT@Madeira.org

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Begin the Cisco Phone System

When first using the system, press “Messages” and type password “221020”Follow instructions from the phoneRemember to change your Cisco PasswordTo set up Speed Dials later…

Open Internet ExplorerType <https://phone.madeira.org/ccmuser>Type your network user ID (e.g. apoole) & Password (initially 12345; change it

here)Press ENTERClick “Yes” to answer certificate dialogSelect “Add/Update your Speed Dials” & update or other option

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Basic Cisco Phone Use

Madeira School Telephone Guide:assigned different extensions; see Phone ListLocated in Q:\Phone Directory\Directory 7-30

Solid red light when message(s) are waitingIf in an Academic Department, press the phone extension button associated with your nameLift the handset and press Messages buttonEnter your password, followed by # sign

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Off-campus Phone Use

From off-campus dial 703.556.8200 and follow instructions to select an extension.From the Madeira School Telephone Guide:

Note: Phone extension numbers above 8500 are Madeira internal voice mail extensions. If you trying to reach an extension above 8500 from off-campus, you’ll need to dial the following: the Madeira Directory line, 703-556-8202. press *.type your four-digit extension and password.

If the power is out on campus, and you need to reach security, please call 703.821.1712 directly. 

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EMAIL:Jeff Dayton, DOT@Madeira.org

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Microsoft OutlookEmail

Usage & Ethics (see handout)Email Access to Off- and On-campus

Private & Public FoldersMessaging (Hands-On)Making AppointmentsMeeting Requests

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Email & Internet: Usage & Ethics

Use is a privilege, not a right, even for adults.Use is for Madeira-related work and to facilitate one’s communication on the job. See handout examples.Internet: campus is firewalled against certain sites and students are blocked certain times of the day.Avoid social networking sites (i.e., Facebook).

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Outlook: Email AccessOn-campus: use Start button or Desktop shortcutOff-campus:

MS Outlook uses Internet ExplorerType http://mail.madeira.org/exchange (bookmark)

OROpen http://www.madeira.orgScroll over “Today @ Madeira”Click on “Campus Community”

Enter User ID & Password

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Outlook: Private & Public Folders

Email space is limited.Delete old messages (incl. “Sent”)View Folder List

PersonalPublic: SH1 & SH2 Lab reservationsETC Collaboration Classroom by appt.

View Master Calendar

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Outlook: Messaging (Hands-On)

New, Reply, & Reply All v. Madeira AdultsUnread messages are in bold.Right click for message options.Cleaning up mailboxes: Delete & Sent foldersCustomizing Signatures:

Tools > Options > Mail Format >

Signatures >

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Outlook: Making Appointments

Click on New > AppointmentComplete information accordingly:

Click on Start Time to see full calendar

Click on time to see 30-minute increments or type the desired time slot

Click Save & Close

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Outlook: Request a Meeting

Click on New > Meeting Request ORFrom New Appointment, click “Invite Attendees” to open a “Send” “To...” OROpen message list and drag to desired Calendar—include a message if desired.Click Save & Close

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Outlook: Respond to a Meeting Request

Links appears at top of Meeting Request.Accept, Decline, or Propose New Time.Exit.

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THE NETWORK:Kathy Stroop, DOT@Madeira.org

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Network & File Locations

Network Drive MappingU:\ User - Private; user

access onlyO:\ Department -

Departmental access onlyQ:\ Common - All Faculty &

Staff accessS:\ Student -

Department/Student use

Map a Printer (Hands-On)Scan to a CopierCampus & Departmental Software

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Network & File Locations

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About the Network Drives

O Drive:Shared departmental/office folders.Central storage drive for all

departmental or office files.Access to this drive will be those in

your own department/office.

Q Drive:"Common" drive.Common drive is to facilitate

communications among departments and offices.

Non-secure files can be shared with Madeira community outside departments.

S Drive:◦ This is the drive for student

and faculty to share files.◦ Blackboard posts are

another option for sharing. U Drive:

◦ For private use.◦ Only used for non-business

related items.◦ Accessed by individual only.

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About Network MappingNo need to map to Common drive; contact DOT

if experiencing technical difficulties.Map to printers only when needing to go

outside departments (contact the DOT).

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Map a Printer:Click START >Printers and Faxes >

Necessary only if needing to print

outside own department.

Notify the DOT.

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Print to the CopierScanning copiers are located in:

SchoolHouse1SchoolHouse2Health CenterMain

User Accounts are needed to scan (see DOT)Scanned document is retrieved from email.Also print directly from computer to copier.

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Campus & Departmental Software

See Department Chairs for list of departmental applications used.

No software is to be installed on Madeira desktop or laptop computers without expressed consent of the DOT.

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BACKPACK GRADING SYSTEM:Aeronia Poole, DOT@Madeira.org

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My Backpack Grading System

Electronic grade bookMyBackpack maintenance is mandatory (though

manual “green books” can be kept).Policies & Processes defined by Acad. Office Setup & Preferences defined by syllabiTerms, Grades & Comments by Acad. datesAttendance & Discipline Reporting

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Backpack Policies & Processes

Review individual department grading policyDepartments will use points, weights, or bothAll terms end submitted to the Registrar

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Backpack Setup & Preferences

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Backpack Terms, Grades, & Comments

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Backpack AttendanceHow to take Class Attendance: (Photos coincide with student record)

Go to the MyBackpack website. You can go to this URL:https://backpack.madeira.org/SeniorApps/or if you are on a campus computer look for the shortcut on the desktop. You can also access the link from the Community Login page on the Madeira Website.

Once you are logged in, click on Class Attendance under the MyClasses column. Ensure that you have the correct class.You will make any individual changes in the Type column. Once all your types are complete you must click the Apply button. Either button will work. You MUST click Apply even if everyone is present!!

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Backpack: DisciplineHow to enter Discipline:

Go to the MyBackpack website. You can go to this URL:https://backpack.madeira.org/SeniorApps/or if you are on a campus computer look for this shortcut on the desktop.

You can also access the link from the Community Login page on the Madeira Website.

Once you are logged in, under the MyStudents column click on Discipline.

Enter the student's last name and click Search.Click on NEW.

Enter the date if needed.Enter the infraction using the drop down box.Type a description.Select a location if needed.Do not use the Points field.When finished you must click the Submit button.

Any questions concerning the procedure or categorization of discipline

should be directed to the DOS office.

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BLACKBOARD:Kim Adams, DOT@Madeira.org

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Blackboard: Course Management

Log in using network user name & password

Course & Student EnrollmentNewly created Blackboard accounts must use the ilname@Madeira.org login account. All others will be deleted by the administrator.

Assignments, Courses, Calendar, & Tasks

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Blackboard: BeginLogon:

Username: Your network logonPassword: Your network password

Opening Blackboard Screen: If viewable…

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All Announcements are grouped so that students can see what’s up.

Courses are on the right—this shows only the enrolled courses in which the teacher/student participates. Notice that you are enrolled in the VAIS Self-Study. Notice the courses you are teaching.

There is a Calendar feature for scheduling tests, assignments, etc.

There is a Task feature for helping students pace themselves in assignments, etc.

Blackboard: Things to Notice

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Blackboard: Class Management

Click on the course you’d like to modify.

Click on the Control Panel option.

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Blackboard: Enrolling Students

You have three options:You can type in the last name

or the beginning of the last name to jump to the appropriate student.

You can click on the A-Z tab and find the students alphabetically. (preferred)

You can scroll through all the names by clicking SEARCH.

Click the ADD box to add a student to the class. Then click SUBMIT at the bottom of the screen.Repeat this for all students in the course.Return to the Control Panel to repeat this for each course you are teaching.

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EDUCATIONAL TECHNOLOGY CENTER:Aeronia Poole, DOT@Madeira.org

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Educational Technology Center (ETC)

Opened Spring 2010 (http://madeiraetc.wikispaces.com)

Collaboration Room:Adult & Student technology lesson developmentSmartboard lesson plan development

Mac Lab: Digital film & image productionScannersVideoconferencing

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MS Office 2007Office 2007 is installed

throughout campus. All users should learn

and exercise proper file saving techniques.

Departments should consider using Office templates for standard forms (i.e. notes)

Professional Development workshops are held in the computer lab and ETC.

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SMART Interactive Whiteboard

SMART Interactive Whiteboards are installed throughout campus classrooms.

Numerous teacher helps can be found in the online resources & Teachers Hub

Smartboard PD workshops are offered by request on Wednesdays in the ETC.

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Any Questions?Please remember to sign up for future technology instruction workshops to be held throughout the year.View the Madeira Technology page on the web.

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Thank you for coming!